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Agenda 06-04-19 The City of wr Boynton Beach y City Commission Agenda Tuesday, June 4, 2019, 6:30 PM Intracoastal Clubhouse Park 2240 N. Federal Highway Regular City Commission Meeting Boynton Beach City Commission Mayor Steven B. Grant (At Large) Vice Mayor Justin Katz (District 1) Commissioner Mack McCray (District 11) Commissioner Christina L. Romelus (District III) Commissioner Ty Penserga (District IV) Lori LaVerriere, City Manager James Cherof, City Attorney Judith A. Pyle, City Clerk *MISSION* To create a sustainable community by providing exceptional municipal services, in a financially responsible manner. -to- die,,C0 www.boynton-beach.org Page 1 of 474 WELCOME Thank you for attending the City Commission Meeting GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT CITYOF BOYNTON BEACH COMMISSION MEETINGS THE AGENDA: There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action. • Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group. • Regular Agenda Items: These are items which the Commission will discuss individually in the order listed on the agenda. • Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes& Nays" or by a roll call vote. SPEAKING AT COMMISSION MEETINGS: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item, as hereinafter described. City Commission meetings are business meetings and, as such, the Commission retains the right to impose time limits on the discussion on an issue. • Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings." • Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission - Time Limit- Three (3) Minutes • Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded, with the exception of Consent Agenda Items that have not been pulled for separate vote, reports, presentations and first reading of Ordinances - Time Limit- Three (3) minutes ADDRESSING THE COMMISSION: When addressing the Commission, please step up to either podium and state your name for the record DECORUM: Any person who disputes the meeting while addressing the Commission may be ordered by the presiding officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the presiding officer issued to control the decorum of the meeting is binding, unless over-ruled by the majority vote of the Commission members present. Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission Meeting is in session. City Commission meetings are held in the Intracoastal Park Clubhouse, 2240 N. Federal Highway, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda Schedule- some meetings have been moved due to Holidays/Election Day). Page 2 of 474 1. OPENINGS A. Call to Order - Mayor Steven B. Grant Invocation by Pastor Kelley, Calvary Chapel Pledge of Allegiance to the Flag led by Commissioner Ty Penserga Roll Call Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption 2. OTHER A. Informational items by Members of the City Commission 3. ANNOUNCEMENTS, COMMUNITYAND SPECIAL EVENTS AND PRESENTATIONS A. Post Session Update to be presented by Representative Mike Caruso B. Mayor to accept a plaque as token of appreciation to the City from Future 6, a local non-profit organization that provides free, ocean based programs to children with special needs. 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. B. Appoint Voting Delegate for the Florida League of Cities Annual Conference, August 15-17, 2019. 6. CONSENTAGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments A. Approve revisions to and addition of project(s) to the Fiscal Year 18-19 approved surtax projects. B. PROPOSED RESOLUTION NO. 19-058- Approve the temporary road closure of the lanes in the 2000 Block of State Road 5 (Federal Hwy) - 700 feet of the right lane heading Northbound and 400 feet of the left lane heading Southbound on Thursday, July 4, 2019 for the annual 4th of July event, and authorize the City Manager, or designee, to apply for the State permit for the temporary road closure. C. PROPOSED RESOLUTION NO. R19-059- Approve and authorize the Mayor to sign the thirteenth amendment to the Site Lease and Joint Use Agreement between the City, Palm Beach County, and New Cingular Wireless PCS, LLC (fka AT&T Wireless) to allow antenna modifications by Cingular and to update the tower schematics exhibit of the lease for the telecommunications tower at the Rolling Green Municipal Complex(515 NW 14th Ct). Page 3 of 474 D. PROPOSED RESOLUTION NO. R19-060- Authorize the Mayor to sign three (3) general utility easements for Town Square project. E. PROPOSED RESOLUTION NO. R19-061 - Approve the award of the City of Boynton Beach Entrepreneurship and Business Incubation Grant to the first ranked grant applicant for each of the six grant categories and authorize the City Manager to sign Grant Agreements with the six (6) recipients. F. Approve reduction of performance bond #N RI FSU0704412 for the completion of the landscaping, paving and grading improvements in association with the Officer Joseph Crowder Park & Dog Park project from $512,642.31 to a 5% warranty bond in the amount of $25,632.12 to be held by the City for a period of one (1) as the warranty against defect. G. Authorize utilizing the Palm Beach County Bid #17-005/ZG for Landscape Installation with A Cut Above Landscape & Maintenance, Inc. of Loxahatchee, FL for Public Works Forestry & Grounds Division to salvage and relocate the remaining trees and palms located within Town Square project that could not be relocated during the demolition phase and to furnish and install plants and material on an as needed basis for an annual expenditure in the amount of $120,000 for the extent of the contract. Palm Beach County's procurement process satisfies the City's competitive bid requirements. H. Approve the minutes from City Commission meeting held on May 21, 2019. 7. CONSENT BIDS AND PURCHASES OVER $100,000 A. PROPOSED RESOLUTION NO. R19-062- Authorize the City Manager to sign the proposal and purchase of 6 Mobile Diesel Generators from TAW Power Systems, Inc. of Pompano Beach, FL, a Kohler Generator Systems Distributor for the sum of $252,552, at a discount of 8% from pricing of the national Sourcewell Contract#120617-KOH. Sourcewell procurement process satisfies the City's competitive bid requirements. B. PROPOSED RESOLUTION NO. R19-063- Authorize the City Manager to sign a contract with Killebrew, Inc. of Lakeland, FL for scope of work that includes pre- chlorinated pipe bursting of potable water mains on Loquat Tree Dr. and Old Spanish Trail, in the amount of $426,950 plus a 10% contingency of $42,695 if needed for staff approval of change orders for unforeseen conditions for a total expenditure of$469,645. 8. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. 9. CITY MANAGER'S REPORT - None 10. UNFINISHED BUSINESS - None 11. NEW BUSINESS - None 12. LEGAL- None 13. FUTURE AGENDA ITEMS A. Approve request for Conditional Use and Major Site Plan Modification (COUS 19-001 / MSPM 19-006) for 7-Eleven, Inc., to allow redevelopment for a new 2,540 sq. ft. convenience store, a 3,096 sq. ft. gas station canopy composed of six(6) pump stations, and related site amenities and improvements, on a 0.84 acre parcel located at 4798 N. Congress Avenue, in the C-3 (Community Commercial) zoning district. Applicant: Grant Distel, 7-Eleven, Inc. - June 18, 2019 Page 4 of 474 B. Approve amendments to the Land Development Regulations, Chapter 4, Site Development Standards, Article 1, Environmental Protection Standards, Section 4, Standards, to create regulations requiring proper application of fertilizer to protect water bodies, and amendments to Chapter 1, Article 11, Definitions, to add corresponding definitions. Applicant: City-initiated. - June 18, 2019 C. Approve proposed code language implementing CRA Plan-Group 4 (CDRV 19-003) - Amending the LAND DEVELOPMENT REGULATIONS: (1) Chapter 1. General Administration, Article 11. Definitions, Article 111. Relationship to Comprehensive Plan, and Article IV. Redevelopment Plans; and (3) Chapter 3. Zoning, Article 111. Zoning Districts and Overlay Zones, to continue implementation of revisions related to modification of the future land use categories and to other recommendations of the Community Redevelopment Plan, including creation of the Cultural District and Boynton Beach Boulevard Overlays. Applicant: City-initiated. - June 18, 2019 D. Commission wants to discuss public safety as it relates to the Town Square Redevelopment- June 2019 E. Senator Lori Berman and Representative Joe Casello to give a post-legislation update - June 18, 2019 F. Update by 2020 US Census Marketing efforts by Laura Landsburgh, Marketing Manager - June 18, 2019 G. Department to give brief presentation of their operations Development- July 2019 Library - September 2019 H. Staff to review Development Department's plan review processes to identify efficiencies and technologies to assist with timely review of plans/projects- July 2019 1. Budget Workshops for 2019/20 proposed budget: Budget Workshops at Intracoastal Park Clubhouse; Monday, July 15, 2019 @ 5:00 P.M. Tuesday, J my 16, 2019 @ 10:00 A.M. Wednesday, July 17, 2019 @ 2:00 P.M. J. Dorothy Jacks, PBC Property Appraiser to address the Commission - August 6, 2019 K. Staff to present updated Social Media Policy - August 20, 2019 L. The Mayor has requested a discussion of possible changes to Seacrest Corridor zoning and land use including expedited permitting - TBD 14. ADJOURNMENT NOTICE IFA PERSON DECIDES TO APPEALANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING,HUSHE WILL NEEDA RECORD OF THE PROCEEDINGSAND,FOR SUCH PURPOSE,HUSHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING 1S MADE,WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH THEAPPEAL 1S TO BE BASED.(F.S 286.0105) THE CITY SHALL FURNISH APPROPRIATEAUXII.IARYAIDSAND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL W1THA DISABILITYAN FQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OFA SERVICE,PROGRAM,ORACTIVITY CONDUCTED BY THE CITY.PLEASE CONTACT THE CITY CLERKS OFFICE,(561)742-6060 OR(TTY)1-800-955-8771,AT LEAST 48 HOURS PRIOR TO THE PROGRAM ORACTIVITY 1N ORDER FOR THE CITY TO REASONABLYACCOMMODATE YOUR REQUEST. Page 5 of 474 ADD1TIONALAGENDA ITEMS MAY BEADDED SUBSEQUENT TO THE PUBLICATION OF THEAGENDA ON THE C1TYS WEB SITE INFORMATION REGARDING 1TEMSADDED TO THEAGENDAAFTER IT 1S PUBLISHED ON THE C1TYS WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. Page 6 of 474 1.A. OPENING ITEMS 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Call to Order- Mayor Steven B. Grant Invocation by Pastor Kelley, Calvary Chapel Pledge of Allegiance to the Flag led by Commissioner Ty Penserga Roll Call Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: Non-budgeted ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 7 of 474 2.A. OTHER 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Informational items by Members of the City Commission EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: Page 8 of 474 3.A. ANNOUNCEMENTS, COMMUNITYAND SPECIAL EVENTS AND PRESENTATIONS 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Post Session Update to be presented by Representative Mike Caruso EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 9 of 474 3.B. ANNOUNCEMENTS, COMMUNITYAND SPECIAL EVENTS AND PRESENTATIONS 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Mayor to accept a plaque as token of appreciation to the City from Future 6, a local non-profit organization that provides free, ocean based programs to children with special needs. EXPLANATION OF REQUEST: For the past two summers, Future 6 as partnered with the City to provide children with special needs an opportunity to go surfing at Oceanfront Park. Future 6 provides the surfboards, volunteers and organizes children's activities monthly during the summer. Regardless of the disability, each child is able to surf with assistance from volunteers who assist as needed. Approximately 75 children participate each month. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? No affect. FISCAL IMPACT: Non-budgeted None. ALTERNATIVES: Do not receive the plaque. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 10 of 474 5.A. ADMINISTRATIVE 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Appoint eligible members of the community to serve in vacant positions on City advisory boards. EXPLANATION OF REQUEST: A list of vacancies is provided with the designated Commission members having responsibility for the appointment to fill each vacancy. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Appointments are necessary to keep our Advisory Board full and operating as effectively as possible. FISCAL IMPACT: Non-budgeted None ALTERNATIVES: Allow vacancies to remain unfilled. STRATEGIC PLAN: Building Wealth in the Community STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Addendum Appointments 6-4-19 Page 11 of 474 APPOINTMENTS AND APPLICANTS FOR JUNE 06, 2019 Arts Commission 11 McCray Alt 2 yr term to 12120(2) Applicants None Building o r of Adjustmentsal III Romelus Alt 2 yr term to 12120 Tabled(3) IV Penserga Alt 2 yr term to 12119 Tabled(3) Applicants None Education tAdvisory I Katz STU 2 yr term to 12119 Tabled(3) 11 McCray STU NV 2 yr term to 12119 Tabled(2) Applicants None Historic r i III Romelus Alt 2 yr term to 12/20 Tabled (2) Applicants None Library I Katz Alt 2 yr term to 12/20 Tabled (3) III Romelus Alt 2 yr term to 12/19 Tabled (2) IV Penserga Reg 2 yr term to 12/20 Applicants None Senior viBoard IV Penserga Alt 2 yr term to 12/20 Tabled(3) Applicants None Page 12 of 474 5.B. ADMINISTRATIVE 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Appoint Voting Delegate for the Florida League of Cities Annual Conference, August 15-17, 2019. EXPLANATION OF REQUEST: The annual Florida League of Cities conference will be held at the World Center Marriott in Orlando, Florida, August 15-17, 2019. Each year the City Commission appoints a delegate to vote on behalf of the City of Boynton Beach at the annual meeting. See attached request. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: Budgeted N/A ALTERNATIVES: Do not appoint a voting delegate STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Attachment FLC Voting Delegate Request Page 13 of 474 ve UE op CIA" ,0 ° §.,_. , �r .� a2"t.Fj �.....2' " ,.... .i .. ..icll 2 TO: Key Official FROM: Michael Sittig, Executive Directo DATE: May 13, 2019 SUBJECT: 93rd Annual FLC Conference VOTING DELEGATE INFORMATION August 15-17, 2019—World Center Marriott, Orlando The Florida League of Cities' Annual Conference will be held at the World Center Marriot, Orlando, Florida on August 15-17. This conference will provide valuable educational opportunities to help Florida's municipal officials serve their citizenry more effectively. It is important that each municipality designate one official to be the voting delegate. Election of League leadership and adoption of resolutions are undertaken during the business meeting. One official from each municipality will make decisions that determine the direction of the League. In accordance with the League's by-laws, each municipality's vote is determined by population, and the League will use the Estimates of Population from the University of Florida for 2018. Conference registration materials will be sent to each municipality in the month of June. Materials will also be posted on-line. Call us if you need additional copies. If you have any questions on voting delegates, please call Eryn Russell at the League (85 0) 701- 3616. Voting delegate forms must be received by the League no later than August 9, 2019. Attachments: Form Designating Voting Delegate RECENED MAY 2.3 201 CITY MANAGER'S OFFICE .r. Isaac S�Av r, >;t>. � .. Ba, r�,,,t am L on crfr7and 05rFc.._, Michael Sittig Kraig Conn Page 14 of 474 93rd Annual Conference Florida League of Cities, Inc. August 15-17, 2019 Orlando, Florida It is important that each member municipality sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By-Laws requires that each municipality select one person to serve as the municipalities voting delegate. Municipalities do not need to adopt a resolution to designate a voting delegate. Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Designation of Voting Delegate Name of Voting Delegate: Title: Municipality of AUTHORIZED BY: Name Title Return this form to: Eryn Russell Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302-1757 Fax to Eryn Russell at(850) 222-3806 or email erussell( ficities.com Page 15 of 474 Important Dates May 2019 Notice to Local and Regional League Presidents and Municipal Associations regarding the Legislative Committee and Resolutions Committee June 20.19 Appointment of Legislative Committee and Resolutions Committee Members Jule 10th Deadline for Submitting Resolutions to the League office Au ust 15th Legislative Policy Committee Meetings Voting Delegates Registration August 16th Legislative Committee and Resolutions Committee Meetings Au ust 17th Immediately Following Breakfast—Pick Up Voting Delegate Credentials Followed by Annual Business Session Page 16 of 474 6.A. CONSENTAGENDA 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Approve revisions to and addition of project(s) to the Fiscal Year 18-19 approved surtax projects. EXPLANATION OF REQUEST: The City Commission approved a list of projects for FY 18/19 to be paid with Government Surtax funds in September 2018. In accordance with the City's Resolution R16-071, which is an Interlocal agreement with PBC and Palm Beach County Schools pertaining to shared distribution and use of the surtax funds the project list that the Commission adopted can be revised by the governing board. The City of Boynton Beach Capital Improvement Plan is largely funded by taxpayer approved sales tax funds (Surtax). Each community must account for the use of these funds to ensure their use is consistent with law and the intent of the voters. Each quarter the city will be providing a global update on the status of projects funded with Surtax revenues. However, on a much smaller scale it is recognized that some projects were missed and/or changed since the initial inspection of the City facilities. Therefore, it is necessary to add projects as they occur during the fiscal year. These additions are to ensure consistency of review by the City Commission and the City's Citizen Surtax Oversight Committee. To that end, staff will be providing additional project requests throughout the course of the year. In fact, these adjustments may occur on each future Commission meeting. Attached please find modifications to existing and additional projects with proposed budget dollars. All additional projects will be funded by making budget adjustments with existing Surtax dollar projects. Based the overall savings and the estimated budget for the new project there is no need for a budget amendment rather adjustments to currently approved projects and the addition of four projects in the FY 18/19 budget. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Facility maintenance work is critical to keep, restore or improve every part of a Facility/Building to a currently acceptable standard. FISCAL IMPACT: Budgeted The project budget adjustments merely recognize actual costs on a project level. The entire Surtax Capital Budget will always be neutral unless changed through a formal budget amendment process. ALTERNATIVES: None STRATEGIC PLAN: Page 17 of 474 STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? 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CONSENTAGENDA 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. 19-058-Approve the temporary road closure of the lanes in the 2000 Block of State Road 5 (Federal Hwy) - 700 feet of the right lane heading Northbound and 400 feet of the left lane heading Southbound on Thursday, July 4, 2019 for the annual 4th of July event, and authorize the City Manager, or designee, to apply for the State permit for the temporary road closure. EXPLANATION OF REQUEST: The closing of a state road requires a permit from FDOT which must be requested by an authorized official of the City. The road closure will be from approximately 2:00 pm- 11:00 pm to accommodate complimentary shuttle services for those desiring to attend the 4th of July event. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The temporary re-routing of traffic from 2:00 p.m. to 11:00 p.m. on Federal Highway. FISCAL IMPACT: Budgeted The 4th of July event is a budgeted item within the Public Communications& Marketing and Events Department budget. ALTERNATIVES: Do not approve the temporary road closure of the lanes in the 2000 Block of State Road 5 (Federal Highway). STRATEGIC PLAN: Boynton Beach Branding STRATEGIC PLAN APPLICATION: Offering free shuttle services from locations within our community increases attendance and showcases one of the City's top waterfront amenities- Intracoastal Park. CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 22 of 474 ATTACHMENTS: Type Description D Resolution Resolution authorizing 4th of July road closures Page 23 of 474 I RESOLUTION NO. R19 - 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 4 FLORIDA, AUTHORIZING THE TEMPORARY 5 CLOSING OF THE LANES IN THE 2000 BLOCK OF 6 STATE ROAD 5 AS NOTED MORE SPECIFICALLY 7 HEREIN ON THURSDAY, JULY 4, 2019 FOR THE 8 ANNUAL 4TH OF JULY CELEBRATION AND 9 AUTHORIZING THE CITY MANAGER OR HER 10 DESIGNEE TO APPLY FOR STATE PERMITS FOR THE 11 TEMPORARY ROAD CLOSING; PROVIDING FOR 12 EFFECTIVE DATE. 13 14 WHEREAS, the City of Boynton Beach's annual 41h of July Celebration is scheduled 15 to be held on Thursday, July 4, 2019; and 16 WHEREAS,in order to provide for the safety of the participants and citizens attending 17 the celebration a portion of State Road 5 in the 2000 block will be required to be closed 18 beginning at 2:00 p.m. until 11:00 p.m.; and 19 WHEREAS, the Florida Department of Transportation requires the local government 20 to authorize all temporary road closures on state roadways; and 21 WHEREAS, the City Commission of the City of Boynton Beach desires to authorize 22 the temporary closing of a portion of State Road 5 in the 2000 block on July 4,2019,to provide 23 for the safety of the participants and citizens attending the 41h of July Celebration; and 24 WHEREAS, the City Manager (or her designee) is authorized to apply for the permit 25 for temporary closing of state roads for special events, pursuant to Chapter 14-65, Florida 26 Administrative Code, for said temporary closings; 27 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 28 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 29 Section 1. The foregoing"WHEREAS" clauses are true and correct and hereby 30 ratified and confirmed by the City Commission 31 Section 2. That the City Commission of the City of Boynton Beach authorizes the 32 temporary closing of State Road 5 in the 2000 Block on July 4, 2019 for the annual 41h of July 33 Celebration. S:ACA\RESO\Road Closings 4th of July(2019)-Reso.docx Page 24 of 474 34 Section 3. The City Manager (or her designee) is hereby authorized to apply for 35 permits from the Florida Department of Transportation pursuant to Chapter 14-65, Florida 36 Administrative Code, for said temporary closings. 37 Section 4. That this Resolution will become effective immediately upon passage. 38 PASSED AND ADOPTED this day of , 2019. 39 40 41 CITY OF BOYNTON BEACH, FLORIDA 42 43 YES NO 44 45 Mayor— Steven B. Grant 46 47 Vice Mayor—Justin Katz 48 49 Commissioner—Mack McCray 50 51 Commissioner—Christina L. Romelus 52 53 Commissioner—Ty Penserga 54 55 56 VOTE 57 58 ATTEST: 59 60 61 62 Judith A. Pyle, CMC 63 City Clerk 64 65 66 67 (Corporate Seal) S:ACA\RESO\Road Closings 4th of July(2019)-Reso.docx Page 25 of 474 6.C. CONSENTAGENDA 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R19-059-Approve and authorize the Mayor to sign the thirteenth amendment to the Site Lease and Joint Use Agreement between the City, Palm Beach County, and New Cingular Wireless PCS, LLC (fka AT&T Wireless) to allow antenna modifications by Cingular and to update the tower schematics exhibit of the lease for the telecommunications tower at the Rolling Green Municipal Complex(515 NW 14th Ct). EXPLANATION OF REQUEST: This tower site is primarily shared by various City and County governmental agencies providing emergency services to the area and by Cingular providing cellular phone and data service to its customers. Cingular desires to replace its existing antennas with new antennas to improve signal coverage. Cingular will obtain all necessary permits and governmental approvals associated with its modifications, and all equipment installations will be made at Cingular's sole cost. This Thirteenth Amendment modifies Exhibit"G"Antenna Tower Schematics of the Tower Site Lease. The proposed amendment will not affect costs or service interruptions to the City's or County's system. All other terms of the Agreement remain unchanged. The Commission has previously approved various amendments to this Agreement for modifications to equipment at this location (the last one was R17-060). In 2018 the City and the County permitted AT&T to proceed with an antenna swap as a maintenance activity with the understanding we would document those changes in a future amendment. AT&T is now proposing tower modifications and the City and County established the need to process a lease amendment. Several missing clauses were added to bring the agreement ie: Public Entity Crimes, Condemnation, & No Third Party Beneficiary. This 13th Amendment also updates several existing provisions, Insurance, Non- Discrimination, and the IG. The County ESS division provided the exhibit and confirmed it includes the 2018 maintenance activities and the City's Radio Manager/Technician has also approved the exhibit. There are no structural enhancements/improvements required, no change to the frequencies, and the City and the County have no modifications to include within this lease amendment. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: N/A(Cingular constructed the tower in 1986 and is the only cellular service provider on the tower. Terms are 80 years to expire in 2066 and payment remains at$120.00 for annual rent to the City). ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No Page 26 of 474 CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: ATTACHMENTS: Type Description D Addendum Thirteenth Amendment to Site Lease Agreement Page 27 of 474 THIRTEENTH AMENDMENT TO TOWER SITE LEASE AND JOINT USE AGREEMENT between CITY OF BOYNTON BEACH,FLORIDA and NEW CINGULAR WIRELESS PCS,LLC, a Delaware limited liability company and PALM BEACH COUNTY,FLORIDA Boynton Beach Tower Exhibits: Exhibit"G"-Antenna Tower Schematics G:APREM\PM\Out LeaseACity of Boynton AT&T Tower\Amend 13\13th Amendment Boyn Bch Tower-AT&T HF appvd 5.3.19.docx Page 28 of 474 Page 29 of 474 THIRTEENTH AMENDMENT TO TOWER SITE LEASE AND JOINT USE AGREEMENT THIS THIRTEENTH AMENDMENT TO TOWER SITE LEASE AND JOINT USE AGREEMENT(R99-311-D),is made and entered into this day of , 2019,by and between the CITY OF BOYNTON BEACH, FLORIDA, a municipal corporation (`CITY"), NEW CINGULAR WIRELESS PCS, LLC, a Delaware limited liability company ("CINGULAR"), and PALM BEACH COUNTY, a political subdivision of the State of Florida, by and through its Board of County Commissioners, hereinafter referred to as (`COUNTY"). WITNESSETH: WHEREAS,CITY and West Palm Beach Cellular Telephone Company entered into that certain Tower Site Lease and Joint Use Agreement dated November 18, 1986 (the "Original Lease") for the construction of a 320-foot self-supporting communications tower upon the Premises;and WHEREAS, CITY and Palm Beach County Cellular Telephone Company, as the successor in interest to West Palm Beach Cellular Telephone Company,entered into that certain Amendment to Tower Site Lease and Joint Use Agreement, dated June 21, 1988 (the "First Amendment'),and WHEREAS, CITY and Palm Beach County Cellular Telephone Company, entered into that certain Amendment Number Two to Tower Site Lease and Joint Use Agreement dated June 20, 1989(the"Second Amendment'),and WHEREAS, CITY, Palm Beach Cellular Telephone Company, as the successor in interest to Palm Beach County Cellular Telephone Company,and Richard P. Wille,as Sheriff of Palm Beach County(COUNTY),entered into that certain Joint Use Agreement dated August 22, 1989(the"Third Amendment');and WHEREAS,CITY and AT&T Wireless Services of Florida(AT&T),as the successor in interest to Palm Beach Cellular Telephone Company, and COUNTY entered into that certain Fourth Amendment to Tower Site Lease and Joint Use Agreement in 1998 (the "Fourth Amendment'),and WHEREAS, CITY, AT&T and COUNTY entered into a Fifth Amendment to Tower Site Lease and Joint Use Agreement dated February 23, 1999 (R99-311D) (the "Fifth Amendment');and WHEREAS, CITY, AT&T and COUNTY entered into a Sixth Amendment to Tower Site Lease and Joint Use Agreement dated June 5,2001 (82001-0867)(the"Sixth Amendment') in order to modify the legal description and authorize the County to install a generator with fuel tanks;and WHEREAS,CITY,AT&T and COUNTY entered into a Seventh Amendment to Tower Site Lease and Joint Use Agreement dated May 21, 2002 (82002-0766) (the "Seventh Amendment') to allow AT&T to install new antenna and transmission lines to accommodate new third generation Global System Mobil technology;and WHEREAS, CITY,AT&T and COUNTY entered into an Eighth Amendment to Tower Site Lease and Joint Use Agreement dated January 13, 2004 (82004-0098) (the "Eighth Amendment')to allow the CITY to relocate their antennae,and WHEREAS, CITY, AT&T and COUNTY entered into a Ninth Amendment to Tower Site Lease and Joint Use Agreement dated November 16, 2004 (82004-2366) (the "Ninth Amendment')to allow the CITY to replace an existing antenna and add two new antennas,and WHEREAS, CITY, CINGULAR, as the successor in interest to AT&T, and COUNTY entered into a Tenth Amendment to Tower Site Lease and Joint Use Agreement dated May 16, Page 1 of 7 Page 30 of 474 2006 (82006-0857) to allow COUNTY to install communication equipment for the purpose of deploying a countywide paging system and added equipment to upgrade CINGULAR's regional network;and WHEREAS,CITY, CINGULAR and COUNTY entered into an Twelfth Amendment to Tower Site Lease and Joint Use Agreement dated July 11, 2007, (82017-0889) (the "Twelfth Amendment") to allow the CITY to add equipment and frequencies to the tower in order to upgrade their regional network. The Original Lease, as amended by the First Amendment, the Second Amendment, the Third Amendment,the Fourth Amendment,the Fifth Amendment, the Sixth Amendment,the Seventh Amendment,the Eighth Amendment,the Ninth Amendment,the Tenth Amendment, the Eleventh Amendment, the Twelfth Amendment and the Thirteenth Amendment is hereinafter referred to as the"Tower Site Lease—,and WHEREAS, CINGULAR in 2018 requested and obtained CITY and COUNTY consent to perform maintenance type modifications to be incorporated into the Tower Site Lease in a future amendment. WHEREAS, CINGULAR desires to make additional modifications to the tower to support future use and has requested approval for the addition of equipment to the tower to upgrade their regional network;and WHEREAS, in order to accommodate CINGULAR's request, it is necessary to modify the Antenna Tower Schematics exhibit of the Tower Site Lease;and WHEREAS, an updated structural study was performed and CITY, CINGULAR and COUNTY acknowledge and agree that the changes contemplated herein will not affect the structural capacity of the tower,and WHEREAS, CINGULAR acknowledges that if structural changes to the tower are required by CINGULAR's modifications must be made at CINGULAR's sole cost and expense and in compliance with the terms of the Tower Site Lease;and WHEREAS, County desires to incorporate certain language into the Tower Site Lease, and WHEREAS, the parties hereto desire to amend the Tower Site Lease, as amended, in accordance with the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter set forth, and various other good and valuable considerations, the receipt and sufficiency of which are hereby acknowledged,the parties hereto agree as follows: 1. All defined terms as used herein shall have the same meaning and effect as in the Tower Site Lease. 2. Exhibit"G"(Antenna Tower Schematics)attached to the Twelfth Amendment to the Tower Site Lease shall be replaced with a new Exhibit"G"(Antenna Tower Schematics) attached hereto and incorporated herein by reference. 3. CINGULAR, at its sole cost and expense, shall be responsible for the design and construction of its modifications to the tower as described on Exhibit"G". CINGULAR acknowledges and agrees said modifications will be made in accordance with the Tower Site Lease. 4. Article VI Insurance, of the Tower Site Lease, is hereby deleted in its entirety and replaced with the following: County shall, during the entire Term hereof, provide CITY and CINGULAR with a certificate evidencing self-insurance coverage for commercial general liability in the amount of Two Hundred Thousand Dollars ($200,000) per person and Three Hundred Thousand Dollars ($300,000) per incident or occurrence and Workers' Compensation insurance covering all employees in accordance with Chapter 440 Florida Statutes. In the Page 2 of 7 Page 31 of 474 event the Legislature should change the County's exposure by Statute above or below the sums insured against,the County shall provide insurance to the extent of that exposure. 5. Section 18. Non Discrimination, of the Tower Site Lease, is hereby deleted in its entirety and replaced with the following: Pursuant to Palm Beach County Resolution R2017-1770,as may be amended,the parties agree that no person shall, on the grounds of race, color, religion, disability, sex, age, national origin,ancestry,marital status,familial status,sexual orientation,gender identity or expression,or genetic information,be excluded from the benefits of,or be subjected to any form of discrimination under any activity conducted pursuant to this Lease. Failure to meet this requirement shall be considered default of this Lease. 6. Section 19. Office of the Inspector General, of the Tower Site Lease, is hereby deleted in its entirety and replaced with the following: Palm Beach County Office of the Inspector General Audit Requirements: Palm Beach County has established the Office of the Inspector General in Palm Beach County Code, Section 2-421 - 2-440, as may be amended. The Inspector General is authorized with the power to review past, present and proposed County contracts, transactions,accounts and records. The Inspector General's authority includes,but is not limited to, the power to audit, investigate, monitor, and inspect the activities of entities contracting with the County, or anyone acting on their behalf, in order to ensure compliance with contract requirements and to detect corruption and fraud. Failure to cooperate with the Inspector General or interfering with or impeding any investigation shall be a violation of Palm Beach County Code, Section 2-421 - 2-440, and punished pursuant to Section 125.69, Florida Statutes, in the same manner as a second degree misdemeanor 7. Section 20 Public Entity Crimes is hereby added to the Tower Site Lease as follows: Public Entity Crimes As provided in Section 287.132-133,Florida Statutes, a person or affiliate who has been placed on the State of Florida convicted vendor list following a conviction for a public entity crime may not submit a bid for a period of thirty-six(36)months from the date of being placed on the convicted vendor list. By entering into this Lease or performing any work in furtherance hereof, CITY and CINGULAR certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within the thirty-six (36) months immediately preceding the effective date hereof. This notice is required by Section 287.133(3)(a),Florida Statutes. 8. Section 21 Condemnation is hereby added to the Tower Site Lease as follows: Condemnation If all or part of the Premises shall be taken, condemned or conveyed pursuant to agreement in lieu of condemnation for public or quasi public use,the entire compensation or award therefor,including any severance damages,shall be apportioned between CITY, CINGULAR and County in proportion to the value of their respective interests and the rent shall be recalculated effective upon the date of vesting of title in the condemning authority to reflect the reduction in the Premises. County shall also be entitled to receive compensation for the value of any Alterations or other improvements made by County to the Premises and moving expenses. In addition,County may elect to terminate this Lease in which event this Lease shall terminate effective as of the date title is vested in the condemning authority, whereupon the parties shall be relieved of all further obligations occurring subsequent to the date of termination other than those relating to apportionment of the compensation for such condemnation. In the event the County elects to terminate this Lease as provided in this Article,the Rent payable hereunder shall be prorated to the date of termination. County will be allowed not less than sixty (60) days notice to remove its property from the Premises. 9. Section 22 No Third Party Beneficiary is hereby added to the Tower Site Lease as Page 3 of 7 Page 32 of 474 follows: No Third Partv Beneficiary No provision of this Lease is intended to, or shall be construed to, create any third party beneficiary or to provide any rights to any person or entity not a party to this Lease, including but not limited to any citizens of Palm Beach County or employees of County, CITY or CINGULAR. 10. Except as modified by this Thirteenth Amendment, the Tower Site Lease remains unmodified and in full force and effect in accordance with the terms thereof. (REMAINDER OF PAGE INTENTIANALLY LEFT BLANK) Page 4 of 7 Page 33 of 474 IN WITNESS WHEREOF, COUNTY, CINGULAR, and CITY have executed this Twelfth Amendment, or have caused the same to be executed by their duly authorized representatives,as of the day and year fust above written. Signed and delivered NEW CINGULAR WIRELESS PCS,LLC, in the presence of: a Delaware limited liability company By:AT&T Mobility Corporation Its:Manager By: Witness Signature Print Name and Title Print Witness Name (SEAL) Witness Signature Print Witness Name [additional signature pages follow] Page 5 of 7 Page 34 of 474 ATTEST: CITY OF BOYNTON BEACH,FLORIDA,a JUDITH PYLE,CMC municipal corporation of the State of Florida INTERIM CITY CLERK By: By: Judith Pyle,City Clerk Steven B. Grant,Mayor (CITY SEAL) APPROVED AS TO FORM AND LEGAL SUFFICIENCY City Attorney [This signature page represents a continuation of the Thirteenth Amendment between Palm Beach County and the City of Boynton Beach and New Cingular Wireless PCS.] Page 6 of 7 Page 35 of 474 ATTEST: SHARON R.BOCK PALM BEACH COUNTY,a political CLERK&COMPTROLLER subdivision of the State of Florida,by and through its Board of County Commissioners By: By: Deputy Clerk Mack Bernard,Mayor SEAL Signed and delivered in the presence of: Witness Signature Print Witness Name Witness Signature Print Witness Name APPROVED AS TO FORM APPROVED AS TO TERMS AND LEGAL SUFFICIENCY AND CONDITIONS By: By: Assistant County Attorney Audrey Wolf,Director Facilities Development&Operations [This signature page represents a continuation of the Thirteenth Amendment between Palm Beach County and the City of Boynton Beach and New Cingular Wireless PCS.] G:APREM\PM\Out LeaseACity of Boynton AT&T Tower\Amend 13\13th Amendment Boyn Bch Tower-AT&T HF appvd 5.3.19.docx Page 7 of 7 Page 36 of 474 PALM REACH,COUNTYLiC SYSTEMSAND SECURITY DIVISION BoyaWn Beach T*w*r Sift Amtsk 0 p a u sz is ero �;. a a 46 1 �b A G C nto f1 f j rej � r f w r ��y WAY, s E i 1 { ��aa S I M t }OM1 Sh Gp ��qp LIT, Page 1 of I Page 37 of 474 PALM BEACH COt)VTY ELECTRO141C SYMMS AND SECURITY C)IWSION EXHISf,T G Boynton Beach Tower She Antoons Schodulo t9 � tK N w ti N ... .......... .................. ....... t t .......... .......... -----------t- Of 61, ................. --------------- zj I,- —Ji""ji ......... PAR#,Z 04 a Page 38 of 474 PALM SEACH COUNTY ELECTA0*N1,0 SYSTEM$ANO SEMMTY DWISION EXHIStIr G Soynftn Bosch Two $Us Antenna Schedule a, Z,5 A v ke iv -4 t4 to Page 3 of 3 Page 39 of 474 EXHIBIT G B0YNTONBEA CH TOWER & ANTENNA CONFIGURATION 91 315' NOTES: #2 300' #3 300' 1.SEE ATTACHED TABLE FOR ANTENNA AND CABLE DETAILS. 2.DRAWING IS CONCEPTUAL ONLY AND NOT TO BE 95 275' 94 275' CONSIDERED A CONSTRUCTION DRAWING.THE DRAWING IS NOT TO SCALE. 3.SITE LOCATION DETAILS: 47-10 245' LATTITUDE: 26-32-28 N #6 240' LONGITUDE: 80-04-18 W #Il 235' TOWER HEIGHT AGL: 306 FEET 912 210' #12A 210' FACE WIDTH AT GROUND: 40.5 FEET #13 200' SITE ELEVATION AMSL: 15 FEET TOWER ORIENTATION: S=180 DEGREES NW=300 DEGREES NE=060 DEGREES vm 914 130' 415 130' #16 130' #17 100' 4I8 100' 'J 17-Al 00' NW NE 419-21,2-3M7&40 81' 22-24 31-33,38&41 81 #25-27,34-36,39&42 81' TOWER FOOTPRINT 4' llZ TX \ANTENNAS NE NW S CITY OF BOYNTON BEACH No. REVISIONS DATE COMMUNICATIONS TOWER LOADING DIAGRAM PALM BEACH COUNTY ELECTRONIC SERVICES AND "" m" '°°°° °°°" PAGE SECURITY DIVISION File:C:y iles\Sites\Boynton/Boynton.dwg 04-17-19 4 OF 4 Page 40 of 474 6.D. CONSENTAGENDA 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R19-060-Authorize the Mayor to sign three (3) general utility easements for Town Square project. EXPLANATION OF REQUEST: As part of the construction process for the Town Square project it is necessary to execute and record a general utility easement to provide for permanent utilities to the buildings. Attached is a copy of the General Easement Form and a sketch and legal: Exhibit 1A& 1B - Parcel 4 & 5 (Kapok Park) Exhibit 2A&2B - Parcel 6 (Seacrest) Exhibit 3A& 3B - Parcel 6 (SE 1st Avenue) HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Utilities services are necessary to facilitate the completion of the Town Square project to all buildings. FISCAL IMPACT: Budgeted There are no costs associated with approval of the easement. ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: Page 41 of 474 ATTACHMENTS: Type Description D Resolution Resolution approving three General Utility Easements for To Square D Other Exhibit 1A® Easement (Parcel 4 & 5) D Exhibit Exhibit 1 B ® Sketch & legal (Parcel 4 & 5) D Other Exhibit 2A® Easement (Parcel eacrest) D Exhibit Exhibit 2B ® Sketch & Legal (Parcel 6 Seacrest) D Other Exhibit 3A® Easement (Parcel 6 SE 1st) D Exhibit Exhibit 3B ® Sketch & Legal (Parcel 6 SElst) Page 42 of 474 1 2 RESOLUTION R19- 3 4 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 5 FLORIDA,APPROVING AND AUTHORIZING THE MAYOR TO 6 SIGN THREE (3) GENERAL UTILITY EASEMENTS FOR THE 7 TOWN SQUARE PROJECT; AND PROVIDING AN EFFECTIVE 8 DATE. 9 10 11 12 WHEREAS, as part of the construction process for the Town Square project, it is 13 necessary to execute and record three (3) general utility easements to provide permanent 14 utilities to the buildings. 15 NOW, THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF 16 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 17 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 18 being true and correct and are hereby made a specific part of this Resolution upon adoption 19 hereof. 20 Section 2. The City Commission does hereby approve and authorize the Mayor 21 to sign three(3)general utility Easements to provide permanent utilities to the buildings in the 22 Town Square project, copies of which are attached hereto as Composite Exhibit"A". 23 Section 3. This Resolution will become effective immediately upon passage. 24 C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDC\6EE82D9C-54C9-4BC8-8678-E79023F74030\Boynton Beach.16783.1.General Utility_Easement (Town_Square)_-_Reso.Docx Page 43 of 474 25 PASSED AND ADOPTED this day of , 2019. 26 27 CITY OF BOYNTON BEACH, FLORIDA 28 29 YES NO 30 31 Mayor— Steven B. Grant 32 33 Vice Mayor—Justin Katz 34 35 Commissioner—Mack McCray 36 37 Commissioner—Christina L. Romelus 38 39 Commissioner—Ty Penserga 40 41 42 VOTE 43 44 ATTEST: 45 46 47 48 Judith A. Pyle, CMC 49 City Clerk 50 51 52 53 (Corporate Seal) C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDC\6EE82D9C-54C9-4BC8-8678-E79023F74030\Boynton Beach.16783.1.General Utility_Easement (Town_Square)_-_Reso.Docx Page 44 of 474 Prepared by and Return to: James A.Cherof,Esquire City of Boynton Beach P.O.Box 310 Boynton Beach,FL 33425 EASEMENT THIS INDENTURE made this day of , 2019, by The City of Boynton Beach, a municipality created pursuant to Chapter 166, of Florida Statues, having an address of 3301 Quantum Boulevard, Suite 100, Boynton Beach, Florida 33435 (first party),to (second party): WITNESSETH Whereas,the first party is the owner of property situate in Palm Beach County,Florida, and described as follows: PCN 408-43-45-28-48-005-0000 123 East Ocean Avenue,Boynton Beach,FL And PCN 408-43-45-28-004-0000 100 NE lgt Avenue,Boynton Beach,FL Legal Description: h 'ft j -- - , { L , ,. and, WHEREAS,the second party desires a utility easement for construction and maintenance of utility facilities; including cable systems and/or other appropriate purposes incidental thereto,on,over and across said Property, and, WHEREAS,the first party is willing to grant such an easement, NOW,THEREFORE, for and in consideration of the mutual covenants each to the other running and one dollar and other good and valuable considerations, the first party does hereby grant unto the party of the second part,its successors and assigns,full and free right and authority to construct, maintain,repair, install and rebuild facilities for above stated purposes and does hereby grant a perpetual easement,on over and across the above Page 1 of 2 Page 45 of 474 described property for said purposes. IN WITNESS WHEREOF,the first party has caused these presents to be duly executed in its name and its corporate seal to be hereto affixed,attested by its proper officers hereunto duly authorized,the day and year first above written. Signed,sealed and delivered CITY OF BOYNTON BEACH In the presence of: By: Signature Printed Name: Steven B. Grant Print Name Its:Mayor Signature Print Name STATE OF FLORIDA COUNTY OF PALM BEACH I HEREBY CERTIFY that on this day,before me,an officer duly authorized in the State and County aforesaid to take acknowledgments,personally appeared Steven B.Grant Mayor of The City of Boynton Beach,named as fust party in the foregoing Easement and that he severally acknowledged executing the same in the presence of two subscribing witnesses freely and voluntarily. WITNESS my hand and official seal in the Country and State last aforesaid this day of 12019. Notary Public in and for the State and County aforesaid. My commission expires: Page 2 of 2 Page 46 of 474 ~ ' PROPERTYCIDE S '.Nwww� li BOYNTON BEACH BLVD NE 1ST AVENUE E OCEAN AVENUE Ln THIS SKETCIF-I LU jx LLJ j)f Uj1 C) Of (f) ry LLJ < LLJ LLJ Uj LLJ V) �z it WOOLBRIGHT ROAD F LOCATION MAP FOR REFERENCE ONLY NOT TO SCALE Dennis J. Leavy & Associates, Inc. SKETCH & DESCRIPTION . T Land Surveyors * Mappers For: THE HASKELL COMPANY S 460 Business Park Way * Suite B Floridaj DRAWN: MT SCALE: N/A DATE:04/25/19 Royal Palm Beach, Flor33411 Phone: 561 753-0650 Fax: 561 753-0290 CHK: DAB JOB# 18-102-3 SD6 SHEET: 3 OF 8;/ Page 49 of 474 NE1ST AVENUE — —- - ---- ------ (FORMERLY KNOWN AS POINCIANA STREET) TRACT R1 (P2) 22 PARCEL 2 S 89®44'11°' W NORTH LINE OF PARCEL 5 (P2) (P2) 10.00' (BASIS OF BEARINGS) (P2) S 89'44'11" W 58.3500 POINT OF BEGINNING POINT OF COMMENCEMENT 0 NORTHEAST CORNER OF Z PARCEL 5 (P2) U-) Z -H ^(D to ;��- PARCEL 5 NZ LU C) PARCEL., 5 PARCEL 4 (P2) 1) 0 w U) (P2) (P2) LL- W <w w 0) IX CY U) 0 ' MV- LLJ C) U) Ld z 0 LU MATCHLINE– SEE SHEET 5 OF 8 0 10' 20' GRAPHIC SCALE IN FEET SCALE: 1 20' Dennis J. Leavy & Associates, Inc. SKETCH & DESCRIPTION Land Surveyors * Mappers For: THE HASKELL COMPANY 460 Business Park Way * Suite B Royal Palm Beach, Florida 33411 DRAWN: MT ISCALE: 1"=20' 1 DATE: 04/25/19 Phone: 561 753-0650 Fox: 561 753-0290 CHK: DAB JOB# 18-102-3 SD6 SHEET: 4 OF 18 Page 50 of 474 rMATCHLINE– SEE SHEET 4 OF 8 5U-)7—cccq :—as n-1 (o N n D- n- co 0 _j _j X w V- LO PARCEL 5 Uj Uj -4- a 0 , 0 0) (P2) ry ry 4t < < :t zo n 0) 00U- o 0) 0 0 00 I (n 0 -t U) LO LL co V) < N 89#46'58" E (o I z Uj 19.11, LI - PARCEL 4 w -7" i} I x 7 (P2) S 89*46'58" W 76.71' w 0) w r�- 06 DESCRIBED AREA CONTAINING N 00*00'00" W 5,609 SQUARE FEET 10.00, to z W W N 8946'58" E 55.55' 3'53" W 16.43' 549" E S 00*1 S 89*56'07" W 18.10' 0) -16.16' 00 C�PARCEL 5ilI 00*03'53" W 0) 114 12.00' w V z (P2) L0 P IN 89*56'07" E 16.16' 0 0 N 00'03'53" W 74.34' MATCHILINE– SEE SHEET 7 OF 8 0 10' 20' GRAPHIC SCALE IN FEET SCALE: 1 20' Dennis J. Leavy & Associates, Inc. SKETCH & DESCRIPTION Land Surveyors * Mappers For: THE HASKELL COMPANY 460 Business Park Way * Suite B Royal Palm Beach, Florida 33411 DRAWN: MT SCALE: 1"=20' DATE:04/25/19 Phone: 561 753-065{} Fax: 561 753-0294 CHK: pAg JOB# 18-102-3 SD6 SHEET: 5 OF 8 Page 51 of 474 ADDITIONAL R/W (O.R.B. 2797, PG. 1474, P.B.C.R.) C"If 0 D- PARCEL 5 00- 1 WI m > CO CD < I C"j Ch C aLno m < V-) 00 0 m S 89*44'41" W 69.02' LL C) V) Li cl� III < i - C) Cn DESCRIBED AREA CONTAINING 0 U') �-- 0 0 U)LLJ CO 5,609 SQUARE FEET N 89*44'41" E 6879' Li Ld . m V) WEST LINE OF PARCEL 5 (P2) wC0 U) LL' m LLJ Z co 00 y -0 ci CL U 00 0 o PARCEL 5 m 00 (P2) III 0 10' 20' GRAPHIC SCALE IN FEET SCALF: 1 20' Dennis J. Leavy & Associates, Inc. SKETCH & DESCRIPTION Land Surveyors * Mappers For: THE HASKELL COMPANY 460 Business Park Way * Suite B Royal Palm Beach, Florida 3341 1 DRAWN: MT SCALE: 1"=2Q' DATE: 04/25/19J Phone: 561 753-0650 Fax: 561 753-0294 CHK: DAB SOB# 18-1Q2-3 SD6 SHEET: 6 OF 8 Page 52 of 474 MATCU NE— SEE SHEET 5 OF 8 Cn C� 01) Z Ul) PARCEL 5 to PARCEL 4 0 (P2) (P2) 0 LO 001 IA- 0 0 S 89*42'13" W 116.94' z I 00 DESCRIBED AREA CONTAINING 5,609 SQUARE FEET LAJ N 89*42'13" E 118.68' LLJ Uj ......... U) I LAj z E OCEAN AVENUE TRACT R2 (P2) PARCEL 6 (P2) 0 1 0' 20' 77%, J GRAPHIC SCALE IN FEET SCALE- 1 20' Dennis J. Leavy & Associates, Inc. SKETCH & DESCRIPTION Land Surveyors * Mappers For THE HASKELL COMPANY 460 Business Park Way * Suite B DRAWN: MT SCALE: 1"=20' DAT E: 04/25/19 8rida-- 33411 Royal Palm Beach, Florida 33411 C -102- _0 -7 — CHK: DAB Phone. 561 753-0650 Fax: 561 753-0290 HK JOB# 18 3 SD6 SHEET: 7 OF 8 Page 53 of 474 CXD 80' R/W (R,P.B. 5, PG. 179, P.B.C.R.) U ADDITIONAL R/w 00 (O.R.13, 2830, PG. 1484, P,B�C.R --j M I (O.R.13. 2797, PG, 1474, P.B,C.R.) -i Fj 1 PARCEL 5 (P2) 00 Q S 8942'13" W 116.94' 10 > — CON 0-0 co < C-4 C/) 0 -0 SOUTH;kSTERLY LLJ M 0 N 89*42'13" E 0) 1- 118.68'LINE OF PARCEL 5 W ct = 11 z LD (P2) LLJ Li 0 ct -0 S 45-5545" E `�w co co 14.30' LLJ z LLJ DESCRIBED AREA CONTAINING 5,609 I E OCEAN AVE SQUARE FEET ± TRACT R2 E OCEAN AVENUE (P2) PARCEL I (P2) 0 10' 20' GRAPHIC SCALE IN FEET SCALE: 1 20' Dennis J. Leavy & Associates, Inc. SKETCH & DESCRIPTION Land Surveyors * Mappers For: THE HASKELL COMPANY 460 Business Park Way * Suite B DRAWN: SCALE: 1"=20' DATE:04/25 19 Florida—�3 11 a ' M Be P Royal Palm Beach, Florida 33411 C -102-3SD6 SHEET: 8 OF 8 Phone: 561 753-0650 Fax: 561 753—�0290 CHK: DAB J013# 18 Page 54 of 474 Prepared by and Return to: James A.Cherof,Esquire City of Boynton Beach P.O.Box 310 Boynton Beach,FL 33425 EASEMENT THIS INDENTURE made this day of , 2019, by The City of Boynton Beach, a municipality created pursuant to Chapter 166, of Florida Statues, having an address of 3301 Quantum Boulevard, Suite 100, Boynton Beach, Florida 33435 (first party),to (second party): WITNESSETH Whereas,the first party is the owner of property situate in Palm Beach County,Florida, and described as follows: PCN 408-43-45-28-48-006-0000 128 East Ocean Avenue,Boynton Beach,FL Legal Description: fi: t ,. 2 � I and, WHEREAS,the second party desires a utility easement for construction and maintenance of utility facilities-, including cable systems and/or other appropriate purposes incidental thereto,on,over and across said Property, and, WHEREAS,the first party is willing to grant such an easement, NOW,THEREFORE, for and in consideration of the mutual covenants each to the other running and one dollar and other good and valuable considerations, the first party does hereby grant unto the party of the second part,its successors and assigns,full and free right and authority to construct, maintain,repair, install and rebuild facilities for above stated purposes and does hereby grant a perpetual easement,on over and across the above described property for said purposes. Page 1 of 2 Page 55 of 474 IN WITNESS WHEREOF,the first party has caused these presents to be duly executed in its name and its corporate seal to be hereto affixed,attested by its proper officers hereunto duly authorized,the day and year first above written. Signed,sealed and delivered CITY OF BOYNTON BEACH In the presence of: By: Signature Printed Name: Steven B. Grant Print Name Its:Mayor Signature Print Name STATE OF FLORIDA COUNTY OF PALM BEACH I HEREBY CERTIFY that on this day,before me,an officer duly authorized in the State and County aforesaid to take acknowledgments,personally appeared Steven B.Grant, Mayor of The City of Boynton Beach,named as fust party in the foregoing Easement and that he severally acknowledged executing the same in the presence of two subscribing witnesses freely and voluntarily. WITNESS my hand and official seal in the Country and State last aforesaid this day of 12019. Notary Public in and for the State and County aforesaid. My commission expires: Page 2 of 2 Page 56 of 474 ER-IFY I HE1RFBy r,r-RT1IFY THE ATTACHED SKETCH AND E'E. DESCRIPTION OF THE HEREON DESCRIBED PROPERTY S TRUE AND C TO THE BEST OF MY IS TRUE AND CORREC-11 1 rKNOWLEDGE AND BELIEF AS PREPARED UNDER MY DIRECTION, I FURTHER CERTIFY THAT THIS SKETCH AND DESCRIPTION MEETS THE STANDARDS OF PRACTICE SET FORTH IN CHAPTER 5J-17.05O THROUGH 5j-17.052, FLORIDA ADMINISTRATIVE CODE, PURSUANT -10 SECTION 472,027, FLORIDA STAI-UTF-S, ,Wi 5888 LLCF % STATE OF -%FLOR1DA,,-' x S DAVID A. BOWER PROFESSIONAL SURVEYOR & MAPPER STATE OF FLORIDA CERTIFICATE NO. LS 5888 DESCRIPTION- 10.00 FOOT WIDTH E A STRIP OF AND LYING WITHIN A PORTION Oil" PARCEL 6, BOYNTON BEACH -1 OWN SQUARE, ACCORDING TO I"HE PLAT THEREOF AS RECORDED IN PLA BOOK 127, PAGES 1 THOUGH 5 OF THE PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA. BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE MOST WP-STFRLV NORTHWEST CORNED OF SAID PARCEL 6, THENCE SOUTH 011'33'51" LEAST (AS A BASIS OF BEARINGS) ALONG THE WEST LINE OF SAID - PARCEL 6, A DISTAN('-`-' 149.66 FEET, THENC00°00'00°'E NORTH 900000" EAST A DISTANCE E- I OF 1 1 1 11- 1,1 r- OF 13.22 FEET; THENCE SOU'IH 00'41'27" EAST, A DISTANCE OF 53.19 FEET- THENCE SOUTH 8219'4111" WEST, A DISTANC'E OF 12.48 FEE-, TO A POINT BEING ON THE WEST LINE OF SAID PARCEL 6, THENCE SOUTH ALONG EAST 01'33'51" Al THE WEST LINE OF I I L U SAID PARCEL 6, A DISTANCE OF-- 10.06 FEE T; THIENCE NORTH 82-19'41" EAST, A L T HENCE NOR 0041'27" WESTI, A 61,92 DISTANCE OF 22.40 FEET; TI- DISTANCE OF Lj FEET; THENCE NORTH 90'00'00" EAST, A DISTANCE OF 8,47 FEET; THENCr- NORTH 00'00'00" WESI, A DISTANC'E OF !0,00 FEET; THENCIE SOUTH 90'00'00" WEST, A DISTANCE OF 21.97 FEET TO A POINT BEING ON A LINE LYING 10,00 FEET EAST OF AND PARALLEL WITH (AS MEASURED AT RIGHT ANSI ES) THE WE ST LINE OF SAID I r- T ST PARCEL 6 !HENCE NORTH 01'33"51" WEST ALONG SAID PARALLEL LINE, A DISTANCE OF 149.71 FEET TO A POINT BEING ON THE NORTHWFSTERI Y LINE OF. SAID PARCEL 6; SOU7 11 T THENCE *H 44'04'15" WEST ALONG I HE NORTHWESTFRI Y LINE OF SAID PARCEL 6, A DIS TANCIE OF 13,99 FEETOr"To THE POINT BEGINNING. i F, SAID LANDS SITU AT E, LYING AND BEING IN SECTION 28, TOWNSHIP 45 SOUTHGE , RANGE %-7- 43 EAST, CITY OF BOYNTON BEACH, PALM BEACH COUNTY, FLORIDA. C"0 N T A 1 N 1 N(3 2,515 SQUARE FEET' MORE OR LIESS, Dennis J. Leavy & Associates, Inc. SKETCH & DESCRIPTION Land Surveyors * Mappers For THE ISKELL COMPANY 460 Business Park Way * Suite B ;DA E. 0 JA 'ja -'ori�a33 1 1 DRAWN. U W DRAWN: m SCALE: N/A Royal Palm Beach, Florida 33411 C Phone: 561 753-0650 Fax: 561 753-0290 CHK: DAB JOB# 18-_02-3 SD3 HE F 5 Page 57 of 474 ii i i i I III BOYNTON BEACHV BL D 7 — -- W OCEAN AVENUE I I ' SW 1ST AVENUE IIS THIS SKETCH i} �- J w a S m Q c� (/} J ry � W C7 C3 V) Z L' LW i WOOLBRICHT ROAD i z Nv , iI LOCATION MAPFOR REFERENCE ONLY) LY) NOT TO SCALE Dennis J. Leavy & Associates, Inc. SKETCH & DESCRIPTION Land Surveyors * Mappers For: THE HASKELL COMPANY 460 Business Park Way * Suite B DRAWN. MT SCALE: N/A DATE: O�-/25/19 Royal Palm Beach, Florida 33411 Phone: 561 753-0650 F®x: 561 753-0290 CHK: DAB J08 18-�02-� soa SHEET: 2 OF 5 Page 58 of 474 000 00 lL � U� U U OD a00d� CD <> 0 >- PARCEL 5 CD (P3) Cn 0 0 1 V) M < 0 Cy z 0 < (-) 0 U)LAJ 00 U) < I LLJ Cn Cif 1 0 E W OCEAN AVENUE OCEAN AVENUE J I DESCRIBED AREA TRACT R2 POINT OF BEGI I NNING CONTAINING 2,515 (P3) MOST WESTERLY NORTHWEST SQUARE FEET CORNER OF PARCEL 6 (P3) NORTHWESTERLY LINE OF PARCEL 6 CONTAINING ARE y (P3) (j m PARCEL 6 LOT 5 S 44*04'15" W 13.99' (P3) BLOCK 6 00 WEST LINE OF PARCEL 6 (P3) 'BASIS OF BEARINGS) 0- S 01°3351 E 14 M61 Lfi PI-) 00 I X3.00' C6 N 01*3351 W 149M9 ONAI.- R/W ( -7 P( 14-74, P.B-`1',R,)0.R,B1 7 ....... I — — — MATCHLINE— SEE SHEET 5 OF 5 0 20' 40' 1 MWARMESM GRAPHIC SCALE IN FEET SCALE: 1 40' Dennis J. Leavy & Associates, Inc. SKETCH & DESCRIPTION Land Surveyors * Mappers For: THE HASKELL COMPANY 460 Business Park Way * Suite B -?RAWN: MT SCALE: 1"=40' DATE: 04/J25/1 9 Royal Palm Beach, Florida 33411 Phone: 561 753-0650 Fox: 561 753-0294 CHK. DAB JOB# 18-102-3 SD3 SHEET: 4 OF 5 Page 60 of 474 Prepared by and Return to: James A.Cherof,Esquire City of Boynton Beach P.O.Box 310 Boynton Beach,FL 33425 EASEMENT THIS INDENTURE made this day of , 2019, by The City of Boynton Beach, a municipality created pursuant to Chapter 166, of Florida Statues, having an address of 3301 Quantum Boulevard, Suite 100, Boynton Beach, Florida 33435 (first party),to (second party): WITNESSETH Whereas,the first party is the owner of property situate in Palm Beach County,Florida, and described as follows: PCN 408-43-45-28-48-006-0000 128 East Ocean Avenue,Boynton Beach,FL Legal Description: fir' I; I"-, Tt `7:. ._ r - �4 t ,j,. �, i _ and, WHEREAS,the second party desires a utility easement for construction and maintenance of utility facilities-, including cable systems and/or other appropriate purposes incidental thereto,on,over and across said Property, and, WHEREAS,the first party is willing to grant such an easement, NOW,THEREFORE, for and in consideration of the mutual covenants each to the other running and one dollar and other good and valuable considerations, the first party does Page 1 of 2 Page 62 of 474 hereby grant unto the party of the second part,its successors and assigns,full and free right and authority to construct, maintain,repair, install and rebuild facilities for above stated purposes and does hereby grant a perpetual easement,on over and across the above described property for said purposes. IN WITNESS WHEREOF,the first party has caused these presents to be duly executed in its name and its corporate seal to be hereto affixed,attested by its proper officers hereunto duly authorized,the day and year first above written. Signed,sealed and delivered CITY OF BOYNTON BEACH In the presence of: By: Signature Printed Name: Steven B. Grant Print Name Its:Mayor Signature Print Name STATE OF FLORIDA COUNTY OF PALM BEACH I HEREBY CERTIFY that on this day,before me,an officer duly authorized in the State and County aforesaid to take acknowledgments,personally appeared Steven B.Grant, Mayor of The City of Boynton Beach,named as fust party in the foregoing Easement and that he severally acknowledged executing the same in the presence of two subscribing witnesses freely and voluntarily. WITNESS my hand and official seal in the Country and State last aforesaid this day of 12019. Notary Public in and for the State and County aforesaid. My commission expires: Page 2 of 2 Page 63 of 474 CHEREBY CERTIFY T111-IAT THE ATTACHED SKETCH AND DESCRIPTION OF THE HEREON DESCRIBED PROPERTY D" E P TRUE AND CORRECT TO THE BEST OF MY S r IS R� , M OWL KNOWLEDGE AND BELIEF AS PREPARED UNDER MY DIRECTION. 1 FURTHER CERTIFY THAT THIS SKETCH AND DESCRIPTION MEETS THE STANDARDS OF PRACTICE SET FORTH IN CHAPTER 5j-17,050 THROUGH 5J-1T052, FLORIDA ADMINISTRATIVE CODE, PURSUANT TO SECTION 472.027, FLORIDA STATUTES, *qb" STATE OF FLORIDA ..................... DAVID A. BOWEP PROFESSIONAL SURVEYOR & MAPPER STATE OF FLORIDA CERTIFICATE NO. LS 5888 DESCRIPTION: A VARIABLE WIDTH 13TFAFI OF LAND LYING WITF104 A PORTION OF PARCEL 6, BOYNTON BEACH TOWN SQUARE, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 127, PAGES 1 THOUGH 5 OF THE PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA. BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF SAID PARCEL 6; THENCE NORTH 01*03'51" WEST (AS A BASIS OF BEARINGS) ALONG THE WEST LINE OF SAID PARCEL 6, A DISTANCE: OF 3,00 FEET TO A PCANT BEING ON A LINE LYING 3.00 FEET NORTH OF AND PARALLEL WITH (AS MEASURED AT RIGHT ANGLES) THE SOUTH LINE OF SAID PARCEL 6; THENCE NORTH 894240" [EAST ALONG SAID PARALLEL. LINE, A DISTANCE OF 431.67 FEET; THENCE NORTH 00*17'50" WEST, A DISTANCE OF 34.83 FEET TO A POINT HEREINAFTER REFERRED TO AS REFERENCE POINT "A"; THENCE NORTH 89'42'10" EAST, A DISTANCE OF 78,10 FEET TO A POINT BEING ON THE EAST UNE OF SAID PARCEL 6; THENCE SOUTH 0102'44" EAST ALONG THE EAST LINE OF SAID PARCEL 6, A DISTANCE OF 37.84 FEET TO THE SOUTH LINE OF SAID PARCEL 6; THENCE SOUTH 89*42'10" WEST ALONG THE SOUTH LINE OF SAID PARCEL 6, A DISTANCE OF 510,45 FEET TO THE POINT OF BEGINNING. LESS AND EXCEPT THEREFROM THE FOLLOWING DESCRIBED PARCEL OF LAND: COMMENCING AT THE AFORESAID REFERENCE POINT "A"; THENCE SOUTH 52'59'26" EAST, A INSTANCE OF IV50 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 001150" EAST A DISTANCE: OF 24-.83 FEET TO A POINT BEING ON A LINE LYING 3.00 DESCRIPTION CONTNUED ON SHEET 2 OF 6 Dennis J. Leavy & Associates, Inc. SKETCH & DESCRIPTION Land Surveyors * Mappers For: THE HASKELL COMPANY 460 Puniness Park Way * SuRe B S k i' SCALE: N/A DATE: 04/2b/19 oya Pa I m Beach, Florida 33401 1 DRAW". V- 0 1 ax. JOB# 18-102-31 SD5 Ph ne 56 753 0650 F . 56 1 753 290 CHK� DAB SHEET: 1 OF Page of 474 CDE:SCRIPTION (CONTINUEAD : T T IFEE I NOORTH OF AND PARALLEL WITH (AS MEASURED AT RICH T ANGLES) THE ,-OUTH 'LINE OF SAID PARCEL 6; THENCE NOR-I rH 89*42"110" F i 7H AST ALONC_,' SAID PARALILEIL. LINE, I T A DISTANCE OF 53.63 FEET TO A POIN BEING ON A LINE LYIN(". 12.0'0 F F' L _11 WEST OF AND PARALLEL WITH fAS MEASIJRED AT RIGHT& ANGLES) THE EAST LINE OF SAID PASSE! 6, THENCE NORTH 01'222'44" WEST ALONG SAID PARALLEL I DINE, A DISTANCE THENCE T� T! OF 24 83 FEEI, IHE NCE SOUTH 89'42'10" WEST, A DISTANCE OF 513,16 FEET i To THE HE POINJ. OF BEGINNING. SAID LANDS SITUA11.E, LYING AND BEING IN SECTION 28, TOWNSHIP 45 SOUT,ki, RANGE 43 EAST, CITY OF BOYN T ON BEACH, PAI M BEAr,k COI NTY, FR ORIDA. CONTAINING 2,937 SQUARE FEET MORE OR LESS. SURVEYORS NOTES- 1. BEARINGS DEPIC-FIED HERIE-ON ARE RELATIVE TO THE WEST I INE OF' PARCEL 6 OF I U I THE PLAT OF BOYNTON EACH TOWN SQUARE, ACCORDING TO THE PIAT _r4F­RE ­ O� L. E H - AS RECORDED IN PLA 7 BOOK '127, PAGE 1 OI_ THE PUBLIC RECORDS OF PALM BEA(­1H COUNTY, FLORIDA, SAID LEINE HAVING A BEARING OF NORTH 01*03'51" WEST. _ E IIISE 2. THIS INSTRUMENT NOT VALID WITI OUT THE SIGNA I RE AND I H L U U 1 ORKNAL RA1 rD SEA' OF A LICENSEL) SURVEYOR AND MAPIDFR. L_ I FLORIDA� I LA T. THE UNDERSIGNED MAKES NO REPRESENTATIONS OR GU ARAN TEIES ASCI T E 1 E INFORMATION REFLECTED HEREON PERTAINING TO IE A SE.M E N RIGHTS OF WAY, SETBACK LINES, AGRI VL FINENTS AND r OTHER MAT TERS, AND FURIHER, THIS -_F FORTW HATTER S. E I OR SE 5 5 1 ALL SUICH M AT INSTRUMENT IS NOT INIENDED TO REDF-1-1-CT SUCH INF L ORMA T!ON SHOULD BE OBTAINED AND CONFIRMFE) BY OTHERS TUIROUGH APPR 0 f1D RIAIE TITLE VERIFICATION, LANDS SHOWN HEREON WERE NOT ABSTRACTED FOR RIGHTS 0- WAY AND/OR EASEMENTS OF RECORD, 4 THE LICENSED BUSINESS NUMBER FOR DEN N I S 1, LEAVY & ASSOCIATES INC. IS LE B #6599, THE CERTIFYING SURVEYORS (DAVID A. BOWER) LICENSE NUMBER IS LS #588& S. THIS HIS IS NOT A SURVEY. LEGEND- PLAT LEGEND- O.R.B. = OFFICIAL RECORDS BOOK ACE (PI PLAT OF SAWYER'S ADDII!ON TO P.B, = P1'AT BOOK THE TOWN OF BOYNTON PALM BEACH COUNTY RECORDS (P,B, 1, PG 69, P.B.C.R.) RNC = RANGE (P2) BOYNT.ON BEACH TOWN SQUARE R/W = RIGHT-OF-WAY (P.B. 1127, PGS 1-5, PB,C.R,)/ R,P,& = ROAD PLA-1 BOOK SEC = SECTION TWN = "OWNSHP + = MORE OR LESS Dennis J, Leavy & Associates, Inc. SKETCH & DESCRIPTION Land Surveyors * Mappers For THE HAS KELL COMPANY 460 Business Pork Way * Suite B DRAWN: M T SCALE: N/A DATE: 04 '25/19 013 -- - h, ' '_8 I d a-�34 11 Royal Palm Beach, Florida 33411 ax� JOB# 18-102-3 SD5 6� 56 1 C _ T. 2/OF Phone: 561 753-0650 Fax: 561 753-0290 CHK: ED)A B SHEE=: Page 65 of 474 PARCEL 6 (P2) Ej PARK LANE CONDOMINIUM APARTMENTS Cn (0,R.B. 3152, PG. 1889, P.B.C.R.) 1, 1 —w N 8942'10" E 78.10' 1 1 1 E: p- DESCRIBED AREA Ir— cn POINT OF BEGINNING CONTAINING 2,937 Cn LESS & EXCEPT PARCEL SQUARE FEET 0 C-0 S 52'5926" E 16.50' LESS & EXCEPT POINT OF COMMENCEMENT 6PARCEL w >- 0 LL- q -j LESS & EXCEPT PARCEL 12.00' Cti Q Z' REFERENCE POINT "A" LO N 00*17'50" W 34.83' SE 1ST AVENUE ru (FORMERLY KNOWN AS LLJ JESSAMINE STREET) 40' R/W U) IN 89*42'10" E 431.67 (PI),' LAJ (ncp IS 89.42'10- W S10.45' '�' I----- I I-- ------ - I - 3,00' 3.00' z S 01*22'44" E 37.84' 1 UflS 00'17'50" E 4< 3' - :3 EAST LINE OF PARCEL 6 0 SOUTH LINE OF (P2) PARCEL 6 (P2) S 89*4 2'10" W 53.16' 24' PUBLIC INGRESS/EGRESS N 01*22'44" W 24.83 EASEMENT (P2) N 89*42910" E 53.63' PARCEL 7 (P2) 0 20' 40' 7�7 GRAPHIC SCALE IN FEET SCALE: 1 40' Dennis J. Leavy & Associates, Inc. SKETCH & DESCRIPTION Land Surveyors * Mappers For: THE I11ASI ELL COMPANY 460Business Park Way * Suite B Nm MT SCALE: 1"=40' DATE:04/25/19 a oya Poi m Be Ch, rid Flo334 1 1 0 56a 753 O P 1 axJoBf h ne.! BI5 0 F . 56753_02190. al 02 3005 SHEEr: 6 OF 6 Page 69 of 474 6.E. CONSENTAGENDA 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R19-061 -Approve the award of the City of Boynton Beach Entrepreneurship and Business Incubation Grant to the first ranked grant applicant for each of the six grant categories and authorize the City Manager to sign Grant Agreements with the six(6) recipients. EXPLANATION OF REQUEST: The Boynton Beach Entrepreneurship and Business Incubation Grant program provides funding to new and existing business incubators and working groups on entrepreneurship to undertake startup growth activities and studies. Business incubation is a tool for the creation of a competitive small business sector. Business incubators provide fledgling businesses with shared access to infrastructure, data and information, communication technologies, and access to business services, financed, and mentoring and coaching during their critical start-up period. They have enable job and small enterprise creation, as well as the commercialization of innovation with immense social value. The City is seeking to support new and existing business incubators located within the City. This grant will also support working groups on entrepreneurship that focus on the empowerment of women, youth, technology enterprise development, and intra-regional knowledge sharing and partnership opportunities. There are a total of six(6) grant opportunities that have been divided into two categories. Grant Type Category Funding Amount (Max) Existing Business Incubator 1(a) $20,000 Establishment of New Business Incubator 1(b) $20,000 Working Groups on Entrepreneurship for Women 2 $2,500 Working Groups on Entrepreneurship for and 2 $2,500 Youth Working Groups on Entrepreneurship for 2 $2,500 Technology Working Groups on Regional Networks for 2 $2,500 Entrepreneurship The City publicized the grant opportunity through its website and social media, a press release, direct email to stakeholder partners such as the Business Development Board, Boca/Boynton Beach Chamber of Commerce, Palm Beach State College, South Tech, and others. The grant application opened on April 3, 2019 and closed on May 3, 2019. Seven organizations responded. An internal team of city staff was formed to evaluateeach grant submittedbased onthe published evaluation criteria for each grant category.Once all grant applications were received, they were distributed to the grant evaluation team for independent review and scoring. The total scores were tallied and ranked as follows: Category 1(a) Existing Business Incubator 1st - GBDC Entrepreneurship Institute Category 1(b) Establishment of New Business Incubator: 1st - 1909 2nd - Referral AIM 3rd - Beach Labs, Inc. Category 2 Working Group on Entrepreneurship for Women Page 70 of 474 1st - Be.Lead.Grow., LLC, 2nd - Goddess School Category 2 Working Group on Entrepreneurship for Youth 1st - Connect to Greatness, Inc. Category 2 Working Group on Entrepreneurship for Technology 1st - 1909 Category 2 Working Group on Regional Networks on Entrepreneurship 1st - 1909 The City receive a single grant application for each of the following categories: Existing Business Incubator, Working Groups on Entrepreneurship for Youth, Technology, and Regional Networks. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Approval of staff's recommendations would allow the City's Department of Economic Development and Strategy to support new and existing business incubators located within the City that will help create a competitive small business sector, support job and small business creation, and build a foundation of support and access to resources that will allow established and start-up small businesses to succeed now and in the future. FISCAL IMPACT: Budgeted Budgeted. The City budgeted $50,000 for the Entrepreneurship and Business Incubation Grant Program. Within the grant program, $40,000 will be distributed to Business Incubators, $20,000 for an Established Business Incubator and $20,000 for the Establishment of New Business Incubator. The remaining $10,000 will be divided into 4 individual grants of$2,500. Each $2,500 grant will go to Working Groups on Entrepreneurship in a given focus area. The City has established four focus areas in entrepreneurship: Women, Youth, Technology, and Regional Networks for Entrepreneurship. ALTERNATIVES: Do not approve grant recommendations. STRATEGIC PLAN: Building Wealth in the Community STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? Yes Grant Amount: $50,000 Page 71 of 474 ATTACHMENTS: Type Description Resolution approving the award and authorizing D Resolution City Manager to sign Grant Agreements with six grant recipients D Agreement Form Grant Agreement D Grant Application Entrepreneurship and Business Incubation Grant Program Grant Application Scoring and Rankings- D Attachment Grant Brown D Attachment Grant Application Scoring and Rankings® John Durgan D Attachment Grant Application Scoring and Rankings® Debbie Majors D Grant Application 1909 Grant Application D Grant Application Be.Lead.Grow., LLC Grant Application D Grant Application each Labs, Inc. Grant Application D Grant Application Connect to Greatness, Inc. Grant Application D Grant Application GBDC Entrepreneurship Institute Grant Application D Grant Application Goddess School Grant Application D Grant Application Referral AIM Grant Application Page 72 of 474 I RESOLUTION R19- 2 3 A RESOLUTION OF THE CITY OF BOYNTON 4 BEACH, FLORIDA, APPROVING THE AWARD AND 5 AUTHORIZING THE CITY MANAGER TO SIGN 6 GRANT AGREEMENTS WITH THE SIX (6) GRANT 7 RECIPIENTS; AND PROVIDING AN EFFECTIVE 8 DATE. 9 10 WHEREAS, the Boynton Beach Entrepreneurship and Business Incubation Grant 11 program provides funding to new and existing business incubators and working groups on 12 entrepreneurship to undertake startup growth activities and studies; and 13 WHEREAS,the City is seeking to support new and existing business incubators located 14 within the City; and 15 WHEREAS, this grant will also support working groups on entrepreneurship that focus 16 on the empowerment of women, youth, technology enterprise development, and intra-regional 17 knowledge sharing and partnership opportunities; and 18 WHEREAS, City Staff is recommending to approve the awards and authorize the City 19 Manager to sign Grant Agreements in the form attached hereto with each of the six (6) Grant 20 Recipients. 21 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 22 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 23 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 24 being true and correct and are hereby made a specific part of this Resolution upon adoption 25 hereof. 26 Section 2. The City Commission of the City of Boynton Beach,Florida does hereby 27 approve the grant awards and authorize the City Manager to sign Grant Agreements in the form 28 attached hereto as Exhibit"A", with each of the six (6)recipients. S:\CA\RESO\Agreements\Crrants\Crrant Agreements(Economic Dev)-Reso.Docx 1 Page 73 of 474 29 30 Section 3. This Resolution will become effective immediately upon passage. 31 PASSED AND ADOPTED this day of , 2019. 32 33 CITY OF BOYNTON BEACH, FLORIDA 34 35 YES NO 36 37 Mayor— Steven B. Grant 38 39 Vice Mayor—Justin Katz 40 41 Commissioner—Mack McCray 42 43 Commissioner—Christina L. Romelus 44 45 Commissioner—Ty Penserga 46 47 48 VOTE 49 5o ATTEST: 51 52 53 54 Judith A. Pyle, CMC 55 City Clerk 56 57 58 59 (Corporate Seal) 60 S:\CA\RESO\Agreements\Crrants\Crrant Agreements(Economic Dev)-Reso.Docx 2 Page 74 of 474 CITY OF BOYNTON BEACH GRANT AGREEMENT THIS AGREEMENT is made this day of 2019, by and between the CITY OF BOYNTON BEACH, a Florida municipal corporation, hereinafter referred to as "CITY," and I hereinafter referred to as "Grantee." WITNESSETH: WHEREAS, it is the policy of the CITY to stimulate and encourage economic growth within the CITY's municipal boundaries; and WHEREAS, The Boynton Beach Entrepreneurship and Business Incubation Grant program provides City funding for new and existing business incubators and working groups on entrepreneurship to undertake startup growth activities and studies; and WHEREAS, the CITY has determined that it is in the public's best interest, and that it serves a municipal and public purpose, to award a grant to the GRANTEE pursuant to the terms of this Agreement. WHEREAS, in order to justify the expenditure of public funds and secure the public's interest in the GRANTEE's fulfillment of its obligations, it is the intent of the CITY to enter into this Agreement with the GRANTEE to insure GRANTEE's performance of its obligations pursuant to the CITY's grant program. NOW, THEREFORE, in consideration of the premises and mutual covenants hereinafter contained, the parties hereby agree as follows: I. GRANTEE'S PERFORMANCE OBLIGATIONS A. GRANTEE agrees that it will perform the business activities as more specifically set forth in GRANTEE's Grant Application. Representations contained in the Application are deemed material representation of the GRANTEE and failure to perform the services and tasks set forth in the Applicant constitutes a breach of this Agreement. GRANTEE agrees that it is solely liable to the CITY for performance under this Agreement, and that, in the event of default as solely determined by the City, GRANTEE will, as more specifically set forth herein, refund to the CITY monies paid pursuant to this Agreement. B. GRANTEE hereby certifies that it has or will retain adequate staff to oversee execution of its performance obligations under this Agreement, and that execution of each of these performance obligations is consistent with GRANTEE's mission. (00306206.2 306-9001821)C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDCAOAEE6562-AC48-430A-8055-5F649474F16CABoynton Beach.16786.1.Grant Agreement(00306206-2xc4b6a).Docx 1 Page 75 of 474 II. PAYMENT PROCEDURES, CONDITIONS A. The Grant funds available pursuant to this Agreement will be paid by the CITY to the GRANTEE only after the GRANTEE provides the documentation as required by the CITY. B. If the GRANTEE fails to comply with any of the provisions of this Agreement, the CITY may withhold, temporarily or permanently, all, or any, unpaid portion of the funds upon giving written notice to the GRANTEE, and/or terminate this Agreement and the CITY shall have no further funding obligation to the GRANTEE under this Agreement. C. The GRANTEE shall repay the CITY for all unauthorized, illegal or unlawful receipt of funds, including unlawful and/or unauthorized receipt of funds discovered after the expiration of this Agreement. The GRANTEE shall also be liable to reimburse the CITY for any lost or stolen funds. D. In the event the GRANTEE ceases to exist, or ceases or suspends its operation for any reason, any remaining unpaid portion of this Agreement shall be retained by the CITY and the CITY shall have no further funding obligation to GRANTEE with regard to those unpaid funds. The determination that the GRANTEE has ceased or suspended its operation shall be made solely by the CITY and GRANTEE, its successors or assigns in interest, agrees to be bound by the CITY's determination. E. Funds which are to be repaid to the CITY pursuant to this Agreement, are to be repaid by delivering to the CITY a cashier's check for the total amount due payable to the City of Boynton Beach within thirty (30) days of the CITY's demand. F. All corporate or partnership officers and members of GRANTEE are individually and severally responsible for refunding grant funds to the CITY in the event of a default. G. The above provisions do not waive any rights of the CITY or preclude the CITY from pursuing any other remedy which may be available to it under law. Nothing contained herein shall act as a limitation of the CITY's right to be repaid in the event the GRANTEE fails to comply with the terms of this Agreement. (00306206.2 306-9001821)C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDCAOAEE6562-AC48-430A-8055-5F649474F16CABoynton Beach.16786.1.Grant Agreement(00306206-2xc4b6a).Docx 2 Page 76 of 474 III. DEFAULT/TERMINATION A. In the event that a party fails to comply with the terms of this Contract, other than payment of funds,then the non-defaulting party shall provide to the defaulting party notice of the default and the defaulting party shall have ten (10) days within which to initiate action to correct the default and thirty(30) days within which to cure the default to the satisfaction of the non-defaulting party. B. In the event that the defaulting party fails to cure the default, the non-defaulting party shall have the right to terminate this Contract. The effective date of the termination shall be the date of the notice of termination. IV. REPORTING REQUIREMENTS GRANTEE agrees to submit performance reports to the CITY within five(5)business days of a written request by the City. V. GRANT AMOUNT The total grant is Thousand Dollars VI. FINANCIAL ACCOUNTABILITY, REPORTS AND AUDITS The CITY may have a financial system analysis and an internal fiscal control evaluation of the GRANTEE performed by City staff or an independent auditing firm employed by the CITY at any time the CITY deems necessary to determine the capability of the GRANTEE to fiscally manage the grant award. Upon completion of all tasks contemplated under this Agreement, copies of all documents and records relating to this Grant Agreement shall be submitted to the CITY if requested. VII. PERFORMANCE Time is of the essence with regard to performance as set forth in this Agreement and failure by GRANTEE to complete performance within the times specified, or within a reasonable time if no time is specified herein, shall, at the option of the CITY without liability, in addition to any of the CITY's rights or remedies, relieve the CITY of any obligation under this Agreement. (00306206.2 306-9001821)C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDCAOAEE6562-AC48-430A-8055-5F649474F16CABoynton Beach.16786.1.Grant Agreement(00306206-2xc4b6a).Docx 3 Page 77 of 474 VIII. INDEMNIFICATION The GRANTEE agrees to protect, defend, reimburse, indemnify and hold the CITY, its agents, its employees and elected officer and each of them, free and harmless at all times from and against any and all claims, liability, expenses, losses, costs, fines and damages, including attorney's fees, and causes of action of every kind and character against and from CITY which may arise out of this Agreement. The GRANTEE recognizes the broad nature of this indemnification and hold harmless clause, and voluntarily makes this covenant and expressly acknowledges the receipt of good and valuable consideration provided by the CITY in support of this obligation in accordance with the laws of the State of Florida. GRANTEE's aforesaid indemnity and hold harmless obligations, or portions or applications thereof, shall apply to the fullest extent permitted by law but in no event shall they apply to liability caused by the negligence or willful misconduct of the CITY, its respective agents, servants employees or officers, nor shall the liability limits set forth in section 768.28, Florida Statutes, be waived. This paragraph shall survive the termination of the Agreement. IX. INSURANCE GRANTEE must provide the CITY with evidence of insurance as follows: general liability insurance-$1,000,000; umbrella- $1,000,000; and evidence of auto liability insurance and worker's compensation insurance. X. AVAILABILITY OF FUNDS The CITY's obligation to pay under this Agreement is contingent upon having funds budgeted and appropriated by the City of Boynton Beach City Commission. XI. REMEDIES This Agreement shall be governed by the laws of the State of Florida. Any and all legal action necessary to enforce the Agreement will be held in Palm Beach County. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof. (00306206.2 306-9001821)C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDCAOAEE6562-AC48-430A-8055-5F649474F16CABoynton Beach.16786.1.Grant Agreement(00306206-2xc4b6a).Docx 4 Page 78 of 474 XII. CIVIL RIGHTS COMPLIANCE The GRANTEE warrants and represents that all of its employees are treated equally during employment without regard to race, color, religion, disability, sex, age, national origin, ancestry, marital status, or sexual orientation. XIII. FEES, COSTS If any legal action or other proceeding is brought for the enforcement of this Agreement, or because of an alleged dispute, breach, default or misrepresentation in connection with any provisions of this Agreement, the successful or prevailing party or parties shall be entitled to recover reasonable attorneys'fees, court costs and all expenses(including taxes) even if not taxable as court costs (including, without limitation, all such fees, costs and expenses incident to appeals),incurred in that action or proceeding,in addition to any other relief to which such party or parties may be entitled, provided, however, that this clause pertains only to the parties to this Agreement. XIV. SEVERABILITY If any term or provision of this Agreement, or the application thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement, or the application of such terms or provision,to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and every other term and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by law. XV. ENTIRE AGREEMENT The CITY and the GRANTEE agree that this Agreement sets forth the entire Agreement between the parties, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in this Agreement may be added to, modified, superseded or otherwise altered, except by written instrument executed by the parties hereto. XVI. NOTICE All notice required in this Agreement shall be sent by certified mail, return receipt requested, and if sent to the CITY shall be mailed to: (00306206.2 306-9001821)C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDCAOAEE6562-AC48-430A-8055-5F649474F16CABoynton Beach.16786.1.Grant Agreement(00306206-2xc4b6a).Docx 5 Page 79 of 474 Lori LaVerriere, City Manager City of Boynton Beach P.O. Box 310 Boynton Beach, FL 33425 Telephone No. (561) 742-6010 Facsimile (561) 742-6011 with a copy to: James A. Cherof, City Attorney Goren, Cherof, Doody & Ezrol, P.A. 3099 E. Commercial Blvd, Suite 200 Fort Lauderdale, FL 33308 Telephone No. (954) 771-4500 Facsimile No. (954) 771-4923 and if sent to the GRANTEE shall be mailed to (current official address): IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the date and year first above written. CITY GRANTEE By: By Print: Print: Name: Title: ATTEST: ATTEST: Judith A. Pyle, CMC, City Clerk Print Name: Title: APPROVED AS TO LEGAL FORM: (CORPORATE SEAL) (00306206.2 306-9001821)C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDCAOAEE6562-AC48-430A-8055-5F649474F16CABoynton Beach.16786.1.Grant Agreement(00306206-2xc4b6a).Docx 6 Page 80 of 474 Office of the City Attorney (00306206.2 306-9001821)C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDCAOAEE6562-AC48-430A-8055-5F649474F16CABoynton Beach.16786.1.Grant Agreement(00306206-2xc4b6a).Docx 7 Page 81 of 474 EXHIBIT "A" SCOPE OF SERVICES 1. PROJECT DESCRIPTION: Description: Location: Boynton Beach, FL 33_ Performance Goal: Contact: (00306206.2 306-9001821)C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDCAOAEE6562-AC48-430A-8055-5F649474F16CABoynton Beach.16786.1.Grant Agreement(00306206-2xc4b6a).Docx 8 Page 82 of 474 -^-CITY O F- BOYNTON The City of Boynton Beach Entrepreneurship and Business Incubation Grant Program I. Summary The Boynton Beach Entrepreneurship and Business Incubation Grant Program provides funding to new and existing business incubators and working groups on entrepreneurship to undertake startup growth activities and studies. Through a comprehensive approach to economic development that focuses on local/regional planning, targeted business development support, and community engagement, the Department of Economic Development and Strategy leverages partnerships to create local wealth and prosperity for the community. Business incubation is a tool for the creation of a competitive small business sector. Business incubators provide fledgling businesses with shared access to infrastructure, data and information, communication technologies, and access to business services, finance, and mentoring and coaching during their critical start-up period. They have enabled job and small enterprise creation, as well as the commercialization of innovation with immense social value. The Department is seeking to support new and existing business incubators located within the City of Boynton Beach. The City will also support working groups on entrepreneurship that focus on the empowerment of women and youth, technology enterprise development, and intra-regional knowledge sharing and partnership opportunities. There are a total of six (6) grant opportunities that are available that will be divided into two (2) categories. Grant Type Category Funding Amount (Max) Existing Business Incubator 1(a) $20,000 Establishment of New Business Incubator 1(b) $20,000 Working Groups on Entrepreneurship for 2 $2,500 Women Working Groups on Entrepreneurship for 2 $2,500 and Youth Working Groups on Entrepreneurship for 2 $2,500 Technology Working Groups on Regional Networks for 2 $2,500 Entrepreneurship 1 Page 83 of 474 Grant Timeline * Anticipated Grant Period: April 3, 2019 - September 30, 2019. *Anticipated Grant Opening: April 3, 2019 - May 3, 2019 *Anticipated Application Deadline: May 3, 2019 *Anticipated Announcement to Grantee: May 17, 2019 II. Definitions Business Incubator - an organization that helps new and start-up companies grow and develop by providing resources such as: physical space, access to financing, legal support, accounting/financial management, IT infrastructure, networking opportunities, marketing, and business operations. A New Business Incubator is defined as any incubator that has been in operation for less than 1 year at the time of application submittal. An Existing Business Incubator is defined as any incubator that has been in operation for more than 1 year at the time of application submittal. Working Groups on Entrepreneurship - a collaborative team that has a shared vision and goal for a specific "focus area" (women, youth, and technology enterprise). Working groups can be a for-profit business, non-profit organization, or NGO. Regional Networks on Entrepreneurship - networks of business incubators, entrepreneurs, private businesses, non-profit organizations, and stakeholders that connect and share regional resources and expertise. The objective of a regional network is to create a community of experts that coordinate regional projects and initiatives that foster an attractive climate for business incubation and entrepreneurship. Regional networks on entrepreneurship look to implement regional knowledge-sharing activities that contribute to greater local capacity for business incubation, innovation and entrepreneurship. III. Grant Category Descriptions Category 1 Grants - Business Incubation Business incubation can be a powerful tool for economic empowerment and entrepreneurship. It can also be used as a vessel for social impact. Business incubators can provide entrepreneurs with a supportive environment that can help scale up their business. However, in many communities, incubation is only in its infancy or has not been started at all. In line with its mission, the City of Boynton Beach will provide support in the form of grant financing to a business incubator. Category 1 Grants are comprised of two separate grant opportunities for new and existing business incubators in Boynton Beach. Each Category 1 Grant will be a maximum of $20,000. Category 1 Grants will be based on milestones and goals indicated in each applicant's grant application. The selected grant recipient will 2 Page 84 of 474 receive $10,000 when they are selected followed by two separate payments of $5,000. One $5,000 payment will be issued based on the applicant's 2-month Milestones and Goals Report, and the last $5,000 payment will be issued based on the applicant's 4-month Milestones and Goals Report. a.) Grant for an Existing Business Incubator Grant Amount: $20,000 The City of Boynton Beach will select one grant application in this category in an amount not to exceed $20,000 to an existing business incubator. The grant will be disbursed against agreed upon deliverables satisfactory to the City of Boynton Beach (see section IV.). The grant is broken down into three separate payments. The first is for $10,000 when the applicant is selected to receive the grant, $5,000 upon submittal of their 2-month Milestones and Goals Report, and the final $5,000 upon submittal of their 4-month Milestones and Goals Report. Eligibility Criteria Category 1a Grants will be provided to eligible business incubators with more than 1 year of operations from time of application submittal. The business incubator must be located within the City of Boynton Beach city limits. Eligible Activities The core objective of the Category 1a Grant is to strengthen the business incubator's capacity to become sustainable and to increase its effectiveness. Your application should thus help build the capacity of the business incubator and encourage collaboration with key stakeholders, so as to promote the long-term effectiveness and sustainability of the business incubator. An integral component of the grant activities should include effective monitoring and evaluation of operations to ensure delivery of value-added services to client businesses, measuring the impact of new and existing services for tenants, and to monitor the progress and sustainability of the business incubator's activities on a regular basis. Grant Evaluation Criteria Max Points — 100 Project Design (30 points) • Do the proposed activities address the goal of the grant category? • How significant is the project's impact on the City of Boynton Beach? • What are the expected immediate outputs, short, medium and long-term results if the project is implemented successfully? • How will the proposed activities achieve these results? • What makes your idea innovative? Partnerships/Cooperation (5 points) • Will the project be implemented in partnership with an outside organization(s)? If so, are the advantages of the partnership(s)justified and well-described? • What are the greatest contributions from partners outside your organization? How impactful are those contributions? • Are the relationships with the outside organization(s) clearly defined? Scalability(15 points) 3 Page 85 of 474 • What is the scalability of the project? • Does the project demonstrate growth in the larger Boynton Beach business community? Sustainability(15 points) • How likely is it that the benefits of the project and/or its activities will continue after the life of the grant? • Are the long-term goals of the project clearly described? Does the organization have a defined strategic plan to successfully reach these long-term goals? Institutional Capacity(15 points) • Does the applicant have sufficient motivation and capacity to manage the project/grant and to achieve the goals of the project? • Does the applicant have, or have the ability to hire staff(full-time and part-time) and volunteers with the necessary skills, expertise and experience? • Does the applicant have the necessary skills and experience to contribute to the business incubator? • Does the applicant demonstrate sufficient resources, equipment, and staff? Financial Plan (20 points) • Are the potential financial expenditures clearly defined and justified? • Do planned costs ensure optimal delivery of proposed activities? • How reasonable are the costs related to the results to be achieved? b.) Grant for the Establishment of a New Business Incubator. Grant Amount: $20,000 The City of Boynton Beach will select one grant application in this category in an amount not to exceed $20,000 to a new business incubator with less than 1 year of operations in the City of Boynton Beach at the time of application submittal. The grant funds will be disbursed against agreed upon deliverables satisfactory to the City of Boynton Beach (See section IV.). The grant is broken down into three separate payments. The first is for $10,000 when the applicant is chosen to receive the grant, $5,000 upon submittal of their 2-month Milestones and Goals Report, and the final $5,000 upon submittal of their 4-month Milestones and Goals Report. Eligibility Criteria Category 1b Grants will be provided to eligible business incubators with less than 1 year of operations in the City of Boynton Beach at the time of application submittal. The business incubator must be located within the City of Boynton Beach city limits. Eligible Activities The City of Boynton Beach seeks original and cost-effective applications outlining the core activities to be funded under the Category 1b Grant. The grant applicant's activities should include a feasibility assessment, development of a business plan, identifying core stakeholders, implementation of the incubator through capacity building of staff and resources, facility use, and service deliverance. 4 Page 86 of 474 Grant Evaluation Criteria Max Point - 100 Project Design (30 points) • Do the proposed activities address the goal of the category grant? • How significant is the project's impact on the City of Boynton Beach? • What are the expected immediate outputs, short, medium and long-term results if the project is implemented successfully? • How will the proposed activities achieve these results? • What makes your idea innovative? Partnerships(5 points) • Will the project be implemented in partnership with an outside organization(s)? If so, are the advantages of the partnership(s)justified and well-described? • What are the greatest contributions from partners outside your organization? How impactful are those contributions? • Are the relationships with the outside organizations clearly defined? Scalability(15 points) • What is the scalability of the project? • Does the project demonstrate growth in the larger Boynton Beach business community? Sustainability(15 points) • How likely is it that the benefits of the project and/or its activities will continue after the life of the Grant? • Are the long-term goals of the project clearly described? Does the organization have a defined strategic plan to successfully reach these long-term goals? Institutional Capacity(15 points) • Does the applicant have sufficient motivation and capacity to manage the project/grant and to achieve the goals of the project? • Does the applicant have, or have the ability to hire staff(full-time and part-time) and volunteers with the necessary skills, expertise and experience? • Does the applicant have the necessary skills and experience to contribute to the business incubator? • Does the applicant demonstrate sufficient resources, equipment, and staff? Financial Plan (20 points) • Are the potential financial expenditures clearly defined and justified? • Do planned costs ensure optimal delivery of proposed activities? • How reasonable are the costs related to the results to be achieved? *Please reference section IV. for further eligibility criteria that apply to all grant categories. 5 Page 87 of 474 Category 2 Grants - Working Groups on Entrepreneurship for Women, Youth, Technology and Regional Networks The City of Boynton Beach has expressed interest in learning more about how to effectively serve Boynton Beach women, youth, and regional networks through entrepreneurship. There is also high interest in learning more about entrepreneurship in the technology sector. This grant category will support the establishment of working groups in each of these four focus areas. Category 2 Grants will finance established working groups/informal "think tanks" on entrepreneurship with a focus on women, youth, technology and regional networks. Each focus area will receive a grant of up to $2,500 to create a report on the state of entrepreneurship in their chosen focus area in Boynton Beach. The applicant will have to submit their Final Report to the City four (4) months after the grantee is selected. 1.)Women focused entrepreneurs Women entrepreneurs in traditionally male-dominated societies face multiple challenges, including gender-based barriers to business resources. Entrepreneurship diversification in Boynton Beach will benefit the local economy and strengthen more women owned-and-operated businesses. The working group on women entrepreneurship will clearly outline the challenges and opportunities for women entrepreneurs, and present lessons learned, tools, best practices and models for effective women business creation. 2.)Youth focused entrepreneurs Many disadvantaged communities have very young populations with high unemployment rates. Entrepreneurial talent can be identified among the youth. Youth entrepreneurship presents significant challenges due to the inexperience of the entrepreneurs, and his/her lack of resources to start and manage a business. The working group on youth entrepreneurship will clearly outline the challenges and opportunities for youth focused businesses, and present lessons learned, tools, best practices and models for effective youth focused entrepreneurship. 3.)Technology focused entrepreneurs The technology sector presents large economic opportunities. However, entrepreneurship to start and enable the growth of technology enterprises is not without challenges. Access to appropriate financing is often a challenge due to the knowledge-intensive nature of these businesses and thus limited tangible assets. The working group on technology enterprise entrepreneurship should present innovative ideas, lessons learned, and best practices, and clearly outline the challenges and opportunities presented to entrepreneurs in the technology sector. 4.) Regional Networks focused on entrepreneurship The purpose of the regional networks on entrepreneurship is to share knowledge on how to best facilitate the creation of viable competitive small and medium-sized enterprise and create a supportive environment for innovation and entrepreneurship to flourish in Boynton Beach. The exchange of knowledge with likeminded organizations that operate in similar social and economic environments and cultural contexts can be extremely valuable to strengthening the capacity of individual 6 Page 88 of 474 entrepreneurs. The working group on regional networks on entrepreneurship will clearly outline the challenges and opportunities for regional networks on entrepreneurship, and present lessons learned, tools, best practices and models for entrepreneurship. Grant Amounts: $2,500 (1 for each focus area) The City of Boynton Beach may select up to four (4) grants applicants, one for each of the focus areas (women, youth, technology enterprises, and regional networks) to working groups. The grant amount will be a maximum of $2,500. Each grant will be disbursed against agreed upon deliverables satisfactory to the City of Boynton Beach. The applicant will have to submit their Final Report to the City four (4) months after the grantee is selected. Eligibility Criteria The City of Boynton Beach is inviting established working groups that have demonstrated experience in one of the above focus areas, to create a report indicating the strengths, weaknesses, opportunities, and challenges entrepreneurs face in the aforementioned focus areas in the City of Boynton Beach. The working groups' reports must focus solely on the City of Boynton Beach. Eligible Activities The grant recipient will be responsible for addressing entrepreneurship targeting women, youth, technology or regional networks through the following activities: - Developing a Final Report that consist of: 1) Convening a working group concentrating on one of the focus areas 2) Engaging the working group to systematically understand the specific challenges in entrepreneurship in their focus area 3) Researching innovative ideas, lessons learned, best practices and success stories of entrepreneurs serving their focus area 4) Developing a final report on lessons learned, best practices, challenges and opportunities for entrepreneurs in their respective focus area for dissemination with quantitative data to support your findings. Grant Evaluation Criteria Max Points - 100 Project Design (25 points) • Do the proposed activities address the goal of the category grant? • How significant is the project's impact on entrepreneurship in the City of Boynton Beach? • How will the applicant use quantitative data to demonstrate their findings? • What makes your process innovative? Scalability(20 points) • What is the scalability of the project? • Does the project provide applied knowledge about the larger Boynton Beach business community? 7 Page 89 of 474 Sustainability(10 points) • How likely is it that the findings of the project and/or its activities will continue after the life of the grant? • Are the long-term goals of the report clearly described? Does the report have a defined strategic plan to successfully reach these long-term goals? Institutional Capacity(35 points) • Does the applicant have sufficient motivation and capacity to manage the project/grant and to achieve the goals of the project? • Does the applicant have, or have the ability to hire staff(full-time and part-time) and volunteers with the necessary skills, expertise and experience? • Does the applicant have the necessary skills and experience to contribute to the business working group? • Does the applicant demonstrate sufficient resources, equipment, and staff? Financial Plan (10 points) • Are the potential financial expenditures clearly defined and justified? *Please reference section IV. for further eligibility criteria that apply to all grant categories. IV. Eligibility Criteria - Applies to All Grant Categories Applicants should refer to the specific eligibility criteria outlined under the category of grant they are applying for. In addition, the following requirements apply to all grant categories: • Applicants may be either a for-profit organization, non-profit organization, or NGO • Applicants must be an organization legally established and in good standing • Applicants need to demonstrate whether counterpart funding will be available. Counterpart and other financing arranged by the organization should be clearly indicated. No outside funds may come from other governmental organizations within the City of Boynton Beach. • Participating organizations should be indicated in the proposal and state their level of participation and their financial and/or in-kind support to the project. • City of Boynton Beach grant funds may not be used to pay any government employees, purchase alcohol or food items. 8 Page 90 of 474 V. Application Guidelines for Category 1 Grants Application Process: • Applications should be submitted to the City of Boynton Beach no later than May 3, 2019 and should follow the Category 1 Proposal Outline that is presented below. • The application must be presented in MS Word or PDF and submitted electronically by e-mail as a single attachment (all necessary material should be included in a single document). The subject line of the e-mail and all subsequent e-mails related to your proposal should include the following: Name of Organization - Grant Category 1 a or b. The e-mail should be sent to durganj@bbfl.us, copy scottd@bbfl.us • A panel will evaluate all completed applications. In ranking the applications, the review panel will consider the evaluation criteria described in section III under your respective grant category. • The City of Boynton Beach expects to notify all applicants within 2 weeks of the submission deadline. • If you have any questions regarding the application process, please contact John Durgan at durganj@bbfl.us or David Scott at scottd@bbfl.us Application Outline: The application should address and respond to the eligibility and evaluation criteria listed above. The proposal should include the following sections: 1. Cover page - Type of grant you are applying for - Name of your organization - Main contact person, indicating title or position - Full mailing address: street address, city, zip code - E-mail address, phone numbers, and fax numbers - Web site of the organization (if applicable) - Copy of current BTR with the City of Boynton Beach (if new incubator skip) - Type of organization: Indicate whether it is a for-profit, non-profit, or NGO - Time of existence as a business incubator (if applicable, if new incubator skip) - Date of submission of the application - Amounts requested from the City of Boynton Beach - Amount contributed by your organization 2. Applicant Organization a. Organization Overview: Provide a brief description of your organization, history, founders and partners, governance, relationship with tenant businesses, and the overall business prospects for the short, medium and long-term. 9 Page 91 of 474 b. Organization activities and measurable(s): Provide a description of what activities your incubator offers and the measureable(s) you are using to track and indicate success. c. Incubator Facilities: Describe the location and physical facilities and services offered to tenant companies. *Applicants for Category 1b Grants should indicate whether or not land and/or a building have been secured for the proposed business incubator. d. Tenants: Indicate if you are focused on a particular sector i.e. technology. Describe the total number of businesses you have served; how many tenants have graduated and how many you are currently serving. Proponents for Category 1b Grants should indicate whether or not a feasibility assessment has been carried out to measure the potential target market, and/or what the estimated market segment and size could be for the proposed business incubator. e. Business Model: Describe your current business model and indicate your current and anticipated future sustainability f. The City of Boynton Beach's Business Environment: Describe how you can benefit from and contribute to the City of Boynton Beach's business climate. 3. Mission and Vision Your organization's mission and vision 4. Executive summary Provide a concise summary (100-300 words) of the application, capturing the key elements that describe your organization's goals and objectives. State concisely how you plan to achieve your main objectives. S. Financial Statements Category 1 applicants must provide any financial statements you have for at least one year and the projections for the next two years (Only for Category 1a Grants). Category 1b Grants must provide projections for the next two years. 6. Proposal Please include the following sections: a. Incubator Activities: Describe the core activities, and the anticipated inputs, outcomes and impacts associated with tenant businesses. b. Critical Success Factors: Indicate any risks associated with the incubator. What could potentially prevent you from running a successful business incubator? Also indicate what you plan to do to mitigate these risks. c. Project Sustainability Strategy: Applicants applying for Category 1 Grants must outline how this project is scalable and sustainable. What is your sustainability strategy, (illustrate how sustainability will be reached over time and how the grant will contribute to achieving sustainability). d. Monitoring and Evaluation: Define indicators for each activity, specifying how these indicators will be measured and evaluated. e. Budget: Itemize the City of Boynton Beach grant funds per activity and category, and provide justification for the main budget items. All budgeted items must be directly 10 Page 92 of 474 related to the organization's activities and operations. Where counterpart or additional funding is provided, it should be clearly indicated. f. Milestones and Goals Reports (2): Each proposal must include a Milestones and Goals Report for the first two (2) months after the grantee is selected and a report for four (4) months after the grantee is selected. The Milestones and Goals Reports will be directly related to the applicant's grant funding of the final $10,000, $5,000 upon submittal of your 2-month Milestones and Goals Report, and $5,000 upon submittal of their 4-month Milestones and Goals Report. The grant funds will be distributed based upon the applicant's Milestones and Goals Reports for the business incubator. Budget - Cost by Category of Expense (this is an example, feel free to edit/add additional categories) Total Budget Amount Sought Co-funding Co-funding Amount from the City of Provided by Provided by Cost Categories Boynton Beach Applicant Partners Personnel/Staff Costs Consulting Services Workshops/Events Office Supplies/Materials Technology(website, software, etc.) Equipment(computers, etc.) Other Total VI. Application Guidelines for Cateaory 2 Grants Application Process: • Applications should be submitted to the City of Boynton Beach no later than May 3, 2019 and should follow the Category 2 Proposal Outline that is presented below. • The application must be presented in English, in MS Word or PDF, and submitted electronically by e-mail as a single attachment (all necessary material should be included in a single document). The subject line of the e-mail and all subsequent e-mail related to your proposal should include the following: Name of Organization - Grant Category 2 with chosen focus area. The e-mail should be sent to duraani@bbfl.us, copy scottd@bbfl.us • A panel will evaluate all completed applications. In ranking the applications, the review panel will consider the evaluation criteria described in section III under your respective grant category. 11 Page 93 of 474 • The City of Boynton Beach expects to notify all applicants within 2 weeks of the submission deadline. If you have any questions regarding the application process, please contact John Durgan at DurganJ@bbfl.us or David Scott at Scottd@bbfl.us, or you can call (561) 742-6014. The proposal should include the following sections: 1. Cover page Please include the following information: - Type of grant you are applying for - Name of your organization - Main contact person, indicating title or position - Alternate contact - Full mailing address: street address, city, zip code - E-mail address, phone numbers, and fax numbers - Web site of the organization (if applicable) - Type of organization - Date of submission of application - Amount requested from the City of Boynton Beach 2. Proposal Please include the following sections: Organization Overview: Provide a brief description of your organization, history, founders and partners, and governance. Organization activities and measurable(s): Provide a description of what activities and services your organization offers and what measureable(s) you are using to track and indicate success. How will your organization use quantitative data in your report? Business Model: Describe your current business model. The City of Boynton Beach's Business Environment: Describe how you can benefit from and contribute to the City of Boynton Beach's business climate. Budget: Indicate what the City of Boynton Beach grant funds will be utilized for and provide justification for the main budget items. Milestones and Goals Final Report: Describe the information and data you wish to collect on your chosen focus area (women, youth, technology, regional networks). Indicate the milestones and goals your working group will set and achieve during the first two (2) months after being selected for the grant. The applicant's Final Report at the end of their four (4) months must identify the strengths, weaknesses and opportunities for entrepreneurship in their chosen focus area in Boynton Beach. 12 Page 94 of 474 VII. Evaluation Criteria All applications must comply with the eligibility criteria listed above. In addition, applications will be evaluated according to the following criteria: Grant Category (The numbers listed illustrate the maximum score obtainable for each evaluation criteria, and the weight of each criteria) Category 1 Category 2 Evaluation Criteria Strengthening Starting Working Working Working Working Existing New Groups on Groups on Groups on Groups on Business Business Entrepreneurship Entrepreneurship Entrepreneurship Regional Incubator Incubator for Women for Youth for Technology Networks for Entrepreneurship Project Design 30 30 25 25 25 25 Scalability 15 15 20 20 20 20 Sustainability 15 15 10 10 10 10 Institutional Capacity 15 15 35 35 35 35 Financial Plan 20 20 10 10 10 10 Partnerships 5 5 0 0 0 0 Maximum Points 100 100 100 100 100 100 Possible VIII. Confidentiality The application review and evaluation will be managed confidentially and will only be circulated internally in the City of Boynton Beach. The names of all organizations and participating organizations will be listed on the City of Boynton Beach website. This will include the name and full contact information of the awardees as well as the amount of the grant. Applicants not selected for the grant will also be notified in writing. IX. Rei3ortina The following set of reports illustrates the deliverables that are expected for grant funded activities. 13 Page 95 of 474 Category 1 Grants Applicants must submit a Milestones and Goals Report indicating the milestones and goals they set and achieved two (2) months after being selected for the grant and receiving their initial $10,000 of grant funds. They must also submit a Milestones and Goals Report indicating the milestones and goals they set and achieved four (4) months after receiving their initial grant funds. Category 2 Grants The applicant will have to submit their Final Report to the City four (4) months after the applicant was selected. The Final Report will present their working group's findings on the state of entrepreneurship in their chosen focus area in Boynton Beach. X. Intellectual Property Consistent with the City of Boynton Beach's objectives to enhance and disseminate knowledge and encourage easy replication of successful projects, the City of Boynton Beach retains ownership of all project deliverables (including any intellectual property in such deliverables) funded by it and may place such deliverables in the public domain. The organization must recognize and agree with this objective of knowledge sharing and dissemination through the City of Boynton Beach. To the extent that there is any intellectual property previously developed by the organization or by third parties, such previously developed intellectual property should be clearly identified in the proposal. XI. Grant Agreement Applicants who have been notified of their selection to receive the grant will be required to execute a grant agreement, satisfactory to the City of Boynton Beach. 14 Page 96 of 474 c O .EO 0 T4 ry FA .EL Ln .0 FA 1. m I a) AW ( c 0 t! 10 CL U C c m mm c 4w iz 1 0 25 (D i WC CL ra 4-J c :p 0 (a U 0 c LU Ln M c 4w 0 ul 4-J Ln u m u 0 c ch C M 25 m 1�5 V) a) C CU a) 0 fa (a OL 4.J L- L. Lf) —i L- 4) 4.J 4a L) E ca u 10 Iz ca Page 97 of 474 (A E C 0 115 CL :E c IL U C c m c LL CW) 0 u M CL :L c w M 0 .2 Hu AW Fy fu m ( jp Za D > N w :3 m E m 41 0 cn cn O fu N V Mu U) c C" Ln cy� IL c V) M cn (0 4� u 0 7E) 0 CM-C c 10 L9 v0 cn0 F- 1 Q) 4+ 1 CA Z E 0 m Z 0 U Page 98 of 474 H 1-- a s U 's o H d m a O .= a _ ca + ii F .Lu L = Ln .+4+ C = M fl. M �--� C a:r 10 C O C U F (� w m V 9 W — O N m _m +m o O _ U) N fu N U = , I M F AM Ln � N .0 H L IL cIn 4 a u , M � 10 o o d of) °c g �' rA �o in o0 �` H d u o z £ rn o o J o rn eo U m Z - Page 99 of 474 = OCP ry) ~ 0 74 IL U) a Ln L � }c O L m IL 1Q N •u c c m 1p a mc e LL F Ip .i 1c M d = rl *, p f+ (l1 U d is a-J c 4a C C V H a+ fuV W 1p � C O 0) U) a) a-J ' r~ a o� y M G d7 O O � L a a c cin f0 U i °' CL O f6 ri U W §-' r fu Z m a co Page 100 of 474 C a � a � N 00 � 16 M a3 Q VA a Ln s +O+ N O N N c O , •C to — %0 00 +♦ m10 *i Ln rl ca o F Ln to Ln O N C U � R w V R > LA W :3 .4 1-� C LA CO O _ a-J fu V f0 rl Ln ri is +� O V F c Ch O M 00 M N u NLnrl N 0) � L a a c ul m U i- V CL. rn vi Q Q 0 a +� c � d u w E m U Z m C7 Page 101 of 474 H 4d C) Fay rLn Ln at Ln 00 fA CL o IA C m ~ a � o 'ci c , c m — Ln Ln Ln in o0 = a 4a cLfl d O M O O O U CL M M M N M 4-J = 4d 1 p Ira ~ U ~ L � (�] > v � O N W m c a o0 0o ao Ln o� L +m+ p O 3 0) O a-J (� O V — N 1n N N O 01 �0 ja rl rl 94 rl rl m -W (h c cn 'y {n y N 01 O O O 1+r1 N 0 O 'p H L a c J Vp C O J .a C O L cu 3 Q UO V V)� F- 3 U O u rn z E c 0 m o cu Ao 0 Z U Page 102 of 474 I ji i 1909 Boynton Beach Entrepreneurship and Business Incubation Grant RFP: > New Business Incubator > Working Group on Entrepreneurship > Regional Network on Entrepreneurship 1909 1 @weare1909 I weare1909.org 1 Page 103 of 474 Application Summary Type of grant(s) you are applying for: • Category I I b.) Grant for the Establishment of a New Business Incubator. • Category 2 13.) Technology focused entrepreneurs. • Category 2 14.) Regional Networks focused on entrepreneurship. Name of your organization: Palm Beach Tech Foundation, Inc. (dba The 1909) Main contact person, indicating title or position:Joe Russo I Executive Director Ca 1909 Full mailing address: street address, city, zip code: 313 Datura St, Suite 200, West Palm Beach, FL 33401 E-mail address, phone numbers, and fax numbers: hello(aweare1222,org,561-512-7306 Web site of the organization (if applicable): www.wearel909.org Type of organization: non-profit Date of submission of the application: 4/29/2019 Amounts requested from the City of Boynton Beach:$25,000 * $20,000 New Incubator Program * $2500 Technology focused Entrepreneurs (within program) * $2500 Regional Network on Entrepreneurship (within program) Amount contributed by your organization: $10,000 1909 1 @wearel909 I weare1909.org 2 Page 104 of 474 Applicant Organization an organization overview: The 1909 Mission is to build the Palm Beaches into a Nationally Renowned Creative & Innovative Community by focusing efforts on three program pillars; Coworking, Acceleration, and Mentorship. South Florida is the birthplace of IBM's Personal Computer, home to Pratt & Whitney's rockets and engines, and historical residence of Henry Flagler. We have a rich history of innovation. Since 2015, the Palm Beach Tech Association began aggregating resources for emerging entrepreneurs and early stage startups from Jupiter to Boca Raton, and 1909 is its new community-facing initiative named after the founding date of Palm Beach County,April 30th,1909. We aim to serve the County's diverse 39 municipalities by uniting technological, entrepreneurial, creative, and small business communities into one holistic effort. 1909 is currently being incubated and governed by the Palm Beach Tech Association Board of Directors, but will have its own Board starting in July 2019. 1909 seeks to answer one simple question. "Where do entrepreneurs in Palm Beach County go?" The organization has also directly partnered with the FAU Adams Center for Entrepreneurship, founded in 2001 and providing institutional knowledge and resources to 1909's growing programs countywide.The Knight Foundation granted both a $250,000 in 2018 to support the launch of the 1909 Accelerator. Other partners include the Business Development Board of Palm Beach County, FAU Tech Runway, and Junior Achievement, in addition to several participating cities already funding 1909 programs. Is. Organization activities and measurable(s): Our three key areas of operation where our major programs are focused are Coworking,Acceleration, and Mentorship: Coworking: Creating world-class physical environments for collaboration. Acceleration: Helping promising local startups and small businesses scale. Mentorship: Educating community members with experienced one-on-one help. 1909 1 @weare1909 I weare1909.org 3 Page 105 of 474 The Kauffman Foundation's Index of Startup Activity has named South Florida the #1 metropolitan region for three consecutive years. Nonetheless barriers to startup growth in our community include the lack of: 1. Affordable Workspace 2. Consistent Mentorship 3. Business Education 4. Access to Capital We aim to bridge these gaps and begin a new era of innovation in Palm Beach County. By working with local governments, nonprofit organizations, and foundations,we'll provide an answer to "Where can ideas become a reality?" To do this we track how many members take advantage of our coworking options, how many mentor hours are logged, revenue growth, and over a dozen key performance indicators KPI's that determine our success, such as: • Active Users • Total Users • Total Paying Customers • Total FTE's (Full Time Equivalent) • Market Size • Total Revenue Generated • Quarterly Revenue • Capital Raised to Date • Cash on Hand • Monthly Burn Pate • Runway in Months (Capital - Burn Rate) • Average Value of Subscription,Transaction, Account c. Incubator Facilities: Describe the location and physical facilities and services offered to tenant companies.*Applicants for Category 1b Grants should indicate whether or not land and/or a building have been secured for the proposed business incubator. Currently,1909 is pursuing a variety of options to open a physical workspace in Boynton Beach, preferably in the vicinity of the new Town Square. For the purposes of this grant,we are focused on the 1909 Accelerator program, which we propose be held in a city maintained facility until we can secure a long term space to standard with our locations in West Palm Beach and Delray Beach. This program will help as a precursor to that, by identifying and building a community to be apart of the initial opening of a 1909 Boynton Beach coworking space. When in operation, tenants can expect a monthly membership starting at $50/month for 24/7 access, high speed fiber internet, meeting space, and of course unlimited coffee. 1909 1 @weare1909 1 weare1909.org 4 Page 106 of 474 d. Tenants: Indicate ifyou are focused ona particular sector i*e. techno|ogy. Describe the total number of businesses you have served; how many tenants have graduated and how many you are currently serving. Proponents for Category 7b Grants should indicate whether or not a feasibility assessment has been carried out to measure the potential target market, and/or what the estimated market segment and size could be for the proposed business incubator. The 1909 Accelerator Program is designed to help local entrepreneurs in Boynton Beach grow and scale their companies.The 6 month curriculum is designed for any students, local businesses, and startups who are both determined and motivated to bring their idea or product to fruition.The program supports startups in all industries, however we focus mainly on tech and regionally focused businesses. Asa precursor to later stage accelerators including F/\U Tech Runway, 5OOStartups and Techstars, this accelerator will ensure that local entrepreneurs have the necessary skills to tackle challenges they will inevitably encounter as they enter into the business world. With our 6 month plan,vvewill help ensure that entrepreneurs understand how todevelop their product and bring it to market. e. Business Model: Describe your current business model and indicate your current and anticipated future sustainability With the current support of of cities like as West Palm Beach, Delray Beach and Lake Park, the l9O9Accelerator Programs in Boynton Beech will provide e connected countywide community for entrepreneurs and small businesses. The Accelerator participants pay for their course materials, however they would not be able to afford the full cost of the programs without subsidized support from the communities they live and work in.This approach toeconomic development mirrors other approaches typical for larger companies, giving cities enavenue tosupport startup companies just eswell. We intend to seek economic development grants from local governments to fund these programs for the foreseeable, sustainable future. f. The City of Boynton Beach's Business Environment: Describe how you can benefit from and contribute to the City of Boynton Beach's business climate. We believe there is a great partnership between 1909 and the City of Boynton Beach and the Department ofEconomic Development and Strategy. Our strategies align tocreate local prosperity for the community, regardless if you're juststerting e company or looking to scale an existing srne|| business.1909 aims toserve the Palm Beach County's diverse 39 municipalities by uniting 19O9 | @vveare19O9 | vveare19O9.org 5 Page 107Of474 technological, entrepreneurial, creative, and small business communities into one holistic effort. This will also engage entrepreneurs and technologists to help actively build their community, leading to additional economic growth for years to come. We currently have Accelerator Programs in West Palm Beach, Lake Park, and Delray Beach, therefore, the Boynton Beach Accelerator program would help increase regional connectedness and resources for entrepreneurs in our unified community. 1909 1 @weare1909 1 weare1909.org 6 Page 108 of 474 Mission and Vision The 1909 Mission is to build the Palm Beaches into a Nationally Renowned Creative & Innovative Community by focusing efforts on three program pillars; Coworking, Acceleration, and Mentorship. The 1909 Vision is to create a countywide network of resources for entrepreneurs. Executive We seek to hold a 1909 Accelerator Program to support innovators, technologits, creators, and entrepreneurs in our community; those living and working in Boynton Beach. This would operate as a New Business Incubator The 1909 Accelerator is a six (6) month program helping startup entrepreneurs in Boynton Beach bring their ideas to reality through education, mentorship, and micro financing. Stage 1: 2 months focusing on a weekly education course facilitated by 1909 staff and utilizing the Co.Starters curriculum,which is used by 56 organizations throughout North America.The cohort based program equips all students with the resources needed to turn idea to action, including workbooks and study materials. Stage 2: 4 months of directed mentorship to guide and support the entrepreneurs. In partnership with the The Venture Mentoring Team (The VMT), a nonprofit educational 501(c)(3) dedicated to fostering the startup community by training and credentialing Mentors, we train mentors and connect them with the Accelerator entrepreneurs to help each startup reach their full potential. We pair our wide and diverse network of experienced business mentors with participants using the UNION software platform, developed by the 1776 Accelerator and used by global organizations like 500 Startups &TechStars. Stage 3:A pitch competition of all qualifying graduates, with a wide variety of winners receiving cash and in kind grants sourced from the community. Working with financial partners (e.g. TD Bank,JP Morgan) and service providers (e.g. Locke Lord, Gunster), we can carefully assemble donations to help startups scale in our community. The 1909 Accelerator has a strong focus on building relationships and networks for local startup entrepreneurs. We provide the support and structure for them to connect, share resources and best practices.The ultimate goal is to provide the foundation for companies to succeed long after the program is over. 1909 1 @weare1909 I weare1909.org 7 Page 109 of 474 1909 1 @weare1909 I weare1909.org 8 Page 110 of 474 Financial Statements Category applicants must provide any financia| statements you have for at least one year and the projections for the next two years (Only for Category 7a {3rants). Category 7b Grants must provide projections for the next two years. See Appendix Proposal a. Incubator Activities: The Accelerator curriculum is a 6 month program helping entrepreneurs bring their ideas toreality through education, rnentorship. and micro financing. The first stage will be 2 months will focus on a weekly education course using the CO.STAPTEPS curriculum, used by S6 organizations throughout North America. [O.STAATEASise8+weehcohort based program that equips aspiring entrepreneurs with the insights, relationships, and tools needed to turn ideas into action and turn a passion into esustainable and thriving endeavor. The cohort based program equips all students with the resources needed to turn idea to action, including workbooks and study materials. The second stage will be 4 months of directed mentorship using the UNION software platform, developed bvthe l775Accelerator and used bvglobal organizations like 5OOStartups. Mentees will have the opportunity to learn one-on-one (in person or virtually) from successful entrepreneurs who've built companies in the Palm Beaches, getting advice on business plans, team bui|ding, rnerheting, raising cepite|, and more. All mentors will be carefully recruited, vetted, and asked to attend a brief 2 hour training framed on the MIT Venture Mentoring Service. They can create recurring office hours. b. Critical Success Factors: Indicate any risks associated with the incubator. What could potentially prevent you from running a successful business incubator?Also indicate what you plan todotomitigate these risks. The biggest risk issimply the lack ofcommunity support. Without engaging the residents and businesses of Boynton Beach effectively, no effort like this will be successful.This also requires organizations like the City of Boynton 19O9 | @vveare19O9 | vveare19O9.org 9 Page 111Of474 Beach, the Community Redevelopment Agency, and Chamber of Commerce to be supportive of these sorts of efforts, allowing entrepreneurs to lead them successfully. With that is also the risk of long term funding and a permanent location associated with a physical coworking /incubator space. Our long term membership model is a proven and sustainable means of funding,while supporting grants can assure needed capital costs are covered overtime. The right physical space for this entrepreneurial community to take root is most important and will take collaboration to make work. c. Project Sustainability Strategy: Applicants applying for Category Grants must outline how this project is scalable and sustainable. What is your sustainability strategy, (illustrate how sustainability will be reached over time and how the grant will contribute to achieving sustainability). With the support of of cities and municipalities such as Boynton Beach, West Palm Beach, Delray Beach and Boca Raton, the 1909 Accelerator Programs will provide a connected countywide community for entrepreneurs and small businesses. The Accelerator participants pay for their course materials, however most would not be able to afford the full cost of the programs without subsidized support from the communities they live and work in. We plan to provide the Accelerator program annually in Boynton Beach and host continued events and programs to support the entrepreneurs through their journeys. We also see the opportunity to establish a physical 1909 coworking space for 1909 Accelerator participants to affordably build their companies until they are ready to go out on their own and open their own offices in the city. d. Monitoring and Evaluation: Define indicators for each activity, specifying how these indicators will be measured and evaluated. 1909 will provide the City of Boynton Beach with a set of Key Performance Indicators (KPI's) upon finalization of Accelerator participants, after the completion of the program period, and in an annual report. The KPI's will be surveyed: • Program Survey Feedback from companies on quality&support of program • Business Category Based on North American Industrial Categories • Total Customers: Total amount of clients or customers served. • Location: How many people continue to work out of 1909 & Boynton Beach • Total Revenue Generated: Total money generated from each business • Total Capital Raised:Total amount of money raised from each business. 1909 1 @weare1909 I weare1909.org 10 Page 112 of 474 e. Budget: Item ize the City of Boynton Beach grant funds per activity and category, and provide justification for the main budget items. All budgeted items must be directly related to the organization's activities and operations. Where counterpart or additional funding is provided, it should be clearly indicated. Total Budget Amount Co-funding Co-funding Amount Sought from Provided by Provided by the City of Applicant Partners Boynton Cost Categories Beach -Personnel/Staff Costs 20,000 20,000 Consulting Services Workshops/Events 1,000 1,000 Office Supplies/Materials 6,000 6,000 Technology(website,software, 3,000 3,000 etc.) Equipment (computers,etc.) 5,000 5,000 Other: Marketing/Outreach 35,000 25,000 3,000 7,000 [Total I I I I I f. Milestones and Goals Reports Category I Goal: Support the establishment of 10 - 25 local companies in Boynton Beach. 2 Month Goal: Recruit and accept at least 10 and no more than 25 local companies into the 1909 Boynton Beach Accelerator and launch weekly education course utilizing the Co.Starters curriculum. CO.STARTERS is a cohort based program that equips aspiring entrepreneurs with the insights, relationships, and tools needed to turn ideas into action and turn a passion into a sustainable and thriving endeavor. 4 Month Goal: Graduate at least 10 and no more than 25 local companies from 8 week co.starters program and launch mentorship program.Accelerator participants will have the opportunity to learn one-on-one (in person or virtually) from successful entrepreneurs who've built companies in the Palm Beaches, getting advice on business plans,team building, marketing, raising capital, and more. Category2 Goals: Leverage the 1909 Accelerator to build in two working group reports. Technology Focused Entrepreneurship: include a working group within the 1909 Accelerator and in partnership with the Palm Beach Tech Association, providing a report to the City Commision on tech entrepreneurship in Boynton Beach. 1909 1 @weare1909 I weare1909.org 11 Page 113 of 474 Regional Networks focused on Entrepreneurship: Include a working group within the 1909 Accelerator in partnership with 1909 cohorts in West Palm Beach & Delray Beach, providing a report to the City Commission on regional entrepreneurship. Appendix a. Category lb Incubator Projections 11909 Accelerator: 1909 Accelerator Cost Categories 2019-2020 2020-2021 Personnel/Staff Costs 20,000 20,000 Consulting Services Workshops/Events 1,000 1,000 Office Supplies/Materials 6,000 6,000 Technology(website,software,etc.) 3,000 3,000 Equipment (computers,etc.) Other: Marketing/Outreach 5,000 5,000 Total 35,000 35,000 1909 Accelerator Revenue Categories Government Grants 25,000 25,000 Foundation Grants(partial) 4,000 4,000 Program Fees 6,000 6,000 Total 35,000 35,000 b. Category-lb Incubator Projections 11909 Coworking (approximate): 1909 Coworking Cost Categories 2019-2020 2020-2021 Personnel/Staff Costs 5,000 35,000 Occupancy&Utilities Expense 0 120,000 Office Supplies/Materials 0 8,000 Technology(website,software,etc.) 0 2,000 Equipment (computers,furniture,etc.) 25,000 5,000 Other: Marketing/Outreach 5,000 10,000 Total 35,000 180,000 1909 Coworking Revenue Categories 1909 1 @weare1909 I weare1909.org 12 Page 114 of 474 Private Donations 25,000 25,000 Foundation Grants(partial) 5,000 5,000 Memberships 0 150,000 Total 35,000 180,000 1909 1 @weare1909 I weare1909.org 13 Page 115 of 474 YapI'd t Category 2 Grants-Working Groups on Entrepreneurship for Women Submission Be.Lead.Grow., LLC Dr.Angela M. Shuttlesworth, CEO & Founder Alternate Contact: Ms. Dacia Beard, Operations & Engagement Manager Address 2405 Quantum Blvd, Boynton Beach, 33426 DrAMS@BeLeadGrow.co (561) 889 -9199 Fax—N/A www.BeLeadGrow.com Type: For-Profit Leadership &Organizational Development Consulting Firm Date of Submission: May 3, 2019 $2,500 Request from the City of Boynton Beach Page 116 of 474 Yap I'd t Organization Overview Be.Lea d.Grow. is a consulting firm that offers strategies and support to prevent and heal toxic work environments.We equip corporations with the tools and resources needed to create safe spaces for your team members and leaders to thrive, which has an impact on profit, performance, and power. We offer a range of services, such as strategic planning, program and product(re)design, training and development, creative empowerment, and overall organizational development services for businesses and government and non-profit organizations. Our Team is comprised of expert consultants who have formal education, and training and have demonstrated leadership within their areas of expertise and communities. Our multidisciplinary team consists of experts from the fields of Business, Communication, Education, Public Administration, Public Health, Social Work and other Social Sciences alongside Community Organizing professionals. At present, our team members and their areas of focus are as follows: r � m In addition to our dedicated staff, our team heavily responds on its organizational affiliations to remain connected to the needs of our clients.At present our CEO is a board member of the National Forum for Black Public Administrators South Florida Chapter which has a corporate advisory council that partners with small and woman owned businesses throughout South Florida including Boynton Beach. Our leadership within Be.Lead.Grow., LLC, is uniquely positioned to work in partnership with the Director Tonya Davis-Johnson of the Palm Beach County Office of Small Business Assistance, and thus aware of the recent disparity study that speaks to the challenges that women business owners have historically faced Page 117 of 474 and potential strategies and supports being put in place to support them. In addition, our organization is an affiliate of Nonprofits First which partners with non-profit business owners who are mission focused, alongside those who face challenges and are unable to go the desired for-profit route because of funding but find solace in the non-profit space. Lastly, being housed out of CoWork Boynton, uniquely positions us to have access to partnerships with other business owners throughout the City of Boynton Beach. Our organization also receives advisement from community partners and business owners through professional and personal relationships. Organization Activities and Measurable(s): It is our belief that having a healthy working environment alongside a holistic approach to business practice creates an enjoyable and beneficial experience for both the business and the client. Strategic planning and product development activities that incorporate and honor the experience of the client add to the business' ability to improve their profit, performance and power. Our business has the unique privilege of supporting government organizations, non-profit organizations and for-profit businesses find solution focused strategies to address complex challenges and increase their profit, performance and power via marketplace positioning. This has been accomplished in a variety of ways, such as but not limited to: • Data Infrastructure Support • Applied Research & Evaluation • Training& Keynote Speaking, • Strategic Planning Enhancement, • Program and Product(re)Design, • One-On-One Leadership Coaching, • On-site Team Building&Consulting, • Creative emPOWERment Strategy Development. and • eConsulting(web based consulting) • Curriculum and Training Development Our success is identified by successful completion of projects, client survey, implementation of strategy into the workplace and action taken by clients (both individual and organizations). Our success is found when we hear successful stories from our clients. For example, Tafeni English, Entrepreneur and Director of the Southern Poverty Law Center received leadership and entrepreneurship coaching from our founder, and she stated that, "Dr. Shuttlewsorth has a unique gift to help you harness your power and influence without losing"who" you are. She taught me that my success was critical to being able to honor every phase of myjourney. I was able to re-direct my thoughts, rediscover and nurture the leader in me and change behaviors that were no longer serving me on my new journey." In addition, after completing a day-long training with her leadership team, Debra Deberry Clerk of Dekalb County Superior Court said this about our CEO, "You are amazing! Our team learned so much about the Page 118 of 474 Yap I'd t dynamics of public service, the emotional intelligence to be greater!Anyone wanting to better their team, better their service delivery, better their ability to be honest about who they are, call Dr.Angela M. Shuttlesworth!" Knowing this, it is our duty to track both quantitative and qualitative measures in defining success. Our definitions expand, as we continue to expand our service offerings and build the capacity of businesses and organizations to provide HEALTHY environments for all to thrive. Similarly, to our approach of measuring success via both quantitative and qualitative data, our proposal includes both measurements; however, the foundation of our reporting provides very clear questions for women business owners (WBO) to provide a holistic understanding of their barriers and needs.A rich array of questions is outlined below. In addition to the quantitative data that is collected and reported, the qualitative data provides context for the City of Boynton Beach to utilize as they propose plans and develop additional services to support WBOs. Page 119 of 474 YapI'd t goo, k\ifl Business Model Our company is a Management Consulting Firm, and eCommerce service provider. Please see the illustration below to explain our business model, key partners, high level services and products, cost structure, customer segments, revenue streams, customer relationships, channels, key resources, value proposition key resources, and key partners. P , oe 1Organizations-Volunteer&Paid Affiliation Government&NGO a1. Businesses M iRE" m��l�i�lj}Ili err, cations Ex et;tionaI n 4 Current Brisiress Cornrnunity u.rr9 `v. Netrors;kir'ig Models a cr: Prc?fe.s<oncri l'lerrbersF it Customized solutions that support organizations thrive,by Focusing on baby their employee relations and 5 vY customer experience.Risk reduction includes decrease in EEOC claims,increase morale and Ci. tenure internally and increase in custorner satisfaction. Strea rn lining and refocused effort's of u oper.:ations/sgsternswill decrease cost and increase proper resource uscrcae.Establishing innovative safe spaces that produce,will enhance quality of products and services while also increasing inarket positioning_ (M;Consulting rent) e-Corni-nerce (Direct to ronsutres, Clients are ulrnir rrcr t p�«- n1 acquired by Professional - - Training&Developrrtent Online Coaching Conferences,; r5 Keynote Speaking Online Tools&Resources Online/Social Media ad On-site&Online Consulting Hi brid Online/Face-to-Face i `� J Segmenting,! Organizational Development e-Consulting o Risk Assessment Post Event/ Book Sales Consulting u' Book Sales and retained Cornbination of: through listSelf-Service, ercacerrier't 1 i Automated Services and it ;U Cornmunities,and professional orgranizat on Co creation affiliation � � �-a and networkinq. Cost Structure Revenue Strean-)s Customer Segments Value Driven,End Toxicity,increase eComirnerce utilizes Fixed Pricing- Our niche rnarket includes Interdependence and 4 h�rivinc si price ancustomer segment o ionizations&businesses that desire to increase?heir profit, Businesses dependent,while consulting is performance and power(irtarket Variable rusts.Based cn Service. prasitioning) Workplace traumse a,lo , rr ore dynaalic and utilizes both fixed pricing and negotiation. employee morale and EEOC ype oi Custer rrer&Opportunity nvolvernent erre also prioritized Page 120 of 474 YapI'd t The City of BoyntonBeach's Business Environment The City of Boynton Beach's Business Environment is continuously evolving and expanded as a result of community and economic redevelopment efforts, and the rise of entrepreneurship from citizens throughout the city. Be.Lead.Grow., can contribute to the City of Boynton Beach's business climate as an advocate for H.E.A.L.T.H.Y. business, as a consultant on how to efficiently and effectively engage business owners in a holistic manner, while also participating in the efforts of The Greater Boynton Beach Chamber of Commerce. The city has allotted financial resources through grants to support businesses, which speaks to its desire to enhance the ongoing innovation that is currently taking place.This creates an environment for a reciprocal relationship which is appreciated and needed within public-private partnerships. Be.Lead.Grow., LLC is a certified Minority Woman Business Enterprise with Palm Beach School District, which serves as one of the top three employers. It is also certified with Palm Beach County, which recently noted a historical disparity of business opportunities for women owned businesses, and those owned by persons of color. If possible, Be.Lead.Grow., LLC is able to serve as a liaison with the Office of Small Business to gain a deeper understanding of how this disparity has impacted business in the City of Boynton. Related to this project, the vendor databases will be utilized to contact woman own businesses to participate in this process. Budget The grant funds will be utilized as follows: $1,000 These funds will support the payment of a quality, thorough and solution focused reporting of all activities and,proposed strategies for the EM City of Boynton Beach. x $500 The confidential data will be collected via face to face interview during focus groups, and a electronic survey platform. Data will be cleaned and summarized to support the final report. . $200 The focused group and development of report will take place at CoWork Boynton. Members of the focus group will be allowed the opportunity to participate throughout the process. $50 Zoom platform will be used to provide virtual access to focused groups for women business owners that desire to participate but cannot Page 121 of 474 i p F ttttttttttttttttttt �nnnnnnnnnnnna attend the meeting in person. These meetings will also be recorded to ensure that quality record keeping of feedback to questions are accurately captured. i� $100 Social media (FB Ads) and Eventbrite will be used to attract individual to participate in this activity. ®y $150 Paper copies will be available for those who desire to write their responses, and assistance will be provided for them as well if needed. $2,500 Milestones and Goals Final Report It is our belief that data driven decision making is the cornerstone for making sustainable change or having a successful launch of something new. The items listed below are based on the HEALTHY model and include space for both quantitative and qualitative data. Knowing that we cannot fully predict the response related to barriers, and or strengths regarding women entrepreneurial success, we want to also leave room for such unique instances via open ended questions and additional responses that will be a part of the report's summary. The data will be formulated and reported based on the H.E.A.L.T.H.Y. model, developed by Be.Lead.Grow., LLC, and is organized in a way to provide a holistic assessment of need, while also contributing to the solutions as well. In this review, the Woman Business Owner(WBO) is the focus of the data collection, however it includes a review of business operations, team dynamics and her awareness of and relationship with her current and/or potential clients. The following questions and format are the intellectual property of Be.Lead.Grow., LLC and are not able to be shared publicly as listed below.An abbreviated framework will be provided to assist in scaling and supporting others on the public domain. This will be a discussion as part of the onboarding process of the grant. Data will include, and is not limited to: I. Honor Everyone's Journey a. Do you feel that you possess the experience, degrees, and certifications necessary to run a successful business? i. OPEN ENDED: What opportunities do you believe would have positioned you to run a successful business? 1. The report will identify trends, categories and identified partners (e.g. education, cost for location to conduct business, etc.).All data will be provided to the City of Boynton Beach for additional analysis if needed. b. Have you worked for a similar business as an employee or an apprentice? Page 122 of 474 i. OPEN ENDED: How did this experience influence your role business success as a Woman Business Owner(WBO)? If you desired to have this experience but were unable to, what served as your barrier? c. Do you feel that you have faced gender-based barriers to accessing business resources? i. OPEN ENDED: If so, what were those barriers and how did you overcome them or what would support you in overcoming them? 1. Will identify trends of barriers and proposed solutions.All data will be provided to the City of Boynton Beach for additional analysis if needed. d. Do any of your family members own a business or businesses? i. If so, are they in the City of Boynton Beach? ii. If no, did they attempt to establish a business in the City of Boynton Beach? e. Do any of your friends own a business or businesses? i. If so, are they in the City of Boynton Beach? ii. If no, did they attempt to establish a business in the City of Boynton Beach? f. Does your family and friends having a business influence how they support you in running an effective business? i. If so, how do you feel their support is unique because they own a business? II. Establish Excellence as Your Norm a. Do you feel that you have the foundation for a successful business (e.g. business plan, financing, budget experience, lawyer, insurance agent, accountant, etc.)? i. OPEN ENDED - If so, what do you feel is the foundation for a successful business and how did you acquire it? b. Do you currently possess the financial capital to run a business at the level that you deem successful? i. If yes, how much does it take monthly to run your business successfully? ii. If no, how much do you need on a monthly basis to successfully run your business? c. Do you currently posses the social capital to run a business at the level that you deem successful? i. If yes, what social supports do you utilize? 1. OPEN ENDED—What social capital do you currently possess and how has it helped you run a business at the level that you deem successful? ii. If no, what barriers do you face in accessing the social supports that you desire? 1. OPEN ENDED - Have you tried to see if there were allowances to support your business if you didn't meet a particular criterion, or have a certain resource? For example, if there is an opportunity to have your fee waived if you wanted to join the Boynton Beach Chamber of Commerce during your first year of business. Please share your experience. d. Have you registered as a vendor with the City of Boynton Beach? i. OPEN ENDED: If no, what barriers did you face when attempting to register? e. Have you pursued a contract with the City of Boynton Beach? i. OPEN ENDED: Please explain your experience. Page 123 of 474 f. Are you a registered Minority woman business enterprise with any governing body, and if so who? III. Advance Your Culture with Innovation a. Are you able to verbalize the unique value proposition provided by your company? b. (OPTION —Select ALL) What methods are used to articulate your unique value proposition to your consumers (face-to-face, word of mouth, online marketing, c. Do you feel you have the financial resources to support the innovative of you and your staff? i. OPEN ENDED: What barriers have you faced in accessing the financial resources to support the innovative ideas of you and your staff? IV. Lead with Vulnerability and Joy a. OPEN ENDED: How does your personal journey influence your leadership within our company? b. Do you feel that you can honor your experience as a woman, and a business owner? i. OPEN ENDED: If any, what barriers do you feel you face in not being able to honor your experience as a woman business owner? c. How regularly do you experience joy as a woman owned business owner? (All the time, daily, often, not enough, never,joy—what is that?) i. OPEN ENDED: What could the City of Boynton Beach do to support you in enjoying your experience as a woman owned business owner? V. Thrive with Efficiency and Passion a. Do you have the systems required to run your business effectively? i. OPEN ENDED If no, what barriers have you faced in accessing these systems/resources? b. What systems do you use and what are the associated costs? c. Have you accessed any resources or supports for small businesses throughout the City of Boynton Beach? Please list those organizations and types of supports. d. Do you have access to a network of professionals with similar passions related to your industry within the City of Boynton Beach? i. OPEN ENDED— How can the City of Boynton Beach support you in connecting with other passionate professionals in your industry? VI. Yield to the Awesomeness of YOU! a. Do you celebrate your wins, and grieve the losses throughout your business? i. OPEN ENDED: How do you celebrate your wins and grieve the loses throughout your business? b. Do you celebrate your unique experience and choice to be a Woman Business Owner (WBO)? i. OPEN ENDED: How do you celebrate your choice to be a WBO? c. OPEN ENDED: What activities and resources do you utilize throughout the City of Boynton beach that assist you in being great? Please note that the items above will be sorted and summarized based on industry, business size (number of employees), degree of financial success, and race. Page 124 of 474 Yap I'd t Milestones & Goals (First Two Months) The milestones and goals we have set to achieve during the first two (2) months after being selected for the grant are: I. Coordinate identifying City of Boynton Business Woman Business owners from City of Boynton, Palm Beach County Vendors and certified MWBE, Palm Beach County School District vendors and certified SBEs, The Greater Boynton Beach Chamber of Commerce, and organically as directed by points of contacts at the above organizations. II. Contact persons identified via the above method III. Develop Social Media Ads for Attracting Participation in the Project IV. Set Dates for Focused Group V. Develop Process for Retrieving surveys electronically, via paper and in person VI. Begin Process of Retrieving paper surveys from eligible Woman Business Owners VII. Begin Process of Retrieve online surveys from eligible Woman Business Owners VIII. Hold First Focused Group Event In-Person IX. Hold First Focused Group Virtually Remaining items will take place throughout the second two months and it is noted that our Final Report at the end of their four(4) months will identify the strengths, weaknesses and opportunities for entrepreneurship in our chosen focus area of women in Boynton Beach. Thanks & Gratitude Be.Lead.Grow., LLC appreciates the opportunity to participate in this process. Should you have any additional questions or need additional information please do not hesitate to contact us via the information on the cover sheet. We are also appreciative of this effort and look forward to seeing the benefits of this project. Page 125 of 474 R'%9 Beach Labs May 2, 2019 VIA EMAIL: DURGANJ@BBFL.US /SCOTTD@BBFL.US The City of Boynton Beach Att. John Durgan / David Scott Boynton Beach, FL Re: Grant Application for the Establishment of New Business Incubator 1(b) Dear John / David, Please find our application herein as outlined on your website. 1. Cover page • Type of grant you are applying for- Establishment of New Business Incubator 1(b) • Name of your organization - Beach Labs, Inc. • Main contact person, indicating title or position - Ronald P. Russo, Jr., Founder • Full mailing address - 3450 S Ocean Blvd, Ste 122, Palm Beach, FL 33430 but we are currently looking for office space in Boynton Beach • E-mail address, phone numbers, and fax numbers - info BeachLabs.11et, +1 561 403 5147, we do not use fax • Web site of the organization - http://beachlabs.net • Type of organization - For-profit • Date of submission of the application - May 2, 2019 • Amounts requested from the City of Boynton Beach - $20,000 • Amount contributed by your organization - $3,500 2. Applicant Organization a. Organization Overview: • Provide a brief description of your organization - Beach Labs is a creative agency and incubator that focuses on solving problems to achieve scalable solutions. Our efforts turn challenges into growth opportunities. • History- Beach Labs is a Florida corporation founded in 2003 as Cocoanut Row Capital. • Founders and partners - Ronald P. Russo, Jr. is our Founder. • Governance - We are a private company but I have served as a compliance officer at a few FIN RA regulated broker/ dealers. • Relationship with tenant businesses - We have good relationships with current and past clients. 3450 S Ocean Blvd,Ste 122,Palm Beach,FL 33480 info@BeacriLabs.net 1 +1 561 408 5147 1 BeachL b .net Page 126 of 474 Confidential Page 2 of 5 • Overall business prospects for the short, medium and long-term - We are very optimistic at the prospect of helping create new businesses in coordination with the City of Boynton Beach. b. Organization activities and measurable(s): • Provide a description of what activities your incubator offers and the measureable(s) you are using to track and indicate success. - We started the incubator in March of this year and in the first month now own pieces of four companies. c. Incubator Facilities: • Describe the location and physical facilities and services offered to tenant companies. Applicants for Category 1 b Grants should indicate whether or not land and/or a building have been secured for the proposed business incubator. - We are currently looking for a location near Federal and Boynton Beach Blvd. d. Tenants: • Indicate if you are focused on a particular sector i.e. technology. - Tech is a strong point but we are industry agnostic. • Describe the total number of businesses you have served; how many tenants have graduated and how many you are currently serving. - We are serving four portfolio portfolio companies. • Proponents for Category lb Grants should indicate whether or not a feasibility assessment has been carried out to measure the potential target market, and/or what the estimated market segment and size could be for the proposed business incubator. - Ve do not feel that a feasibility assessment would be a wise use of our time or money. e. Business Model: • Describe your current business model and indicate your current and anticipated future sustainability. - Our business model is to ramp up revenues and profitability on the agency side of our business and invest long term in our clients on the incubator side. We have an incredibly low overhead so we do not expect sustainability to ever be an issue. f. The City of Boynton Beach's Business Environment: • Describe how you can benefit from and contribute to the City of Boynton Beach's business climate. - We feel there is a huge opportunity to put Boynton Beach on the map. There has been substantial development in Boynton Beach and it seems as if a Downtown like area is finally starting to develop. 3. Mission and Vision 3450 S Ocean Blvd,Ste 122,Palm Beach,FL 33480 info@BeactiLabs.net 1 +1 561 408 5147 1 BeachLabs.net Page 127 of 474 Confidential Page 3 of 5 • Cour mission is to build a portfolio of valuable young companies by helping them grow exponentially faster with our involvement. 4. Executive Summary • Provide a concise summary (100-300 words) of the application, capturing the key elements that describe your organization's goals and objectives. State concisely how you plan to achieve your main objectives. - With the help of Beach Labs entrepreneurs will be better prepared to turn business ideas into successful new ventures that we will continue to participate in along the way. Beach Labs will help business owners access the resources and assistance they need to grow. Cour incubation program's main goal is take equity in successful ventures that will become financially viable. 5. Financial Statements • Category 1 b Grants must provide projections for the next two years. Agency revenues $126,921 $335,565 Grants $20,000 First 4-Months (Budget) $28,500 Monthly Ongoing ($5,000 x 8-Months) $40,000 $60,000 • , 11 . . 1 111 GROSS PROFIT $78,421 $275,565 • Projections do not include any return on equity owned in portfolio companies. 6. Proposal - Please include the following sections: • Incubator Activities: Describe the core activities, and the anticipated inputs, outcomes and impacts associated with tenant businesses. - I am assuming when you say tenant businesses this is what we would refer to as our portfolio companies? We are industry agnostic so whatever their business is we would help them with consulting, branding, design, marketing, business development, etc. The output is that we would own a piece of said company and hope it becomes very valuable while having a positive impact on the local community, job creation, taxes, etc. • Critical Success Factors: Indicate any risks associated with the incubator. What could potentially prevent you from running a successful business incubator? Also indicate what 3450 S Ocean Blvd,Ste 122,Palm Beach,FL 33480 info@BeacriLabs.net 1 +1 561 408 5147 1 BeachLabs.net Page 128 of 474 Confidential Page 4 of 5 you plan to do to mitigate these risks. - The biggest risk is execution then lack of capital. We will mitigate risk by being extremely selective in our choice of portfolio companies. we are also experts at raising capital but will more importantly focus on running operations with an extremely low overhead. • Project Sustainability Strategy: Applicants applying for Category 1 Grants must outline how this project is scalable and sustainable. What is your sustainability strategy, (illustrate how sustainability will be reached over time and how the grant will contribute to achieving sustainability). - As outlined above our business model is to ramp up revenues and profitability on the agency side of our business and invest long term in our clients on the incubator side. We have an incredibly low overhead so we do not expect sustainability to ever be an issue. • Monitoring and Evaluation: Define indicators for each activity, specifying how these indicators will be measured and evaluated. - Ivey Performance Indicators (KPI's) will be as follows and will be monitored and evaluated on a monthly basis (numbers don't lie, people do): • dumber of new agency clients; • dumber of new portfolio companies; and • Overall monthly revenues and profit margins. • Budget: Itemize the City of Boynton Beach grant funds per activity and category, and provide justification for the main budget items. All budgeted items must be directly related to the organization's activities and operations. Where counterpart or additional funding is provided, it should be clearly indicated. - See chart below with startup costs. • Milestones and Goals Reports (2): Each proposal must include a Milestones and Goals Report for the first two (2) months after the grantee is selected and a report for four (4) months after the grantee is selected. The Milestones and Goals Reports will be directly related to the applicant's grant funding of the final $10,000, $5,000 upon submittal of your 2-month Milestones and Goals Report, and $5,000 upon submittal of their 4-month Milestones and Goals Report. The grant funds will be distributed based upon the applicant's Milestones and Goals Reports for the business incubator. - This item seems like the reports are a deliverable "after the grantee is selected" meaning we do not need to answer this now"? Budget- Cost by Category of Expense Equipment $2,500 $2,500 Furniture/Furnishings $2,500 $2,500 Internet Access $250 $250 Marketing $6,500 $6,500 Office Supplies/Materials $500 $500 3450 S Ocean Blvd,Ste 122,Palm Beach,FL 33480 info@BeactiLabs.net 1 +1 561 408 5147 1 Beachl-abs.net Page 129 of 474 Confidential Page 5 of 5 Personnel/Staff Costs $3,500 $3,500 Technology (website, software, etc.) $12,500 $3,000 $8,500 Telephone System 1 $250 1 $250 1 Workshops/Events $1,000 $1,000 0 A I IM " . M Please feel free to contact me at any time at+1 561 408 5147 or at ronp— each Labs.net. Thank you! Sincerely, Beach Labs, Inc. (X, " Ronald P. Russo, Jr. Founder 3450 S Ocean Blvd,Ste 122,Palm Beach,FL 33480 info@BeactiLabs.net 1 +1 561 408 5147 1 Beachl-abs.net Page 130 of 474 Connect to Greatness,Inc. Application for Category 2: Working Groups on Entrepreneurship for Youth Cover Page Organization: Connect to Greatness, Inc. Contact Person: Cassondra Corbin-Thaddies, President Alternate Contact:James Thaddies, Vice President Mailing Address: 1530 W. Boynton Beach Blvd. #3525, Boynton Beach, FL 33424 Email: C2Ginc561@gmaii.com Phone: 561.502.0504 Website: www.connect2greatness.com Type of organization: Nonprofit-501c3 Submission Date: April 29, 2019 Amount Requested: $2,500 Page 131 of 474 Connect to Greatness,Inc. .41 Z, Connect to Greatness, Inc. Working Groups on Entrepreneurship for Youth Proposal Organization Overview Connect to Greatness, Inc. is a 501c3 organization formed specifically to expose alternative and promising programming options to African-American/Black boys to discover their greatness and set new expectations for themselves and their future. Our goal is to promote and nurture a shift in their thinking about themselves, their behaviors, attitudes, and relationships. The organization focuses on 61"-grade middle school boys in South Palm Beach County. The organization was started in 2016 out of a mother's concern for the social and emotional wellbeing of African-American/Black boys given the stereotypes and prejudice that put their lives at risk daily. The founding members consisted of people from the community who were parents of boys or had extensive experience working with male youth of color. The Board of Directors currently consists of 7 members including partners from Healthier Boynton Beach, PNC Bank, and Pathways to Prosperity. Four of the Board members have been with the organization since it's inception. Organization activities and measurables: The Boys to Men Leadership Academy is a 30-week (two 15-week sessions) program focused on building the fundamental skill-sets of the boys to become great men and change-makers in the world. This may include topics and experiences related to cultural awareness, social responsibility, mental health, and leadership. African-American men serve as Connect to Greatness (C2G) Coaches with a focus on empowering our boys to do the "inside-out" work of understanding who they are through these self-discovery sessions and experiences. The C2G Women of Boys Empowerment Series are 90-minute empowerment sessions offered twice a month for 30-weeks (two 15-week sessions)to the women in the lives of the C2G boys. Empowerment series topics may include mental health,financial literacy, leadership, advocacy, etc.facilitated by community experts. Measurable activities 1. Improve or maintain effective interpersonal skills 80% of youth will improve or maintain effective interpersonal skills. (Building responsible decision making and relationship skills). Mentees complete a pre-survey their first day starting the program and complete a post-survey at the end of each 15-week session using the Hemmingway Measure of Adolescent Connectedness (MAC)-Connectedness to Peer Subscale. 2. Maintain satisfactory school attendance Page 132 of 474 Connect to Greatness,Inc. 80% of youth will maintain satisfactory (i.e. less than 10 days absent) school attendance. Mentees submit their report cards at the end of each semester in October, December, March, and May. 3. Improve or maintain effective coping mechanisms for dealing with stress 80% of youth will improve or maintain effective coping mechanisms for dealing with stress. (Building self-awareness and self-management skills). Mentees complete a pre-survey their first day starting the program and complete a post-survey at the end of each 15-week session using the NMRC KIDSCOPE -child version. In our report, we will use quantitative data to analyze participant responses to survey questions. In addition, our quantitative data will provide an analysis of the number and type of "youth-friendly" businesses there are Boynton Beach. Business Model: Our business model is group mentoring. Our program is designed to offer mentoring activities with one or more mentors and at least two mentees. The City of Boynton Beach's Business Environment: Connect to Greatness, Inc. will benefit from the City of Boynton Beach's Business Environment by building future partnerships with businesses to expose and share with our youth their business endeavors and perhaps become a mentor or offer internships to youth interested in their industry. Connect to Greatness, Inc. can contribute to the City of Boynton Beach's Business Environment by showcasing businesses to our youth and their families. These partnerships support the businesses in Boynton to build future clients, sustain their business, and become known as a "youth-friendly" business. Budget: The City of Boynton Beach's grant funds will be utilized to engage a consultant to hold focus groups in schools, churches, and community centers to ascertain the current opportunities and challenges for youth seeking to become business owners/entrepreneurs in Boynton Beach. Budget Item Expense Personnel/Staff Project Coordination Costs $750 ($30/25 hours) Consultant ($30/hour x 50 hours) $1500 Page 133 of 474 Connect to Greatness,Inc. Focus Group Session Materials and Supplies $100 (copying, incentives, printing, etc.) Technology and social media marketing $150 Milestones and Goals Final Report: The information and data we will collect will consist of survey style questions and answers which may be conducted individually or in a small/large group (survey tool TBD). Youth will be provided with an overview of the purpose for the discussion and will then be asked to complete a survey that may assess their interest in becoming an entrepreneur, what they already know about getting started, and what challenges or barriers they believe exist to getting to their goal. During the first two months, we will identify 3-5 focus groups of youth ages 12-18 years of age to participate in the sessions. The sessions will include 10-15 youth. Youth will be selected from afterschool programs, church groups, community programs, and schools. Sessions will last between 30-45 minutes and may include an incentive for participation. In addition, based on the interest of youth per the surveys, local businesses will be selected for an interview to ascertain if they have a plan for engaging youth as an apprentice or for internships. Our final report will identify the strengths, weaknesses, and opportunities for youth entrepreneurship and identify "youth-friendly" businesses in Boynton Beach. Page 134 of 474 Formatted:Font:12 pt r Voi, "`11111111111 r�\j ����Il'r Category 1 Business Incubation Existing Business Incubator Formatted:Font:18 pt Annette Gray Founder 1500 Gateway Blvd #220 Boynton Beach FL 33426 Deleted: Deleted:Fl info&gbdcei.corn-phone 561-894-4510 fax 561-894-4501 Formatted:Font:18 pt WWW.GBDCEI.org Formatted:Font:18 pt Type of organization: 501 c 3 status approved in 2014 Submission Date: May 3,2019 Deleted:Project Description: z Formatted:Font:(Default)Times New Roman,18 pt Amount of Funds Requested: $20,000 < Deleted:This proposal is to request funds towards the r . z . expansion costs of business incubation training and support counseling services for emergent and growing businesses of Boynton Beach.' Project Deliverables:¶ 100 individuals will participate in the series¶ 80 individuals will receive business counseling.¶ 4 business success training series will be conducted, with 4 separate classes of 25 people participating in the series¶ A monthly meet the expert round table mentoring event will be held¶ A Annual Professional Development Conference will be Held¶ Formatted:Left,Indent:Hanging: 0.63" Deleted: for Project Deleted: Formatted:Font:(Default)Times New Roman,18 pt, No underline Formatted:Font:(Default)Times New Roman,18 pt Formatted:Font:12 pt Page 135 of 474 _Executive Summary GBDC Entrepreneurship Institute is expanding its incubation services and reach through a newly developed asset;The - Mobile entrepreneurship and Training Unit. The expansion to mobile and virtual incubation is fueled by the entrance of the millennial generation into the market place as employees,business owners and consumers. Industry trends have shifted from physical incubation to M[wPisigs and Events virtual incubation combined with agile co-work S12aces.This C'S .;"„".e.;, „$s GBDCEI proposal and proposed programs are focused and 3 e 1 s- tied directly to the outcomes of the business survey conducted by the Boynton Beach Economic Development Department and current trends facing incubators, entrepreneurs and micro enterprises. Target Audience. The Boynton Beach Business Survey shows 61%Boynton Beach business have 1-5 employees and the Business Tax Receipt department shows that 2561 business have registered a license in the past 3 years.Given the SBA's finding that most business fail in the first year of business or by year 5 GBDCEI has chosen to focus on this target population of emerging(startup),Entrepreneurs and Small businesses in their first five years of operation.In HusinLL s OwnLrs and Managers intake process and application will be used to B.,,--B— o, n3,d— ff­ °P-­.,o,,Ef determine the stage of business and areas in which `h�C'""°"v' the business needs assistance. The program will include training,technical assistance and one on one coaching for those who are in the concept development to those who have been in operations for five years or less. — Program Focus • Development of business plans to improve business operations methods and increase chances for funding • Funding Application Technical Assistance • Technical Assistance with Small/Disadvantage,Minority,Female Certification with the City, County and State. • Training and Technical Assistance with,Digital Top Business Difficulties* Marketing,Social media and branding. • Levering technology and agile work teams to offset employee turnover and improve sustainability • Provide mentoring and networking opportunities with more established businesses and vendors Program Delivery Methods Page 136 of 474 • Group Training • One on One Technical Assistance(In partnership with the SBDC) • Volunteer Mentorship Program(In Partnership with the Chamber • Annual Conference (In partnership with Community Business Support Industries • Monthly Networking Event(In Partnership with the Chamber) Addit€una#Business Difficuitles' • Funding Assistance(in partnership with Accion USA) Project(Description:This proposal is to request funds towards the expansion costs of business incubation training rr� and support counseling services for emergent and growing ' businesses of Boynton Beach. Project(Deliverables: • 6 business success training series will be conducted,with 8 separate classes of 25 people participating in the series • A monthly meet the expert round table mentoring event will be held • An annual professional development conference will be held • 10 participants will receive stipend credit totaling$5000($500 each)toward tangible paid business development tools and services offered by GBDCEI such as business cards,website development,Social Media Platform setup,graphic design.(This will not be given in cash or monetary tender but is services) • Monthly tracking of program participants • Participants surveys • 200 program participants • 30 business plans • 160 counseling sessions • 50 candidates successfully complete the minority or small business certification process • 50 participants assisted with funding applications • Increase the number of new businesses that are started in the city boundaries • Increase the number of existing businesses'expansion efforts • Increase the number of business owners in obtaining private capital Amount of Funds Requested for Project: $20,000 Page 137 of 474 Applicant Organization GBDC Entrepreneurship Institute(GBDCEI) is the Black Chamber of Commerce 2018 Nonprofit of the Year Award Winner.GBDCEI began as a for profit business incubator Global Business Development Center founded by Annette Gray;after serving as a consultant and trainer for the SBA and many of the SBA's Resource Partners in South Florida. The structure was changed to a nonprofit structure in 2014 was precipitated by market place demand and clients who are accustomed to free services funded by the SBA to resource partners. As a result, competitively and comparatively a for-profit incubator with paid service was not eagerly sought after by clients particular after the economic down turn of 2008-2011. GBDCEI is incorporated as a non-profit charitable organization and an educational Community Development Corporation. The organization is an essential part of the South Florida economic development t and is sought after by both clients and strategic alliance partners looking to expand their mission beyond their front door. GBDCEI strives to improve local communities by applying innovative development strategies and by promoting job creation via small business awnership. Today,GBDCEI focuses on developing entrepreneurs,future entrepreneurs and building capacity for existing small businesses. GBDCEI was founded by Annette Gray.Annette Gray is an established Business Management and Economic Development Specialist,an international keynote speaker and business trainer. She is currently a Commissioner on The Palm Beach County Advisory Commission on the Status of Women and the former Chairperson of the Delray Beach(CRA)and the former Vice-Chair of the Delray Beach Marketing Cooperative (DBMC).Prior to entrepreneurship,she led and managed teams at Fortune 500 Companies, such as MBNA America Bank and government entities such as the City of Boynton Beach CRA and West Palm Beach DDA. She has over twenty years of experience in marketing, economic development and strategic planning in the private and public sectors. Annette has spent the last 15 years dedicated to the development of entrepreneurs and small businesses. She has served as an SBA Consultant and Trainer,for The Florida Women's Business Center,The Jim Moran Institute for Entrepreneurship,The Urban League of the Palm Beaches,the Boynton Beach CRA(Full CV Attached) The Board is very tactical combination of individuals who has the skills relevant to the navigate thee challenges faced by our clients today's market place • Alterraon Phillips,ESQ.Chairman Legal council • Rocio M.Davis Vice Chair Non-Profit development background • Stephie Rockwell Secretary Digital Media Marketing,Public Relations Governance • Representative Joe Casello,Government Public Policies Governance • Donald Norris Information Technology Governance • Corey O'Gorman-Private Sector Sponsorship Governance • Maryan Payne Millennial Advisor Page 138 of 474 Moved(insertion)[1] According to UBI Global Business incubation is growing rapidly,particularly in the areas of Deleted: i b. The Center for Technology,Enterprise and Innovative new programs like pre-accelerators,virtual incubation,integrated co-working space. Development(TED Center)is incorporated as a non-profit GBDCEI is well ahead of the curve of these trends. GBDCEI began delivering and specializing charitable organization and an educational Community in virtual incubation approximately three years ago.This decision was influenced by the Development Corporation. The center has been an integral part of the South Florida economic development landscape multigenerational shift in the marketplace.While Boomers sought out bricks and mouther for 17 years and strives to improve local communities by incubation the Millennial generation expressed a desire for entrepreneurship at the beginning of applying innovative development strategies and by their careers not at the like their boomer counterparts.They also expressed their desire to be promoting job creation via small business ownership. The TED Center's mission is to foster community revitalizatio more agile because they have a better capacity to leverage resources globally via the worldwide web. Formatted:Font:(Default)Times New Roman,12 pt Formatted GBDCEI's response to the new trends and demand of clients was to focus on virtual and mobile Formatted:Font:(Default)Times New Roman,12 pt incubation.This takes the form of a former Palm Tran Bus retrofitted to deliver training and resources to entrepreneurs,solo-prenures and small micro enterprises. This target population Formatted finds it difficult to leave their operation to take advantage of resources. Subsequently,a mobile Moved up[1]:zechnotog-v&Marketing semces:offers service that comes to them will be invaluable. Deleted: Describe the location and physical facilities an According to the Boynton Beach Business Tax receipt office there are approximately 2561 Formatted:Font:(Default)Times New Roman,12 pt business that are between I and 3 years in operation. GBDCEI with the Mobile Formatted Entrepreneurship Leadership and Training Bus will target this population with,Incubation, „ Formatted:Font:(Default)Times New Roman,12 pt training,technical assistance and one on one business coaching. According to data from the Formatted Bureau of Labor Statistics:about 20%of business fail in their first year,and about 50%of small businesses fail in their fifth year. The GBDCEI team recognizes the importance to the Boynton Formatted Beach economic landscape to ensure that the city's business success rate during the critical Formatted:Font:(Default)Times New Roman,12 pt period is better than the national average. Formatted Jncubator Facilities:P Formatted Formatted:Font:(Default)Times New Roman,12 pt GBDCEI serves clients from a bricks and mouther location at 1500 Gateway Blvd.Boynton Formatted Beach. The services are enhanced by the MELT BUS Prior to the mobile unit GBDCEI served Formatted:Font:(Default)Times New Roman,12 pt clients from an 1800 sq.ft.office on Congress Avenue. GBDCEI also partnered with local community on4anizations to use their space and extend the reach in the community The �� Formatted Organization does not currently have a formalized incubation from which clients graduate. Formatted Clients are served based an in-depth needs analysis. A la Cart Services are selected by their Formatted:Font:(Default)Times New Roman,12 pt clients based on their needs Formatted GBDCEI Currently offers the following Virtual Incubation Formatted:Font:(Default)Times New Roman,12 pt • Mailing Address Formatted • Telephone number or answering Formatted:Font:(Default)Times New Roman,12 pt Formatted Professional Services Formatted:Font:(Default)Times New Roman,12 pt • Social Media and digital marketing Formatted • Bookkeeping/Accounting Formatted:Font:(Default)Times New Roman,12 pt • Payroll Formatted:Font:12 pt • Business plan development Deleted:q Page 139 of 474 • Business Structuring(Formation,licensing,trademark,Patenting,Small business certification,Barcoding Assistance,Marketing Branding,Graphic Design,website development and Social media marketing) Tenants:GBDCEI have served over 200 clients. Additionally,over 3000 clients have attended the workshops,conference and networking events. Clients are identified by client intake files and data sheet that are kept for five years. Attendees to event,conferences,workshops and networking events are identified by attendance rosters and sign in sheets.It is estimated that the MELT BUS retrofitted with 20 computers,will double our capacity and the number of clients we serve.A small sample of incubator clients and services is indicated below and reflects the variety of industries that the organization has served: • Chameleon Security Group(Office Space,Bookkeeping,Payroll,SSM,Business development) • Miami Beach Fire Benevolent Association(501c3 Structure) • Brandon Flowers Foundation(501c3 Structure Corporation Structure Phone service) • Marius Boyd(Business Development) • Palmaress Research(Website development,Corporation structure phone service • Bill Tome Foundation(50Ic3 Structure) • Watts Accounting(Office space,SSM,business development referrals) • Computer Bargains(Office Space,,SSM,Business development ® Shades and more(Social Media Marketing) ® Diakare Dialysis(Business Plan Development) • ER Healthcare Consulting(Website development,business plan development, ® TIV Fragrance(Website development,SSM) ® PSJ Law&Associates (Business Plan Development) ® Sing it Again Miss(Business Plan Development) Business Model: Given the research surrounding the incubation of small businesses the GBDCEI team plans to remain mobile to reach as many clients as possible. Easy access to resources is vital to business owners who are solo or 2 people operations. GBDCEI will also continue to identify strategic alliance partners to ensure a broad reach. A brie audit of today's SBA resource providers with non-mobile resource indicates that the internet and conflicting priorities has reduced the number of client willing to travel to a bricks and motor office. Prior to the MELT bus GBDCEI was complete funded by fee based services,grants and fundraising activates. The MELT BUS provides another level of revenue from advertisers on the side of the bus. Additionally,strategic partners will be given the opportunity to use the bus for a half or full day for a fee. Going forward revenue sources will include: ® Fee based services ® Grants ® Fund raising activates ® Mobile advertising ® MELT BUS rental Page 140 of 474 The City of Boynton Beach's Business Environment: The City of Boynton Beach business environment is expanding.According the business survey 32%of the surveyed population indicated a desire to expand their current business. The general population is also growing.The current population of approximately 74,000 is expected to increase to 81,000 by 2025. Additionally,the median age continues to decrease(currently 42.8). A final impacting factor is the extremely low unemployment rate of 3.5%. These factors are extremely conducive to the development and continued growth in the number of small and medium enterprises(SMEs).With unemployment low and the largest generation since the boomers struggling to find employment they are extremely likely to turn to business ownership. GBDCEI has several strong young entrepreneurs program. These programs serves as an introduction to entrepreneurship. Programs such as our kid-preneur leadership academy,Future Leaders and Entrepreneurs,Business Side of Art and Summer Youth entrepreneurship and Training program all focus on inducing to the concept of personal job creation to youth between the ages of 12 and 21. The GBDCEI structure is designed to grow with the entrepreneur or business enterprise. We have the capacity to serve and provide resources at all levels(Concept development,structure, business development and development of exit strategy or succession planning)creating a win win solution of businesses in the city limits Financial Statements GBDC Entrepreneurship Institute Statement of Functional Expenses (990) January through December 2018 Unclassified TOTAL Unrestricted Net Assets 120,947.60 120,947.60 Advertising 129.'113 129.10 Business Expenses 3,989.97 3,989.97 Contract Services 10,501.94 10,501.94 Facilities and Equipment 834.013 834.130 Fund Raising Income -44.72 -44.72 Internet&Software 237.86 237.86 Meals and Entertainment 427.35 427.35 Operations 3,336.47 3,336.47 Travel and Meetings 967.03 967.03 TOTAL 141.,326.661 141,326.60 Page 141 of 474 1tA9Ai1 GBDC Entrepreneurship Institute M7114 Statement of Financlal Income and Expense Ae brur MkWl AIMMY t900 DKKnbEff 20118 ik5tk"uell6d TOTAL ,I�r.�Vrru k�-r�••N 13kirte f`.fitlt dam{ L�rrpc aar f e iiau 4,d50:M 4JMM Fuaardp 30 w 40 M 4d 00 'Tcul Ewlidlsl edgp,&L 4,10!,00 4,105,IM Pi4{s Sup; ii,d3i' .d0 i7;� {7f'*Typ®d k. ffinImmm BC, d0.Od 'Tagil f ice..of Tr u -SM -SIN Yoyr.r X,w -Fru 1km 68 1117 W,.6b Fk lig-OLh& ;se M 25C 00 'Tbml PivW keuu til Ob 17 w OD, Tner 32,i0' 3z'ium Eprai. Ad••r.ffi ka 121.10 12110 Rut—ia E mELp-i& 2.74.0.2 2;7 d1.O$ E -0" 1,2m H '1,'2m.95 'Tdal E> l,:mfk,9T Y:id9,9T ChMi 1 sift im CAI ...tweid&WAa m djW,94 apwg4 9wrk"_ 1595.170 i595.f0f Tal fuse S&Mdd 10.504.94 if2,501.94 rnd P-+ Pkkkgh M4 06 691.107 '76W FAMAM&W... 461'0 a1 F 1 Rkkhdf i AA 72 4472 hd&TM d tleheaw m7.dd 2v 66 Wo AW E f-'.r v 42795 42725 fd•�iFrr CBO,dd d86.dti P.imu rad Lkmi" 407.45 457.45 dbppS.s i4i1.i7 i A i7 T gA.m,Tal.e.eam.Ak.trxu 7m 25 7w 2S 'Taal fSp.rder 2,0M47 S, tY,47 'THW Abd midk4o. T hwa 14.45 Trrerandmrdio-Oi am ox 97 oxSF 'Tml Tlitr rad mmwi s id7 06 id7 In T&W EVMM 24975F.d0 20;yg•.05 fWe ddf:reT 11,7m CO 11,72500 kkbift ti;'a" t4;72i.Ob Ftp.t Page 142 of 474 Proje z Deleted: ..........Page Break Formatted:Font:12 pt Product Projected Revenue Formatted:Font:12 pt Grants 50,000 z Deleted:6. Formatted:Font:12 pt,Bold Advertising Revenue 30,000 Sponsorships 150,000 Service Income 50,000 Fund raising 80,000 Total Projected Income �360000 Prpjected Revenue 2021 Product Projected Revenue Grants 150,000 Advertising Revenue 50.000 Sponsorships 80.000 Service Income 80.000 Fund raising 60,000 MELT BUS 80.000 Total Projected Income 500-000 Page 143 of 474 Proposal Incubator Activities:The GBDCEI team has Itheor premier one-stop center for small businesses offering a variety of services to aid them in making their business a success. The center has three core programs that deliver its business support services a)Virtual Business Incubator;b)the Mobile Entrepreneurship Leadership Training Unit MELT BUS)a Technology Program.Described below are the business support services offered through these programs: Participants will be recruited assessed and provided the following services. As an incentive to complete the outlined program all participants who complete the program mile stones will be entered into a drawing to receive$500 value of services. Training: includes individual workshops and long teen workshop series that present new ideas, practical business skills,and valuable information.Training_s are structured so that current and aspiring business owners can learn about relevant business topics that include how to start a business,business plan development,securing loans and other debt and equity financing sources, procurement,marketing,and business and financial management tools. Counseling: individual business counseling sessions are provided that are tailored to the specific needs of the entrepreneur. Counseling sessions cover specific areas ranging from start-up assistance,strategic analvsis,business feasibility,and business planning. Technical assistance: long term in depth consultation and hands on assistance is provided business owners. Services include a client assessment,strategic plan,implementation plan and evaluation of client performance,as well support on access to capital,loan packaging,grant assistance,business plan writing,business valuations and alternative financing solutions. Virtual Incubation: the center provides access to affordable business address,phone number/answering and associated professional services that include bookkeeping,web development,graphic design,social media marketing.Technology&Marketing Services: offers multi-media services,including cutting edge websites,business cards,signs,postcards, brochures,website design,and search engine optimization.It offers technical services in the area of computer repair,upgrades,&restoration,virus removal and networking. MELT BUS: offers state-of-the-art computer technology and int met access.Its workstations equipped with DSL Internet service provide access to Internet research for business planning and the ability to train clients on various business software products.Clients are able to access Internet service,work on business plans,develop presentations,and produce flyers and brochures. Mentoring: events are held monthly in a roundtable setting to provide opportunities for business owners to help and support each other as well as impart their business expertise and share lessons learned. NeMorking: events are held monthly to provide opportunities for entrepreneurs to connect with business leaders,access business resources,and to stay relevant,keep up with industry trends and connect. Page 144 of 474 Referrals: the center is connected to a network of local,state and regional business assistance programs and services that support business owners. Conferences:the center offers one business conferences annually: The South Florida Finance and Business multi-generational conference provides attendees with an opportunityy to access a variety of top level decision makers from a variety of industries. The conference assembles a level of resource providers in one room that would typically not be easily accomplished by a small business Critical Success Factors:As with any business risk is inevitable. A mobileNirtual incubator relies heavily on technology,population growth and moderate unemployment rate. The GBDCEI strategic plan addresses risk as maintaining a capital reserves account to make needed repairs to the MELT BUS,update and computers and computer software. Additionally, GBDCEI will target and market to a population that is currently employed but wish to leave and start an entrepreneurial venture. This strategy identifies future client while they are financially solvent and help them to develop a transition plan that is well thought out and funded,thus ensuring a better survival rate for the business.Finally,GBDCEI is aware that most incubators are traditionally underwritten by�4rants and or government economic development dollars. As a result,the success rate and sustainability of incubators are low. GBDCEI plans to actively market and promote the fee based prams on the MELT BUS state wide and via digital marketing nationwide. Project Sustainability Strategy the Boynton Beach Incubator grant dollars will be used to expand GBDCEI service within the city limits of Boynton Beach. The services will be offered free with a stipend offered towards business services as a program incentive.Upon completion of the free programs clients will be offered discounted rates for business services with GBDCEI. The paid services combined with other grants and advertising revenues will enable the center to continue free prams to a percentage of the population. Monitoring and Evaluation:The goal of the program is to help the participants make progress in the areas of their business they feel they need the most help. Measurement will indicate the number of participants served,in what industries and what service.This program is focused on capacity building for Boynton Beach Businesses. The variables outside the control of GBDCEI in funding participation, and skill level of attendees makes it impossible to guarantee funding, Moved(insertion)[a] and other profitability(growth in revenue)as a result Measurement areas will be in tangible areas of output. Moved(insertion)[3] Deleted:<4>To increase the number of new businesses that are started in the CRA boundaries¶ To increase the number of existing businesses' expansion efforts¶ Results-The results from this pr07eCt w111 be: To increase the number of business owners in obtaining Number of program participants 200 private capital¶ ® ® Number of business plans �`, Formatted:Font:(Default)Times New Roman,12 pt 30 ® Number of counseling Sessions 160 Formatted:Font:(Default)Times New Roman,12 pt ® Number of candidates successfully complete the minority or small business certification Formatted:List Paragraph,Bulleted+Level:1 + process 50 Aligned at: 0"+Indent at: 0.25' ® Number of participants assisted with funding applications 50 Formatted:Font:(Default)Times New Roman,12 pt ® Number of program of Business workshops 8Formatted:Font:(Default)Times New Roman,12 pt Page 145 of 474 ® To increase the number of new businesses that are started in the city boundaries ® To increase the number of existing businesses'expansion efforts ® To increase the number of business owners in obtaining private capital An intake form will be used to collect demographic and business information. The same form will be used to ask each participant the areas they are in need of assistance.The information will reveal the number of participants served,in the area,industry,etc. A registration fonn and survey will used to monitor workshop&Training. This will generate attendance count and overall satisfaction of the training. A counseling journaling form will be used for each one&one counseling session will be documented on a counseling form. The form will summarize the session and document resources provided,take away and items that require follow. Funding assistance will be monitored by a needs analysis funding assistance fonn completed by the client at the beginning of the process and completed by the GBDCEI counselor at the end of the proceeds indicating steps taken and documenting the outcome(Funded or not Funded). Formatted Table Prosect Budget Deleted: Program Expenses I e. Budget:Itemize the City of Boynton Beach grant funds Training per activity and category,and provide justification for the main budget items.All budgeted items must be directly 4 Training Series(avg.of 80 hours per series @$30/hr) $ 14,200.00 related to the organization's activities and operations.Where counterpart or additional funding is provided,it should be (Unit cost includes curriculum development materials set up and use of clearly indicated. computers,instructors'fees and expenses,admin support,and travel) Program Expenses¶ Counseling Formatted:Space After: 11.25 pt,Line spacing: single, 240 hrs @$25/hr(avg.Mrs per client for a total of 80 clients) $ 6,000.00 Pattern:Clear(White) Moved(insertion)[2] Participants Stipend Formatted:Font:12 pt Marketing/outreach $5000.00 Formatted Table Deleted:' 30 hrs Ccs$25/hr $ 750.00 ;i Program Expenses Subtotal $25,950.00 q Administrative Costs (15%) $ 3,892.00 Formatted Table Tota' Expenses $29,842.®® Deleted:Program Expenses Subtotal¶ $25,950.00¶ $9,842.00 Funded (Inkind services from GBDCEI volunteers and community partners) Formatted Table Formatted Table Formatted Table Page 146 of 474 Milestones and Goals Reports 2019 Detailed Timeline: May Grant Approval (First 2 months report)June-July Development of Marketing materials&Registration of the first 25 Participants (Class A First 4 months report)June-September Development of Marketing materials&Registration of the second 25 Participants(Class B) Month, yDay Date Time Training Class FormattedTable Au ust TBD IBD TBD Exploring Entrepreneurship&Idea A Au ust TBD TBD TBD 1,2,3s of Startiag_2 Business A Au ust TBD TBD TBD Intro to Business Computers A Au ust I TBD TBD TBD Intro to Business Plan Writing A September TBD TBD TBD Exploring Entrepreneurship&Idea B September TBD TBD TBD 1,2,3s of Startiag_2 Business B September TBD TBD TBD Intro to Business Computers B September TBD TBD TBD Business Plan Writing Series A September TBD TBD IBD Business Plan Writing A September TBD TBD TBD Business Plan Writing Series A September TBD TBD TBD Intro to Business Plan Writing B October TBD TBD TBD Skills to Operate a Profitable Business A October TBD TBD TBD Skills to Operate a Profitable Business A October TBD TBD TBD Marketing &Sales A October TBD TBD IBD Marketing &Sales A October TBD TBD TBD Obtaining Funding for Your business A October TBD TBD TBD Business Plan Writing Series B October TBD TBD TBD Business Plan Writinq Series B October TBD TBD TBD Business Plan Writinq Series B Page 147 of 474 October TBD TBD TBD Graduation&Celebration A November TBD TBD TBD Skills to Operate a Profitable Business B November TBD TBD TBD Skills to Operate a Profitable Business B November TBD TBD TBD Marketing &Sales B November TBD TBD TBD Marketing &Sales B November TBD TBD TBD Obtaining Funding for Your business B November TBD TBD TBD Graduation&Celebration B Prosect Timeline Month Class A Class B Class C Class June July Market Au ust Phase 1 Market September Phase 2 Phase 1 October Phase 3 Phase 2 November Phase 4 Phase 3 December Phase 4 Ja nua Market February Phase 1 Market March Phase 2 Phase 1 April Phase 3 Phase 2 May Phase 4 Phase 3 June Phase 4 Page 148 of 474 at'ksham Elk LQ.UihMoved(insertion)[5] Session 1 Exploring Entrepreneurship&Your Business Idea 2.5 hours Phase 1 Session 2 1-2-3's of Starting A Business(business --j 2.5 hours Session 3 Intro.To Technology&Computers For Business 2.5 hours Session 4a 3 hours Phase 2 Session 4b Business Plan Writing Series 3 hours Deleted:' Session 4c 8 hours 4 Session 5 Keeping the Book2.5 hours Formatted:Font:(Default)Times New Roman,12 pt Session 6a Skills To Operate A Successful Business 2.5 hours Moved up[4]:Results-The results from this project will Phase-3 be:q Session 6b/7a Skills To Operate/Marketing&Promotion 2.5 hours Deleted:� 100 individuals will participate in the program¶ Session 7b NMAE etmg&BUsmess Promotion 2.5 hours 80 individuals will participate in business counseling¶ 4 business success training series will be conducted¶ 75 individuals will graduate from the program¶ Session 8 Finding Your Way Through The Certification 2.5 hours To increase the number of new businesses that are started in Maze To CRA boundaries¶ To increase the number of existing businesses'expansion Phase 4 efforts¶ SeSS10n 9 Obtaining Funding For Your Business 2.5 hours To increase the number of business owners in obtaining private capital¶ Session 10 Graduation&Celebration 2.5 hours 1 Formatted:Font:12 pt .E Moved up[3]:To increase the number of new businesses the CRA boundaries¶ ` To increase the number of existing businesses'expansion a efforts' To increase the number of business owners in obtaining private capital¶ Formatted:Font:12 pt Moved up[5]:Phase Formatted:Font:(Default)Times New Roman,12 Nt Deleted:' Budget-Cost by Category of Expense(this is an example, feel free to edit/add additional categories)¶ Formatted:Font:12 pt Formatted:Font:(Default)Times New Roman,12 pt Moved up[2]:Program Expenses Formatted:Font:12 pt Formatted Table Deleted:' Formatted:Centered Page 149 of 474 Meet the Team Im AL Annette:Project Head Jacqulyn:Director of Programing Rebecca Social Media Manager IDe Bookkeeper Jovan Graphic Designer Mohammed:Website Development Executive Project Manager HR,PavroH One&One Coaching will be done by team lead and industry volunteers for SCORE& SBIDC Funding Partner Accion USA Page 150 of 474 k , is Ion H� 4hAa P W �� d Nage9 N @Hm R �9� d; it w'Ru h� "K r i Sao€nla_�.:a[,ee�t�E��ru:sale 5'�a����anG ilnlr�fd�d4 �� � i bR'N"�Ml 1. .11 Lw N eNy 11 Page 151 of 474 N G C Entrepreneurs i,p Institute % 0 GROWING Entrepreneurial LEADERS c(,' THINKERS M.E.L.T Mobile Entrepreneurship,Leadership&Training Center Life Skills Training Career Development Training Small Business Technical Assistance Youth Leadership& Entrepreneurship Development Page 152 of 474 In Celebration of global Entrepreni�ursh!p eek GBDC Eofrepxeneurshlp Institute Presents_... a �"� r77 eraner �ursh�Pdavi WekWeekps and �:� in. �: ria,'§rorless � �p ��� lv ����rrs C),a in p",e 111111,it)ini Free Preparation Workshops: Have you dreamed of starting a business as a Family,as a means of building wealth for future gen- Steps for writing a successful erations in your family?Well this is your chance to business plan get the support and resources you need to make Monday October 1St your dream a reality! Grab your young ones and old ones,come up with a unique business idea and reg- istertoday! 5 Tips for converting a business plan into an investor pitch deck Teams must consist of a Monday October 8th minimum of one adult x and one child underthe 3501 N Congress Ave Boynton age 40. All team mem- Beach FL 33426 bers must attend all de velopment workshops,pitch events and the finals Pitch Competition Schedule held atthe Multigenerational Business Conference. Monday October 22, 2018 (6-9PM) Registration Deadline October 191h Monday November 5, 2018(6- 9PM ) a it9e G"ilt%,`111` tv411 be"�r°rttfae t,d ptE'tta 3501 N Congress Ave Boynton Beach packages Mat Ir0udeI FL33426 - Cash Prizes(givento reimburse business expenses) Finals well be held at the - Legal structure assistance Multigenerational Business Conference - Business plan development assistance - Business Coaching on November 12, 2018 - Introduction to investors and orfunders; - Business branding package - logo - Website - Business Cards - Social media startup package For more Information Call 561-894-4510 or Send E-email to info@gbdcei.com 0' G E 7 I Www.gbdcei.org hip n t Entrepreneurship Institute Page 153 of 474 Kid-Preneur Leadership Academy ploy, ges 10-15 and 'Grog,.. March 11,2017 - " ABSOLUTELY NO EXCEPTIONS! A Spring Break Your Kids Will Never Forged They Will: „zt, Register early! - $125 Develop &run their own city Pre-registration&payment y Manage a disaster(flood,earthquake,hurricane) required - Buytheirfirst home&Car =d Lunch&Snacks Included - Get a job - Develop a budget - Send their children to college, - Open a bank account ink - Resolve credit issues - Court trial � Meet&get tips from professionals Danz - Vice Mayor - Fire Fighters, iwe 8 Stbpr � Police officers, d - Pilots, - TV Reporters, Attorneys h � Business Owners. For More Information Visit in person and learn the operations of or to - City Hall Register A Bank � - Police Department 561-894-4510 - Fire Station info@gbdcei.com - Grocery Store 7 — TV Station - ,i� a - The Airport f — A Hotel . Entrepreneurship Institute - A Hospital Page 154 of 474 rnr =- � • Entrepreneurship institute THE BUSINESS SIDE OF A YOUNG ARTIST CAREER DEVELOPMENT PROGRAM CO-SPONSORED BY ARTS GARAGE t EVER 1 WONDERED.... HE PROGRAM i+lCLUDESS Is college right for me? Leadership professional Earear[xploration How do I protect my wank? Various career options for artists Starting yoer awn Business Can my talent be mymb? Budgeting Professional industry Speakers What is Entrepreneurship? Developing Relationships&Finding resources Exposure to Successful Artist How do l protect my personal brand? Resume Building Plan Development A unique opportunity,The Business Side of Art supports students as they explore creative career options through workshops and guest speakers.Offering creativity boosting and..community building,this program provides fun,life- changing opportunities for young artists. AGES rATFIa LOCATION FOR MORE INFO 16-21 gam-4pm Arts Garage HO SIGN UP June 13,lune 14,lune 15, 94 NE 2nd Ave. GBDCEI '- June 20,lune 21,and lune 22 Delray Beach,FL 33444 mfopgbdcei.com $125 561-450-6357 561-894-4510 Registration Deadline: www.artsgaags.org www.gbdcel.com June 1,2017 Page 155 of 474 ANNETTE A. GRAY MBA Business Operations anagement Consultant&Facilitator annetteQg obalbusinessdevelopmentcenter.com 561-441-4145 3624 Ave De Gien Delray Beach, FL,33445 Executive SymmaLy:Ms. Gray is an analytical problem-solver with the ability to focus on multiple projects in a global marketplace.She has over 20 years of training, project and management consulting experience in privately held and public organizations. Ms.Gray is currently pursuing her DBA in International Business Management. Her highly developed interpersonal communication and management skills,a solid record in the development of strategic partnerships with businesses worldwide, community leaders,government agencies, elected officials and community non-profit organizations, has made her a sought after speaker, trainer and business consultant. KEY SKILLS: • Economic& Real-estate Re-Development ® Contract Management • Project Management ® Supply-Chain/Project Management • Business Ma ® Pro-forma and Financial Management • New Product Development a Customer Donor Relationship Management • Public, private for profit, non-profit and ® Bra corporate strategic planning 0 Feasibility Analysis • Small business technical assistance Corporate Trainer • Curriculum Development to aid in Call Center Management development of human capital Relevant Experience(1993-Present) Public Sector Economic& Real-estate Redevelopment West Palm Beach Downtown Development Authority Director of Business Development Boynton Beach Community Redevelopment Agency Marketing&Community Relations Manager Global Real-Estate Collaborative Inc Broker GBDC Entrepreneurship Institute Director Non Profit Capacity Building Business Operations&Management Consulting Florida Women's Business Center Business Trainer/Business Strategy Global Business Development Center Supply-Chain/Project Management Center for Enterprise Opportunity Business management coaching Broward College Business Trainer/Business Strategy Palm Beach State College Leadership&Management Trainer Florida Atlantic University/CURE Facilitated small business workshops and provided business coaching for small businesses in the following areas: Business plan development, 0 erations, Marketing,and Minority Disadvantage Business Certification Internet marketing, Pro-forma and Financial Management Marketing&Business Developm nt Rainbow Marketing Inc. Chief Operating Officer Home Store.Com Internet Marketing Manager MBNA America Bank_ Customer Satisfaction Section Manager Marketing Direct Mail Production Manager, Marketing/Promotions Events Manager,Customer Advocate, Loyalty Marketing,Project Management Page 156 of 474 Education DBA University of Liverpool, England Present Certificate Leading Services Organizations Harvard School of Business Present Lean Six Sigma Yellow Belt Certification Broward College 6/2017 Certified Micro-Enterprise Instructor Florida Atlantic University 9/2002 MBA,Wilmington College,Wilmington, DE 5/2000 B.A.,Mass Communications Radio TV&Film)and French, Lincoln University,Exton,PA 5/1991 CertfficateLQ2jangue Civilization and Literature, Sorbonne University,Paris, France 5/1990 Activities and Honors: Commissioner/Chairperson Delray Beach Community Redevelopment Agency Present Change Maker Award 2017 Vice Chair Delray Beach Marketing Collaborative 2015 Glass Ceiling Award Recipient 2016 Unsung Hero Award Recipient 2016 Executive Women of the Palm Beaches Woman of the Year Nominee 2015&2018 Small Business of the year 2012 Training/Learning Management Systems&Technology: Desire to Learn((D_2L Blackboard Pad-powered learning Canvas Learning Management System A Formatted:Font:12 pt,Bold Page 158 of 474 Category 2 Focus: Women Organization: Goddess School Contact: Amanda Minton, Founder/Director Alternate Contact: Sue Ann Kayton, Assistant Director Address: 510 E. Ocean Ave Boynton Beach, FL 33435 E-mail: hello.minton.mail@gmail.com Phone number: 843.830.0428 Date: May 2, 2019 Amount requested: $2500 Dear Mr. Durgan, When I learned of Boynton Beach's need for entrepreneurship diversification, I felt it was the perfect time to share my female entrepreneur focused curriculum with the community. With a bachelor's degree in philosophy, formal training in the eastern discipline of yoga, and 5 years of successful entrepreneurship experience as well as an extensive network of local and nationwide colleagues I feel confident in my ability to significantly benefit the city of Boynton Beach with this opportunity. My background has consistently been characterized by a steadfast dedication to enhancing organizational performance and achieving—and often exceeding—sustainable success. With experience in creating confident leaders, community-minded businesses, and, integrative collaborations I am confident that my additional skills and qualifications will readily translate to this project and render me an invaluable asset to your goals. Thank you for your consideration. Sincerely, Amanda Minton Page 159 of 474 Goddess School was founded in 2017 by Amanda Minton to empower women to live authentically and love vibrantly. This foundation was inspired to address issues like navigating the male dominated work place and better the community by elevating women to be courageous in the pursuit of their career with out swinging the feminist pendulum so far in the opposite direction that is degrades or slanders the efforts of men. A very important part of this mission to raise the status of women; without male bashing. The Goddess School think tank will raise awareness, provide training, and connect individuals with crucial resources. It will involve a group of women who will be invited to share their most ambitious career goals as well as the challenges they currently face. Each entrepreneur will be asked about their experiences with obtaining funding, mentoring, professional courtesy, respect, etc. and what part of these challenges they believe to be directly related to the tradition of the male dominated work force. We will also propose and focus on the possibility of a gender variance in skill set; confidence, courage, making a direct ask, as barriers-instead of resting solely on the presumption of gender bias. Together we will define 8 tasks to accomplish over the next 4 months. We will choose tasks that are narrow, intentional, and that we believe will make a significant impact on achieving the business plan. With each task presented we will identify the core obstacle that is preventing that individual from getting it done. Once identified we will implement modules from the Goddess School curriculum that best applies. Each module offers a different skill they will be asked to use to complete the task as well as implement into their daily lives. Some examples are: how to negotiate, seek win-win outcomes, identify opportunities, set priorities, define values, etc. Majority of people in the workforce have never defined their values. This seems simple, but how can we be continuously motivated to produce unless our work aligns with our values? According to `Burn Out' research, we cannot. This speaks to the innovation of this curriculum. There are no other programs that offer classes on communication, the power of language, courageous engagement through conversation, individual focused value defining, and aligning visions for both professional relationships and business to business collaborations. For quantitative reporting; each participant will be asked to rate the tasks on a scale of 1-10 to determine how prepared they feel for each. As well as a scale of 1-10 for how daunting they perceive the task to be. At the end of the 4 months we will reevaluate by first looking at how many of the 8 tasks were completed. Then they will rate each task again on how prepared they felt while preforming, if the skill used was the best one for that scenario, and how daunting the task actually was. In addition, we will hold weekly check in meetings to report on progress and development as well as to share engagement data and any concerns. They will participate in monthly surveys and an overall course evaluation to assess which module(s) helped most advance their career and business. This feedback will allow us to narrow down the scope of what is being taught in the future to only the most successful practices. By asking these women what they need and being open to their feedback we will create a secure loop that will allow us to make this program as streamlined and effective as it can be. This will offer unique insight to the strengths, weaknesses, and opportunities for future women entrepreneurs in Boynton Beach. Page 160 of 474 Our community, like many others, has struggled with an unfavorably disproportionate percentage of women run business which could be amplified by the new developments if we are not proactive. This is a grand and delicate time in Boynton Beach's growth. With new million- dollar projects like Cobblestone Commons, 500 Ocean, and the revamp of town square; this is an important time to invest in engaged, driven, women entrepreneurs and ensure an equal playing field as we expand and grow together. The sustainability and scalability of this project go hand in hand. Not only will the skills instilled in these women be a part of their lives long after the life of the grant, but we are a species who values social interaction and cannot help but share valuable information. The more these women use the information from his program and enlist the minds of others, the more the skills will become ingrained as a part of their life, the way they solve problems, and, therefore, the way of life of their children, sisters, and neighbors. This mission will elevate the community of Boynton Beach for years to come as it aligns with the long-term goals of growth and sustainability of the city. The long-term business model is one that invites innovative women run businesses to Boynton Beach by offering a program that supports their knowledge while ensuring access to success through relevant education and resources that make them self-sufficient. The financial plan for this project includes the cost to rent a space to hold meetings, one on time with each individual in the think tank as well as a round table gathering. Professionally printed handbooks to use to track progress and provide feedback of experience with new skills. This program will aim to engage at least 4 constituents. We will host a public outreach event which will cost$500 - $800 for overhead and supplies. Rentals for meetings and printed materials are projected at $1500 - $1800. As one of the largest cities in Palm Beach County it is up to us to lead the way towards the future and the future is courageous leadership. We need people who are willing to have conversations about the tough topics and are willing to lean in to the heart and soul of what we want our community to look like as we leap into the next chapter of technology, economy, and social standards. Challenging the status quo is not for the faint of heart, but with he right tools and intention it can be done with grace and valor. By helping women align their individual values we will see these as the bedrock characteristics in the future of our city. Goddess School is the well thought out road map we need to maintain a vibrant, thriving, sustainable economic structure in Boynton Beach. This grant has confronted this issue in the past, and other local groups and governing bodieshave addressed it, but I believe a coordinated effort such as this with the support of the City of Boynton Beach will solve the issue. If this program is not implemented, our community is at risk of an even more male dominated entrepreneur culture as well as gender biased barriers to business resources. Our expertise and background in working with women place us in a unique position to make a ma j or difference. Page 161 of 474 1. Cover Page Category 1 B: Grant for the Establishment of a New Business Incubator Referral AIM c/o Chris Fab, Founder 4781 N Congress Ave Boynton Beach, FL 33426 P: (561) 452-7653 M: (607) 873-6794 Email: cf2Ol9@zoho.com Website: s://c risa Type of organization: For-profit Date of submission of application: May 3, 2019 Amount requested from the City of Boynton Beach: $11,000.00 --- Amount contributed by your organization: $1,100.00 --- 2. Applicant Organization: A. Organization Overview: Chris Fab is the sole founder of Referral AIM (a newly founded organization), which has received one prior grant in March 2019 for a community-building and camaraderie-enhancing "Yearbook at the Library" project at John F. Germany Library. With this grant, Referral AIM partnered with John F. Germany Library, received sponsorship by Tampa Downtown Partnership, and gained support from Glazer Children's Museum for the advertising of the "Yearbook at the Library" project. A Category 1 B grant by the City of Boynton Beach will provide funding for an expansion of Referral AIM's activities and services, initially in the form of "Youth Photography Workshops for Entrepreneurs", as described in this application. B.Organization activities and measurables: Referral AIM's activities focus on interactive community engagement and learning experiences within the artistic realm (primarily photography and art installations). In progress activities: "Yearbook at the Library" project. This project (03/22/2019 - 05/24/2019) involves interactive temporal photo shoots with a custom-made 3D Photo Booth installation, bubble machine, fairy lights, props, effects (sound, wind) along with a Page 1 Page 162 of 474 permanent yearbook print production. Measurables for this project are the number of Yearbook participants: 50 - 200 library patrons. For each participant, Referral AIM obtains a name and Yearbook Quote. The tangible end result will be one print production yearbook (hardcopy, full color) gifted to the library for patrons, residents, and visitors to view, sign, and commemorate.This project is free for the community to engage with and participate in. Included: Imagery from the LLC's Project in Progress: "Yearbook at the Library." Proposed activities: "Youth Photography Workshops for Entrepreneurs" project. Over the course of four months, Referral AIM will teach 20 - 40 Youth about photography skills including understanding DSLR equipment (brands, bodies, lenses, accessories, care, etc) in different lighting environments and settings (landscapes versus portraits versus sports) as well as editing programs (VSCO free app versus Photoshop paid program) and publishing mediums (online versus print). Depending on each Youth's non-artistic entrepreneurial interest (sports, food/beverage, real estate, science, and so on), Referral AIM will tailor the DSLR equipment (such as lenses, lighting, props, and extension tubes). Youth will not only learn photography skills but also enhanced income opportunities through the use of aesthetics and visual storytelling. This project will be free for Youth to engage with and participate in. Measurables for this project will be as follows: - The Youth participants (20-40 over the course of four months) - The Youth engagement, which will be measured as follows: - The number of hours with equipment. (Each Youth will sign up for time slots to use DSLR equipment.) - The number of photographs taken by each Youth. (Progression of each Youth's efficiency -- the ratio of photos taken versus photos publishable -- will be tracked throughout the four months). - The number of photographs uploaded to the project's Visura website (Before images can be uploaded to the website, each photograph goes through a manual review process by Referral AIM who ensures photo and editing quality.) The success metric: This Youth Photography Workshops project will be considered a success if there are a minimum of twenty Youth entrepreneurs who, over the course of the project, upload ten images per month to the website. Youth will use these images as part of their portfolio and apply to competitions/contests. Page 2 Page 163 of 474 The tangible end-result: Youth's photographs will remain on the project's website for 365 days. Additionally, Referral AIM will host an awards ceremony that will exhibit the Youth's photographs and gift a full set of equipment to the top photographer. C. Incubator Facilities: Referral AIM will work in tandem with Big Brothers Big Sisters of Palm Beach and Martin Counties organization to hold Workshops, to achieve Milestones and Goals as described in the Proposal, at locations in Boynton Beach that are convenient for Youth, such as Galaxy E3 Elementary School. D. Tenants: Our focus is on the sector of Youth. Referral AIM will work in tandem with Big Brothers Big Sisters of Palm Beach and Martin Counties organization to identify Youth in Boynton Beach. Right now, there are forty-eight "School-to-Work" Youth. Additional options are available from the Youth in "Think Big" clubs. ** For 2C and 2D, please see the Letter of Support by Big Brothers Big Sisters. ** E. Business Model: Thus far, Referral AIM completes projects that receive successful sponsorship and partners with local organizations to achieve our end-goal: creating an interactive experiences within the local community. A Category 1 B grant by the City of Boynton Beach will allow Referral AIM to create "Youth Photography Workshops for Entrepreneurs." Referral AIM will work closely with Big Brothers Big Sisters of Palm Beach and Martin Counties organization to achieve success in this project. Based on this project's success, Referral AIM will sell (for-profit) Photography Workshops to after-school, summer camp, and weekend programs. F. The benefit to the City of Boynton Beach's Business Environment: With the City of Boynton Beach's fecund ecosystem, and nearby UNESCO World Heritage Centres, we are in prime location for visual storytelling to enhance income-generating opportunities for our community. Yet, this income-generating opportunity remains a skill that is largely inaccessible to the underprivileged communities of Boynton Beach. Equipment requires not only upfront expense but also technical know-how. Thus, this opportunity remains largely underserved. 3. Mission and Vision: Referral AIM's mission is to enhance communities and careers using interactive experiences and multidimensional skill sets. Photography is a skill that improves income-generating opportunities for entrepreneurs through enhanced aesthetics and salesmanship. Additionally, photography is an art form that enables the photographer to not only constructively express their emotions but also to identify beauty in often overlooked and typically "ordinary" everyday items. Page 3 Page 164 of 474 Our vision in positively impacting local communities is two-fold. Initially, to finance Referral AIM from sponsorships to offer our services for free to underprivileged Youth. Subsequently, to finance Referral AIM from for-profit endeavors to provide longer term sustainability and increased awareness of Referral AIM's services. 4. Executive Summary Referral AIM enhances learning and income opportunities for local communities through interactive experiences. Through our partnership with Big Brothers Big Sisters and execution of Photography Workshops, Referral AIM will achieve a successful pilot project with underprivileged Youth. Referral AIM will expand these services to after-school programs, summer camp programs, and Veteran programs within the Boynton Beach community for long-term sustainability. 5. Financial Statements Projected Income Year 1 (January - December 2019) Public Grant (Tampa Downtown Partnership) $2,500.00 Public Grant (City of Boynton Beach) $20,000.00 Sub-contracting of workshops $20,000.00 Projected Expenses Year 1 Yearbook at the Library $3,100.00 Youth Photography Workshops for Entrepreneurs $12,100.00 (All Ages) Photography Workshops $9,000.00 Projected Income Year 2 (January - December 2020) Public Grant 1 $10,000.00 Public Grant 2 $15,000.00 Sub-contracting of workshops $40,000.00 Projected Expenses Year 2 Page 4 Page 165 of 474 Operational (Office & Salary Expenses) $20,000.00 Photography Workshops (Existing & Expansion) $28,000.00 6. Proposal A. Incubator activities: Referral AIM's core services will be the purchase of refurbished equipment, showing Youth how to use equipment and editing programs, monitoring equipment use and care, manually reviewing photographs to ensure product quality, assisting with equipment and editing program, setting up and managing the Visura website for all of the Youth's individual projects, and hosting the exhibition/awards ceremony. The logistics: Equipment will be available for Youth to use seven days a week. Youth will reserve time slots in advance and Referral AIM will ensure fair scheduling so that all Youth have equal opportunity to use equipment. During Youth's reserved time slots for individual use of equipment, Youth will have the freedom and flexibility to photograph wherever they wish. Referral AIM will hold workshops in a group setting, at times that are convenient for Youth, instructing on equipment care, photo editing, and so on. B. Critical Success Factors: Youth engagement and commitment to the Incubator's services and activities is a risk. Our close partnership with Big Brothers Big Sisters as well as the gift of the equipment to Youth at the end of the project, based on performance and participation, is a critical mitigating factor. C. Project Sustainability Strategy: The initial incubator experience is not-for-profit and free to Youth of Big Brothers Big Sisters. However, in the longer term Referral AIM will sell this program as an after-school and summer camp Workshop to schools and organizations within Boynton Beach as part of their career development and character building programs. Additionally, Referral AIM will seek sponsorship to bring Photography Workshops to Veterans in the Boynton Beach community. A Category 1 B grant from the City of Boynton Beach will allow Referral AIM to achieve the following: 1. Twenty to forty successful "Youth Photography Workshops for Entrepreneurs" program graduates. 2. A close, ongoing relationship with Big Brothers Big Sisters. 3. A sufficient set of equipment to execute future workshops within the after-school, summer camp, and Veteran realm. Page 5 Page 166 of 474 D. Monitoring and Evaluation: Sign-in sheets and equipment tracking will be used. A survey will be taken at the beginning, middle, and end of the project, evidencing the improvement of Youth's understanding of DSLR photography and applications. Surveys will include Youth feedback on how they perceive their photography skills have helped both directly for artistic entrepreneurship opportunities and indirectly for non-artistic entrepreneurship opportunities (i.e. real estate, science, or food industries). E. Budget: Cost Categories Total Budget Amount Sought Co-funding Amount from the City of Provided by Boynton Beach Applicant Refurbished DSLR bodies $2,400.00 $2,400.00 Nine to ten refurbished DSLR bodies to be used by Youth during the project. The DSLRs will be used individually (based on a schedule and reserved time slots by Youth) yet shared amongst all the photographers over the course of the project. Refurbished DSLR lenses $1,600.00 $1,600.00 Nine to ten refurbished DSLR lenses to be used by Youth during the project. The DSLRs will be used individually (based on a schedule and reserved time slots by Youth) yet shared amongst all the photographers over the course of the project. Refurbished (pads $640.00 $640.00 Three refurbished (pads for Youth to use editing programs. Our primary editing program will be VSCO, a free iOS app that the Youth can use in the future and delivers top quality editing features. (Most of the imagery on httas:11chrisfab,me uses VSCO editing features). Memory Cards $220.00 $220.00 Individual 16-32 GB memory cards for Youth will be provided. This is part of learning materials. Setup and Accessory Materials $380.00 $380.00 Used tripods, monopods, card readers, equipment cleansers, protective pouches, inclement weather protection, camera bag, ball heads, and lens hoods will be provided to Youth. This is part of learning materials. Electrical Equipment $460.00 $460.00 Used speedlites, diffusers, portable studio backdrop, studio lighting kit, and batteries will be provided to Youth. This is part of learning materials. Page 6 Page 167 of 474 Website Platform $100.00 $100.00 A Visura website (created by Referral AIM) where all participants will be able to view their visual storytelling experiences for 365 days. This will create the Youth's portfolio and visual storytelling for Youth. Editing Software $420.00 $420.00 VSCO memberships and Photoshop subscriptions (one per Ipad) for Youth to use for 365 days. Workshop Supplies/Materials $280.00 $280.00 Booklets and papers for rubric creation, survey taking, scheduling, calendar creation, and so on. Two refurbished Laptops $1800.00 $1800.00 Research tools where Youth will research $0-entry photography competitions and grants for individual photographers under the age of 18. Personnel/Staff Costs $2,700.00 $2,700.00 Fees, over the four month period, provided to instructor and photographer(provided by Referral AIM) who will provide and oversee all activities and services detailed in this application. Awards Ceremony $1,100.00 ------------ $1,100.00 Referral AIM will provide $1,100.00 towards an Awards Ceremony to exhibit the experience from the 20-40 program graduates and gift a full set of DSLR equipment to the top photographer. Total: $12,100.00 $11,000.00 $1,100.00 F. Milestones and Goals Reports: By the first two months every single Youth photographer will have a solid understanding of how to: 1. Assess refurbished equipment and different body and lens types. 2. Basics of image stabilization, shutter speed, pixelation, auto focus, and so on. 3. Properly care for the body, lens, and accessories. 4. Upload photos using card readers, cords, and other options. 5. Set up DSLR and accessories equipment in different lighting environments. 6. Edit photos using sharpening, exposure, contrast, filters, clarity, and so on. 7. Understand their individual ratio of number of photos taken to number of usable photos (for example, at Week 0, a Youth may get two usable photos from forty photos taken; by the end of the project, that same Youth may get two usable photos from six photos taken). Page 7 Page 168 of 474 8. Create a calendar for $0-entry photography competitions and grants for individual photographers under the age of 18. Understand the deadlines, application process, waiting time, and rejection/acceptance process. Page 8 Page 169 of 474 Project In Progress: "Yearbook at the Library" A few highlights of the experience For further imagery please view s://c risa t��,�y +'y ' AW 1 (ti n tt t h4 s g �n kP'aIPA .$ig�. a Y y Jr ! r � l I � I u 74 For further imagery please view s://c risa fFr� 1 1fs� ! 1 \{�i: � �j ff,, }i`, 3� `{�i( ii y, •..Y 1 �{ I 3 1a U; BROUGH � 1 �4S"7t 1�'Y A t , r' zs}rl 'n=6 77, { 41 i ! r f t Y Page 10 Page 171 of 474 TOGETHER, WE ARE DEFENDERS OF POTENTIAL 170OKirk Road City of Boynton Beach-City Hall West Pahn Beach, FL 33406 3301 Quantum Blvd. 561.72 73450 Boynton Beach, FL. 33426 101 SE Central Parkway Stuart, FL 34994 To the City of Boynton Beach Grant Committee, 772.283.8373 FINN 59-2676889 Big Brothers Big Sisters will collaborate if funds are awarded through the mentorbig.org City of Boynton Beach for the "Youth Photography Workshops for Fax: 561-203-1336 Entrepreneurs" program with Referral AIM LLC, The agency feels that the program is in line with the mission and vision of Big Brothers Big Sisters. The collaboration will provide a mentor/mentee summer engagement activity. Introducing the art of photography to eligible children and youth identified though Big Brothers Big Sisters of Palm Beach and Martin Counties, Inc. The agency will provide a qualified staff member to help identify these children and youth, as well as assist in finding space to house the program. The Mission of Big Brothers Big Sisters of Palm Beach and Martin Counties, Inc. is to provide children facing adversity with strong and enduring, professionally supported one-to-one relationships that change their lives for the better, forever. Our Vision is that "All Children Achieve Success in Life." Mentoring programs provide caring mentors to help at-risk children and youth who gain real confidence and skills they can use in school, at home, and with their peers, so their goals and dreams can become a reality. Given the opportunity, we believe that every child has the desire and ability to succeed and thrive. Last year, 548 Palm Beach and Martin County children received mentoring to help them reach their potential, The Impact of volunteers mentoring BOARD OF GOVERNORS youth in a structured monitored setting is those children and youth will Yvette Flores Acevedo. CEO gain confidence, have better relationships with their peers and family, take Ken Ringe, Chairman' on leadership positions, become mentors themselves, gain employment, Thea Palen Lacev, Vice Chairman stay out of the juvenile justice system, graduate high school, and have goals Portia Culley, Secretary for their future. Glenn Hasell, Treasurer John Yudin, Counsel to the Board Richard Levine,Past Chairman Andrew Hunt Sincerely, Bill Herr Bob Schafer Gizelle Reyes 47_� Joshua Heller 4XI Linda Mauger-Harnish Anna Hartnig Marls Hansen Mark Kieslor Big Brothers Big Sisters of Palm Beach and Martin Counties, Inc. Richard Bova Grants Manager & Big Sister Todd La Vogue Page 172 of 474 6.F. CONSENTAGENDA 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Approve reduction of performance bond #NRIFSU0704412 for the completion of the landscaping, paving and grading improvements in association with the Officer Joseph Crowder Park& Dog Park project from$512,642.31 to a 5% warranty bond in the amount of$25,632.12 to be held by the City for a period of one (1) as the warranty against defect. EXPLANATION OF REQUEST: The Public Works Department Engineering Division requests approval to reduce the Performance Bond (#NRIFSU0704412), in the amount of $512,642.31 for the completion of the landscaping, paving and grading improvements in association with the Officer Joseph Crowder Park & Dog Park project. The bond will be reduced by $487,010.19, leaving $25,632.12 (5.0%) to be held by the City for a period of one (1) year from the date of this approval, as the warranty against defect. • BR Cortina Acquisition LLC, a Delaware limited liability company, submitted a Performance Bond for the completion of the paving, grading, and drainage improvements in association with the Officer Joseph Crowder Park& Dog Park, in the amount of$512,642.31 (see attachment 1). • The Public Works Engineering Division has inspected the improvements and found no items needing correction. • Staff reviewed the Engineering as-builts (see attachment 2) and accepted the Landscape Certification. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? 5% warranty bond in the amount of $25,632.12 is being held by the City for a period of one (1) as the warranty against defect. FISCAL IMPACT: None ALTERNATIVES: None STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 173 of 474 ATTACHMENTS: Type Description D Attachment Attachment 1 ® Performance and D Attachment Attachment 2 ® Engineering Asbuilts Page 174 of 474 EXHIBIT"N-3" (LDR, Chap. 2, Art. III, Sec. 6.C.) Bond No. RIFSU0704412 I'l_:Rl�t][Zl"�tANCIs BON[) KNOW ALL MEN BY THESE PRESENTS: That [I] [we],BR Cortina RcusiNon LLC,a Delawarp I mired liability company, hereinafter call PRINCIPAL, and a surety company authorized to do business in the State of Florida, hereinafter referred to as SURETY, are held and firmly bound unto the City of Boynton Beach, a political subdivision of the State of Florida, hereinafter called CITY, the full and dust sum Of FFW,HuMfed Twelve Thou nand SM 1.4mcifcd ratty Two,&31000U. S. Dollars ($5 s242.,tt), lawful money of the United States of America, to be paid to the City of Boynton Beach, to which payment will and truly be made, we bind ourselves, our heirs, executors, administrators, successors and assigns,jointly and severally, firmly by these presents: [WHEREAS, the above bound PRINCIPAL has received approval from the CITY for the recording of a certain subdivision plat known as Tact C.Cortina PUD peplatTwo , and such recording is prior to completion of construction of the Required Improvements as prescribed by the Subdivision, Platting and Required Improvements Regulations, Chapter 2, Article 111, Section 2 C.2.c, and Chal-mer 4, Article VIII, Section 2 and 3 respectively of the Land Development Regulations of the City of Boynton Beach, hereinafter the REGULATIONS, pertaining to said subdivision;] or [WHEREAS, the above bound PRINCIPAL has received approval from the CITY for the eonStrtrction ol`a ccrtairi project known as officer trr3eacn FL and such project shal I e011strrrct and install the required public iniprovenients to suppom the Project pursuant to the Ler'IIIs of the Permit,] and W[[ERI"AS, PRINCIPAL r has been issue(] that certain [ Permit] [..arid I)eVeloprllent Permit] Number---1-8-,4181 hereir3af"ter the P[ Rl�r'll`[', ft r construction of said Required Irrlpro verl�rents, a Copy of`which is attached hereto and by reference made a part hereat`: and WHEREAS, it was one of the conditions of said REGULATIONS and PERMIT that this bond be executed. NOW, THEREFORE, the conditions of this obligation are such that if the above bound PRINCIPAL shall in all respects comply or cause others to comply with the terms and conditions of said PLRMIT, within the time specified, and shall in every respect Fcrllill IIts][hisl[her]lthe r] oblifaation therecrnder and under the: plans therein rellcrred to, t[aen this obligation t(.) be void otherwise, it shat l remain in full farce and effect. Page 1 of 4 pages Page 175 of 474 The PRINCIPAL and CITY agree that the City Engineer may, in writing, reduce the initial amount stated above in accordance with the requirements of said REGULATIONS. The SURETY UNCONDITIONALLY COVENANTS AND AGREES that if the PRINCIPAL fails to perform all or any part of the construction work required by said PERMIT and REGULATIONS within the time specified, the SURETY, upon thirty (30) days written notice from the CITY or its authorized agent or officer, of the default, to the PRINCIPAL or its authorized agent or officer, will forthwith perform and complete the aforesaid construction work and pay the cost thereof, including, but not limited to, engineering, legal. and contingent costs, together with any damages either direct or consequential. Should the SURETY fail or refuse to perform and complete the said improvements, CITY, in view of the public interest, health, safety and well factors involved and the inducement in approving and filing the said plat, shall have the right to resort to any and all legal remedies against the PRINCIPAL and/or SURETY, or both at law and in equity including specifically the specific performance, to which the PRINCIPAL and SURETY unconditionally agree. The PRINCIPAL AND SURETY FURTHER JOINTLY AND SEVERALLY AGREE that the CITY, at its option, shall have the right to construct or, pursuant to public advertisement and receipt of bids, cause to be constructed the aforesaid improvements in case the PRINCIPAL should fail or refuse to do so in accordance with the terms of said PERMIT. In the event CITY should exercise and give effect to such right, the PRINCIPAL and SURETY shall be jointly and severally liable hereunder to reimburse the CITY the total cost thereof, including but not limited to, engineering, legal, and contingent costs, together with any damages, either direct or consequential, which may be sustained on account of the failure of the PRINCIPAL to carry out and execute all the obligations for construction of Required Improvements pursuant to the REGULATIONS and PERMIT. IN WITNESS WHEREOF, the PRINCIPAL has executed these presents this lay of 20 BR Cortina Acquisition LLC,a Delaware limited liability company [a Florida corporation][a_ _ _ corporation, licensed to do business in Florida] BY: y. , L ATTEST; r } co y: `;'S :Inc. t Ar- , y Page 2 of 4 rages Page 176 of 474 CALIFORNIA ALL-PURPOSE L CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. State of California County of On � 4 l� before me, e � "' �� �1 4 t� � .._ D e Here Insert Name and Title of th&bfficer personally appeared Name(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(° whose names'js a subscribed to the within instrument and acknowled ed to me that keel h executed the same in ftt�r authorized capacity ), and that by / signature( "®n the instrument the per on( , or the entity upon behalf of which the personO acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws fthe State true and correct. California that the foregoing paragraph s � 4ta{ .V WITNESS my hand and official seal. ffi Signature ' t°`r "` Signature of Notary Pum icl rr X F ,R ► Place Notary Seal Above OPTIONAL Though this section is optional, completing this information can deter alteration of the doh-d went or fraudulent reattachment of this form to an unintended document. Descriptionfttached Document Title or Type of Do`-cument: Document Date: N„ Number of Pages: Signer(s) Other Than Named Above.- Capacity(lies) bove:Capacity(ies) Claimed by Signer(s) #` Signer's Name: '- Signer's Name: ❑ Corporate Officer — Title(s):V' El Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ Gerter6f ❑__;,Gartner — i :i Limited ❑ General ❑ Individual ❑Attompy in Fact ❑ Ir dividual ❑Attorney in Fact ❑Trustee I G than or Conservator Trustee,.., 11Guardian or Conservator 1-1Other: - , 11 Other:Signer Is Repre ting. ,..._... Signer Is Repre ming: 02016 National Notary Association •www.NationalNotary.org • 1-800-US NOTARY(1-800 7b X827) Item#5907 Page 177 of 474 ADDRESS: STATE OF ) COUNTY OF BEFORE ME personally appeared who is personally known to me, or has produced as identification, and who executed the foregoing instrument as [Vice] President of , a corporation, and severally acknowledged to and before me that [he][she] executed such instrument as such officer of said corporation, and that the seal affixed to the foregoing instrument is the corporate seal of said corporation and that it was affixed to said instrument by due and regular corporate authority, and that instrument is the free act and deed of said corporation. WITNESS my hand and official seal this day of 20 My commission expires: Notary Public -OR- WITNESS: BY: ADDRESS: (SURETY SIGNATURE BLOCK) International Fidelity IY d snce 0 snpaany SURETY WITNESS BY: 3 - (typed ii ��e) its C�tr�rney-in-fact (power of attorney must be attached) Jessica Iannotta,Witness as to Surety Kelly O'Malley, Attorney-in-Fact FL Non-Resident Agent,License#W33626 Page 3 of 4 pages Page 178 of 474 ADDRESS: One Newark C:enier-70th Floor Newark,NJ 07102 STATE OF COUNTY OFt,lly BEFORE ME personally appeared Kelly O'_Ma11ey wh is] are] so11 'flown €i m - [has][have] produced [and respective] as identification, and who executed the foregoing instrument, and acknowledged before me that [h [she] they] executed said instrument for the purpose expressed therein. WITNESS my hand and official seal this 26th day of February , 20 19, My commission expires: Apri121,2021 �'�y� lE"}11C Kristin S.Bender KRISTIN S BENDER NOTARY PUBLIC-STATE OF NEW JERSEY MY COMMISSION EXPIRES APRIL 21,2021 Page 4 of 4 pages Page 179 of 474 POWER OF ATTORNEY Bond# NRIFSU0704412 INTERNATIONAL FIDELITY INSURANCE COMPANY ALLEGHENY CASUALTY COMPANY One Newark Center,201h Floor, Newark,New Jersey 07102-5207 PHONE:(973)624-7200 KNOW ALL MEN BY THESE PRESENTS: That INTERNATIONAL FIDELITY INSURANCE COMPANY,a corporation organized and existing under the laws of the State of New Jersey, and ALLEGHENY CASUALTY COMPANY a corporation organized and existing under the laws of the State of New Jersey,having their principal office in the City of Newark.New Jersey,do hereby constitute and appoint JESSICA IANNOTTA, KELLY O'MALLEY, ANNETTE LELISCHNER, APRIL D. PEREZ, WILLIAM G. MORRISSEY, KRISTIN S. BENDER Morristown, NJ their true and ]awful attorney(s)-in-fact to execute, seal and deliver for and on its behalf as surety, any and all bonds and undeflakings, contracts of indemnity and other writings obligatory in the nature thereof,which are or may be allowed, required or permitted by law,statute, rule,regulation,contract or otherwise, and Ihe execution of such rnstrtjment(s) in pursuance of these presents, shall be as binding upon the said INTERNATIONAL FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY COMPANY, as fully and amply, to all intents and purposesas if the same had been duly executed and acknowledged by their regularly elected officers at their principal offices. This Power of Attorney is executed, and may be revoked, pursuant to and by authority of the By-Laws of INTERNATIONAL FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY COMPANY and is granted under and by authority of the following resolution adopted by the Board of Directors of INTERNATIONAL FIDELITY INSURANCE COMPANY at a meeting duly held on the 2091 day of July,2010 and by the Board of Directors of ALLEGHENY CASUALTY COMPANY at a meeting duly held on the 10th day of July,2015 "RESOLVED. that (1) the Chief Executive Officer, President, Executive Vice President, Vice President, or Secretary of the Corporation shall have the power to appoint.and to revoke the appointments of,Attorneys-in-Fact or agents with power and authority as defined or limited in their respective powers of attorney, and to execute on behalf of the Corporation and affix the Corporation's seal thereto, bonds, undertakings, recognizances, contracts of indemnity and other written obligations in[tie nature thereof or related theretoand(2)any Such Officers of the Corporation may appoint and revoke the appointments of joint-control custodians, agents for acceptance of process and Attorneys-in-fact with authority to execute waivers and consents on behalf of the Corporalion;and(3)the signature of any such Officer of the Corporation and tile Corporation's seal may be affixed by facsimile to any power of attorney or certification given for the execution of any bond, undertaking, recognizance, contract of indemnity or other written obligation in the nature thereof or related thereto, such signature and seals when so used whether heretofore or hereafter, being hereby adopted by the Corporation as the original signature of such officer and the original seal of the Corporation,to be valid and binding upon the Corporation with the same force and effect as lh0Ugh manually affixed," IN WITNESS WHEREOF,INTERNATIONAL FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY COMPANY have each executed and attested these presents on this 31st day of December,2017 STATE OF NEW JERSEY rXSUAtpp t-'s?0 County of Essex 0 SEAL 1936 Z JE George R_James ' Executive Vice President (International Fidelity Insurance Company)and Vice President (Allegheny Casualty Company) `��Wje On this 31st day of December,2017 before me came the individual who executed the preceding instrument,to me personally known,and, being by me duly sworn,said he is the therein described and authorized officer of INTERNATIONAL FIDELITY INSURANCE COMPANY and of ALLEGHENY CASUALTY COMPANY;that the seals affixed to said instrument are the Corporate Seals of said Companies;that the said Corporate Seals and his signature were duly affixed by order of the Boards of Directors of said Companies. Vj V4 Y C IN TESTIMONY WHEREOF, I have hereunto set my hand affixed my Official Seal,at the City of Newark, C, ...I• New Jersey the day and year first above written. % +% TAR Y PUBLIC 0 ;A',*-.04 Z % -7 -1&20' 1 Cathy Cruz a Notary Public of New Jersey 0'1Z My Commission Expires April 16,2019 "1,,',,OFNE\N, 00 CERTIFICATION 1,the Undersigned officer of INTERNATIONAL FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY COMPANY do hereby certify that I have compared the foregoing copy of the Power of Attorney and affidavit,and the copy of the Sections of tiie By-Laws of said Companies as set forth in said Power of Attorney,with the Originals on file in the home of said companies,and that the same are correct transcripts thereof,and of the whole of the said originals,and that the said Power of Attorney has not been revoked and is now in full force and effect. IN TESTIMONY WHEREOF,I have hereunto set my hand on this day, February 26,2019 A00810 Maria H.Branco,Assistant Se MRe 180 of 474 INTERNATIONAL FIDELITY INSURANCE COMPANY ONE NEWARK CENTER,20TH FLOOR,NEWARK,NEW JERSEY 07102-5207 STATEMENT OF ASSETS,LIABILITIES,SURPLUS AND OTHER FUNDS AT DECEMBER 31,2017 ASSETS Bonds(Amortized Value) . . . . . . . . . . . . . . . . . . . . .. . .. . . . .. . . . , . . . $129,146,944 Common Stocks(Market Value) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35,217,707 Mortgage Loans on Real Estate . . . . . . . . . . . . . . . . , , 354,803 Cash,Bank Deposits&Short Term Investments . .. . . . . . . . . . . . . . . . . . . 19,878,873 Unpaid Premiums&Assumed Balances . . . . . . . .. . . . . . . . . . . . . .. . . . 9,751,860 Reinsurance Recoverable from Reinsurers . . . . . . . . . . . . . . . .. . . . . . . . (115,529) Electronic Data Processing Equipment. . . . . . . .. . . . . . . . . . . . . .. . . „ 138,265 Investment Income Due and Accrued . . . . . . . . . . . . .. . . . . . . ..: . .. . . . 918,427 Net Deferred Tax Assets . . . . . . . . . . . . . . . . . . .. . . . . „ ., „ , . . . . . , , „ 2,545,704 Receivables from Parent,Subsidiaries&Affiliates 37,109 Other Assets . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . .„ . . . . . , . . 21,934273 TOTAL ASSETS . . .. .. . . .. . . . . . . . . . . . . .„ . . , .. .. . .. , $219,8_Q84_36_ l.lfttlll]1Tll: aL I T'I IJS OTI IFR F JNT)S Losses(Reported Losses Net as to ReI1SL1J'0nC Ceded and Incurred But Not Reported Losses) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5,279,222 Reinsurance P,ivable on Paid Losses and Loss Adjustment Expenses . . . . . . 1,078,655 Loss Adjrrstnwnt Expenses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3,559,438 Commissions Payable,Contrngotit Commissions&Other Similar Charges . . 1,386,906 Other 1Exponses(Excluding Takers,Licenses and Foes) . . . . . . . . . . . . . . . . . 6,393,991 Taxes,Licenses&Fees(Excluding Federal Income Tax) . . . . . . . . . . . . . . . 282,722 Current Federal and Foreign Income Taxes . . . . . . . . . . . . . . . . . . . . . . . . 58,761 Unearned Premiums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36,204,847 Dividends Declared&Unpaid:Policyholders&Stockholders . . . . . . . . . . , 1,294,389 Ceded Reinsurance Premiums Payable 2,089,984 Funds Held by Company under Reinsurance Treaties. . . . . . . . . . . . . . . . . 1,031 Amounts Withheld by Company for Account of Others . . . . . . . . . . . . . . . 60,144,796 Provision for Reinsurance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72,386 Payable to Parent,Subsidiaries and Affiliates . . . . . . . . . . . . . . . . . . . . . . . 57,862 Other Liabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7,654,547 TOTAL LIABILITIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . $125,559,537 Common Capital Stock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1,500,000 Gross Paid-in&Contributed Surplus. . . . . . . . . . . . . . . . . . . . . . . . ,, . , 374,600 Surplus Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 16,000,000 Unassigned Funds(Surplus) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76,879,289 Less:Treasury Stock at cost(21,904 shares common)(value incl.$45.) , , . , . 504,990 Surplus as Regards Policyholders . . . . . . . . . . . . .. . . $94,248,899 TOTAL LIABILITIES,SURPLUS&OTHER FUNDS, . . . , $21ar 808,9 Vit, I,Francis L.Mitterhoff,President of INTERNATIONAL FIDELITY INSURANCE COMPANY,certify that the foregoing is a fair statement of Assets,Liabilities,Surplus and Other Funds of this Company,at the close of business,December 31,2017, as reflected by its books and records and as reported in its statement on file with the Insurance Department of the State of New Jersey, kk�111Y fs IN TESTIMONY WHEREOF,I have set my hand and affixed the 0 seal of the Company,this 23,d day of February,2018. SEAL 904 1INTERNATIONAL FIDELITY INSURANCE COMPANY w �. � JE Page 181 of 474 <mm dos y s - m-x oaf 1> , �a y IM tn o O'' s � O y SI. La r , x'. s m , H �I m � O x IT7 � W CMZ m y z z cna z o C zm zwo f A a h � z Io _ a , _ r m F � m mA g s , m z b 1v z r m P-182-74 6.G. CONSENTAGENDA 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Authorize utilizing the Palm Beach County Bid#17-005/ZG for Landscape Installation with A Cut Above Landscape & Maintenance, I nc. of Loxahatchee, FL for Public Works Forestry & Grounds Division to salvage and relocate the remaining trees and palms located within Town Square project that could not be relocated during the demolition phase and to furnish and install plants and material on an as needed basis for an annual expenditure in the amount of$120,000 for the extent of the contract. Palm Beach County's procurement process satisfies the City's competitive bid requirements. EXPLANATION OF REQUEST: On June 5, 2018 the Commission authorized the issuance of a blanket purchase order for the relocation of trees within the Town Square project to various City Parks and Facilities. As of this date the Forestry and Grounds Division has successfully relocated approximately 128 trees to Intracoastal Park, Meadows Park, Boynton Lakes Park, and Hester Park. Now that the demolition has been completed there is an opportunity to relocate the remaining trees that are now accessible to Pence Park and Little League Field. In addition to these trees the Forestry and Grounds Division has a plan to relocate trees within the Boynton Beach Memorial Cemetery to enhance the entry feature and provide an area to plant new trees. I n order to complete the relocation of the existing trees and to purchase new trees/plants to replenish the foliage in various areas of the City Parks and City Buildings we are requesting a blanket PO in the amount of one hundred thousand ($120,000) dollars for the extent of the contract. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? During the year, the Forestry and Grounds Division replenishes the foliage in our City Parks and around our City Buildings as part of our annual maintenance. Relocating the existing trees and palms from within the Town Square project area will reduce the City's landscape costs and aid in the beautification of City's parks and facilities. FISCAL IMPACT: Budgeted Budgeted in Forestry and Grounds account#001-2730-572-46-98. ALTERNATIVES: Do not salvage existing trees and palms and move forward with new landscape material from nurseries. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: Yes Page 183 of 474 CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: CONTRACTS VENDOR NAME: ACutAbove Landscape and Irrigation Company START DATE: 2/7/2018 END DATE: 2/6/2020 CONTRACT VALUE: MINORITYOWNED CONTRACTOR?: No EXTENSION AVAILABLE?: Yes EXTENSION EXPLANATION: Option to renew for four (4) additional twelve (112) month period(s). ATTACHMENTS: Type Description D Contract Palm each County Contract for A Cut Above D Attachment Palm each County Contract for A Cut Above Extension 02-06-20 Page 184 of 474 O Form L Purchasing Department 50 Sputa Military Trail,:Suite 1 l(1 ruses Via€ Beach,FL 33415-3199 January 23, 2D18 (561)616-6800 � A Cut Above Landscape Maintenance,Inc. FAX(561)616-6811 Jeannine Ngwira www.0cgov.com(purcliasing 14095 43rd Road North Loxahatchee, FL 33470 TERM CONTRACT#17005A Dear Vendor: This is to inform you that Palm Beach County Board of County Commissioners ("County") is entering into a Term Contract with your company for Landscape Palm Beach CountyInstallation at Various ious Locations,based on: BvAr4 of County Commissioners [XJ OTHER: Lot#2 The term of this contract is 02/0712018 through 0210612019,,and has an estimated dollar Mac%Bernard.Vice Mayor value of$2.545,475, inclusive of all vendors awarded. l.lal R.Valeche If applicable, Vendor shall maintain all insurance coverage(s) throughout the entire Pauleve fkuy 4ich term of the contract, including any renewals or extensions thereof. Dave Kerner. County User Departments will issue individual"Delivery Orders"against this contract as your authorization to deliver. The original InygIce must be sent to the address on Steven L.Abrams � the Delivery Order ("DO") and must reference the DO number (e.g., DO 680 Nlaxy `§ berger XY030305000000001111). A copy of the invoice may be sent to the County User Department. Invoices submitted on carbon paper shall not be accepted. In order for the County to make payment, the Vendor's Legal Name; Vendor's Address; and Vendor's TIN/FEIN Number on the Vendor's bidlquotelresponse must be exactly the same as it appears on the invoice and in the County's VSS system that can be Courity Administrator accessed at htt S;ll bcvss ;cQ.palm-beach.fl.uslwebal�plvssp(AltSelfS rvice. Failure to m ,,_ . . comply with the foregoing may result in a delay in processing payment. Ve rc,enia C Baker If you have any questions, please contact Marva Brown at mbrown be ov.or or (561)616-685. Sin erely, 44 el�- hleen M. Scarlett hector c: Countywide File "App Equal 0p;*rtunity tf fararaztive Action Eonp&c+yer' y �t pnn red on facy oW Woer Page 185 of 474 Board of County Commissioners Nclf County Administrator Mary Lou Berger, Mayor Verdenia C. Baker Hal R.Valeche, Vice Mayor Paulette Burdick Shelley Vana Steven L.Abrams +Di * Melissa McKinlay Priscilla A. Taylor Purchasing Department resa ov.or Biu rchsi n BOARD OF COUNTY COMMISSIONERS NOTICE OF SOLICITATION BID #17-0051ZG LANDSCAPE INSTALLATION AT VARIOUS LOCATIONS, TERM CONTRACT BID SUBMISSION DATE: NOVEMBER 17, 2016 AT 4:00 P.M. It is the responsibility of the bidder to ensure that all pages are included. Therefore, all bidders are advised to closely examine this package. Any questions regarding the completeness of this package should be immediately directed to Palm Beach County Purchasing Department at(561) 616-6800. BIDDERS SHALL PROVIDE A RESPONSE IN A SEALED PACKAGE OR CONTAINER SIGNED BY AN AGENT OF THE COMPANY HAVING AUTHORITY TO BIND THE COMPANY OR FIRM. FAILURE TO DO SO SHALL BE CAUSE FOR REJECTION OF YOUR BID. Protests can be accepted only during the five (5) business day posting period. CAUTION In order to do business with Palm Beach County, vendors are required to create a Vendor Registration Account OR activate an existing Vendor Registration Account through the Purchasing Department's Vendor Self Service (VSS) system which can be accessed at htts:// bcvss .:.co. aim-beach.fl.us/weba _ Ivss_/AltSelfService. As they are issued, all amendments to solicitations will be posted under the applicable solicitation on our VSS system. It is the vendor's sole responsibility to routinely check our VSS system for any amendments that may have been issued prior to the deadline for receipt of bids. Palm Beach County shall not be responsible for the completeness of any Invitation for Bid that was not downloaded from our VSS system or obtained directly from the Purchasin De artment. In accordance with the provisions of ADA, this document may be requested in an alternate format. 50 South Military Trail, Suite 110, West Palm Beach, FL 33415-3199 (561) 616-6800 FAX: (561) 616-6811 Page 186 of 474 Page 2 BOARD OF COUNTY COMMISSIONERS Palm Beach County INVITATION FOR BID BID#1 7-005/ZG BID TITLE: LANDSCAPE INSTALLATION AT VARIOUS LOCATIONS, TERM CONTRACT PURCHASING DEPARTMENT CONTACT: ZULMA GASCA TELEPHONE NO.: (561)616-6848 1.1.1.11.1............... FAX NO.: (561)242-61748 E-MAIL ADDRESS:zgasca be All bid responses must be received on or before November 17, 2016, prior to 4:00 p.m., Palm each County local time. SUBMIT BID TO: Palm Beach County Purchasing Department, 50 South Military Trail, Suite 110, West Palm Beach, FL 33415-3199. This Invitation for Bid, General Conditions, Instructions to Bidders, Special Conditions, Specifications, Attachments, Amendments (if issued), and/or any other referenced document form a part of this bid solicitation and response thereto, and by reference are made a part thereof. The selected awardee shall be bound by all terms, conditions and requirements in these documents. PURPOSE AND EFFECT: It is the purpose and intent of this solicitation to secure bids for item(s)and I or services as listed herein. The selected awardee is hereby placed on notice that acceptance of its bid by Palm Beach County shall constitute a binding contract. GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR BIDDERS GENERAL CONDITIONS 11. GENERAL INFORMATION The Uniform Commercial Code(Florida Statutes,Chapter 672) shall prevail as the basis for contractual obligations between Bidders are advised that this package constitutes the complete set of the successful bidder and Palm Beach County for any terms specifications, terms, and conditions which forms the binding contract and conditions not specifically stated in the Invitation for Bid. between Palm Beach County and the successful bidder. Changes to this Invitation for Bid may be made 2DAI by written amendment issued by the b. DISCRIMINATION PROHIBITED: Palm Beach County is County Purchasing Department. Bidders are further advised to closely committed to assuring equal opportunity in the award of examine every section of this document, to ensure that all sequentially contracts and complies with all laws prohibiting numbered pages are present, and to ensure that it is fully understood. discrimination. Pursuant to Palm Beach County Resolution Questions or requests for explanations or interpretations of this R-2014-1421, as may be amended, the successful bidder document must be submitted to the Purchasing Department contact in warrants and represents that all of its employees are treated writing in sufficient time to permit a written response prior to the equally during employment without regard to race, color, published bid submission time. Oral explanations or instructions given religion, disability, sex, age, national origin, ancestry, marital by any County agent are not binding and should not be interpreted as status, familial status, sexual orientation,gender identity and altering any provision of this document. Bidder certifies that this bid is expression or genetic information. Per Resolution R-2014- made without reliance on any oral representations made by the County. 142.1~_-n_may be amended,, the successful bidder shall comply with the Muirements set forth in Section 3.n. The obligations of Palm Beach County under this award are subject to hereinbelow. the availability of funds lawfully appropriated for its purpose. c. INDEPERMT CONTRACTOR RELATIONSHIP: The 2. LEGAL REQUIREMENTS successful bidder is, and shall be, in the performance of all work, services, and activities under this Contract, an a. COMPLIAN E WITH LAWS AND CODES: Federal, State, Independent Contractor and not an employee, agent, or County and local laws,ordinances,rules and regulations that servant of the COUNTY. All persons engaged in any of the in any manner affect the items covered herein apply. Lack of work or services performed pursuant to this Contract shall at knowledge by the bidder shall in no way be a cause for relief all times, and in all places, be subject to the successful from responsibility. The successful bidder shall strictly bidder's sole direction, supervision, and control. The comply with Federal, State and local building and safety successful bidder shall exercise control over the means and codes. Equipment shall meet all State and Federal Safety manner in which it and its employees perform the work, and regulations. Bidder certifies that all products (materials, in all respects the successful bidder's relationship, and the equipment, processes,or other items supplied in response to relationship of its employees,to the COUNTY shall be that of this bid) contained in its bid meets all ANSI, NFPA, and all an Independent Contractor and not as employees or agents other Federal and State requirements. Bidder further certifies of the COUNTY. that,if it is the successful bidder,and the product delivered is subsequently found to be deficient in any of the d. 'CRIMINAL HISTORY RECORDS CHECK ORDINANCE: aforementioned requirements in effect on date of delivery, all Pursuant to Palm Beach County Code Section 2-371 through costs necessary to bring the product into compliance shall be 2-377, the Palm Beach County Criminal History Records borne by the bidder. Check Ordinance ("Ordinance"), the County will conduct fingerprint based criminal history record checks on all Any toxic substance provided to the County as a result of this persons not employed by the County who repair, deliver, or solicitation or resultant contract shall be accompanied by its provide goods or services for,to, or on behalf of the County. Safety Data Sheet(SDS). A fingerprint based criminal history record check shall be conducted on all employees of vendors, contractors, and Page 187 of 474 Page 3 subcontractors of contractors, including repair persons and assigns to the other party in respect to all provisions of this delivery persons,who are unescorted when entering a facility Contract, Neither the County nor the successful bidder shall determined to be either a critical facility('Crifical Facilities')or assign, sublet, convey or transfer its interest in this Contract a criminal justice information facility ("CJI Facilities'), is without the prior written consent of the other. are critical to the public safety and security of the County. j. INMIMIFIGATION: Regardless of the coverage provided County facilities that require this heightened level of security by any insurance,the successful bidder shall indemnify,save are identified in Resolution 8-2003-1274, as amended. In harmless and defend the County, its agents, servants, or October 2013, compliance with the requirements of the U. S. employees from and against any and all claims, liability, Federal Bureau of Investigations CJI Security Policy was losses and I or causes of action which may arise from any added to the Ordinance, which includes a broad list of negligent act or omission of the successful bidder, its disqualifying offenses. The bidder is solely responsible for subcontractors, agents, servants or employees during the understanding the financial, schedule, and / or staffing course of performing services or caused by the goods implications of this Ordinance. Further, the bidder provided pursuant to these bid documents and I or resultant acknowledges that its bid price includes any and all direct or contract. Indirect costs associated with compliance with this Ordinance, except for the applicable FDLE / FBI fees that k. PUBLIC RECORDS ACCESS AND AW"IT : Any material shall be paid by the County. submitted in response to this solicitation is considered a public document in accordance with Section 119.07, F.S. e. EVjLIQ_gHTl. LQ_IN1 S: F.S. 287,133 requires Palm This includes material which the responding bidder might Beach County to notify all bidders of the following: "A person consider to be confidential. All submitted information that the or affiliate who has been placed on the convicted vendor list responding bidder believes to be confidential and exempt following a conviction for a public entity crime may not submit from disclosure(i.e., a trade secret,etc)must be specifically a bid on a contract with a public entity for the construction or identified as such. Upon receipt of a public records request repair ofa public building orpublic work,may not submit bids for information the bidder has designated as a trade secret or on leases of real property to a public entity, may not be as otherwise exempt from Section 119.07, F.S., a awarded or perform work as a contractor, supplier, determination will be made whether the identified information subcontractor, or consultant under a contract with any public is,in fact,confidential. entity,and may not transact business with any public entity in excess of the threshold amount provided in F.S. 287.017 for The bidder shall maintain records related to all charges, CATEGORY TWO for a period of 36 months from the date of expenses, and costs incurred in estimating and performing being placed on the convicted vendor list." the work for at least three (3) years after completion or termination of this Contract. The COUNTY shall have access f. NON-COLLUSION: Bidder certifies that it has entered into to such records as required in this Section for the purpose of no agreement to commit a fraudulent, deceitful, unlawful, or inspection or audit during normal business hours, at the wrongful act, or any act which may result in unfair advantage Bidder's place of business. for one or more bidders over other bidders. Conviction for the Commission of any fraud or act of collusion in connection Notwithstanding anything contained herein,as provided under with any sale, bid,quotation,proposal or other act incident to Section 119.0701, F.S., if the Bidder:(I)provides a service; doing business with Palm Beach County may result in and(if)acts on behalf of the COUNTY as provided under permanent debarment. Section 119.011(2), F.S., the Bidder shall comply with the requirements of Section 119.0701,Florida Statutes,as it may No premiums, rebates or gratuities are permitted; either with, be amended from time to time. The Bidder is specifically prior to or after any delivery of material or provision of services. required to: Any such violation may result in award cancellation, return of materials, discontinuation of services, and removal from the 1. Keep and maintain public records required by the vendor bid list(s),and I or debarment or suspension from doing COUNTY to perform services provided under this business with Palm Beach County. Contract. 2. Upon request from the COUNTY's Custodian of Public LOBBYINP: Bidders are advised that the "Palm Beach Records ("County's Custodian") or COUNTY's County Lobbyist Registration Ordinance"prohibits a bidder or representativelflaison, on behalf of the County's anyone representing the bidder from communicating with any Custodian, provide the COUNTY with a copy of the County Commissioner, County Commissioner's staff, or any requested records or allow the records to be Inspected or employee authorized to act on behalf of the Commission to copied within a reasonable time at a cost that does not award a particular contract regarding its bid, i.e., a "Cone of exceed the cost provided in Chapter 119 or as otherwise Silence". provided by law. The Bidder further agrees that all fees, charges and expenses shall be determined in accordance The "Cone of Silence' is in effect from the date/time of the with Palm Beach County PPM CW-F-002, Fees deadline for submission of the bid, and terminates at the time Associated with Public Records Requests, as it may be that the Board of County Commissioners or a County amended or replaced from time to time. Department authorized to act on their behalf, awards or 3. Ensure that public records that are exempt, or approves a contract, rejects all bids, or otherwise takes action confidential and exempt from public records disclosure which ends the solicitation process. requirements are not disclosed except as authorized by few for the duration of the contract term and following Bidders may, however, contact any County Commissioner, completion of the Contract, if the Bidder does not County Commissioner's staff, or any employee authorized to transfer the records to the public agency. Nothing act on behalf of the Commission to award a particular contract, contained herein shall prevent the disclosure of or the via written communication,i.e.,facsimile,e-mail or U.S.mail. provision of records to the COUNTY. Violations of the"Cone of Silence"are punishable by a fine of 4. Upon completion of the Contract, the Bidder shall $250.00 per violation. transfer,at no cost to the COUNTY, all public records in possession of the Bidder unless notified by COUNTY's h. CONFLICT OF INTE"E _T: All bidders shall disclose with representative/iiaison, on behalf of the County's their bid the name of any officer, director, or agent who is Custodian,to keep and maintain public records required also an employee or a relative of an employee of Palm Beach by the COUNTY to perform the service. If the Bidder County, Further, all bidders shall disclose the name of any transfers all public records to the COUNTY upon County employee or relative of a County employee who completion of the Contract,the Bidder shall destroy any owns,directly or indirectly, an interest of ten percent or more duplicate public records that are exempt, or confidential in the bidder's firm or any of its branches. and exempt from public records disclosure requirements. If the Bidder keeps and maintains public I. SUCCESSORS AM AN L ON The County and the records upon completion of the Contract,the Bidder shall _ successful bidder each binds itself and its successors and meet all applicable requirements for retaining public Page 188 of 474 Page 4 records. All records stored electronically by the Bidder that it, its affiliates, suppliers,subcontractors and consultants must be provided to the COUNTY, upon request of the who will perform hereunder, have not been placed on the County's Custodian or the COUNTY's Scrutinized Companies With Activities in Sudan List or representative/liaison, on behalf of the County's Scrutinized Companies With Activities in The Iran Petroleum Custodian, in a format that is compatible with the Energy Sector List created pursuant to F.S. 215.473, , or on information technology systems of COUNTY, at no cost the Scrutinized Companies that boycott Israel List, or is to COUNTY. engaged in a boycott of Israel, pursuant to F.S.215.4725, or is engaged in business operations in Cuba or Syria. Bidder acknowledges that it has familiarized itself with the requirements of Chapter 119, F. S., and other requirements If the County determines,using credible information available of state law applicable to public records not specifically set to the public, that a false certification has been submitted by forth herein. Failure of the Bidder to comply with the BIDDER, the resulting Contract from this Invitation for Bid requirements of this Section, Chapter 119, F.S. and other may be terminated and a civil penalty equal to the greater of applicable requirements of state law, shall be a material $2 million or twice the amount of this Contract shall be breach of this Contract. COUNTY shall have the right to imposed,pursuant to F.S.287.135. exercise any and all remedies available to it for breach of contract,including but not limited to,the right to terminate for cause. 3. BID SUBMISSION IF THE BIDDER HAS a. SUBMISSION OF RESPONSES: All bid responses must be submitted on the provided Invitation for Bid "Response" QUESTIONS REGARDING THE Form. Bid responses on vendor letterhead!quotation forms shall not be accepted. Responses must be typewritten, APPLICATION OF CHAPTER written in ink or a photocopy and must be signed by an agent of the company gto bind the company or 119, FLORIDA STATUTES, TO firm. FAILURE TO SIGNnTHEthoriBID�RESPONSE FORM AT THE INDICATED PLACES SHALL BE CAUSE FOR THE BIDDERS DUTY TO REJECTION OF THE BID. Bid responses are to be submitted PROVIDE PUBLIC RECORDS to the Palm Beach County Purchasing Department no later than the time indicated on the solicitation preamble, and must RELATING TO THIS be submitted in a sealed envelope or container bearing the bid CONTRACT, PLEASE CONTACT number for proper handling. b. CERTIFICATION& LICENSES AND PERMITS: Unless THE CUSTODIAN OF PUBLIC otherwise directed in sub-paragraph d. (Local Preference) or RECORDS AT RECORDS the Special Conditions of this bid,bidder should include with its bid a copy of all applicable Certificates of Competency issued REQUEST, PALM BEACH by the State of Florida or the Palm Beach County Construction Industry Licensing Board in the name of the bidder shown on COUNTY PUBLIC AFFAIRS the bid response page. It shall also be the responsibility of the DEPARTMENT, 301 N. OLIVE successful bidder to maintain a current Local Business Tax Receipt(Occupational License)for Palm Beach County and all AVENUE, WEST PALM BEACH, permits required to complete this contractual service at no additional cost to Palm Beach County. A Palm Beach County FL 33401, BY E-MAIL AT Local Business Tax Receipt(Occupational License)is required unless specifically exempted by law. In lieu of a Palm Beach RECORDSRE( UEST, PBCGOV. County Local Business Tax Receipt (Occupational License), ORG OR BY TELEPHONE AT the bidder should include the current Local Business Tax Receipt (Occupational License) issued to the bidder in the 561-355-6680. response. It is the responsibility of the successful bidder to ensure that ail required certifications,licenses and permits are maintained in force and current throughout the term of the I. INCORPORATION,, PRECEDENCE.,, JURI$DICTION: This contract. Failure to meet this requirement shall be considered - default of contract. Invitation for Bid shall be included and incorporated in the final award. The order of contractual precedence shall be the c. SBE BID DOCUMENT LANGUAGE bid document (original terms and conditions), bid response, and purchase order or term contract order. Any and all legal Item1-Policy action necessary to enforce the award or the resultant contract shall be held in Palm Beach County and the It is the policy of the Board of County Commissioners of Palm contractual obligations shall be interpreted according to the Beach County, Florida, that SBE(s) have the maximum laws of Florida. practical opportunity to participate in the competitive process of supplying goods, services and construction to the County. m. LEGAL EXPENSES: The County shall not be liable to a To that end, the Board of County Commissioners adopted a bidder for any legal fees,court costs,or other legal expenses Small Business Ordinance which is codified in Sections 2- arising from the interpretation or enforcement of this contract, 80.21 through 2-80.34 (as amended) of the Palm Beach or from any other matter generated by or relating to this County Code, which sets forth the County's requirements for contract. the SBE program, and is incorporated in this solicitation. Compliance with the requirements contained in this section n. NO THIRD PARTY BENEFICIARIES: No provision of this shall result in a bidder being deemed responsive to SBE Contract is intended to, or shall be construed to, create any requirements. The provisions of this Ordinance are applicable third party beneficiary or to provide any rights to any person to this solicitation, and shall have precedence over the or entity not a party to this Contract, including but not limited provisions of this solicitation in the event of a conflict. to any citizen or employees of the County and/or successful Although preferences will not be extended to certified bidder. MIWBEs, unless otherwise provided by law, businesses eligible for certification as an MlWBE are encouraged to o. SCRUTINIZED COMPANIES THEN CONTRACT VALttE, maintain their certification in order to assist in the tracking of IS GREATER THAN S1 MIELIONt:�As provided in F.S. MMIBE availability and awards of contracts to MIWBEs. This 287.135, by entering into a Contract or performing any work information is vital to determining whether race and gender in furtherance to this Invitation for Bid, the BIDDER certifies neutral programs assist M/WBE firms or whether race and gender preferences are necessary in order to address any Page 189 of 474 Page 5 continued discrimination in the market. as needed. In lieu of a Schedule 2, a detailed responsive proposal may be acceptable. Item 2—SSE Goals The County has established a minimum goal of 15% SBE Item 5—SBE Certification participation for all County solicitations, inclusive of all Only those firms certified by Palm Beach County at the time of alternates and change orders. This goal is a minimum,and no bid submission shall be counted toward the established SBE rounding will be accepted. goals. Upon receipt of a complete application, IT TAKES UP TO NINE (90) DAYS TO BECOME CERTIFIED AS A JWM 3—Ranking of jWsWnsive Eliagrs SBE WITH PALM BEACH COUNTY. It is the responsibility of Bidders who meet the SBE goal will be deemed to be the bidder to confirm the certification of any proposed SBE; responsive to the SBE requirement. therefore, it is recommended that bidders visit the on-line Vendor Directory at w .obcoov.orctlogba to verify SBE a. In evaluating competitive bids or quotes between $1,000 certification. and one million dollars($1,000,000)where the low bidder is non-responsive to the SBE requirement, the contract Item 6 — Countina SBE PaWgiggi land MIWBE shall be awarded to the low bidder responsive to the SBE Partici anon for T_racking Puroasesd, requirement as long as the bid does not exceed the low bid amount by 10%. In the event there are no bidders a. Once a firm is determined to be an eligible SBE according responsive to the SBE requirement, the contract shall be to the Palm Beach County certification procedures, the awarded to the bidder with the greatest SBE participation County or the Prime may count toward its SBE goals only in excess of seven percent(7%)participation,as long as that portion of the total dollar value of a contract the bid does not exceed the low bid amount by ten performed by the SBE. Prior to issue,total dollar value of percent(10%). a contract will be determined by the PBC user department by defining factors to be considered as value. Total dollar b. In evaluating bids in excess of one million dollars value of retail contracts shall be determined by Gross ($1,000,000), where the low bidder is non-responsive to Receipts. the SBE requirement, the contract shall be awarded to the low bidder responsive to the SBE requirements b. The County may count toward its SBE goals the total provided that such bid does not exceed the lowest value of a contract awarded to an eligible SBE firm that responsive bid by more than one hundred thousand subsequently is decertified or whose certification has dollars($100,000)plus three percent(3%)of the total bid expired after a contract award date or during the in excess of one million dollars($1,000,000). In the event performance of the contract. there are no bidders responsive to the SBE goal, the contract shall be awarded to the bidder with the greatest c. The County or Prime may count toward its SBE goal a SBE participation in excess of seven percent (7%) portion of the total dollar value of a contract with a joint participation, provided that such bid does not exceed the venture, eligible under the standards for certification, lowest responsive bid by more than one hundred equal to the percentage of the ownership and control of thousand dollars ($700,000) plus three percent (3%) of the SBE partner in the joint venture. the total bid in excess of one million dollars($1,000,000), d. The County or Prime may count toward its SBE goal the Item_4—Bid Submission Documentation entire expenditures for materials and equipment SBE bidders, bidding as prime contractors, are advised that purchased by an SBE subcontractor, provided that the they must complete Schedule 1 and Schedule 2, listing the SBE subcontractor has the responsibility for the work to be performed by their own workforce, as well as the installation of the purchased materials and equipment. work to be performed by any SBE subcontractor. Failure to include this information on Schedule 1 will result in the e. The County or Prime may count the entire expenditure to participation by the SBE prime bidders own workforce NOT an SBE manufacturer (i.e., a supplier I distributor that being counted towards meeting the SBE goal. This produces goods from raw materials or substantially alters requirement applies even if the SBE contractor intends to the goods before resale). perform 100%of the work with their own workforce. f. The County or Prime may count sixty percent(60%)of its Bidders are required to submit with their bid the appropriate expenditure to SBE suppliers I distributors that are not SBE-MIWBE schedules in order to be deemed responsive to manufacturers. the SBE requirements. SBE-MIWBE documentation to be submitted is as follows: g. The County or Prime may count toward its SBE goal second and third tiered SBE subcontractors;provided that Schedule 1—List_of Pro sed SBE BE PgMtogtion the Prime submits a completed Schedule 2 form for each This list shall contain the names of the SBE Prime SBE and SBE subcontractor. subcontractors intended to be used in performance of the contract, if awarded. This schedule shall also be used if an h. The County or Prime may only count toward its SBE goal SBE prime bidder is utilizing ANY subcontractors. the goods and services in which the SBE is certified and performs with its own forces. finlrrJob_ Order Cantractlntr tJGt_contracts and Task, Authorizations for annual contracts may a cl ded fro this reauirement.) ltem 7—Resoonsfbilities After Contract Award bAdule 3 $ E_,__ fiyit ®rm Sohed 2-Lmdsl offn1w,toperfam.as an E®r This form shall be submitted by the prime contractor with each @E&ubcontractor payment application when SBE subcontractors are utilized in A Schedule 2 shall be completed by the SBE Prime. A the performance of the contract. This form shall contain the Schedule 2 shall be completed and signed by the proposed names of all SBE subcontractors, specify the subcontracted SBE subcontractor listed on Schedule 1. SBE Primes and dollar amount for each subcontractor and show amount drawn SBE Subcontractors shall specify the type of work to be and payments to date issued to subcontractors. This form is performed,the cost and I or percentage. If the SBE intends to intended to be utilized on all non-professional services subcontract any portion of the job to another certified SBE, or contracts. non-SBE,they are required to list the amount and the name of the subcontractor on this form. The Prime may count toward Schedule 4—SBENANBE Payment Certification its SBE goal second and third tiered SBE subcontractors; A Schedule 4 for each SBE sub shall be completed and signed provided that the Prime submits a completed Schedule 2 form by the proposed SBE after receipt of payment from the Prime. for each SBE subcontractor. Additional sheets may be used If a SBE subcontractor intends to disburse any funds Page 190 of 474 Page 6 associated with this payment to any subcontractor for labor Location'and Business Tax Receipt must accompany the provided on this contract, the amount and name of the bid at the time of bid submission. The Palm Beach subcontractor must be listed on this form. In addition, if the County Business Tax Receipt and this Certification are named subcontractor is a certified SBE, then a Schedule 4 the sole determinant of local preference eligibility. Errors shall be completed and signed by the named SBE after receipt in the completion of this Certification or failure to submit of payment from the SBE subcontractor. When applicable,the this completed Certification will cause the bidder Prime shall submit this form with each application submitted to proposer to not receive a local preference. the County for payment to document payment issued to a sub in the performance of the contract. a. DRUG FREE WORKPLACE CERTIFICATION: In compliance with Florida Statute (Section 287.087) attached form "Drug- All bidders hereby assure that they will meet the SHE Free Workplace Certification" should be fully executed and participation percentages submitted in their respective bids submitted with bid response in order to be considered for a with the subcontractors contained on Schedules I and 2 and preference whenever two (2) or more bids which are equal at the dollar values specified. Bidders agree to provide any with respect to price,quality,and service are received by Palm additional information requested by the County to substantiate Beach County. participation. f. CONDITIONED OFFERS: Bidders are cautioned that any The successful bidder shall submit an SBE-MfWBE Activity condition,qualification,provision,or comment in their bid,or in Form (Schedule 3) and SBE-At BE Payment Certification other correspondence transmitted with their bid, which in any Forms(Schedule 4)with each payment application. Failure to way modifies, takes exception to, or is Inconsistent with the provide these forms may result in a delay in processing specifications,requirements,or any of the terms,conditions,or payment or disapproval of the invoice until they are submitted. provisions of this solicitation, is sufficient use for Its The SBE-M/WBE Activity Form is to be filled out by the Prime rejection of their bid as non-responsive Contractor and the SBE-MMSE Payment Certification Forms are to be executed by the SBE or 1vVWBE firm to verify receipt g. PRICING: of payment. 1. Prices offered must be the price for new merchandise and Item 8®S BE Substitutions free from defect. Unless specifically requested in the bid After contract award, the successful bidder will only be specifications,any bids containing modifying or escalation permitted to replace a certified SBE subcontractor who is clauses shall be rejected. unwilling or unable to perform. Such substitution must be 2. The price offered must be in accordance with the unit of done with other certified SBE's in order to maintain the SBE measure provided on the bid response page(s). One(1) percentages submitted with the bid. Requests for substitutions space or line requires only one(11)single,fixed unit price. must be submitted to the user Department and OSBA. Anything other than a single,fixed unit price shall result in the rejection of your bid. d. LOCAL PREFERENCE ORDINANCE: in accordance with the 3. All unit prices bid should be within two(2)decimal points. Palm Beach County Local Preference Ordinance,a preference If bidders pricing exceeds two (2) decimal points, may be given to (1) bidders having a permanent place of Purchasing reserves the tight to round up or down business in Palm Beach County or (2) bidders having a accordingly. permanent place of business in the Glades that are able to 4. Bidder warrants by virtue of bidding that prices shall provide the goods or services within the Glades. remain firm for a period of ninety(90)days from the date of bid submission to allow for evaluation and award. 1 Qlads local-Preference: Pursuant to the Palm Beach 5. Bidder warrants by virtue of bidding that prices shall County Local Preference Ordinance, a 5% Glades Local remain firm for the initial and any subsequent term unless Preference is given when a Glades business offers to modified by a special condition. provide the goods or services that will be procured for use 6. In the event of mathematical error(s), the unit price shall in the Glades. If the lowest responsive, responsible prevail and the bidders total offer shall be corrected bidder is a non-Glades business, all bids received from accordingly. BIDS HAVING ERASURES OR responsive, responsible Glades businesses will be CORRECTIONS MUST BE INITIALED BY THE BIDDER decreased by 5%. The original bid amount is not PRIOR TO BID SUBMISSION. IF THE CORRECTION changed. The 5% decrease given for the Glades Local IS NOT PROPERLY INITIALED,OR IF THE INTENT OR Preference is calculated only for the purpose of LEGIBILITY OF THE CORRECTION IS NOT CLEAR, determining local preference. THE BID SHALL BE REJECTED. 2. Local Preference: Pursuant to the Palm Beach County 7. Bidders may offer a cash discount for prompt payment. Local Preference Ordinance, a 5% Local Preference is However, such discounts shall not be considered in given to bidders having a permanent piece of business in determining the lowest net cost for bid evaluation Palm Beach County. If the lowest responsive, purposes unless otherwise specified in the special responsible bidder is a non-local business; all bids conditions. Bidders should reflect any discounts to be received from responsive, responsible local businesses Considered in the unit prices bid will be decreased by %®. The original bid amount is not changed. The 5% decrease given for the Local h. SUBMITTING NO BID or NO CHARGE: Bidders not wishing Preference is calculated only for the purpose of to bid on some items sought by this solicitation should mark determining local preference. those Items as"no bid'. If some items are to be offered at no 3. To receive a Glades Local Preference or a Local charge, bidders should mark those items as "no charge". Preference(collectively referred to as"local preference"), Items left blank shall be considered a "no bid" for that item, a bidder must have a permanent place of business in and the bid shall be evaluated accordingly. existence priior to the County's issuance of this Notice of Solicitation / Invitation for Bid. A permanent place of business means that the Udder's headquarters is located 1. ACCEPTANCE I REJECTION OF BIDS: Palm Beach County in Palm Beach County or in the Glades,as applicable;or, reserves the right to accept or to reject any or all bids. Palm the bidder has a permanent office or other site in Palm Beach County also reserves the right to (1) waive any non- Beach County or in the Glades, as applicable,where the substantive irregularities and technicalities;(2)reject the bid of bidder will produce a substantial portion of the goods or any bidder who has previously failed in the proper services to be purchased. A valid Business Tax Receipt performance of a contract of a similar nature, who has been issued by the Palm Beach County Tax Collector is suspended or debarred by another governmental entity, or required, unless the bidder is exempt from the business who is not in a position to perform properly under this award; tax receipt requirement by law, and will be used to verify and (3) inspect all facilities of bidders in order to make a that the bidder had a permanent place of business prior to determination as to its ability to perform. the issuance of this Notice of Solicitation / Invitation for Bid. In addition, the attached "Certification of Business Palm Beach County reserves the right to reject any offer or bid Page 191 of 474 NOW", 194 NOW Page 8 Successful bidders shall send ALL ORIGINAL invoices to the subcontracts related to the ten-ninated work. following address and May send copies of invoices to the Palm Beach County Department requesting the g. EMEDIES. No remedy herein conferred upon any party is goods/services. Invoices submitted on carbon paper shall not intended to be exclusive of any other remedy, and each and be accepted. every such remedy shall be cumulative and shall be in addition PALM EACH COUNTY to every other remedy given hereunder now or hereafter FINANCE DEPT. existing at law,or in equity,by statute or otherwise. No single P.O.BOX 4036 or partial exercise by any party of any right, power, or remedy WEST PALM BEACH,FL 334024036 hereunder shall preclude any other or further exercise thereof. Payment shall be made by the County after goods I services 6. PALM BEACH COUNTY OFFICE OF THE INSPECTOR GENEPAL S: have been received, accepted and properly invoiced as AMF REUIREMENTPursuant to Palm Beach County Code,T 6 indicated in the contract and I or order. Invoices must bear the Section 2-421—2-440,as amended,Palm Beach County's Office of order number. The Florida Prompt Payment Act is applicable Inspector General is authorized to review post, present and to this solicitation. Interest penalties will only be paid in proposed County contracts, transactions, accounts, and records. accordance with the Florida Prompt Payment Act, Florida The Inspector General's authority includes, but is not limited to,the Statute 218.70. power to audit, investigate, monitor, and inspect the activities of entities contracting with the County, or anyone acting on their Note: Palm each County Vendors can now be paid by behalf, in order to ensure compliance with contract requirements Credit Card via the County's volaantarrr Payment Manager and to detect corruption and fraud. Failure to cooperate with the Program. For vendors who don't have a merchant account, Inspector General or interfering with or impeding any investigation one is needed to utilize the Program. For vendors with a shall be a violation of Palm Beach County Code,Section 2-421 —2- merchant account,you will need to enroll with the Palm Beach 440, and punished pursuant to Section 125.69, Florida Statutes, in County Clerk& Comptroller's office. For information, contact the same manner as a second degree misdemeanor. the Palm Beach County Clerk & Comptroller at pbGpaymentm_qrpmypglmbeachr,lerk.com or 561-355-3295. 7. BUSINESS INFORMATION: If bidder is a Joint Venture for the goods I services described herein, bidder shall, upon request of d. CHANGES,: The Director of Purchasing, Palm Beach County, Palm Beach County,provide a copy of the Joint Venture Agreement by written notification to the successful bidder may make minor signed by all parties. changes to the contract terms. Minor changes are defined as modifications which do not significantly alter the scope,nature, or price of the specified goods or services. Typical minor THIS IS THE END OF"GENERAL CONDITIONS" changes include, but are not limited to, place of delivery, method of shipment, minor revisions to customized work specifications, and administration of the contract. The successful bidder shall not amend any provision of the contract without written notification to the Director of Purchasing, and written acceptance from the Director of Purchasing or the Board of County Commissioners. e. DEFAULT: The County may,by written notice of default to the successful bidder, terminate the contract in whole or in part if the successful bidder falls to satisfactorily perform any provisions of this solicitation or resultant contract, or falls to make progress so as to endanger performance under the terms and conditions of this solicitation or resultant contract,or provides repeated non-performance,or does not remedy such failure within a period of 10 days (or such period as the Director of Purchasing may authorize in writing)after receipt of notice from the Director of Purchasing specifying such failure. In the event the County terminates this contract in whole or in part because of default of the successful bidder, the County may procure goods and / or services similar to those terminated, and the successful bidder shall be liable for any excess costs incurred due to this action. If it is determined that the successful bidder was not in default or that the default was excusable(e.g., failure due to causes beyond the control of,or without the fault or negligence of,the successful bidder), the rights and obligations of the parties shall be those provided in Section 5f, "Termination for Convenience". f. TERMINATION FOR CONVENIENCE: The Director of Purchasing may, whenever the interests of the County so require, terminate the contract, in whole or in part, for the convenience of the County. The Director of Purchasing shall give five (5) days prior written notice of termination to the successful bidder, specifying the portions of the contract to be terminated and when the termination is to become effective. If only portions of the contract are terminated, the successful bidder has the right to withdraw, without adverse action, from the entire contract. Unless directed differently in the notice of termination, the successful bidder shall incur no further obligations in connection with the terminated work,and shall stop work to the extent specified and on the date given in the notice of termination. Additionally, unless directed differently, the successful bidder shall terminate outstanding orders and / or Page 193 of 474 Page 9 .......... SPECIAL CONDITIONS 8. GENERAL/SPECIAL CONDITION PRECEDENCE In the event of conflict between General Conditions and Special Conditions, the provisions of the Special Conditions shall have precedence. 9. PR_E1-BID CONFERENCE IMANDAT ORY) All interested parties/bidders are reuire to attend a pre-bid conference which is scheduled to be held at Palm Beach County Purchasing DeDartment., 50 South Mi h, Florida 33415 on November 2 201 commencing at 10:00 A.M. At this time, the County's representative will be available to answer questions relative to this Invitation for Bid (IF ). Any suggested modifications may be presented in writing to, or discussed with the County's representative(s) as possible amendments to the Invitation for Bid. THE BIDDER'S FAILURE TO ATTEND THIS CONFERENCE SHALL RESULT IN DISQUALIFICATION OF THEIR BID. All interested parties/bidders shall sign an attendance sheet. The attendance sheet will be collected at 1010 A.M. (10 minutes after stated start time) local time. Those arriving after the attendance sheet has been collected shall be considered as not in attendance for purposes of the mandatory pre-bid conference. In accordance with the provisions of ADA, auxiliary aids or services will be provided upon request with at least three days notice. 10. Q_UAL_IFICATION OF BIDDERS This bid shall be awarded only to a responsive and responsible bidder, qualified to provide the goods and/or service specified. The bidder shall, upon request, promptly furnish the County Sufficient evidence in order to confirm a satisfactory performance record. Such information may include an adequate financial statement of resources, the ability to comply with required or proposed delivery or performance schedule, a satisfactory record of integrity and business ethics, the necessary organization, experience, accounting and operation controls, and technical skills, and be otherwise qualified and eligible to receive an award under applicable laws and regulations. The bidder should submit the following information with their bid response; however, if not included, it shall be the responsibility of the bidder to submit all evidence, as solicited, within a time frame specified by the County (normally within two working days of request). Failure of a bidder to provide the required information within the specified time frame is considered sufficient cause for rejection of their bid. Information submitted with a previous bid shall not satisfy this provision. A. List a minimum of three (3) currently active references in which similar goods and/or services have been provided within the past three 3 years including scope of work, contact names, addresses, e-mail addresses, telephone numbers and dates of service on the attached reference sheet included herein. A contact person shall be someone who has personal knowledge of the bidder's performance for the specific requirement listed. Contact person must have been informed that they are being used as a reference and that the County may be calling them. DO NOT list persons who are unable to answer specific questions regarding the requirement. B. Provide a list of equipment and facilities available to do the work. 11. CRIMINAL HISTORY RECORD§,2HECK This solicitation includes sites and/or buildings which have been designated as either"critical facilities"or "criminal justice information facilities" pursuant to Palm Beach County Code Section 2-371 through 2-377, the Palm Beach County Criminal History Records Check Ordinance ("Ordinance"), and Resolution R-2003-1274, as amended. County staff representing the User County Department will contact the recommended awardee(s) and provide specific instructions for meeting the requirements of this Ordinance.This provision applies to and must be adhered to by all vendors, contractors, and subcontractors of contractors, including repair persons and delivery persons, who are unescorted when entering critical facilities or criminal justice information facilities. Page 194 of 474 Page 10 Individuals passing the background check will be issued a badge. Contractor shall make every effort to collect the badges of its employees and its subcontractors' employees upon conclusion of the contract work and return them to the County. If the contractor or its subcontractor terminates an employee who has been issued a badge, the Contractor must notify the County within two (2) hours. At the time of termination, the contractor shall retrieve the badge and return it to the County in a timely manner. The County reserves the right to suspend any Contractor that; 1)does not comply with the requirements of County Code Section 2-371 through 2-377 as amended; 2) does not contact the County regarding a terminated contractor employee or subcontractor employee within the stated time; or 3)fails to make a good faith effort in attempting to comply with the badge retrieval policy. 12. CRIMINAL HISTORY RECORDS CHECK IPalm Beach International A!j o All individuals working at the Palm Beach International Airport ("PBIA") must pass a Criminal History Records Check ("CHRC"). Each individual requesting unescorted access authority onto the PBIA Security Identification Display Area ("SIDA"), Sterile Area and the Air Operations Area ("AOA"), will be required to submit to a finger-print based CHRC that does not disclose that the individual has a disqualifying criminal offense as defined in 49 CFR 1542.209. When determining if an individual will be granted unescorted access, the Department of Airports' Security Office ("Airport Security Office") will apply the regulations set forth in 49 CFR 1542 and any directives, policies or procedures established by the Transportation Security Administration thereunder. Fingerprinting will be conducted electronically by the Airport Security Office and submitted to the FBI after being reviewed by the designated clearinghouse. The successful bidder shall be responsible for payment of all applicable fees related to the CHRC, including, but not limited to, fingerprinting and badge fees. All badges must be returned to the Airport Security Office upon termination of services or removal of any employees due to a security violation. The Transportation Security Administration will take legal enforcement against persons (employees/employer) making any fraudulent or intentionally false statement or entry on any security program, record, application, report, access, or identification media, or any other document that is kept, made or used to show compliance with the CHRC requirements. The term "persons" includes an individual, firm, partnership, corporation, company, association, joint-stock association, or governmental entity. The County reserves the right to suspend any Contractor, subject to the requirements of the Ordinance, that: 1) is not in compliance with the requirements of County Code Section 2-371 through 2-377, as amended; OR 2) does not immediately contact the County regarding a badged Contractor employee or Subcontractor employee that has been terminated. 13. AWARD PLOT-BY-LOT) Palm Beach County shall award this bid to the lowest, responsive, responsible bidder on a lot-by-lot basis. The County reserves the right to reject bids which would result in an award which is financially disadvantageous to the County. An award may be considered financially disadvantageous when it would result in an award to a bidder for less than $1,000, or when it would result in awards of multiple small fragments. This policy is predicated on avoidance of increased administrative costs and operational complexity. Therefore, it is necessary for a bidder to bid on every item in the particular lot for which the bidder submits a bid in order to have a bid considered. It is also required that the bidder carefully consider each item, and make sure that each one meets the specifications as indicated. In the event that one item does not meet such specifications for that lot, the entire lot will be considered non-responsive. Additionally, if a bidder enters a No Bid, or NIA for any item in that lot, they will be considered non-responsive for that lot. 14. INVOICES-ITEM#296 ONLY When invoicing the County for goods and services purchased under this solicitation, the successful bidder must provide complete, accurate invoices which must include for every item purchased a definitive description, the catalog/list price, quantity and the invoiced price. The description of the item must be sufficiently accurate to specifically identify the goods provided to the County. Example: Invoice shall include: ............ Item# Descriation City Unit Unit Price T Total i. Medium River Rock 3 40 Lb Bag $40.00 g $120.00 s 2. Margo Snow White Pebbles 5" 5 20 Lb Bag $20.00 G $100.00 to 1.5" Page 195 of 474 Page 11 15. IRE, M MATERIAL CONTRACT(MATERIAL PRICINgAl COSTJ 1 9 TEM#2 6 ONLY The price to be paid for materials sold to Palm each County as a result of this bid award shall be based on the bidder's cost of the actual items plus shipping cost. With each invoice that includes materials not covered by the service as defined herein, the bidder shall supply original manufacturer's/supplier's cost documentation to the Palm each County Department requesting the service as well as to the Finance Department, Pre-Audit Division, PO Box 4036, West Palm each, Florida 33402-4036, In no event shall the prices, based on cost, exceed the bidder's price to its most favored customer for the same item in like quantity, or the current market price,whichever is lower. 16. METHOD OF A contract shall be issued for a term of months or until the estimated amount is expended, at the discretion of the County. The County will order on an "as needed" basis. 17. F.O.B. PQINT The F.O.B. point shall be destination. Exact delivery point will be indicated on the term contract delivery order (DO). Bid responses showing other than F.O.B. destination shall be rejected. Bidder retains title and assumes all transportation charges, responsibility, liability and risk in transit, and shall be responsible for the filing of claims for loss or damages. 18. TIME FOR COMPLETION/DELIVERY Bidder acknowledges and agrees that the time of completion/delivery is an essential condition of this contract. By submitting a bid response, bidder, if awarded contract, agrees to begin work not later than sevencalendar days JJ 7 after notification, and to prosecute the work uninterrupted in such a manner, with sufficient labor, equipment and/or materials so as to ensure its completion within the timeframe agreed upon. 19. AS SPECIFIED The term contract delivery order (DO) will be issued to the successful bidder with the understanding that all items delivered and services rendered must meet the specifications herein. Palm each County will return, at the expense of the successful bidder, items not delivered as specified. 20. Q.UANT The quantities shown are estimated. Palm each County reserves the right to increase or decrease the total quantities as necessary to meet actual requirements. Unless stipulated otherwise, Palm each County will accept NO minimum order requirements. Additionally, bidders are cautioned to bid in accordance with the unit specified on the bid response page. 21. RENEWAL OPTION The successful bidder shall be awarded a contract for twelve 112.) months with the option to renew for four 4 _LJ additional tweIv9A1_?J, month period(s). The option for renewal shall only be exercised upon mutual written agreement and with all original terms, conditions and unit prices adhered to with no deviations. Any renewal shall be subject to the appropriation of funds by the Board of County Commissioners. A renewal shall be revoked if a vendor is suspended by the Purchasing Department prior to the commencement of the renewal period. 22. WARRANTY The successful bidder shall fully warrant 811 trees, palms, shrubs, and groundr-over, furnished hereunder against defect in materials and/or workmanship for a period of twelve (12) months from date of delivery and acceptance by Palm each County. Should any defect in materials or workmanship, excepting ordinary wear and tear, appear during the above stated warranty period, the successful bidder shall repair or replace same at no cost to Palm each County, immediately upon written notice from the Director of Purchasing. Page 196 of 474 Page 12 23. WORK SITE SAFETY/SECURITY The successful bidder shall at all times guard against damage or loss to the property of Palm Beach County, the bidder's own property, and/or that of other contractors, and shall be held responsible for replacing or repairing any such loss or damage. When applicable, the successful bidder shall provide fences, signs, barricades, flashing lights, etc. necessary to protect and secure the work site(s) and insure that all County, State of Florida, OSHA, and other applicable safety regulations are met. Additionally, successful bidder shall provide for the prompt removal of all debris from Palm Beach County property. Palm Beach County may withhold payment or make such deductions as deemed necessary to ensure reimbursement or replacement for loss or damage to property through negligence of the successful bidder or its agents. 24. IINSURANCE RE_qMITRED It shall be the responsibility of the successful bidder to provide evidence of the following minimum amounts of insurance coverage to Palm each County, c/o Insurance Tracking Services, Inc. (ITS), P.O. Box 20270, Long Beach, CA 90801. Subsequently, the successful bidder shall, during the term of the Contract, and prior to each renewal thereof, provide evidence of insurability to ITS at Ebcpinstrackinq.corn or fax (562) 435-2999, which is Palm Beach County's insurance management system, prior to the expiration date of each and every insurance required herein. Commercial General Liability Insurance. Successful bidder shall maintain Commercial General Liability Insurance, or similar form, at a limit of liability not less than $500,000 Each Occurrence for Bodily Injury, Personal Injury and Property Damage Liability. Coverage shall include Premises and/or Operations, Independent Contractors, Products and/or Completed Operations, Personal Injury/Advertising Liability, Contractual Liability and Broad Form Property Damage coverages. Coverage for the hazards of explosion, collapse and underground property damage (X-C-U) must also be included when applicable to the work to be performed. This coverage shall be endorsed to include Palm each County as an Additional Insured. Business Auto Liability Insurance. Successful bidder shall maintain Business Auto Liability Insurance at a limit of liability not less than $500,000 Combined Single Limit Each Accident for all owned, non-owned, and hired automobiles. (in this context, the term "Autos" is interpreted to mean any land motor vehicle, trailer or semi trailer designed for travel on public roads.) In the event successful bidder neither owns nor leases automobiles, the Business Auto Liability requirement shall be amended allowing successful bidder to maintain only Hired & Non-Owned auto Liability and shall provide either an affidavit or a letter on company letterhead signed by the bidder indicating either the bidder does not own any vehicles, and if vehicles are acquired throughout the term of the contract, bidder agrees to purchase"Owned Auto"coverage as of the date of acquisition. This amended requirement may be satisfied by way of endorsement to the Commercial General Liability, or separate Business Auto coverage form. Workers' Compensation and Employer's Liability Insurance. Successful bidder shall maintain Workers' Compensation & Employer's Liability Insurance in accordance with Florida Statute Chapter 440. A signed Certificate or Certificates of Insurance, evidencing that required insurance coverages have been procured by the successful bidder in the types and amounts required hereunder shall be transmitted to the County via the Insurance Company/Agent within a time frame specified by the County(normally within 2 working days of request). Failure to provide required insurance shall render your bid non responsive. Except as to Business Auto, Workers' Compensation and Employer's Liability (and Professional liability, when applicable), said Certificate(s) shall clearly confirm that coverage required by the contract has been endorsed to include Palm Beach County as an Additional Insured. Said Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day endeavor to notify due to cancellation (10 days for nonpayment of premium) or non-renewal of coverage. It is the responsibility of the successful bidder to ensure that all required insurance coverages are maintained in force throughout the term of the contract. Failure to maintain the required insurance shall be considered default of contract. All insurance must be acceptable to and approved by County as to form, types of coverage and acceptability of the insurers providing coverage. Bidder shall agree that all insurance coverage required herein shall be provided by Bidder to County on a primary basis. Page 197 of 474 Page 13 SPECIFICATIONS BID #17-005/ZG LANDSCAPE INSTALLATION AT VARIOUS LOCATIONS, TERM CONTRACT URPOSE AND INTE The sole purpose and intent of this Invitation for Bid (IFB) is to secure firm, fixed pricing and establish a term contract for Landscape Installation at various locations throughout Palm each County. GENERAL PART I ®SOIL PREPARATION- LANDSCAPING Requirements: A. Work includes soil preparation, and fertilizing. A. Removing waste materials such as stones, roots, or other undesirable foreign material and raking, disking, dragging, ands ooting soil ready for planting B. Immediately clean-up spills, soil,fertilizers, and conditioners from paved or finished surfaced areas. C. Sweep, clean, or pressure wash as directed by the County representative, any areas soiled by successful bidder's operations, to include curbs, concrete pavers, walks, streets, etc. D. Remove all debris and excess materials generated by successful bidder's operations from project site and dispose of in an appropriate dumping site. PART 2-TREES, PALMS, SHRUBS,AND GROUND COVER Requirements: A. Provide all materials, equipment, and labor to install plant materials as specified. Qua IitX Assurance. A. Inspection: 1. Furnish plant materials inspected by State Department of Agriculture and tagged or otherwise approved for delivery at the growing site. 2. Inspect all plant materials to insure that they are delivered undamaged from transportation. Reject any material that has been damaged or rendered unacceptable due to transporting. B. Plant nomenclature shall conform to the names given in The New Royal Horticultural Society Dictionary o Gardenin ,g, which is the source cited by the current February, 1998 or latest edition of Florida Grades and Standards for Nursery Plants, by the Florida Dept. of Agriculture and Consumer Services, Division of Plant Industry (henceforth called Florida Grades and Standards). C. Substitutions for plant material shall not be permitted unless authorized in writing by the designated Water Utilities representative. No species shall be approved for substitution without proof that the plant as specified cannot be obtained. The specifications do not prevent the successful bidder from acquiring materials in other geographical areas, special growing, or making other arrangements to insure that the plant species are available and installed according to the specifications. Page 198 of 474 Page 14 Product Storage and Handl!M, A. Materials storage: 1. Successful bidder shall be responsible for delivery and storage of all materials specified. On-site areas for temporary plant storage shall be only as approved by the County representative. 2. Outside storage shall be shaded and protected from sun and wind. 3. Stored plant materials shall be watered at a frequency that will maintain the in a vigorous, healthy condition until they are installed. Job Conditions; A. Plant installation should occur only when weather and soil conditions are suitable and in accordance With accepted industry practices. B. The successful bidder shall exercise care in digging and other work so as not to damage existing work including underground pipes and cables, and the pipes and hydrants of watering systems. Should such overhead or underground obstructions be encountered which interfere With planting, the designated County representative shall be consulted and will advise the successful bidder as to the required adjustments to the layout. The successful bidder is required to contact "Sunshine State 1" (or its successor replacement service company) at 1-800-432-4770 to schedule the locating of utilities which subscribe to their service. Plant Guarantee and Replacement: A. The successful bidder shall warrant that all trees and palms planted under this contract will be healthy and in a flourishing condition of active growth twelve (12) months from the date of final acceptance by the designated Water Utilities representative. Shrubs and groundcover shall be warranted under the same conditions for a period of twelve (12) months from date of final acceptance. B. At the end of the twelve (12) month guarantee period, the County representative shall determine requirements for replacement plants and provide the successful bidder with a list of deficiencies. The successful bidder shall replace, without cost to the County, all dead or dying plants, and all plants that are not in a vigorous, thriving, condition. Replacement plants shall be of the same nomenclature and procurement specifications as the originally installed plants. C. A schedule of the replacement times and procedures will be issued to the successful bidder by the County representative indicating the time required to complete warranted replacement(s). All warranted replacement materials shall be guaranteed for a period of twelve (12) months. This additional guarantee period will commence from the date of acceptance of replacement materials by the County representative. PART3- PRODUCTS Plant Material: A. "Standard Plant Names" shall be authority for plant names. Plant materials shall be of standard quality true to name and type and representative of their species and cultivar. Well formed and shaped, true to type, and free from disease, insects, sun-scald, windburn, cold damage, injuries, abrasions or disfigurement, that would render them unacceptable as specified. B. Nursery grown: ANSI 260.1-1990 or latest edition. 1. Grown under climatic conditions similar to those in locality of project, and in soils similar to that in which they are to be planted. 2. Container grown stock: a. Must have grown in container fora minimum of 60 days before delivery to project site b. Not root bound or with root system hardened off C. Plants shall be Florida #1 grade according to G ades and Standards for Nu Fy,_ February, 1998, or latest edition. Page 199 of 474 Page 15 D. Plants shall be measured when branches are in their normal position. Height and spread dimensions specified refer to the main bodv or canopy of plant n widest branches tip-1 The height and width specified are the MINIMUM sizes acceptable and are the measurements after pruning where pruning is required. E. All plants shall be subject to the approval of the County representative. Plants may be inspected at the grower's nursery or at the place of collection. Approval of plants at the source does not alter the right of rejection at the project site. All plants which are found unsuitable in growth or condition or which are not true to name shall be removed at the expense of the successful bidder and replaced with acceptable plants as specified. F. No substitution of material types, specification, or sizes will be permitted without written authorization from the County representative. Water: A. Successful bidder shall provide labor and equipment necessary to distribute water as required for all installed materials. Existing or proposed irrigation systems should not be relied upon to provide water for newly planted materials. B. Successful bidder shall provide watering for the first ninety(90) days at no additional charge to the County. After the first ninety(90)days, the per watering man hour rate for watering offered on the Bid Response page shall apply. Fertilizer: A. Successful bidder shall provide commercial grade fertilizer uniform in composition, dry and in a free-flowing condition for application by suitable equipment, delivered in unopened bags or containers, each fully labeled and complying with State of Florida fertilizer laws, at no additional charge to Palm each County. B, For palm trees, non-flowering trees, flowering trees, shrubs, and ground-covers use 12-2-14, with slow-release nitrogen (sulfur coated), to include minor elements. All fertilizers shall be applied at rates indicated and according to manufacturer's specification for new plantings, at no additional charge to Palm each County. C �ffiress Blend Mulch: A. Mulch shall consist of Cypress blend mulch, free of sand, dirt and seeds. The mulch shall be screened and reduced in size to no larger than one inch (1') in diameter. B. Mulch shall be brown in color. C. New mulch shall be two (2") inches in depth. D. Successful bidder shall submit certification that the mulch is free of arsenic and construction debris. Topc_Soil A. Soil: 1. Planting Soil (backfill material)—specified planting soil for trees and plants shall be a uniform mixture of 50%bio- solids co-compost and 50% topsoil (sandy loam), Mixture shall use indigenous materials only and be manufactured specifically for backfill planting of trees and plants. Bio-solids co-compost shall be "AliGro' (screened to 1" maximum size) ora roved equivalent. a. Compost shall be a stabilized mixture derived from organic wastes such as food and agricultural residues, animal manure, mixed solid waste and bio-solids (treated sewage sludge)that meet all State Environmental Agency requirements, The product shall be well composted (mature compost, not green compost), free of viable weed seeds and nematodes and contain material of a generally humus nature capable of sustaining growth of vegetation, with no materials toxic to plant growth. b. Topsoil shall be fertile, friable, without mixture of subsoil materials, and obtained from a well-drained, arable site with representative characteristics of area soils (sandy loam texture). It shall be free from heavy clay, lime rock, shell rock, stones, lumps, plants, roots, or other foreign materials, or noxious grass (such as Bermuda or nut grass) and noxious weeds. It shall not contain toxic substances which may be harmful to plant growth. The pH range shall be 5.0 to 7.0 inclusive. Contractor may be required to submit results of soil tests for top soil proposed for use under this contract for approval by the Owner's Representative. The use of existing on-site topsoil (tilled and loosened in the planting hole) is permitted if a soil analysis proves it meets the above specifications. Page 200 of 474 Page 16 Sod: A. Sod shall be St.Augustine Floratam, Celebration#419 or Latitude#36 Bermuda grass. B. Grass shall be nursery grown, healthy, live, fresh, uninjured and shall be a fibrous grass with well (mature) matted grass roots. C. Grass shall be free of weeds, insects,fungus, debris and any other undesirable grasses. D. Grass shall be delivered in pallets which shall be clean, cut in rectangles, either by hand or machine, at a uniform thickness, grass blades shall be cut to a height of not more than 3 inches. E. Grass widths shall not be less than 12 inches, and lengths not less than 24 inches. F. Celebration 4419 or Latitude#36 Bermuda grass shall be classified as certified stock or shall originate from certified stock and harvested from a licensed sod grower. G. Bermuda grass pallets shall have a uniform soil thickness of 0.60 inches, unless otherwise agreed upon. Landscape_Gravel and Stone: A. Gravel and stone shall include a wide variety of decorative stones and gravel in many different size, shape and colors. Successful bidder shall provide at vendor's cost. PART 4- EXECUTION A. Inspect the site to determine site conditions. B. Inspect all plants for injury, insects, diseases, or any other deficiency that would render them unacceptable. Remove unacceptable plants from the project-site immediately. C. Inspect site for availability and equipment accessibility to water installed materials. Preparation: A. Prior to installation of plants, the planting area shall be cleaned and free of weeds, grasses, sod, debris, rocks, and other material making the site unplantable. Excavation: A. Planting Pits and Trenches: 1. Shape: a. Vertical sides and flat bottom b. Plant pits to be square or circular 2. Size for Trees: a. Depth to be increased as necessary to accommodate planting ball such that the ground line collar of tree is located 1" above the level of finished grade. Auger as necessary to provide for water percolation. A minimum of 8"of compacted planting soil backfill shall be provided below the root ball. b. Width or diameter:2'greater than diameter of planting ball(12"all sides)at a minimum. 3. Size for Shrubs and Ground-covers: a. Excavate entire area to be planted with shrublgroundcover masses or linear hedges to minimum depth of 12". B. EXCAVATED SOILS SHALL NOT BE UTILIZED AS PLANTING SOIL BACKFILL unless the on-site soil meets the topsoil specification for use in planting soil and is approved by the County. If excavated materials are found not suitable for use as topsoil component of planting soil, then excavated rnaterial shall be removed and disposed of in an appropriate dumping area off-site. Page 201 of 474 Page 17 C. Excavation shall consist of, but not be limited to, the following material: 1. Groundcover: 6"to 12" in Height 2. Shrubs: 12"to 36" in Height 3. Small Tree: 4' to 6'with 2-3"Caliber trunk 4. Large Tree: 9'to 20'with 4-8" Caliber trunk 5. Palm Trees: 4'to 0'with 4-18" Caliber range D. Excavation shall include complete removal of landscape material and root ball. ESuccessful bidder is responsible for all disposal fees. ELq t�in , A. Container grown materials: 1. Place plant in center of pit or trench on level, tamped planting soil, facing for best effect or as directed by the County representative. Set each plant vertical and ensure that spacing between plants is according to specifications. 2. Set plant plumb and hold in position until soil has been back-filled and firmly tamped around planting ball. Hand water backfill and rootball until all are thoroughly soaked and settled in the pits; continue to water and work soil around root ball lightly compacting and eliminating air pockets. 3. Verify all water percolates from planting pits. 4. After soil settles from initial watering, fill remainder of pit with additional planting soil as necessary; add specified fertilizer and water well. Rake entire planting area smooth leaving surface even with finish grade. BField grown/balled and burlapped plants: 1. Place plant in pit on specified backfill material that has been hand tamped prior to placing plant. 2. Place tree with burlap intact so location of ground line collar of ball is 1" above the level of finished grade. Set plant plumb and hold rigidly in place before loosening burlap or adding backfill. 3. Loosen binding at top of planting ball and lay top 1/3 of burlap back. Do not remove burlap. 4. Place backfill material around rootball at the same time adding water to the pit. Continue adding backfill and water until pit is even with finish grade and all air pockets are eliminated. Add specified fertilizer to surface of back-filled of planting pit before mulch. 5. If wire basket and/or synthetic burlap is used, follow procedure above, except after setting tree, cut-off and remove upper 1/3 of wire and bend back remaining wire flat on floor of pit to prevent future girdling of major roots. Completely remove all synthetic materials such as nylon rope and synthetic burlap from pit. C. Fertilizer: 1. Install specified fertilizer on top of back-fill soil in a circle around the edge of root zone for each tree or plant and mix lightly into the top 2" of soil at time of planting before mulching, at no additional charge to Palm each County. Do not touch plant with fertilizer. Water in the fertilizer after mulching. The County representative may inspect the installation to verify that fertilizer has been installed. The successful bidder shall notify the County representative that planting and fertilizing operations are complete and request verification. The successful bidder shall re-apply fertilizer, at the direction of the County representative, to any plants where evidence of previous installation cannot be verified, at no additional charge to Palm each County. 2. Fertilizer installation shall use the following rates: a. Trees-'12 pound fertilizer per 1 -inch of tree caliper b. Palms-'t2 pound fertilizer per I - inch of trunk caliper c. Shrubs/ground-cover- 1 pound fertilizer per 25 sq.ft, planting area Page 202 of 474 Page 18 Maintenance of Installed Materials: A. Plant Materials: 1. The successful bidder's maintenance period shall begin immediately after plants are installed and continue until final inspection and acceptance of the entire work under the contract by the County representative. 2. The successful bidder shall provide necessary labor, equipment, and materials to maintain all newly installed plant material. Maintenance shall include, but not be limited to, watering, fertilizing, trimming, weeding, etc., and any work required to maintain plant material in a vigorous, healthy, thriving, condition. 3. The requirements of the successful bidder to maintain installed plant materials will end upon acceptance of the installation by the County representative. The issuance of a final Certificate of Acceptance and takeover by the County's maintenance operations, does not eliminate the successful bidder's requirements to guarantee materials and installation. B. Watering: 1. All installed shrubs, and ground-covers shall be hand-watered over entire root zone with slow, deep root penetration with a minimum of 2"of water per day for the first two (2) weeks and 1-314" of water every other day during the next eight(8)weeks after installation. 2. The successful bidder is responsible for notifying the County representative if plant materials shall require hand- watering after final acceptance of the work. The minimal frequencies established above SHALL NOT limit the successful bidder's requirement for providing adequate watering to the establishment, proper acclimation and maintenance of all plant materials. 3. All installed trees shall be hand-watered over the entire root zone with a slow soaking at 4-gallons per minute for deep root penetration and protection of surface roots, mulch, and earth berm around saucer. Successful bidder shall be responsible for adequate watering of all installed trees from the time of planting until final acceptance at the completion of the minimum twelve(12) month maintenance/guarantee period. 4. The following water guideline has been established for successful bidder's information only and shall be considered only as an estimate of water needed. Depending on climate, rainfall, soil, and plant conditions, the successful bidder shall adjust the water schedule and amount per application to meet optimum plant growth conditions. The successful bidder shall be responsible for monitoring climate and plant soil moisture conditions, and determining if watering beyond or less than the watering guideline described below shall be applied. 5. Water Use Guideline: Amount of Water Applied Trees and Palm Trees: Apply a minimum of 15-gallons water per tree at each application. Water applied should be a slow soaking at 4-gallons per minute, maximum. Minimum Frequency Guideline for Hand-Watering: Material Day Frequency Applications Trees 1-30 Daily 30 i Trees 31-180 Every 3`d Day 50 Trees 181-325 Every 7th Day 20 Trees 326-361 Every 12'h Day 3 6. Frequency and number of applications may vary due to climate, rainfall, soil, and plant conditions. Less water may be used during wet, cool periods whereas more water may be needed during hot, dry periods. Successful bidder shall adjust as needed for optimum plant health. 7. Damage resulting from erosion, gullies, washouts, or other causes shall be repaired by the successful bidder by filling with topsoil, reshaping earth berm and saucer, tamping to re-stabilize slopes, and replacing lost fertilizer and mulch at no additional cost to the County. 8. Successful bidder to use spray diffuser on the end of the hose to ensure water is applied gently so as not to displace mulch or expose root systems. Page 203 of 474 Page 19 ,Final Insoection ars,d-AcR@P-t@nce: A. Successful bidder shall submit in writing a request for final inspection for completion from the County representative of each area of work as it is completed. The County representative shall determine if the work is complete and schedule a final inspection as may be appropriate. The County representative will provide the successful bidder with a written list of any deficiencies identified during the inspection. B. The successful bidder shall correct the list of deficient items including replacement of plant material within fifteen (15) calendar days and notify the County representative that the corrections are complete. The County representative will re-inspect the completed work and issue one of the following: 1. Letter of rejection indicating any deficiencies that remain 2. Letter of acceptance indicating that the work is acceptable, after which final payment shall be made to the successful bidder C. Plant material rejected during the course of landscape installation shall be removed within five (5) calendar days of notice by County representative and replaced before the final inspection for completion will be scheduled. COUNTY'S RESPONSIBILITIES The County shall order on an as needed basis. The County shall reserve the right to require the removal of any of the successful bidder's employees from the project, if in the County's judgment, such removal is necessary to protect the County's interest. PAYMENT Payment is based on the unit price provided on the bid response page. Payment shall be rendered ONLY upon the County's satisfaction of items delivered and services rendered. Price shall include, but is not limited to, all supervision, plants, palms, trees, fertilizer, mulch, soil, sod, labor, equipment, materials, tools, machinery, shipping, transportation, travel, manpower, fuel, mobilization, demobilization and other facilities and services necessary to fully and completely provide the service(s)as specified herein. No additional compensation shall be offered or paid. Page 204 of 474 Page 20 BID RESPONSE BID #17-005/ZG LANDSCAPE INSTALLATION AT VARIOUS LOCATIONS, TERM CONTRACT LOT 1 – TL ILI L PLANTINGS INSTALLATION A breviations: BIR – Bare Root; BTB - Booted; CT - Clear Trunk; DBH - Diameter Breast Height; FG - Field Grown; GW --d—rey Wood; HGT-Height M.S. - Multi-stem; OA - Overall; RPG - Root Plus Grower; SPID - Spread; STD - Standard; FTB-Full to Base;Tpl.-Triple Trunk. All Plant Material needs to conform to Florida Grades and Standards Florida#11. ESTIMATED ITEM T PRICE OFFER NO. DESCRIPTION 12 MONTH TITY UNIT L (UNIUINSTALLED) (ITOTAL NSTALLED) C) QUAN L [GROUNDCOVER(BARE ROOT, LINER,4" PLUG) E 000 1: Alligator Flag (Thalia Geniculata) ' 1® Br(24-30"oa.) 1: 000 EA ......... $ 2. American Lotus( Nelumbo Lutea 500 EA Br(12-18' oa.) 3. Arrow Anurn ( Peltandra Virginica) 1000 EA Br(12-18` oa.) ............. $ 4. Arrow Arum (Peltandra Virginica) 1000 EA $ Liner ...... ........... Arrowhead ( Sagittaria Lancifolia) 5. Br(118-24" oa.) 1000 EA ............. - ---------- 6. Baco pa(Bacopa spp)–Br(12-18"oa.) 500 EA ...................... 7. Blue Flag Iris(Iris Virginica)–Br(18" oa.) 1000 EA $ 8. Broomsedge(Andropogon 4" Plug 1000 EA s Arrowhead a J:B� C;Opa 9, Cord Grass(Spartina Baked)–Liner 1000 EA $ $ 10. Cord Grass(Spartina Baked)–4" Plug 10100 EA11. $ Duck Potato(Sagiffaria Latifolia) Br(118-24"oa.) 1000 EA 12. Floating Hearts (Nymphoides Aquatic 500 EA $ $ Br(12-18" oa.) ....... ——-------- 13. Giant Builrush (Scirpus Californicus) 1000 EA Br(24-30" oa.) $ 1147� my—Grass(Muehlenbeckia Axillaris) 1000 EA Liner 15. Pickerel Weed (Pontederia Cordata 1000 EA Br(18-24" oa.) $ 16. Redroot(Lachinanthes Caroliniana) 1000 EA $ Br(12" oa.) -............ ——-------Is All unit prices bid should be within two(2)decimal points. If bidder's pricing exceeds two(2)decimal points, Purchasing reserves the right to round up or down accordingly. Continued... FIRM NAME: Page 205 of 474 Hage 21 BID RESPONSE BID #17-005/ZG LANDSCAPE INSTALLATION y TERM CONTRACT LOT 1 —WETLAND/LITTORAL PLANTINGSINSTALLATION Abbreviation: — Bare Root; TB - Booted; CT- Maar Trunk; BH - Diameter rat -Height; F - Field Grown; WV - Grey Wood; rehhh-h-h,� , HGT-Height; M.S. - Multi-stern; OA - Overall; RPG - Root Plus Grower; SPID - Spread; STD - Standard; FT -Full to Base;Tpl.-Triple Trunk. All Plant Material needs to conform to Florida Grades and Standards Florida 1. TEM TI T INO. OU I I 12 QUANTIT IT I IT L PRICE} L INSTALLED) GROUNDCOVER(BARE TP LINER, PP PLUG) (Continued) iw Grass (Cladium)amaicense)— 1�. Liner 1000 ........... $ Soft Rush (Juncus Effuses) 16. E LA r(12-16"oa.) 1000 19. Goff Stern ullrus ( cripus Validus)- 1000 PEA Br(16®24"oa.) $ 20. Spatterdock(Nuphar Luteum) r(12-16"' 1000.) EA Spike Rusin(Eleocharis Cellulase 21. Br(12-16"'oa.) 1000 EA �_ _.............................................---_ $ Spike us (Eleoc aris Interstincta ) 22. r 112-16" oa. 100Q EA 23. St Johns Wort(H pericum spp.) Liner 1000 EA 24. String Lily(Crinurn Americanum) 1000 EA Br(12"oa.) ........ ....... 2 . Swamp Fern( lecur�r errulatum Br 1000 E �...__________ ___..-, .. Tape Crass(Vallisneria American) 2 r(12-18" oa. � 10010 A 27. IF—Water Lily( y paea Ctdorata) 1000 EA Br(12 oa.) $-- .. `fellow Canna (Canna Flaccida) 26. r 118-24" oa. 1000 EA e..... Water Lily(Nymp aea orata) 2 r('12"' oa.) 1000 EA $ PLANT MATERIAL(1-15 GALLON) 30. Bald Cypress(T xodiurn istichum) 100 EA 1 gal. 18-24"oa. $— R �. ..._ Bald Cypress(Tax€sdiurn Distichum) 31. i 10 al. 6-6' oa. 100 EA $ . Bald Cypress(Taxodium istichu ) 3 gal. -4'oa.1 100 EA ress(Taxodiu Cistichurn)EE" 7 ;al. ®6'oa. 100 All unit prioes bid should be within two(2)decimal points. If bidder's pricing exceeds two(2)decimal paints, Purchasing reserves the right to round up or down accordingly, Continued... FIRM NAME: Page 206 of 474 Page 22 BID RESPONSE BID #17-0051ZG LANDSCAPE INSTALLATION AT VARIOUS LOCATIONS, TERM CONTRACT LOT 1 —WETLANDILITTORAL PLANTINGS INSTALLATION Abbreviations: BR— Bare Root; BTD - Booted; CT - Clear Trunk; DBH - Diameter Breast Height; FG - Field Grown; GW - Grey Wood; HGT-Height; M.S. - Multi-stem; OA - Overall; RPG - Root Plus Grower; SPD - Spread; STD - Standard; FTB-Full to Base;Tpl.-Triple Trunk. All Plant Material needs to conform to Florida Grades and Standards Florida#1. ESTIMATED - ... ITEM UNIT PRICE TOTAL OFFER NO. DESCRIPTION 12 MONTH UNIT (INSTALLED) (INSTALLED) QUANTITY PLANT MATERIAL(1-15 GALLON) (Continued) 34. i Beautyberry(Callicarpa Americana) 100 EA 4 3 gal. 24" oa. �._ $ m 35 Blue Flag iris(Iris virginica)—1 gal. 15" 100 EA oa. .. ..... w 4. Button Bush(Cephalanthus EA 36. Occidentalis) 100 $ 1 gal. 12-15" oa. 37. Button Bush(Cephalanthus ccidentalis) 100 EA 3 gal. 18-24"oa. $ $. 38. Coontie(Zamia pumila)—1 gal. 6-12" 100 EA oa. 39. Coontie(Zamia pumila)—3 gal. 18" oa. 100 EA $ $ 40. Cord grass(Spartina bakeri) 100 EA 1 gal. 18"oa. $, $- Cord grass(Spartina bakeri) EA 41. 3 gal. 24-30" oa. 100 $. $ . 42. Corky Stem Passionflower(Passiflora 100 EA suberosa)—1 gal. 12" oa. $ $ 43. Corky Stem passionflower(Passiflora 100 EA Suberosa�—3, al. 12-18" oa. $. $ 44. Dahoon Holly(Ilex Casine) 100 EA 10 al. 6-8' oa. $ 11 $ __........ � _ 45. Dahoon Holly(Ilex Casine)—3 gal. 34 100 EA o $ $ a. 46. Dahoon Holly(Ilex Casine)—7 gal. 5-6' 1 100 EA oa. $....... $ _............. .................. 47 Dune Mistflower(Ageratum Littorale) 100 EA 1 cal. 6" oa. 1� $- $ 48 Fakahatchee grass(Tripsacum 100 EA Dact" loides,P 11 dal. 24" oa. $ $ 49 Fakahatchee grass(Tripsacum 100 EA Dact loides 3 =al. 36" oa. $ - $ 50. FirebuL amelia Patens} 100 EA 38-24"oa. $ � $ FloridaRed Bay(Persea Borbonia) 100 EA $ $ 51. 1 1 al. 24" oa. 52. 1 Florida Red Bay(Persea Borbonia) 100 EA 3 gal. 36" oa. $.._ ......._ $. All unit prices bid should be within two(2)decimal points. If bidder's pricing exceeds two(2)decimal points, Purchasing reserves the right to round up or down accordingly. Continued... FIRM NAME: Page 207 of 474 Page 23 BID RESPONSE BID #1 7-005/ZG LANDSCAPE INSTALLATION AT VARIOUS LOCATIONS, TERM CONTRACT LOT 1 —WETLAND/LITTORAL L INSTALLATION Abbreviations: BR — Bare Root; BTD - Booted; CT - dear Trunk; DBH - Diameter Breast Leight; FG - Field grown; GW - Grey 9Nrrod; HGT-Height; M.S. - Multi-stern; O - Overall; RPG - Root Plus Grower; SPO - Spread; STS - Standard; T -Full to ase;Tpl.-Triple Trunk. All Plant Material needs to conform to Florida Grades and Standards Florida 1. ITEM ESTIMATED FER DESCRIPTION 1 IT (INSTALLED)I (INSTALLED)CE T QUANTITY PLANT MATERIAL(1-15 GALLON) (Continued)_ 53. Florida Gamagrass(Tri sacum 100 EA Floridanum) 1 gal. 18" oa. 54. I Florida Gamagrass(Tripsacum 100 EA Floridanum)3 gal. 24"oa. . Green Cocolum (Chrysoalanu Icaco) P, 100 F 1 gal. 12"oa. AV 56. Green Cocoplum (Chrysobalanus Icaco ) 100 EA gal. 18-24" oa. ... Horizontal Cocoplum (Chrysobainus FFA 57. Icaco) 100 qal. 12"oa. 58 Jamaica Caper(Ca Paris Jam aicensis) 100 3 gal. 15--24" oa EA .. $ ..,.....,... �. 59. Laurel Oak(Quercus Laurifolia) 100 F 15 gal. 8-10' oa. m6:::::::::::::::::.........::..,,. $u . � . 60. Laurel Oak(Quercus Laurifolia) 100 F} 1 gal. Toa. Laurer Oak(Quercus Laurifolia) 61. 3 gal. 4-5' oa. 100 EA �_. $ 62. Leather Fern (Acrostichurn Danaeifolium) gal. 18-2 ' oa. 1 QQ ,4 t Leather Fern (,Acrostic um anaeifolium) 6 EA 1 al. 1 "oa. 1 QQ 64. Live Oak(Quercus Virginiana) 100 EA 1 gal. Xoa 1 $---- 65. ____.65. Live _Oak(Quercus Virginiana) 100 ,A 3 7jal. 4' oa $ Live Oak(Quercus Virginiana) 66. ? al. 5- 'oa 100 $ µµµ Live Oak(Quercus Virginiana) 6?. 15 .al. 8-1 ' oa 1 D $-------- $. my Grass( uelenbeckia,Axillaris) 68. 1 rreal. 12" oa. 100 EA $ 6 . IVluhly Grass ( uehlnecia Axillaris) 1 Q EA 3 al. 1 -24"oa. ®_ __� _ ............ rsi e( yrsin Cubana) ?Q. al. 18-24" oa 100 EA r $....................... $. _ Pend,Apple(,Annan Glabra) 71. 1 g a I. Toa. 'OQ �' All unit prices bid should be within two(2)decimal points. If bidder's pricing exceeds two(2)decimal points, Purchasing reserves the right to round up or down accordingly. Continued... NAME:FIRM Page 208-of 474 Page 24 BID RESPONSE BID #17-0051ZG LANDSCAPE INSTALLATION AT VARIOUS LOCATIONS, TERM CONTRACT LOT 1 —WETLAND/LITTORAL PLANTINGS INSTALLATION Abbreviations: BR — Bare Root; BTD - Booted; CT- Clear Trunk;DBH Diameter Breast Height; FG - Field Grown, GW Grey Wood; HGT-Height; M.S. - Multi-stem; OA - Overall; RPG - Root Plus Grower; SPD - Spread; STD - Standard; FTB-Full to Base;Tpl.-Triple Trunk. All Plant Material needs to conform to Florida Grades and Standards Florida#1. ITEM ESTIMATED UNIT PRICE TOTAL OFFER NO DESCRIPTION 12 MONTH UNIT (INSTALLED) (INSTALLED) QUANTITY PLANT MATERIAL (1-15 GALLON) (Continued) 7 Pond Apple(Annona Glabra) 100 EA 3 gal.4' oa. $_ $ Pond Apple(Annona Glabra) 73. 7 gal. 5-6'oa. 100 EA $__ .......:. 74. Pond Cypress(Taxodium Ascendens) 100 EA 1 gal_3'oa $ $ _ s 75 Pond Cypress(Taxodium Ascendens) 100 EA 10 gal. 6-8' oa. $ $ 76 Pond Cypress(Taxodium Ascendens) 100 EA 3 gal. 4'oa J $ $ 77 Pond Cypress(Taxodium Ascendens) 100 EA 7 gal. 5-6' oa. 78. Red Maple(Acer Rubrum)—1 gal. N oa. 100 EA 79. Red Maple(Acer Rubrum) 100 EA 10 gal. 6-8' oa. $.�..... $. 80. Red Maple(Acer Rubrum)—3 gal. 4' oa. 100 EA $ $ 81. Red Maple(Acer Rubrum)—7 gal. 5-6' 100 i EA oa. I . _-------- $ .......... .. . Redtip Cocoplum (Chrysobalanus Icaco) 82' 12"oa. 100 EA 83. Redtip Cocoplum (Chrysobalanus Icaco) 100 EA 3 gal. 18-24"oa. $. _.. $ . ...... 84. Saw Grass(Cladium Jamaicense) 100 EA 85. Saw Palmetto(Serenoa Repans) 100 EA 10 gal. 30-36"oa. $. 86. Saw Palmetto(Serenoa Repens) 100 EA 1 _gal. 6-10" oa. $. $: Saw Palmetto(Serenoa Repens) 87. 3 gal. 10-15'oa. 100 EA $ $ All unit prices bid should be within two(2)decimal points. If bidder's pricing exceeds two(2)decimal points, Purchasing reserves the right to round up or down accordingly. Continued... FIRM NAME: Page 209 of 474 Page 25 BID RESPONSE BID #17-0051ZG LANDSCAPE INSTALLATION AT VARIOUS LOCATIONS, TERM CONTRACT LOT 1 —WETLAND/LITTORAL PLANTINGS INSTALLATION AES re, ions: BR — Bare Root; BTD - Booted; CT - Clear Trunk; DBH - Diameter Breast Height; FG - Field Grown; GW - Grey Wood; HGT-Height; M.S. - Multi-stem; OA - Overall; RPG - Root Plus Grower; SPD - Spread; STD - Standard; FTB-Full to Base;Tpl.-Triple Trunk. All Plant Material needs to conform to Florida Grades and Standards Florida#1. ESTIMATED ITEM ' UNIT PRICE TOTAL OFFER NO. DESCRIPTION 12 MONTH UNIT (INSTALLED) QUANTITY (INSTALLED) PLANT MATERIAL(1-15 GALLON) (Continued) 88 Saw Palmetto(Serenoa Repens) 100 EA 7 gal. 24"oa. $ $. 89 Seagrape{Coccolaba Uvifera) 100 EA [[_ 3 gal. 24-30"oa $ $. 90. St. Johns Wart(Hypericum spp.) 100 EA $ $ 1 gal. 6-10" oa. y String Lily1g(Cri rn mericanum) 100 EA $ 91. $ a. Sunshine Mimosa(Mimosa EA 92. Strigillosa) 100 $ $ 1 Qal. 4-6"oa. Swamp Bay(Persea Palustris) 93. 1 gal. 3'oa. 100 EA $ _.... $...__e... 94 Swamp Bay(Persea Palustris) 100 EA 3 gal. 4'oa. $ $ Swamp Fern(Blechum Serrulatum) �5' 1 e al. 12-18"oa. 100 EA $ $ 96 Sweet Bay(Magnolia Virginiana) 100 EA 1 gal. 3' oa. $ $- 97 Sweet Bay(Magnolia Virginiana) 100 EA $ $ 3 gal. 4'oa Tropical Sage(Savlia Cocconea)98. 1 al. 6-10u oa. 100 EA $ $ Wax Myrtle(Myrica Cerifera) 99. 1 gal. 12"oa. 10❑ EA $. $ 100. Wax Myrtle(Myrica Cerifera) 100 EA $ $ 10 al. 4' oa. 101. Wax Myrtle(Myrica Cerifera) 100 EA $ $ 3 gal. 30°oa. 102. White Indigo Berry(Randia Aculeata) 100 EA 3 gal. 15-18" $ $ 103. Wild Coffee(Psychotria Nervosa) 100 EA $ $ 1 al. 12" oa. 104. Wild Coffee(Psychotria Nervosa) 100 EA 3 al. 24"oa. 105. Yaupon Holly(Ilex Vomitoria) 100 EA 3 oal. 12" oa. TOTAL OFFER LOT#1 tems1 - 105 $ All unit prices bid should be within two(2)decimal points. If bidder's pricing exceeds two(2)decimal points, Purchasing reserves the right to round up or down accordingly. Continued... FIRM NAME: 474 Page 26 BID RESPONSE BID #17-005/ZG LOCATIONS,LANDSCAPE INSTALLATION AT VARIOUS TERM CONTRACT 2—LANDSCAPE PLANTI INSTALLATION Abbreviations: BIR— Bare Root, Booted; CT - Clear Trunks DEH - Diameter Breast Height; FG - Field Grown; Glut` - Grey Wood; HGT-Height; M.S. - Multi-stem; CA - overall; RPG - Root Plus Grower; SPC? - Spread; STD - Standard; FTB-Full to ase;Tpl.-Triple Trunk. All Plant Material needs to conform to Florida Grades and Standards Florida 1. �ESTITEM 1PTION 1 I MONTH UNIT IT PRICE TOTAL QUANTITY (INSTALLED) (INSTALLED) BARE ROOT(1 45 GALLON) — 1, Agave(Agave Attenuate) 0 EA 10 gal. -24-30" oa. -.......... _ uLL .. 2. Arboricola(Schefflera Arboricola) 100 EA 10 gal. -4' oa. $- --�--�- $1-1-11-1-1-1.1.,.. :�uuv,. 0. Arboricola(Schefflera Arboricola) 100 EA 7 gal. -36"spa. ,. - 4 Arboricola Trinette(Arboricola spp.) 200 EA 3 gal. -16-24"oa. 5. Arboricola Trinette(Arboricola spp.) I 200 EA � 7 gal. -36"oa. . $ r _ - 6. Asiatic Jasmine(Tracelosper urn 100 EA Asiaticum) 1 gal. - 12"spd. ______........... .. 7 Auntie Lou( Corylie Fruticosa ) 100 A 7 gal. -36" oa. 6® Bahama Cassia(SennaMexicana100 EA - Chapanii)7 gal. - - 0"oa. .�.... _. . Bahama Dwarf Coffee( sychotria 100 EA Li ustrifolia)—3 al. 16-24" ea. i 10. Beautyberry(Callicarpa Americana) 100 EA I 3 gal. -24" oa. .. _ r. 11. lack Magic(Coryline ruticosa) 100 A 1. -36"oa. --- -- �,,,, 1 Blanket lower( illardia ulchella) ,t 100 A 1 gal. - 1 " sp �...® 13. Blueberry Flax( iaella Tasmnic ) 100 EA 1 gal. - 12" oa. ......_ 14. Bougainvillea (Bougainvillea .) 100 EA 10 gal. trellis 15. Bougainvillea(Bougainvillea sp.) 100 EA 3 gal. - 18" oa. .:::._..., ..., 16. Bougainvillea(Bougainvillea sp .) 100 A 7 gal. Trellis Bromeliad Species(Alcantarea A 17. Odorata ) 50 15,Qal. - 18" oa. ,. .� .. .m..M. Confederate Jasmine EA 16. (Trachelospermurn Jasminoides)7 100 $ al. Trellis All unit prices bid should be within two( )decimal points. If bidder's pricing exceeds two( )decimal points, Purchasing reserves the right to round up or down accordingly. Continued... FIRM .... n age o 4 Page 2 LOCATIONS,BID RESPONSE BID #17-005/ZG LANDSCAPE INSTALLATION AT VARIOUS TERM CONTRACT LOT 2—LANDSCAPE PLANT MATERIAL INSTALLATION 6vi„ tpn R _ Bare Boot; BTD - Booted; CT dear Trunk; DH - Diameter Breast Haight; FG - Fuld Grown; GW - Grey Wood; GT-Height; M.S. - Multi-stem; OA - Overall; RPC - Root Plus Grower; SPD - Spread; STIR - Standard; FT -Full to ase;Tpl.-Triple Trunk. All Plant Material needs to conform to Florida Grades and Standards Florida 1. ITEM ESTIMATED OFFER TI 1 T IT (INSTALLED)I (INSTALLED)RICE L QUANTITY BARE T(1 —45 GALLON) (Continued) 19. 1Coontie( amiaPumila) 100 FA 1 gal. 10" oa. _ 0. oontie( a is Pumila) 100 EA 3 gal. 1 -181 oa. 21. oontie( aia Pumila) 100 EA 7 gal. 24- 0"oa. _. 22. o per Leaf Variety(Acalypha 100 FA ilkesiana)3 gal. -30"oa. $. Cord rass ( artinaBaked) 3. 20 EA 1 I. 1 "oa. . _.._.._.._.._.._.._.._..._._._. _.............. 24. Cord Grass(Spartina akeri) 200 A 3 gal. 30" oa. $ 25. rinum Lily( rinu sp.) 100 FA 15 al. 4` oa. . 26. Croton Groton sp .) 100 FA gal. 15-18" oa. 7. Crown of Thorns(Fuporbia ilii) 100 FA 1 W. 10"oa. $ 28. Dahoon Holly—(Ilex Cassine) 100 EA 15 al. 5-69 oa. $ $ 9 ahoon Holly—(Ilex arsine) 100 EA - 7 gal. 3-4' oa. $ 0. Desert Candles ( ulbine Frutescens) 100 FA $ . ........... ....... ............� 1 gal. 1 "oa. 31. Dwarf Fakahatchee Grass(Tripsacurn 200 EA $ $ Florianu ) 1 gal, 1 "oa. - 32. wart Fakahatchee Grass(Tripsacum 200 FA Flori num) ,,al. 24" oa. $ $ 3 . Dwarf Firebush(Hamel! Nodosa) 100 - A -al. 16- 4" oa $ $_ �m 4. Dwarf Oleander—( edumOleander) 100 EA al, 24"oa. $ _ Fakahatchee Grass(Tripsacum $ 35. 200 A $ Dactyloides) 1 al. 15-18" oa. 36. Fakahatchee Grass(Tripsacum 200 A $ Dactyloides)3 gal. "oa. -.. 7. — alse Agave°Marie ata" ( urcrea 50 $ $ Foetia) 7 al. 24-30" oa. _ __..._..._ All unit prices bid should be within two( )decimal points. If bidder's pricing exceeds two(2)decimal points, Purchasing reserves the right to round up or down accordingly. Continued... FIRM NAME: Page 212 of 474 Page 23 LOCATIONS,BID RESPONSE BID #1 7-005/ZG LANDSCAPE INSTALLATION AT VARIOUS TERM CONTRACT LOT 2—LANDSCAPE PLT INSTALLATION Abbreviations: BF — Bare Root; BTD - Booted; CT- dear Trunk; DBH - Diameter Breast Height; FG - Field grown; GW - Grey Wood; GT-Height; M.S. - Multi-stem; OA - Overall; HPG - boot Flus Grower; SPD - Spread; STD - Standard; FTB-Full to Base; Tpl.-Triple Trunk. All Plant Material needs to conform to Florida Grades and Standards Florida 1. QUANTITY ITEMDESCRIPTION 12 MONTH UNIT _ OTAL OFFER (I I (i BARE ROOT(1 — ) (Continued) Fountain Grass( ennisetm EA 36, etaceurn) 50 1. 24" oa. 39. Gold Mound( uranta recta) EA 3 10Q gal. 1 " oa. 4Q. Golden Crimp Plant(Justicia 5Q EA rand "eana 3 Baal. 15"oa. Green Buttonwood (Conocarpus 41. rectus) I 100 A $ al. 24"oa. I Green Buttonwood (Conocarpus 42. Erectus) 100 EA 7 °5=al. "oa. 4 . Green Buttonwood(Conocarpus 100 EA Erectus' 15 tjal. - 'oa. ._....... 44. Green Island Ficus(Ficus icrocarpa) 1 Q0 EA 3, al. 1 " spd. 45. Hibiscus(Hibiscus spp) 100 E4 3 gal. 24-3 "oa. 46. Horizontal Coccoplum (C ryso alanus A7Icaco) ?al. 1 -13" s d. 1Q E 47. Imperial Bromeliad(Alcantarea A I -�erialis' 1 n 1- 1811 oa. 50 I 43. Indian Ha horse{ apholepis In ica) 100 3 e al. 15"oa. 49. Ixora(Ixora spp.)3 gal. 24"oa. 100 EA 50. Ixora Maui—(Ixora spp.)3 gal.18" oa. 100 EA $ 51. Jarnacia Caper(Capparis - 100 E4 C no;,hallo hora) 3 al. 13-24"oa. t ' 2® Jamaica Croton( raptopyllum ictu )3 10 6 1. 4-3 " oa. �' Japanese Holly(Ilex Cornuta(Dwarf 53. Buford) �al. 24" oa. 10Q a4 Jatropha(Jatropha Integerrirna) - 54. 3 dal. 24'oa. 10Q y .... ........ ...................... W- ., 55. ing's Mantle(Thunberia Erecta) 1Q 3�qal. 24"oa. EA .. _ ...... 5 . Lantana(Lantana spp.) 1 gal. 1 "sp . 100 EA All unit prices bid should be within two(2)decimal points. If bidder's pricing exceeds two(2)decimal points, Purchasing reserves the right to. round up or down accordingly. Continued... FIRM NAME: Page 213 of 474 Page 29 BID RESPONSE BID #17-005/ZG LANDSCAPE INSTALLATION AT VARIOUS LOCATIONS, TERM CONTRACT LOT 2— 7 I L INSTALLATION ony(dw „ ft - are foot; - ooted; I - lear Trunk; I� - Diameter reest Height; - Field rown; SIV - grey E+Vood; H T-Height; -S. - Multi-stem; QA - Overall; RPC - Root Plus Grower; SPD - Spread; STI) - Standard; FTB-Full to Base;Tpl.-Triple Trunk. All dant Material needs to conform to Florida Grades and Standards Florida 1. TEM I T II 1 (INSTALLED)UNIT LLI ) (ITOTALLL ) QUA I BARE i T(1 —45 GALLON) (Continued) Liriope Super Blue(Lirio e uscari) 5 1I 12"oa. 500 EA .::. ..a:_ __..... Mirror Leaf Viburnum (ViburnumA 55. Awabui) 100 7 -----"oa. 59. undo Grass( piopogon Japonicas) 100 EA 1 gel. "oa. ��....................................................... - uly Grass( uhleneria Capillaries) 60. al, 16'9 oa. 100 EA yrsine( apanea Punctata) 61. 3 gal. 13-24"oa. 100 EA 62 yrsine( apanea Punctate) 7 gal. 100 EA oa. Native Blue Porte eed EA $=6 . ( tachytarpeta Jamaicensis)3 gal. 1 " 100 oa. 64. _Native Firebush ( amelia Patens) 100 EA 3 ral.24"oa. ... ......, ......... ......_ .r 65. Native Sword Fern( e hrolepsis) 100 E 1 2 al. 12" o 66. Panama Rose(Rondeletia Leucophylla) 100 EA 3 al. 24"oa. $, Parson's Juniper(Juni ecus hinensis) 7. 1 cal. 10" spd. 100 A v. ... ... , ,........ 63. Parson's Juniper(Juniperu inensis) ' 100 EA 3 Cal. 16"' s-d. $ .», .... m. .,, Pentas (Pentas Lanceolate) 69. 4.5—6"cont. 5-10° oa. 100 EA .,.. ... 0. Perennials 4.5-6"cont. 6-1 "oa. 100 A _...... ..... .w e ..::..._ ..--------- 71. m.71. Pinwheel Jasmine(Ta ems ontana) 100 EA 72. --P—lumbago(Plumbago spp.) 3 gal. 24.- 100 EA oa. _- 73. Poocarpus(Poocarpus spp) 100 EA 3o 24" oa. .,_.. ..... - 1 All unit prices bid should be within two(2)decimal points. If bidder's pricing exceeds two(2)decimal points, Purchasing reserves the right to round up or down accordingly. Continued... FIRM NAME: Page 214 of 474 Page 30 BID RESPONSE BID #17-0051ZG LANDSCAPE INSTALLATION AT VARIOUS LOCATIONS, TERM CONTRACT LOT 2—LANDSCAPE PLANT MATERIAL INSTALLATION Abbreviations: BR — Bare Root; BTD - Booted; CT - Clear Trunk; DBH - Diameter Breast Height; FG - Field Grown; GW - Grey Wood; .,,,. HGT-Height; M.S. - Multi-stem; OA - Overall; RPG - Root Plus Grower; SPD - Spread; STD - Standard; FTB-Full to Base;Tpl.-Triple Trunk. All Plant Material needs to conform to Florida Grades and Standards Florida#1. ITEMmESTIMATED UNIT PRICE TOTAL OFFER DESCRIPTION 12 MONTH UNIT NO. QUANTITY (INSTALLED) (INSTALLED) I BARE ROOT(1 —45 GALLON) (Continued) 74. Podocarpus(Podocarpus spp.) 100 EA 15 gal 5-6' oa. $ ._ 75 Podocarpus(Podocarpus spp.) 100 EA 25 gal. 7-8' oa. $ . . , .__.__._ _4 76. Podocarpus(Podocarpus spp.)7 100 EA al. 36" oa. $. $ 77. Pringles(Podocarpus Macrophyllus) 100 EA 3 gal 15"oa. $. ...-.._.... $. Red Tip Coccoplum (Chrysobainus EA 78. Icaco) 500 $ 3 dal 18-24"oa RedNVhlte Stoppers(Eugenia EA 79. Rhombea) 100 $ $ 3 gal. 24"oa. RedNVhite Stopperss(Eugenia i 80. 100 EA Rhombea) 7 al 36" oa. ; $ $ Saw Palmetto(Serenoa Repens) $ $ 81. 100 EA 15 al 24"oa. 82 Saw Palmetto(Serenoa Repens) 100 EA 3 gal 10"oa. $ .- $ 83 Saw Palmetto(Serenoa Repens) 100 EA 7 gal 15-18"oa. $F $ 84 Seagrape (Coccoloba Uvifera) 15 gal 100 EA 5' oa. $ $ 85 Seagrape(Coccoloba Uvifera) 100 EA 3 gal 24-30" oa. $ , $ 86 Seagrape(Coccoloba Uvifera) 100 EA 7 coal 36-48"oa. Silver Buttonwood (Conocarpus 87. Erectus Sericeusa 25 gal. 6-8' oa. 100 EA $ $ Silver Buttonwood(Conocarpus S8' Erectus Sericeusa 3 ,.,al. 24" oa. 100 EA $ $ 89 Silver Buttonwood(Conocarpus 100 EA Erectus Sericeus) 7 gal. 36° oa. $.. .-... $ 90 Silver Palmetto(Serenoa Repens) 100 EA 15 al. 24" oa. i $._...mm:..®.._ $ a, 91. Silver Palmetto(Serenoa Repens) 100 EA 3 vial. 10° oa. $___..._....._._ All unit prices bid should be within two(2)decimal points. If bidder's pricing exceeds two(2)decimal points, Purchasing reserves the right to round up or down accordingly. Continued... FIRM NAME: Page o 474 Page 31 BID RESPONSE BID #1 7-005/ZG LANDSCAPE INSTALLATION AT VARIOUS LOCATIONS, TERM CONTRACT LOT 2— LANDSCAPE PLANT MATERIAL INSTALLATION yjdQ_r,@,: BR— are Root; BTL - Booted; CT - Clear Trunk; DBH - Diameter Breast Height; FG - Field Grown; GW - Grey Wood; HGT-Height; M.S. - Multi-stem; OA - Overall: RPG - Root Plus Grower; SPD - Spread; STD - Standard; FTB-Full to Base;Tl.-Triple Trunk. All Plant Material needs to conform to Florida Grades and Standards Florida#1. ESTIMATED ITEM J� DESCRIPTION 12 MONTH UNIT 'T TOTAL OFFER T P NO. (INSTALLL ED) (INSTALLED) QUANTITY BARE ROOT(I —45 GALLON) (Continue 92. Silver Palmetto (Serenoa Repens) 100 FA 7 gal. 15-18"ca. ...... Simpson Stopper(Myrciathes EA 93. Fragrans) 200 3 gal. 24"oa. Simpson Stopper(Myrciathes EA 94. Fra grans) 100 7cial. 36" oa. 95� Society Garlic(Tulbaghia VioFacea) 1 al. 1 100 FA 9 . oa. $ $ 96. Southern Red Cedar(Juniperus 100 EA Virginiana Silicola) 15 gal. 4-5'oa. $ .............................. 97, Southern Red Cedar(Juniperus 100 EA I Virginiana Silicola)30 gal. 6-8' ca. $ ... ......... 98. Southern Red Cedar(Juniperus 100 EA — Virginiana Silicola)7 get. 36"oa. $-—-----—------ ............ 99. Sweet Viburnum (Viburnum 100 EA .. ................ Odoratissimum)3 gal. 24" oa. 100. Sweet Viburnum (Viburnum 100 EA Odoratissimum 7 gal. 36" oa. $ .................................. 101. Thryallis(Galphimia Gracillis)3 gal. 100 EA 24" oa. $ ....... Variegated Pittosporum (Pittosporum 102. Tobira"Variegatum")3 gal. 18-24" 100 EA $ 0a. 103. Viburnum Suspensum (Sandankwa 100 EA Viburnum,3 al. 491 oa. $ 104. Wax Jasmine(Jasminum Volubile) 100 EA $ $ 3 gal. 18"oa. 105. Wax Myrtle(Myrica rifera) 10 2,al. 4-5'oa. 100 EA $ $ 106. Wax Myrtle(Myrica Cerifera) 100 EA 4— 3 gal. 24-30" oa. 107. White African Iris(Dietes lridioides) 100 A $ �al. 15-18" oa. 108. it Indigo Berry(Randia Aculeata) 100 3 gal. 15-18" $ 109. Wild Coffee(Psychotria Nervosa) 100 EA 1 3 gal. 18-24" oa. is 110. Xanadu (Philodendron spp.) 3gal. 16A 50 T E 11 d. 0a. F $ All unit prices bid should be within two(2)decimal points. If bidder's pricing exceeds two(2)decimal points, Purchasing reserves the right to round up or down accordingly. Continued... FIRM NAME: P age 216-0-T 474 Page 32 BID RESPONSE BID #17-005213 LANDSCAPE INSTALLATION AT VARIOUS LOCATIONS, TERM CONTRACT LOT 2–LANDSCAPE PLANT MATERIAL INSTALLATION Abbreviations: BR — Bare Root; BTD - Booted; CT- Clear Trunk; DBH - Diameter Breast Height; FG - Field Grown; GW - Grey Wood; HGT-Height; M.S. - Multi-stem; OA - Overall; RPG - Root Pius Grower; SPD - Spread; STD - Standard; FTB-Full to Base;Tpl.-Triple Trunk. All Plant Material needs to conform to Florida Grades and Standards Florida#1. ITEM ESTIMATED UNIT PRICE TOTAL OFFER NO. DESCRIPTION 12 MONTH UNIT (INSTALLED) (INSTALLED) QUANTITY BARE ROOT(1 –45 GALLON) (Continued) 111. Yaupon Hoily 12"oa.(Ilex Vomitoria)3 gal. 1 D0 $ EA $ PALMS 112. Alexander Palm –(Ptychosperma 20 EA Elegans) FG.–12-14' oa. Dbl. Stem $.:: $... _ ! 113. Alexander Palm –(Ptychosperma 20 EA Elegans) FG.–12-14' oa. Sgl. Stem $ ........................ 114. Alexander Palm –(Ptychosperma 20 EA Elegans)FG.– 12-14' oa. Tpl. Stem $._ :................ - 115. Areca Palm –(Dypsis Lutescens) 20 EA FG– 12-14' oa. MS. i' $ $�..—___________ 116 Areca Palm –(Dypsis Lutescens) 20 EA FG–8-10' oa. MS. $ $.a ....... 117 Bismarck Palm-(Biamarckia Nobilis) 20 EA FG--12'oa l i $_ $._. ,m 118 Bismarck Palm–(Bismarckia Nobilis) 20 EA $ FG.–16' oa. $. 119 Bottle Palm–Hyophorbe Lagenicaulis 20 EA 45 gal, 6' oa. $. $ 120 Bottle Palm Hyophorbe Lagenicaulis 20 EA FG–6-10'oa. $ ......... ......._ $,u ..... 121. Canary Island Date–(Phoenix 20 EA Canariensis)–FG- 10-12'ct. $. - 122 Canary Island Date–(Phoenix 20 EA Canariensis)–FG- 12-14'ct. . .. ...... 123. Carpentaria Palm –(Carpentaria 20 EA Acuminate)–FG–Dbl.-12-14' oa. $. $—.____--- ...... ..._. .. -- 124. Carpentaria Palm –(Carpentaria 20 EA Acuminate)–FG–Sgl. -12-14' oa. $ ........ $: 125 Carpentaria Palm–(Carpentaria 20 EA Acuminate)–FG–Tpl. -12-14' ca. $ Cat Palm –(Chamaedora ::EA 126, Cataractarum) 20 $..- – $. i 15, al. 5' oa. 127 Christmas Palm –Adonidia Merrillii 20 EA FG–12-14' oa–Dbl. $ $ _.. _ ... wwwwwwwww ,z All unit prices bid should be within two(2)decimal points. If bidder's pricing exceeds two(2)decimal points, Purchasing reserves the right to round up or down accordingly. Continued... FIRM NAME: Page 217 of 474 Page 33 BID RESPONSE BID #17-005/ZG LANDSCAPE INSTALLATION AT VARIOUS LOCATIONS, TERM CONTRACT LOT 2— I INSTALLATION Akl;trgwi nl : BP— BareRoot; BTD - Booted; CT Clear Trunk; D - Diameter Breast Height; F - Field Grown, GW - Grey W cod,- HGT-Height; M.S. - Multi-stern; OA - Overall; RPG - Root Plus Grower; SPIE - Spread; STIP - Standard: . FT -Full to Base;Tpl.-Triple Trunk,. All Plant Material needs to conform to Florida Grades and Standards Florida#1. ESTIMATED INO. QUANTIT"TEM TIRICE TOTAL OFFER 1 1 (I IT LL (INSTALLED) PALMS (Continued) Christmas Palma —Adoniia errillu 123. FG—12-14° oa—Sl. 0 A 129. Christmas Pal —Aonidia Merrillii 20 EA FG—1 -14'oa.-Tp! —........R ..... 130. Cuban Royal Palm —Roystonea Regia 20 EA 6' GW 131. Cuban Royal Palm—Roystonea Regia 20 EA _ FG--6' GW 132. Cuban Royal Palm —Roystonea Regia 20 A FG-10' Gw $,. 133. Cuban Royal Palma —Roystonea Regia 20 EA FG—12' GW . 134. Cuban Royal Palm —Roystonea Regia 2 0 EA 14' GW Is 135. Cuban Royal Palma —Roystonea Regia 20 A FG-1 136. Cuban Royal Palm—Roystonea Regia 20 FA F 18' GW 137. Cuban Royal Palm —Roystonea Regia 20 FA FG—20" 135. Cuban Royal Pal -Roystonea Regla 20 FA F —22° 139. Cuban Royal Palm —Roystonea Regia20 A F —24' GW . 140 European Fan Palm—(Cha aero s 20 EA Humilis)—25 gal. ' oa. 141. Fishtail Pal —(Caryota itis) 20 FA G—12-1 ' oa. M.S. 142. Florida Thatch Palma —Thrinax Radiate 20 FA 5 gal—6' oa. 143. Florida Thatch Pal —Thrinax Radiate 20 FA G—1 -14' o . i 144. Florida Thatch Palm —Thrinax Radiate Q FA FG—6- °oa. 145. Florida Thatch Palm—Thrinax Radiate 20 - FA F — -10' oa. Foxtail Palm—( odyetia Bifurcate) 20 146. F —16' oa. [bbl. FA Foxtail Palau—( odyetia Bifurcate) 147. F —15'oa. S91.I. 20 A All unit prices bid should be within two(2)decimal points. If bidder's pricing exceeds two(2)decimal points, Purchasing reserves the right to round up or down accordingly. Continued... 1 age.... :. ,.o Page 34 BID RESPONSE BID #17-005IZG LANDSCAPE INSTALLATION AT VARIOUS LOCATIONS, TERM CONTRACT LOT 2— LANDSCAPE PLANT MATERIAL INSTALLATION Abbreviations: BR — Bare Root; BTD - Booted; CT - Clear Trunk; DBH - Diameter Breast Height; FG - Field Grown; GW _ Grey Wood; HGT-Height; M.S. - Multi-stem; OA - Overall; RPG - Root Plus Grower; SPD - Spread; STD - Standard: FTB- Full to Base;Tpl.-Triple Trunk. All Plant Material needs to conform to Florida Grades and Standards Florida#1. ESTIMATED ITEM r UNIT PRICE TOTAL OFFER NO. DESCRIPTION 12 MONTH UNIT (INSTALLED) (INSTALLED) QUANTITY PALMS (Continued) 148. Foxtail Palm—(Wodyetia Bifurcate) 20 EA FG—16' oa. Tpl. $ $. 149. Green Malayan Coconut Palm —(Cocos 20 EA f Nucifera —FG—20' oa. 5' w. $ — $ 150. Green Malayan Coconut Palm—(Cocos 20 EA Nucifera)—FG—24' oa. 6' gw. 151 Green Malayan Coconut Palm —(Cocos 20 EA $ $ Nucifera)—FG—28' oa. 8' gw. 152. Green Malayan Coconut Palm —(Cocos 20 EA Nucifera i—FG—32' oa. 10', w. $ .._...._ ._ $ 153. Key Thatch Palm—Leucothrinax Morrisii) 20 EA FG.—6-9' oa. Dbl. Stem $ _.... $ 154 Key Thatch Palm—Leucothrinax Morrisii) 20 EA FG.—6-9'oa. SSI. Stem $ _.. $ Key Thatch Palm—Leucothrinax Morrisii) 155. FG.—6-9' oa. TE I. Stem 20 ; EA $ ... $ Maypan Coconut Palm —(Cocos 156. Nucifera) 20 EA $ $ FG—20' oa. 5' w. Maypan Coconut Palm —(Cocos 157. Nucifera) 20 EA $ $ FG—24' oa.6 aw. Maypan Coconut Palm —(Cocos EA 158. Nucifera) 20 $ $ FG—28' oa. 8'2w. Maypan Coconut Palm —(Cocos 159. Nucifera) 20 EA FG—32'oa. 10' ..w. 160. Medjool Palm —(Phoenix Dactylifera) 20 EA FG—10' Clear Trunk $-.��.................- $ 161. Medjool Palm—(Phoenix Dactylifera) 20 FG—12' Clear Trunk EA $ -------- $ Medjool Palm—(Phoenix Dactylifera) 162' FG—14' Clear Trunk 20 EA I $ $ 163. Montgomery Palm —(Veitchia 20 [id Montof Omer-= ana;;—FG— 10-16' oa. Dbl. $ $ Montgomery Palm —(Veitchia 20 Mon%orae 2.n —FG— 10-16'oa. S I. $_ :. $. ffi All unit prices bid should be within two(2)decimal points. If bidder's pricing exceeds two(2)decimal points, Purchasing reserves the right to round up or down accordingly. Continued... FIRM NAME: Page 219 of 474 Page 3 BID RESPONSE BID #17-005/ZG LOCATIONS,LANDSCAPE INSTALLATION AT VARIOUS TERM CONTRACT LOT 2—LANDSCAPE PLANT MATERIAL INSTALLATION � reyi °pns: BR — Bare Root; BTD - Booted; GT - Clear Trunk; DBH - Diameter Breast Height; FG - Field Grown; GW - GreyWood; GT-Height; M.S. - Multi-stem; GA - Overall; RPG - Root Flus Grower; SPD - Spread; STD - Standard; FT - Full to ase;Tpl.-Triple Trunk. All Plant Material needs to conforms to Florida Grades and Standards Florida 1. ED f !PTI 1 Ti T IT I I TOTALOFFER 0] QUANTITY (I T L (INSTALLED) PALMS (Continued) 165. Montgomery Pal —(Veitchia 1675. 20 EA ntoomeryana)—F —10-16' oa. Tl - 166. Paur®tis Palm—(Acceiorr ape ri tii) 2 0 EA FG—12' oa. MS. ...µ.. �<<<.. 167. Paurotis Palm—(Acoelorrhaphe Wrightii) 2g FA $ FG—18'oa. MS. 168. Pygmy ate Pal —(Phoenix oebelenii) 20 EA FG. -4' oa. 1. Stem 169. Pygmy ate al —(Phoenix oebelenii) 0 EA F . - 'oa. S 1. Stem . Pygmy ate Balm —(Phoenix oebelenii) 170. F . -4'oa. Tl. to 2 ,,........ _ . Pygmy ate Palm—(Phoenix oebelenii) 171. FG. -6' oa. Dbl. Stem20 FA Pygmy tea Pal —(Phoenix oebelenii) fi FG. -6' oa. S I. Ste 20 A .,....., .� - Pygmy ate Pal (Phoenix oebelenii) 173. 20 FG. - ' oa. Tial. Ste Pygmy ate Palm-(Phoenix oebelenii) 174. FG. -8'oa. 1. Stem 20 FA Pygmy ate Palm—(Phoenix oebelenii) �q 175s FG. -8'o . S21. Ste 2 I $ 176, Pygmy ate Palm (Phoenix oebelenii) 0 FA ! $ WW F . -8' oa. T-I. Stem Queen Palm—( ya rus omanzoffian ) 177. FG. —8-1 ' T. 20 PA Queen Pal —(Syagrus omanzoffiana) 178. F .— 12-14' T. 0 A 179 Queen Palm—(Syagrus_ o anzoffiana) 20 FG.—16-1 ' CT. EA Sabal Palm —(Sabal Palmetto) 180. F --10-16' t 20 ` Sabal Palm—(Sabal Palmetto) 161. F — 10-16' CT. 20 PA Sabal Palm -(Sabal Palmetto) 162. FG - 16-2 ' T. 2 A _ Sabal Palm -(Sabal Palmetto) 1830 FG-2 -24' T. 20 A Montgomery Palm —(Veitc is 184. on o a ery ana'I—F — 10-16' oa. Dbl. 20 A All unit prices bid should be within two(2)decimal points. If bidder's pricing exceeds two(2)decimal points,Purchasing reserves the right to round up or down accordingly. Continued... I Done 22n ^f 474 Page 36 BID RESPONSE BID #17-0051ZG LANDSCAPE INSTALLATION AT VARIOUS LOCATIONS, TERM CONTRACT LOT 2—LANDSCAPE PLANT MATERIAL INSTALLATION Abbreviations: BR — Bare Root; BTD - Booted; CT - Clear Trunk; DBH - Diameter Breast Height; FG - Field Grown; GW Grey Wood; HGT-Height; M.S. - Muiti-stem; OA - Overall; RPG - Root Plus Grower; SPD - Spread; STD - Standard; FTB-Full to Base;Tpl.-Triple Trunk. All Plant Material needs to conform to Florida Grades and Standards Florida##1. ITEM ESTIMATED UNIT PRICE TOTAL OFFER NO. DESCRIPTION 12 MONTH UNIT (INSTALLED) (INSTALLED) � - QUANTITY PALMS (Continued) 185. Montgomery Palm —(Veitchia 20 EA Montogomeryana)—FG—10-16' oa. Sgl. $ $ 186. Montgomery Palm —(Veitchia 20 EA Montogomeryana)—FG—10-16' oa. Tpl $. $ 187. Paurotis Palm —(Acoelorrhaphe Wrightii) 20 EA FG—12' oa. MS. $ �_ __...._..._._..:::.:::_....._...._ 188 Paurotis Palm —(Acoelorrhaphe Wrightii) 20 EA FG—18'oa. MS. $ .<< $ 189. Pygmy Date Palm —(Phoenix Roebelenii) 20 EA - FG. -4' oa. Dbl. Stem $- $ 190. Pygmy Date Palm —(Phoenix Roebelenii) 20 EA ' FG. -4' oa. Tpl. Stem $ ,, $ 1 191 Pygmy Date Palm—(Phoenix Roebelenii) 20 EA FG. -6' oa. Dbl. Stem $ ._.. $. 192 Pygmy Date Palm—(Phoenix Roebelenii) 20 EA FG. -6' oa. S 1. Stem $- $.------ 193. Pygmy Date Palm —(Phoenix Roebelenii) 20 EA FG. -6' oa. T'1. Stem $ 194. Pygmy Date Palm —(Phoenix Roebelenii) 20 EA FG. -8' oa. Dbl. Stem $ _ �:..F,. '-. - $ - --- - - Washington Palm -(Washingtonia EA 195. Robusta) 20 $Y $ FG. -25'oa. TREES 196 Apple Blossom Shower(Cassia Javanica) 20 EA FG. 12-14' oa. $ - $: 197 Bald Cypress(Taxodium Distichum) 20 EA 25 Gal. 8'oa. . $ -.-- -... 198 Bald Cypress(Taxodium Distchum) 20EA $ $ 45 gal. 10' oa. r 199 Bald Cypress(Taxodium Distchum) 20 EA FG.—12' oa. $ — $ Bald Cypress(Taxodium Distchum) 200. FG— 14' oa. 20 EA $ $ s 201 Bald Cypress(Taxodium Distchum) 20 EA FG— 16' oa. All unit prices bid should be within two(2)decimal points. If bidder's pricing exceeds two(2)decimal points, Purchasing reserves the right to round up or down accordingly. Continued... Firm Name: n _ 74 Page 37 BID RESPONSE BID #17-005/ZG LANDSCAPE INSTALLATION AT VARIOUS LOCATIONS, TERM CONTRACT T 2—LANDSCAPE PLANT MATERIALT L TI Abbr viaUora : BR -Hare Foot; BTD - octad; CT - Maar Trunk; [SRH - Diameter Breast Height, FG - Field Grown; GW - Grey Wood HGT-Height; M.S. - Multi-stem; OA - Overall; RPG - Root Plus Grower; SPD - Spread; 3T - Standard; FT -Full to ase;Tpl.-Triple Trunk. All Plant Material needs to conform to Florida Grades and Standards Florida 1. ES ITEM TI 1 IMONTH IT IT PRICE TOTAL TI (INSTALLED) (INSTALLED) T (Continued) Beauty Leaf(FGl 2 oan1 rasiliense) 20 A . .. Beauty Leaf(Caloyllum rasiliene) 202. FG. 1 a. 2a _ ........ ... 203. lack Olive( ucida ueras) 20 EA G, - 1 -1 'oa. 204 lack Olive( ucida uceras) 2 EA FG. - 1 -16' oa. 205. Citrus(Citrus sp ) 30 gal. 5'oa. 20 EA 20& Cra ood(Cy nant es Lucida) 20 EA . -6-6' oa. Crepe Myrtle(Lagerstroemia Indica) w 207. 30 gal. 6-10' oa. M.S. 20 EA .,... _ ., 206. Crape Myrtle(Lagerstroemia Indica) A _ 45 al. 1a-12' oa. a EA M.S..S. 20 ...,..... 209. Crape Myrtle(Lagerstroemia Indica) 20 EA 65 Gal. 1 -14' oa. STD. �. Crape Myrtle(Lagerstroemia Indica) 20 210. FC. 1 ' oa. M.S. A mmmmmmmmm Crape Myrtle(Lagerstroemia Indica) 211. EA C. 1 ' oa. M.S. 20 Blanchard(Magnolia Crandifolia) 212. C. -1 -12' oa. FT 20 A Blanchard (Magnolia randifolia) 213. . 12-14'oa. F 2a A ahoon Holly(Ilex Cassine) - 214. FC. – 10-14' oa. a EA 215. — ahoon Holly(Ilex Cassine) 30 Cal.–6-1 'oa. 216. ahoon Holly(Ilex Cassine) 20 A 5 r l–10-1 ' oa. Desert Cassia(Senna olylla) 217. –12'oa. a A East Palatka Holly(Ilex X Attenuate) 215. 45 t1. 1a'oa. 2 EA East Palatka Holly(Ilex X Attenuate) - 21 g. ( 65,, I. 12 oa. 2 A East Palatka Holly(Ilex X Attenuate) 22a. C. 14'oa. 1 20 A All unit prices bid should be within two( )decimal points. If bidder's pricing exceeds two(2)decimal paints, Purchasing reserves the right to round up or doyen accordingly. Continued... FIRM NAME: ��,�,� age.. 0 474 Page 36 BID RESPONSE BID #17-005/ZG LOCATIONS,LANDSCAPE INSTALLATION AT VARIOUS TERM CONTRACT T —L L MATERIAL INSTALLATION Abbreviations: BR— BareRoot; BTD - Booted; CT- Clear Trunk; DBH - Diameter Breast Height; FG - Field Grown; G4'4�' - Grey Wood; HOT-Height; M.S. - Multi-stem; OA - Overall; RPG - Root Flus Grower; SFO - Spread; STD - Standard; FT -Full to Base;Tpl.-Triple Trunk. All Plant Material needs to conform to Florida Grades and Standards Florida 1. -, ITEM OFFER DESCRIPTION TMONT UNIT irH (I IIT L (INSTAL IRICE TT LL TIT TREES (Continued) 221. Geiger(Cordia Sebestena) FG—6-10' oa. 20 EA _.,,. ........ 222. Gieer(Cordia Seestena) FG—10-12° 20 oa. EA _. 223 Glaucous Cassia(Senna Surattensis) 20 EA FG. 10-1 ' oa. ...... 224. Glossy rivet(Ligustrurn Luci um) 20 FG. 8' S' M.S. i EA _ -... ,,,,,,,,, ..... 225 Glossy Privet(Ligustrurn Lucidum) 20 EA FG. 10'x 10' M.S. 226. Green Buttonwood (Conocarpus Erectus) 0 EA F —5-10 oa. 227. Green Buttonwood (Conocarpus rectus) 0 EA F — 10-12' oa. 22 . Green Buttonwood (Conocarpus rectus) 20 EA F —1 -14' oa. ....-................................. 229. Green Buttonwood(Conocarpus rectus) 20 EA G—16-20' oa. 230. Gumbo Limbo(Bursera Simaruba) 20 EA FG. 14' oa. $ 231 Gumbo Limbo( ursera Simaruba) 20 E FG. 16'oa. 232. Japanese Blueberry( laeocar us 2 0 EA Deci dens` 30 Gal. 6' oa. STD Is Japanese Blueberry{ laeocarpus 233. Oeci.lens 4 Gal. 6° oa. STD 20 A 234 Japanese Blueberry—( laeocarpus 20 Deci iensl 65 al. 10-12' oa. STD 235 Laurel Oak(Quercus Laurifolia) 20 EA FG. —2-1/2 cal. min. 236. Laurel Oak(Quercus Laurifolia) 20 EA —� G. - °'cal. min. I 237. Laurel Oak(Quercus Laurifolia) 20 EA FG.—4" cal. i ..� I 236. Little Gem (Magnolia Gran i Glia) 20 EA . 10-1 ' oa. FT w_............................. a. 239 Kittle em (Magnolia randifolia) 20 3 al. 3'oa. FT All unit prices bid should be within two(2)decimal points. If bidder's pricing exceeds o(2)decimal points, Purchasing reserves the right to round up or down accordingly. Continued... FIRM NAME: Page 223 of 474 Page 39 BID RESPONSE BID #17-005/ZGLANDSCAPE INSTALLATION AT VARIOUS LOCATIONS, TERM CONTRACT LOT 2—LANDSCAPE PLANT MATERIALI L TI BR — Pare Root; BTD - Booted; CT - Clear Trunk, DBH - Diameter Breast Height; FG - Field Grown; GW - Grey Wood; HGT-Height; M.S. - Multi-stem; CA - Overall; RPG - Root Plus Grower; SPD - Spread; STD - Standard; FTB-Full to Base;Tpl.-Triple Trunk. All Plant Material needs to conform to Florida Grades and Standards Florida 1. ESTIMATED ITEM DESCRIPTIONOFFER 1 T I 11 L PRICE) (INSTALLED)TOTAL QUANTITY TREES (Continued) Little ern (Magnolia Grandifolia) 240. 45 gal. 10' oa. T 20 PA m ro - __ .:-.:_______ Little Ge (Magnolia randifolia) 241. FG. 12-14' aa. T 20 A _ Little Gem (Magnolia randifolia) 242. G. 14-16' oa. FTB 20 EA ". 243. Live Oak(Quercus Virginiana) - 20 EA FG—3" Gal. Min - - 244. Live Oak(Quercus Virginiana) 20 BA FG—4"Gal Klin. 246. Live Oak(Quercus Virginiana) 20 A FG—5" Gal. in. I_ _ 246. Live Oak(Quercus Virginiana) 20 EA g FG—6"Gal. Min. y - . 247. -Live Oak(Quecus Virginiana) 20 EA � FG—6° Gal. Min. - $ 246. Live Oak(Quercus Virginiana) 20 A FG— 10" Gal in. . $ Live Oak(Quercus Virginiana) t249. 30 gal. 10-12' ea. 20 EA .... _ _ 250. Live Oak(Quercus Virginiana) 20 EA ........... 45 gal. 12-14' oa. " . ...... Live Oak(Quercus.Virginiana) 251. 65 gal. 1 -1 ' a. 2 [::;252. :: $ Live Oak( uercus Virginiana) 20 A 11 100 gal. 1 -16' ca. ,. 253. Live Oak(Quercus Virginiana) A 200 gal. 16- ' a. 20 E ,.....mmmmmmmm.... - Mahogany(S ietenia a o ani) i 254. F — 12' era. 20 EA t Mahogany(Swietenia Mahogani) 255. 20 IFA FG. —14'oa. - Pigeon Filum (Goccoloba iversifclia) 256. F - 10-1 ' oa. 20 A Pigeon Plum (Goccoloba iversifolia) - 257. 0 A FG - 1 -16' a . .._ .m_®. Pink`Crumpet Tree(Tabebuia 256. Heterophylla) FG—12' oa. 20 BA _._._._. Pink Trumpet Tree(Tabebui Lf Heterph =11a)FG— 14' oa. 20 HA ®-..._._ 20 All unit prices bid should be within two( )decimal points. If bidder's pricing exceeds two(2)decimal points, Purchasing reserves the right to round up or down accordingly. Continued... FIRM NAME: - -age 4.,.0`f 474 Page 4 BID RESPONSE INSTALLATIONBID #17-005/ZG LANDSCAPE I TERM CONTRACT LOT 2—LI L INSTALLATION Abbreviations:TR— are Fioot; BTD-Booted; CT- Clear Trunk; DBH- Diameter Breast Haight; FG - Field Grown; GW-Grey Wood; HGT-Height; M.S. - Multi-stem; OA - overall; HPG - Hoot Flus Grower; SPC - Spread; ST - Standard; FTB-Full to Base;Tpl.-Triple Trunk. All Plant Material needs to conform to Florida Grades and Standards Florida 1. ESTIMATED ITEM DESCRIPTION 12 MONTH LMT UNIT PRICE F(INSTSTTAL OFFER11 IN a QUANTITY' (INSTALLED) ALLED) T (Continued) 260. Red Maple(Acer ubrum) FG 1 -14° oa. 20 EA 261. Red Maple(Acer ubrum) FG 16-18' ea, 20 EA _.....�. µµµµ 262Royal Poinciana( elonixRegia) 20 EA FG. -6-10' oa. 265Royal Poinciana( elonixRegia) 20 EA FG.—12-14` oa. 264. Satin leaf(Chrysophyllurn Oliviforme) 0 EA F —1 ' oa. i 266 Simpson's Stopper( yrcian hes Fragrans) 20 EA F -6' oa. S .. 266. _ Simpson's Stopper( yrciates Fra rens) 0 A . -6'oa. ST ,, . 267. Slash Pine ensa(Pinus Iliottii) 20 A 3 gal.— ' oa. 266. Slash Pine Densa (Pinus Iliottii) 20 A 7 Taal.—4' oa. ........ . 26g® Slash Pine ensa (Pinus Iliottii) 20 EA 270. Slash Pine Densa(Pinus Iliottii) 20 A _ 25f 1al.—S'oa. ......,..,.. , .. . ..._.a. 271. Slash Pine Densa(Pinus Elliottii) 0 EA F —1 ' a. ... .. 272. w Slash Pine Densa (Pinus Iliottii) 20 E =14' oa. _ .... ......... , 273 Slash Pine ensa(Pinus Iliottli) 20 EA s, FG—16' oa. .... ... �F 274 Slash Pine Dense.(Pinus Elliottii) 20 EA FG—1 S' oa. _ _ . 276. Slash Pine Densa(Pinus Iliottii) 20 EA F —20' oa. $___-------- SlashPine Dense (Pinus lliottii) 20 EA 276. F 22' oa. 277. Slash Pine Densa (Pinus Iliottii) 20 EA FG—2 ' oa. 276. Verawoo ( ulnesia Arborea) 20 EA F . —1 -12' oa. ST All unit prices bid should be within two(2)decimal points. If bidder's pricing exceeds two( )decimal points, Purchasing reserves the right to round up or down accordingly, Continued... FI : Page 225 of 474 Page 41 BID RESPONSE BID #17-005/ZG LANDSCAPE INSTALLATION AT VARIOUS LOCATIONS, TERM CONTRACT LOT 2-LANDSCAPE PLANT MATERIAL INSTALLATION Abbreviations: BR- Bare Root; BTD- Booted; CT-Clear Trunk; DB H- Diameter Breast Height; FG -Field Grown; GW-Grey Wood; HGT-Height; M.S. - Multi-stem; OA - Overall; RPG - Root Plus Grower; SPID - Spread; STD - Standard; FT B-Full to Base;Tpl.-Triple Trunk. All Plant Material needs to conform to Florida Grades and Standards Florida#11. ITEM ESTIMATED --------TITUNITP ICE TOTAL OFFER NO. DESCRIPON 12 MONH I UNT (INSTA LED) (INSTALLED) QUANTITY TREES (Continued) 279. Wax Myrtle(Myrica Cerifera) 20 EA FG -8' 8' M.S. 280. White Indigo Berry(Randfa Aculeate) 20 EA FG. -6-8' oa. STID $ Yellow Tabebuia(Tabebuia Caraiba) 281. FG-14'oa. 20 EA $ RELOCATIONITRANSPLANTING (90" TREE SPADE OR CRANE) 282. Relocation/Transplanting of Canopy trees 2 EA over 3" Caliper up to 5' $------- ............. 283. Relocation/Transplanting of Canopy trees 2 EA over 5" Caliper up to 7" $ $ 284. Relocation/Transplanting of Canopy trees 2 EA over 7" Caliper up to 9' $ Relocation/Transplanting of Coconut EA 285. 2 Palms up to 2 ' of Graywood Relocation/Transplanting of Royal Palms 286. ue to 30°of Graywood - L— 2 EA 287. Relocation/Transplanting of Sabal Palms 2 EA up to 25'of GraXwood ............ $ 288. Rental of Crane 10 HR REMOVAL& DISPOSAL xcavation (Including Removal an 289. mcisal =0 :-7=— R ............................................ _2 (Cubic Yard) CY .......... WATER TRUCK 290.)7Watering-Man our 100 WP MULCH TOPSOIL/SOD I LANDSCAPE GRAVEL AND STONE(PER BID SPECIFICATIONS) 291. Supply, Install&Grade Top Soil (Bulk, Truck Loa100 =CY d .............. ) (Cubic Yard) � $ $ L_ --- "I - - — -- ..2!!92j1 Supply, Install (2 Cubic Feet)Cypress 100 CIF Blend Mulch ba All unit prices bid should be within two(2)decimal points. lf'-bidder's pricing exceeds two(2)decimal points, Purchasing reserves the right to round up or down accordingly. Continued... it Name: F,age22b of 474 Page 42 BID RESPONSE BID #17-0051ZG LANDSCAPE INSTALLATION AT VARIOUS LOCATIONS, TERM CONTRACT LOT 2—LANDSCAPE PLANT MATERIAL INSTALLATION Abbreviations: BR—Bare Root; BTD- Booted; CT-Clear Trunk; DBH - Diameter Breast Height FG- Field Grown; GW-Grey Wood; HGT-Height; M.S. - Multi-stem; OA - Overall; RPG - Root Plus Grower; SPD - Spread; STD - Standard; FTB-Full to Base;Tpl.-Triple Trunk. All Plant Material needs to conform to Florida Grades and Standards Florida#1. ESTIMATED ITEM UNIT PRICE TOTAL OFFER NO. DESCRIPTION 12 MONTH UNIT (INSTALLED) (INSTALLED) QUANTITY MULCH!TOPSOIL 1 SOD I LANDSCAPE GRAVEL AND STONE(PER BID SPECIFICATIONS) (Continued) Supply, Install(3 Cubic Feet)Cypress r Blend Mulch bak. 100 CF $ $Supply, Install &Grade St. Augustine Floratam Sod 500 SQFSupply, Install &Grade Celebration#419 or Latitude#56 Bermuda Sod 500 SQF $ $ Install &Grade Landscape Gravel and 296. Stone(Cubic Yard) Supply at bidder's cost 100 CY $ $ ger Term &Condition#15 TOTAL OFFER LOT#2 Items 1 — 296 $ . �._ _ All unit prices bid should be within two(2)decimal points. If bidder's pricing exceeds two(2)decimal points, Purchasing reserves the right to round up or down accordingly. Acknowledge Nan-Discrimination Policy Form is included as specified herein? YES/INITIAL Acknowledge Pre-Bid Conference was made, per Term and Condition#9? YES/INITIAL Acknowledge Qualification of Bidders information is included, per Term and Condition#10? YESIINITIAL Acknowledge Criminal History Records Check requirement, per Term &Condition#11&12? YES/INITIAL- Acknowledge Insurance requirements, per Term and Condition #24? YES/INITIAL *PLEASE AFFIX SIGNATURE WHERE INDICATED (FAILURE TO DO SO SHALL RESULT IN THE REJECTION OF YOUR BID) By signature on this document, bidder acknowledges and agrees that its offer includes and accepts all terms, conditions, and specifications of the County's bid solicitation as originally published, without exception, change or alteration of any kind, except as may have been published by the County in official amendments prior to this date of submittal. Per General Term and Condition #7, if bidder is a Joint Venture for the goods/services described herein, bidder shall, upon request of Palm Beach County, provide a copy of the Joint Venture A reement si ned b a l ppar#ies. FIRM NAME: (Enter the entire legal name of the bidding entity) DATE: fr PRINT NAME: SIV'NATURE: PRINT TITLE: ADDRESS: .. _. CITY I STATE: ZIP CODE: TELEPHONE# ( ) E-MAIL: TOLL FREE # ( ) FAX APPLICABLE LICENSE(S) NUMBER # TYPE: FEDERAL ID# Page 227 of 474 Page 43 QUALIFICATION OF BIDDERS REFERENCES FOR SOLICITATION #17-0051ZG Bidder shall list references in accordance with the requirements set forth in the Qualifications of Bidders. REFERENCE NAME: ti ADDRESS: _...... CONTACT NAME: g .. _......w_-___..... ........ PHONE: CELL PHONE: CONTACT INFORMATION: FAX: EMAIL: SCOPE OF WORK: CONTRACT DATES: REFERENCE NAME: ADDRESS- CONTACT NAME: PHONE: CELL PHONE: CONTACT INFORMATION: FAX: EMAIL: SCOPE OF WORK: CONTRACT DATES: C REFERENCE NAME: C ADDRESS: C CONTACT NAME: PHONE: CELL PHONE: CONTACT INFORMATION: FAX: EMAIL: SCOPE OF WORK: I CONTRACT DATES: Page 228 of 474 Page 44 CERTIFICATION OF BUSINESS LOCATION BID #17-0051ZG In accordance with the Palm Beach County Local Preference Ordinance, as amended, a preference may be given to: (1) bidders having a permanent place of business in Palm Beach County ("County") or (2) bidders having a permanent place of business in the Glades that are able to provide the goods and/or services to be utilized within the Glades. To receive a local preference, bidders must have a permanent place of business within the County or the Glades, as applicable, prior to the County's issuance of the solicitation. A Business Tax Receipt which is issued by the Palm Beach County Tax Collector, authorizes the bidder to provide the goods/services being solicited by the County, and will be used to verify that the bidder had a permanent place of business prior to the issuance of the solicitation. The bidder must submit this Certification of Business Location ("Certification") along with the required Business Tax Receipt at the time of bid or quote submission. The Business Tax Receipt and this Certification are the sole determinant of local preference eligibility. Errors in the completion of this Certification or failure to submit this completed Certification will cause the bidder to not receive a local preference. In instances where the bidder is exempt by law from the requirement of obtaining a Business Tax Receipt, the bidder must: (a) provide a citation to the specific statutory exemption; and (b) provide other documentation which clearly establishes that the bidder had a permanent place of business within the County or the Glades prior to the date of issuance of the solicitation. The County hereby retains the right to contact said bidders for additional information related to this requirement after the bid/quote due date. I. Bidder is a: Local Business: A local business has a permanent place of business in Palm Beach County. (Please indicate): Headquarters located in Palm Beach County Permanent office or other site located in Palm Beach County from which a vendor will produce a substantial portion of the goods or services. Glades Business: A Glades business has a permanent place of business in the Glades. (Please indicate): Headquarters located in the Glades Permanent office or other site located in the Glades from which a vendor will produce a substantial portion of the goods or services. II. The attached copy of bidder's County Business Tax Receipt verifies bidder's permanent place of business. THIS CERTIFICATION is submitted by_ mmm_ as (Name of Individual) of (Title/Position) (Firm Name of Bidder) who hereby certifies that the information stated above is true and correct and that the County Business Tax Receipt is a true and correct copy of the original. Further, it is hereby acknowledged that any misrepresentation by the bidder on this Certification will be considered an unethical business practice and be grounds for sanctions against future County business with the bidder. (Signature) (Date) Page 229 of 474 Page45 CERTIFICATIONDRUG-FREE WORKPLACE BID #17-005/ZG IDENTICAL TIE BIDSIPROPOSALS - In accordance it Section 287.087, preference shall be given to vendors i i itheir bids/proposals the followingcertification tav implemented a dr -fr workplace program is is the requirements f Section 287.087; r vi e o ever, that any preference given pursuant Section 287.087, shall be madein conformity wi the requirements pursuant to the PalmacCounty Code, tArticle III, Sections 2-80.21 thru - .3 . In the event tie bids are received r vendors who have not submitted itheir bids/proposals a completed ru - r r Ice Certification form, the award ill be made in accordance with PalmeatCounty's purchasing procedures pertaining to tie bids. This Drug-Free Workplace Certification form mustbe executed andreturned i the attached bid/proposal, and received on or before the published bidsubmission time to be considered. The failure o execute andfor return this certification shall not cause any bidiproposal to be deemednon-responsive. Whenever or more bidsiproposais which are equal with respect is , quality, and service re received Palm Beachout forte procurement of commodities or contractual services, a bid/proposal received from business that certifies that it has implemented drug-free workplace program shall be given preferenceint e award res. In order to have a drug-free workplace program, a business shall: 1) Publish a statement notifying employe t the unlawful manufacture, distribution, dispensing, possession, or use a controlled substance is prohibitedin the workplace and specifying actions that ill be takenagainst employees for violations of such ro i iti n. ) Inform employees about the dangers of drug abusein the workplace, the business'spolicy of maintaininga drug-free or I c , any available dr counseling, r iliati n, and employee ssisnce programs, and e penalties that maye imposed upon employees for drug abuse violations. (3) Give each l y engaged in providing the commodities or contractual services t t are under bid a copy oft the statement cifie in number( . (4) In the statement specified in number (1 , notify the employeest condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms oft e statement and will notify the employer of any convictionf, or plea of guiltyr nolo contendere t , any violation of Chapter 893, Florida tut s, or of any controlled substance law of the UnitedStates or any state,for a violation occurring in the workplace no later than five( days after such conviction. (5) Impose sanction on, or require the satisfactorya ici atio in a drug abuse assistance or rehabilitation program if such is available i the employee's t unity, by any employee o is so convicted. ( ) Make a good faith effortto continue o maintain a drug-free workplace through implementation ectio 7, Florida Statutes. THIS CERTIFICATIONis submitted (individual's ) of _ (Title/Position wi a a y nor)w� UUU� (Name of �Company/Vendor) -- who does hereby certify that said Company/Vendor has implemented a drug-free workplace program which meets the requirements eci n 287.087, Florida Statutes,which are identified in numbers( )through( )above. Signature ate Page 230 of 474 Page 46 NON-DISCRIMINATION POLICY BID #17-005IZG Pursuant to Palm Beach County Resolution R-2014-1421, as may be amended, it is the policy of the Board of County Commissioners of Palm Beach County that Palm Beach County shall not conduct business with nor appropriate any funds for any organization that practices discrimination on the basis of race, color, national origin, religion, ancestry, sex, age, familial status, marital status, sexual orientation, gender identity and expression, disability, or genetic information. All bidders doing business with Palm Beach County are required to submit a copy of its non-discrimination policy which shall be consistent with the policy of Palm Beach County stated above, prior to entering into any contract with Palm Beach County. In the event a bidder does not have a written non-discrimination policy, such bidder shall be required to check the applicable statement and sign below affirming that their non-discrimination policy is in conformance with Palm Beach County's policy. Check one: (®) Bidder hereby acknowledges that it does not have a written non-discrimination policy; however Bidder hereby affirms by signing below that its non-discrimination policy is in conformance with the above. OR (®) Bidder hereby attaches its non-discrimination policy which is consistent with the policy of Palm Beach County. NOTE: Bidder's failure to comply with the above requirements will render bidder non-responsive. Bidder shall notify Palm Beach County in the event it no longer maintains a non-discrimination policy that is in conformance with Palm Beach County's policy set forth above. Failure to maintain said non-discrimination policy shall be considered a default of contract. BIDDER: Company Name Signature Name(type or print) Title Rev.64.26.16 Page 231 of 474 ul q CY) ui ca CL a us z it z U) LMU 2 U) I-- z "t z 2LJ OL U L L he Lmli i2E: 1 w 0 z f- >- i ?: 0 LL M a LL 0 0 Ez uj z dz <2 -uj L"i 0 x Z 0 IL ui li z U. (0) LOU at UMJ .0 1 Go' izcwo 0 0 F- z Lu "'s 21 M, 10 0 !i Rp o 0 Lu z LO 0 z z 0.5t C35: 0 In uj IL ® 0�— 5 2 m z Lu LU .22 D 0 ix mu)o M Lai ZO OU)i Z ui IL 0 A 0 L'U ,u ui z z Lu a 0 w w ® 2 a. ujs0) U It LML I Z<Z ju 0 IL "I 1A w LU g w 02 Lul ID 0,011 li Ll < w W2 C4, Z' 0 i Lu ui Uj m 0 02 col fu3j -2 Lul aws Li 02 C.) z I z 0 Omz IL ui 0 0 U) ul 0 aaa 19 .1 96 U) 0 L6 [L LU -0 OWM A 5:0 U- U. La >-0 0 .j z <O LIU 'z z -j ui 00 12 u Ol IL < M vs Y bad z cg m 0 -C 0 Um, as y I-- Z LO 4� 0 0 �—0)M I r_ i19w Z z w Ou.1 la z CL IL 3 5 -j 4) R< LCU. 11, i au 0 w 0 w uj Z21 E w LU 0 IL 0 a z ui 0 a ui to NC6 LO 0_3 rL z L) m I-- In IL Page 232 of 474 Page 48 OSSA SCHEDULE 2 LETTER OF INTENT TO PERFORM AS AN SBE-MIWBE SUBCONTRACTOR This document must be completed by the SBE-MIWBE Subcontractor and submitted with bid packet. Specify in detail, the particular work items to be performed and the dollar amount and/or percentage for each work item. SBE credit will only be given for items which the SBE-MIWBE Subcontractor are SBE certified to perform.Failure to properly complete Schedule 2 may result in your SBE participation not being counted. PROJECT NUMBER: PROJECT NAME: TO: (Name of Prime Bidder) The undersigned is certified by Palm Beach County as a-(check one or more, as applicable): Small Business Enterprise Minority Business Enterprise Black Hispanic Women Caucasian Other(Please Specify) Date of Palm Beach County Certification: The undersigned is prepared to perform the following described work in connection with the above project. Additional Sheets May Be Used As Necessary Line Item/ Total Price/ Lot No. Item Description Qty/Units Unit Price Percentage at the following price or percentage (Subcontractor's quote) and will enter into a formal agreement for work with you conditioned upon your execution of a contract with Palm Beach County. If undersigned intends to subcontract any portion of this job to a certified SBE or a non-SBE subcontractor, please list the name of the subcontractor and the amount below. Price or Percentage 1 m„ (Name of Subcontractor) The Prime affirms that it will monitor the SBE's listed to ensure the SBE's perform the work with its own forces. The undersigned subcontractor affirms that it has the resources necessary to perform the work listed without subcontracting to non-certified SBE or any other certified SBE subcontractors except as noted above. The undersigned subcontractor understands that the provision of this form to Prime Bidder does not prevent Subcontractor from providing quotations to other bidders. ........ _ .. (Print name of SBE-M/WBE Subcontractor) By: ..................... __......_ ._ (Signature) (Print of person executing on behalf of SBE/MMIBE Subcontractor Revised 1 011 1/201 1 Date: ... Page 233 of 474 Q 7 .® ® 0 0 m ! TO-i q- 4� - 0 W M CL IS _ R aL 0 . u CL ' _ a CL CF a C C5 and e'er+ '0 ui 09 CL 0 67 M CL �.a v 0 z LU M LU UJ 0 0 CL00 LLAtz ® LLJ ® M ai 0LIJ tn cm co Ee 0 "sLb IS in w i7 ,— ® 0 r- m LL ` LU � ® moy c 93 ®F— 3 < _� 0El 2 c0 O 02 E M <� C L ' �m � 0o 0 > M E <�co� L.0 �. M..,.w. .ti > 0 _w try m M OM z ' � c LLR r caE c ;P, U) Z 0 , ® 0 . U 0 z G eV 0 , = U -a UJ Ll! vim, m W E,5 w ' Lu } > Ul o �a CL w-2 E 0 < i. � dam© UL a) = CL 2 M 1 _ -------------- E E -0 0 4. UJ o � 0 �— E �s F w v c c�9s U _ 1, ~ W 111 0 Wm L. c r m UJ UJ w m 0 0 Ul Liio scj E 0 g Page 234 of 474 Page 50 OSBA SCHEDULE 4 - SBE-M/WBE PAYMENT CERTIFICATION The Prime Contractor is to submit Schedule 4 with its Monthly Payment Request to Palm Beach County to reflect actual payments made to the SBE-M/WBE Subcontractor. The Prime Contractor is not to request signature from an SBE-M/WBE Subcontractor unless it has made a payment to the SBE-M/WBE Subcontractor. The SBE-M/WBE Subcontractor is not to complete and sign this form unless it has received a payment from the Prime Contractor for services actually performed by the SBE-M/WBE Subcontractor. A separate Schedule 4 is required for each SBE-M/WBE Subcontractor payment. This is to certify that received (SBE or M/WBE Subcontractor Name) (Monthly) or (Final) payment of $ On from MM DD YYYY (Prime Contractor Name) For labor and/or materials used on __.. / .. _ . (Project Name) (Work Order) DEPT.: PROJECT NO.: PRIME CONTRACTOR VENDOR CODE: SBE OR M/WBE SUBCONTRACTOR VENDOR CODE: If the SBE Subcontractor intends to disburse any funds associated with this payment to any Subcontractor for labor and/or material provided on this project, please provide the following information: *Subcontractor Name: Amount to be paid: *Note: If the subcontractor listed in this section is an SBE or M/WBE a separate schedule 4 is required to verify payment. By: (Signature of Subcontractor) (Print Name & Title of Person executing on behalf of Subcontractor) STATE OF FLORIDA COUNTY OF Sworn to and subscribed before me this day of , 20 By Notary Public, State of Florida Print, Type or Stamp Commissioned Name of Notary Personally Known OR Produced Identification Type of Identification Rev. 5 Last updated: 11/18/11 Page 235 of 474 II D � J 0 iffLf �. L° 0 ., �Zom UJI �. t EW 2 _ 1 { U. l t ®, E ILU, CS FL : r. IX Lu U) LIJ lu E LU 0 7 _ KU WE 8a5 i CS o9 a Z Eel Ca Lu U-{�expuj w w ,.....1 ��,. °�� IN. 830 N �..� CL Cq '0 LUw® �. _ .. ._......_. -j w Neu t4 UJI fLU — �� 0 uj i. 0 03 16 33 �� w LU �IL I € LLLU LU LU < 0 LU Lu wz - r 4 _UJ w w �, � �', I� i - v 0 oC U!FJ Z >Z w CL z IL® t-� Lu UJ LU LU D OA �. ® �. Zj LU 8w X: TU s _ s to U. ul �e a. in ' -; ul �LL di CL w Y z Ix CL Z - - LW € � U. U. i t- � g U.8 (k C4 P- 0 0 cm " CCL " _ r �- _ t q Mryq yip lu 3� ffl� 44 W •n y�.1. n�.�uououou»....�....u................ a4 ...........t x LU Il ca iL .L fL®9 0 0 J 'U. 0 3 ell 63i uj 2 0 � ®}. 0z � F > LUJ#Ku le `� 14 0 3w LU S Ild t> a tt • � �.. Lu ILLZ1<CD 0 � — �iCD aj 1100 0 aLL Page 236 of 474 r , y d� 0 LL LO mozo OZO C0 aLU LLJ UJ 0. a Uj w z-j •' ®tt8 9�J 'IL. YY ` le C) .I CA LU 9- ul IL �z UOz c 10 W 4 Ui 4c W LL 111 10 ... _ i� CD 0 6LU CC 0 U. LL S H...<-..,�. - .� .m...... .�.... F ui IL uj t' : � — i lu IL u T z W z Ica LU UA Z ui IS fl 16 II II w I $� 0 �. a fL Itu LU "'d ZLu LLJ 0- IL L UA 0 # IL Itd — Ell (IIx r, cs LU LU W UJ 0 ro �� m 6 ca ? Z Z Lu ,ur e... 0 I w tus LU9L C3ea. - Lli {y LUuj rely -_ OLLJ d.? ��4 LU C-u LL LILj gig (L 0 m -m NLU J D ed3 i — zml La ~ CL Go ul UA z Lu cm -- M k 6S I y ow — E � z x w .w 13 Z � EL 0 ppb ILS z U) — ;� � 4 p - t9' I G .' y. �� �' Ou LL z W UJ z Lu z_ tea ix wx cs I a CD z0 Mw Z LU LL _ �, U) �� `� z� — (L W0 00 to ��. �. r �, „�z z. ........." (� .��� � y nW a! Page 237 of 474 ORI'D Purchasing Department 50 South Military Trail,Suite 110 Form L December 4, 2018 West Palin Beach,Fl-334 15-3199 (561)616-6800 A Cut Above Landscape & Maintenance, Inc. FAX�(561)6 16-68 1 1 Eneyda Gomez, Pre-Construction Manager 14095 43rd Road North %V%V%V.1)1)cgov.coliifl)t,lrcll,asillp, Loxahatchee, FL 33470 TERM CONTRACT #17005B Dear Vendor: This is to inform you that Palm Beach County Board of County Commissioners ("County") is entering into a Term Contract with your company for Landscape Palm Beach County Installation at various Locations based on: Board of County Commissioners 1XI RENEWAL OF CONTRACT based on SOLICITATION#17-0051ZG in accordance Melissa mcltjjilay, Mayor with all original terms, conditions,specifications and prices with no deviation. %lack 13eniai,cl.Vice Nlaym 1XI OTHER: Lot#2 Hal R.Valu he The term of this contract is 0210712019 through 02/06/2020 and has an estimated dollar Paulette BUKIiCk value of$1,767,000, inclusive of all vendors awarded. Dave Eemer If applicable, Vendor shall maintain all insurance coverage(s) throughout the entire term of the contract, including any renewals or extensions thereof. Steven L,Abraiiis County User Departments will issue individual"Delivery Orders" against this contract Mai,y LOU Bet-ger as your authorization to deliver. The original invoice must be sent to the address on the Delivery Order ("DO") and must reference the DO number (e.g., DO 680 XY030305000000001111). A copy of the invoice may be sent to the County User Department. Invoices submitted on carbon paper shall not be accepted. In order for County Administrator the County to make payment, the Vendor's Legal Name; Vendor's Address; and Vendor's TIN/FEIN Number on the Vendor's bidlquoteiresponse must be exactly the Vei(leria c. 1ia1 ei- same as it appears on the invoice and in the County's VSS system that can be accessed at https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/A]tSelfService. Failure to comply with the foregoing may result in a delay in processing payment. If you have any questions, please contact Marva Brown at mbrown(CDpbcgov.org or (561) 616-6815. Sincerely, Kathleen Scarlet Director c: Countywide File 2.6)printed oi�rocydod paper Page 238 of 474 6.H. CONSENTAGENDA 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Approve the minutes from City Commission meeting held on May 21, 2019. EXPLANATION OF REQUEST: The City Commission met on May 21, 2019 and minutes were prepared from the notes taken at the meeting. The Florida Statutes provide that minutes of all Commission meetings be prepared, approved and maintained in the records of the City of Boynton Beach. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? A record of the actions taken by the City Commission will be maintained as a permanent record. FISCAL IMPACT: Non-budgeted N/A ALTERNATIVES: Do not approve the minutes STRATEGIC PLAN: Building Wealth in the Community STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Minutes Meeting Minutes -21-19 Page 239 of 474 MINUTES OF THE CITY COMMISSION MEETING HELD AT THE INTRACOASTAL PARK CLUBHOUSE 2240 N. FEDERAL HIGHWAY, BOYNTON BEACH, FLORIDA ON TUESDAY, MAY 21, 2019, AT 6:30 P.M. PRESENT: Steven B. Grant, Mayor Lori LaVerriere, City Manager Justin Katz, Vice Mayor James Cherof, City Attorney Mack McCray, Commissioner Queenester Nieves, Deputy City Clerk Christina Romelus, Commissioner Ty Penserga, Commissioner OPENINGS A. Call to Order - Mayor Steven B. Grant Mayor Grant called the meeting to order at 6:30 p.m. Invocation by Rev. Jack Copas, Boynton Beach Congregational United Church Reverend Jack Copas gave the invocation. Pledge of Allegiance to the Flag led by Commissioner Christina L. Romelus Commissioner McCray led the Pledge of Allegiance to the Flag. Roll Call A quorum was present. Agenda Approval: 1. Additions, Deletions, Corrections Commissioner Penserga added two items to Future Agenda: A post legislative update from former District IV Commissioner, now State Representative Joseph Casello and State Senator Lori Berman on June 18th. He also added a discussion on the creation of an expedited permitting ordinance, which he hopes would spread the growth of small business. Mayor Grant asked if Commissioner Penserga minded if they could speak about that when they discuss the Seacrest Corridor. Commissioner Penserga had no objection, which would be piggy-backed to 13H. Mayor Grant also wanted to add to a Future Agenda a discussion about road safety. He received a letter from Discovery Village regarding speed bumps and he thought the Commission should inform different communities that have municipal roads running to or next to them what the best course Page 240 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 of action is for road safety. The latter item would also be on June 18th or if needed, it could be moved to July. Attorney Cherof requested move Item 11A before Consent Agenda. 2. Adoption Motion Commissioner Penserga moved to approve the agenda as amended. Commissioner McCray seconded the motion that unanimously passed. 2. OTHER A. Informational items by Members of the City Commission Vice Mayor Katz met with residents regarding Taco Bell and Attorney Bonnie Miskel. Commissioner McCray received many emails about Taco Bell. The City Commission would be remiss if they did not mention the two police officers that saved a family with a house fire. He was touched and elated there are men and women wearing blue in the City of Boynton Beach. Commissioner Romelus met with residents of Coastal Bay and Tuscany regarding Taco Bell as well as the developer and Attorney Miskel. She visited Crosspointe Elementary School for Career Day. She also attended the grand re-opening of the expanded dog park. She noted this was one of the few parks in the South County area, which allows all sized dogs off leash. Commissioner Penserga met with Attorney Bonnie Miskel, the Tuscany, and Coastal Bay Homeowner's Association regarding Taco Bell. Mayor Grant reported attending the following activities for May to-date. Business Development Bureau Breakfast, the Historic High School and District Energy Plant. He attended the Jewish Federation of Palm Beach County, the Historical Society of Palm Beach County, and the American Legion to honor Tom Kaiser. He attended a Police Memorial at Calvary Chapel, a networking event for Jewish Services of Palm Beach County and attended the Coalition of Boynton West Residential Associations. He attended a Transportation Planning Agency event and a Boca Chamber event held in Boynton Beach. He attended a quarterly orientation for new hires and a ribbon cutting for Alchemy Salon in Ocean Plaza. He attended Del Sol Second Anniversary event and at Densen Pool for Swim with a Cop. He met with representatives of Boynton Strong and attended a Boynton Beach Mall Hurricane Preparedness event. He went to the Copper Point 4th Anniversary event and the Art Walk. He thanked the Arts Commission for providing visitors and residents more information about Art in Public Places. He went to 2 Page 241 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 a Young Singers of the Palm Beach event, a Healthier Boynton Beach Grant Award Ceremony, where over$30K donated to local non-profits to further their mission. He also attended Crosspointe Elementary School for Career Day. He wanted to add a press release regarding Veteran Memorial Day Weekend event as the last item. He met with Attorney Miskel, Bark Management, QSR and he did his best to call and email residents of Coastal Bay and Tuscany regarding Taco Bell. 3. ANNOUNCEMENTS, COMMUNITY AND SPECIAL EVENTS AND PRESENTATIONS A. Our city lobbyist, Mat Forrest will present a post legislative update from the 2019 Legislative Session. Mat Forrest, Ballard Partners, the City's lobbyist presented an update of the Legislative Session. He advised the session ended 18 days ago. The next session begins January 2020. Only 5.4% of bills pass this session. Ballard Partner's tries to bring back fund appropriations, but this year they were not successful because projects were expensive and because they brought funds back the prior session. There were 1,630 appropriation requests totaling $3.6 billion. The City was looking for $900K for the Boynton Beach Tradewinds infrastructure. Representative Casello and Berman filed the project, but it was unsuccessful because there was no local match. Mr. Forrest was optimistic for the Mangrove Park Improvement. The request was for over $1 million. Ballard Partners worked with staff extensively to find out what projects they believed would be successful Legislation was the big topic. The most impactful local government legislation did not pass. Vacation Rental legislation passed the House, but not the Senate. Two other preemption bills did not pass that would not affect the City. An attempt to repeal Red Light Cameras passed the House, but died in the Senate. Legislation regarding Community Redevelop Agency (CRA) passed. It was a much milder version than was originally reintroduced. This legislation did not affect how the funds were be spent. Legislation prohibits CRA's from spending funds on tourism related events, and Farmer's Markets. A bill for cancer coverage for firefighters passed and signed into law on May 3rd. It is unknown how this bill would affect local budgets. There are requirements about how much the City can put into new retirement plans based on a certain status. The scooter bill passed. The bill adds new regulations how scooters are classified, but it does not require municipalities to permit or authorize scooters. A tree-trimming bill passed. The measure allows people to trim can trim or remove trees from their property if they deemed are a danger or a hazard for upcoming storms as long as a licensed arborist determines it is a danger or hazard for a pending storm. Other legislation that passed was 5G legislation, which was pushed by the telecom industry. It speeds up and expedites some of the local small cell permitting. It does not change anything that was in 3 Page 242 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 place a few years ago, rather it speeds up the time to respond to it. Another bill, which received attention, pertained to plastic straws. The Senate put a five-year moratorium in place, but the Governor vetoed the bill. The veto letter regarding plastic straws was that the State should allow local communities to address the issues through the local process. HB 7103 pertained to growth management. It is a broad and comprehensive bill dealing with impact fees, attorney fees and challenges to the Comprehensive Plan. Local governments want it vetoed, but it was not been sent to the Governor. Mr. Forrest will continue to advocate in opposition to the bill and hope they will be successful. The next Session for 2019 will begin in September. Dates for the fall interim committee- meeting schedule listed as were the legislative session dates. In 2020, Session will start January 14, 2020 and end March 13, 2020. The leadership and committees may stay the same, but the issues do not. Mr. Forrest anticipated transparency measures and gaming issues being a big topic. The Seminoles pulled back $350 million in a gaming compact. Commissioner McCray asked how long the City has been using the firm. Mr. Forrest responded since 2014. The City had also used Ballard prior to 2009 and resumed using the firm in 2014. Mayor Grant requested Mr. Forrest email him when the Department of Agriculture creates new legislation regarding hemp. Mr. Forrest agreed and announced Palm Beach County Days will be somewhere around January 14th, 15th, and 16th approximately. B. Presentation of the City's Comprehensive Annual Financial Report for FY 2018 by Scott Porter, Partner of Caler, Donten, Levine, Cohen, Porter & Veil. Mara Frederickson, Director of Financial Services, introduced Scott Porter a partner with the City's external auditors. The report is available online and in the Library. Mr. Porter explained the report has four sections. The most important section is the second part regarding their opinion on the financial statements. The firm uses the Governmental Accounting Standards and the firm gave an unmodified opinion. This is the highest level one can receive. The firm receives a copy of audit reports and incorporates the financial information into the City's Financial Statement. He noted the audit contains the actual financial statements and there is a statement of net position, which is a balance sheet. The governmental is primarily of the General Fund and the business type activities consisting primarily of the water and sewer operations. Total assets, as of September 30, 2018, was $446M. In total, the liabilities were about $269M leaving a net position of $182M. The net position increased for both the governmental and business type activities, which increased in total by $10.8M for 2018. The majority of $9.3M was from governmental activities/general fund and the balance of $1.5M was in the business type activities, primarily the water and sewer fund. The last issue was the general fund budget to actual comparison reflected revenues and expenditures and the original and amended budgets and a variance. The General Fund revenues were $71.2M. Expenditures were $84.9M. Other transfers in were $13.2M leaving a negative expenditure in excess of 4 Page 243 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 revenue of about $417 thousand for the year. There were no compliance issues. The internal controls were operating effectively and there were no material weaknesses or significant deficiencies reported in the audit. Commissioner McCray asked if he noticed any red flags. Mr. Porter thought there were some minor issues, which the reported in their management letter contained in the compliance section of the report. Both of those items dealt with IT and recommendations about how to improve security regarding passwords and strengthening the internal processes. There was a negative balance in the General Fund. It was the issuance of an installment debt. The revenues were slightly under a $1 M which was estimated in the budget and the over expenditure was in the public safety area. Tim Howard, Assistant City Manager, explained this was due to overtime, salaries. C. Proclaim June as Immigrant Heritage Month Mayor Grant read the proclamation declaring June as Immigrant Heritage Month. No one was present to accept the proclamation. D. Proclaim the week of May 18-24 as National Safe Boating Week. Mayor Grant read the proclamation declaring the week of May 18-24 as National Safe Boating Week. Present to accept the award was Sherrie Foreman, Flotilla 54, and Vice Commander. Ms. Foreman thanked the Commission for the proclamation and announced they have 54 members. Ms. Foreman explained she is also the staff officer for program visitors, member training, and vessel exams. They give free vessel exams for all boats, hold classes every month on boating safety. She cautioned if you own a boat and are on the water, there are no brakes. They main mission is to promote boating safety for everyone. The meetings held on the first Monday of every month, except for Labor Day. E. Presentation of the 20th annual "Bob Borovy Student Citizen of the Year" award by members of the Education & Youth Advisory Board. Angelica Nevin, Vice Chair, of the Education and Youth Advisory Board (EYAB) was present with fellow Board Members Lynne Gassant and Lori Wilkinson. She explained they are awarding the 20th Bob Borovy Student of the Year award. Provided history of the award, created by Bob Borovy. Each year, high school seniors write an essay on what they learned from providing volunteer community service and provide three letters of recommendation. The winner must be of good moral character, performed significant volunteer work and made positive contributions to the community. The award is funded through donations secured by the Board and a panel of judges, including last year's 5 Page 244 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 winner, selects the winner. This year the judges were Kevin Homer, Boynton Cares; Jeannie Heavilin, Sister Cities; and Alana Thomas, last year's award winner. She announced the recipient of this year's $1,000 Bob Borovy Award is Kathleen Wilkinson. Ms. Nevin listed Ms. Wilkinson's noteworthy accomplishments. Ms. Wilkinson plans to major in stage management and her goal is to attend the University of Miami. Lori Wilkinson, a member of the EYAB, said she was very proud of her daughter. Members of the City Commission congratulated Kathleen Wilkinson. F. Announce Disaster Preparedness Tax Holiday from 5/31/19 - 6/6/19. Mayor Grant announced the tax holiday and listed the various tax-free items. G. Fire Department to give brief presentation of their operations. Glenn Joseph, Fire Chief, made a presentation on Fire Department Operations from 2018 to date. He announced there are five fire stations located throughout the City. Station No 1 was under construction and relocated from original location. The Department has 135 firefighters, 10 administrative staff, 7 fire inspectors and 12 Community Standards Specialists. The Department provides contracted Advance Life Support and Fire Protection services to four other municipalities. He listed the statistics regarding calls received for the last three years. Year to-date the Department received 4,849 calls, which was an upward trend of 1% to 2% per year. Emergency Medical Services were about 10,000 annually also with a slight increase over the last two years. He anticipated there would be 11 000 calls this year. Vehicle accidents were up slightly and structure fires were decreasing. The best decrease pertained to opiate related overdoses. He explained the protocols have changed to improve the way staff identify and diagnose those in the field, for strokes and cardiac related injuries. There were an increase in gunshots injury. Fire prevention is to protect the public in public areas and there were more inspections this year than last year. They were very busy in 2017 and 2018, but the Department is seeing a reduction in the number of violations. The Department's Rapid Intervention Team (RIT) won National Championship. The Department sent a team to help with Hurricane Matthew relief efforts. Hired eight firefighters in March, three of which were veterans. Two were born and raised in Boynton Beach and the Department was trying to recruit from the local talent pool. The Department purchased three rescue trucks with air conditioners. Research showed that high temperatures during storage reduces the effectiveness of medicine, so they added air conditioners to maintain the temperature inside the trucks. The seats have restraints in the event the truck rolls over, and there are airbags to keep firefighters safe during transports. The Department adopted a clean cab concept to eliminate keeping gear or equipment in the back of the trucks. The department was consolidating all data into one database, including legacy data. This will provide better business analytics and data in real time. 6 Page 245 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 An AFG Federal Grant funds paid for Gear Drying system and ventilation system. Chief Joseph explained contaminated gear because chronic occupational illness and the department try to remove as much as possible. They have a vehicle for special events through a grant from Firehouse Subs. The Fire Department held community events such as a golf tournament, which raised $6K forjuvenile diabetes research, fund, had a fishing tournament this year raised $9K, and the Muscular Dystrophy Collection. Last year the firefighters raised almost $50K for MDA. The favorite event was delivering Christmas gift to children in Bethesda hospital over the holidays. Firefighters deliver the gifts in uniform on Christmas Day in the fire truck. Chief Joseph advised the Department delivers the best service in the most fiscally responsible way. Commissioner McCray asked if Narcan usage decreased commensurately with the opiate decrease and learned it did. Chief Joseph informed the Commission the Department received a $25K grant to purchase Narcan. Mayor Grant was looking forward to the upcoming pancake breakfast and the Explorer program starting in June or July 2019. There were several promotions in the fire department. Matt Petty was promoted to Chief. A Hurricane Preparedness Report will be given May 30tH Commissioner Romelus praised the Explorer program. Chief Joseph explained if they attract youth in high school and give them direction and focus, even if they do not join the fire department, the youth would learn how to dress and present themselves. It has a positive impact on their long-term success, academically and professionally. It is an opportunity to see a different way of life. The children meet once a week, go to the station, learn about equipment, station life and a ride along. The program was for youth entering high school to 20 years old. The goal is to show a way of community service. Twenty graduates of the program became firefighters, another 20% entered doctor, nursing and engineering programs. There are strict academic and behavioral requirements to participate in the program year. Chief Joseph was here for three years. Commissioner McCray thanked him. Stated Department morale was up and there was a phenomenal turn around in the Department. H. Chief Joseph to announce a partnership between the City and Palm Beach Atlantic University (PBAU) to offer a Bachelor of Science degree in Organizational Leadership. Chief Joseph explained Firefighter Jamar Marriot proposed a Bachelor's program in the City. He made some contacts, put out an interest on demand. The program would be on campus in the City, reduce tuition costs via a scholarship and defer tuition until after the tuition assistance in the City arrives to reduce out of pocket costs. Tim Worly Palm Beach Atlantic University. VP Admissions and Joe Sharpe, Director of Graduate, Evenings and Online Programs were present. Provided a history of the University, which offers master bachelors and doctoral degrees. They are glad to be a part of the program and he thanked the Chief. One of their schools, the 7 Page 246 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 McArthur School of Leadership has a Bachelor of Science in Organizational Leadership degree. The program provides conflict resolution, leadership, cultivating the right workplace culture and other benefits. One feature is they give professional education credit to people that have work experience. They are excited about the partnership. Boynton Beach Employees can take classes at Fire Station No 5 related to the aforementioned degree and the non-related courses can be taken online. Anyone in the City can take the class and they want to grow the next leaders from employees now. Brochures were available and classes start in August. I. Budget input opportunity. Members of the public are invited to provide input to the City Commission in regards to the upcoming FY19/20 budget. Mayor Grant read the announcement inviting the public to provide input on the budget during public comments at the City Commission meetings leading up to the budget workshops. Shawn Gross, 1604 Coastal Bay Boulevard, commented aesthetics are everything. He was aware the City added LED lighting on the tower where it says Boynton Beach. He requested the tower be cleaned because it is so black from mold one cannot see the words Boynton Beach. He pointed out it was the first thing people see when they come to the City. Peter Janus, 1213 Coastal Bay Boulevard, requested funds be allocated to address Homing Inn. Susan Oyer, 140 SE 27th Way, expressed more lights were needed in the parks and especially the neighborhood parks such as the Betty Thomas Park. She suggested the lights remain on until midnight during summer, Christmas/winter and spring breaks. The youth appreciate that she asks for the lights to be on later and she requested it be done on a regular basis in all the parks so youth will have activities and stay out of trouble. She suggested allocations for lights and cameras. Indicated Betty Thomas Park has drug dealers. She thought it might push crime out of the City. Herb Suss, 1711 Wood Fern Drive, asked what the millage rate was and learned it was 7.9 mils. He suggested raising the millage rate to meet the increased expenses. He thought it was better to have little extra and he supported raising it to 8 mils J. Press release regarding Veteran Memorial Day Weekend. Mayor Grant announced the City of Boynton Beach and the Boynton Beach Veteran's Task Force would host the Annual Memorial Day Observance at Boynton Beach Memorial Park. The public was invited to assist fifth grade students from St. Joseph Episcopal School and Home Depot employees placing flags at the gravesite of each veteran. On Saturday, May 25th, students from Atlantic High School will place crosses on each 8 Page 247 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 veteran's grave. On Sunday, May 26th, a solemn ceremony by Mayor Grant will take place. He was grateful that Boynton Beach Veterans organized the activities with various post commanders reciting the names of departed veterans. Anyone needing more information should contact Tom Kaiser or Stanley Gavlick at the numbers he provided. 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS W ILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) Susan Oyer, 140 SE 27th Way, asked if the compensation discussion would be moved and if there will there be public input on it or if it would be on the Consent Agenda. Mayor Grant explained he received her comment card and they were pulling every single item on the Consent Agenda and she would speak on all items. Vice Mayor Katz did not support hearing each item on the Consent Agenda and asked who authorized the change. Mayor Grant responded he did. Commissioner McCray did not believe he had the authority to make that change. Vice Mayor Katz noted the compensation item was not part of the Consent Agenda. Converting the Consent Agenda to individual items required a vote. Commissioner Romelus understood Item 11A would be moved before Consent Agenda. Mayor Grant agreed but they are not at the Consent Agenda. Ms. Oyer commented school ends May 31St. She reiterated having lights on at all the parks until 11 p.m. or 12 midnight. She noted the Governor was supporting home rule and she supported banning Styrofoam, plastic straws and sunscreens that contain oxybenzone and octinosate, which were two chemicals killing coral reefs. She supported taxing plastic bags. It would be easy to enact. They could pay four cents to the retailer and the rest would come into the City as added revenue. Ms. Oyer was aware Chicago taxed the bags but was unaware of another City in Florida did. Herb Suss, 1711 Wood Fern Drive, announced he was the last member of the Community Emergency Response Team (CERT) and someone stepped up and took the class. This was a very worthwhile program, which assists during hurricanes as well. He advised the garbage was not picked up at Quail Run and it is a health hazard. He had spoken with Commissioner Penserga about Alzheimer's. Mr. Suss also asked if anyone has been to the golf course, which is making money. Lastly, he commented if someone breaks the law, there should be consequences. He announced it was the same on the federal level and there was complicity in the various branches of government. He felt no one was above the law and the Country is now in a constitutional crisis. He urged all to vote. Mayor Grant requested a report on the Golf Course. 9 Page 248 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 No one else coming forward, Public Audience closed. A. Mayor Grant has requested to discuss the Commission expense allocation stipend. Below is the current information concerning the Commission's compensation? Mayor Grant asked when the last time the Commission expenses reviewed and learned it was 2004. Tim Howard, Assistant City Manager, explained compensation was in two parts. The salary in the City's Charter implemented via referendum in 2004. In 2004, the Mayor's salary was $12K and Commissioner were $9K. When the referendum was passed and the Charter was changed, the salary increased to $18K for Mayor and $15K for Commissioners, with an annual increase based on the Consumer Price Index (CPI) every April 1 st. As of April 1, 2019, the Mayor's salary is at $23,821 and the Commissioners are at $19,853. The other component of compensation related to the expense allocation, set by Commission resolution. The last change to the resolution caused a reduction in 2010. In 2009, the Mayor's expenses were $7,571 annually, and Commissioners received $7, 200. In 2010 during the budget workshop, the Commission, based on the budget issues at the time, voted to reduce the amount to the current amount of $7,117 annually for the Mayor and $6,582 for Commissioners. Mayor Grant commented he asked Mr. Howard if he should itemize his expenses instead of taking a stipend. If there is nothing they would like to change, they can move on. Vice Mayor Katz did not support an increase, nor did Commissioner McCray. David Katz, 67 Midwood Lane, read a quote by Mwai Kibaki. He thought an increase in the stipend might be greedy as it is a part-time job. The Mayor makes over$30k with the expense check and Commissioners make slightly over $26K. When he was a Commissioner over 25 years ago, his salary was $350 and $375 a month with an expense check. He commented the expense check was income. He liked the idea Mayor Grant suggested that his $7K at the beginning of the year should be an account and he turn in a receipt each time he wants to use it. He thought it should be the same for the City Commission. Susan Oyer, 140 SE 27th Way, commended she did not favor an increase in compensation. It is her tax dollars and it is a part time job. She thought it would set a precedence for the future. She favored the money be used for parks and catching drug dealers. Brian Fitzpatrick, 409 NE 1St Street, thought the expenses should increase. If salaries was raised 5% annually since 2010, Commissioners would earn $10,203, and the Mayor would earn $11,040. The salaries are too low and the City has the most talented City Commission and CRA that have effected changes in the City. He supported the increase in salaries and stipends and getting rid of term limits. 10 Page 249 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 Herb Suss, 1711 Wood Fern Drive, thought there should be a slight increase in salaries to keep the talent as long as the raise is appropriate. Mayor Grant explained in order to change the salary, there would need to be a referendum, because it is based on the City Charter. They could change the expense amount. There were higher expenses during boom years. The only thing they could do was increased expenses based on inflation if the Commission desired. Mayor Grant repeated the expense accounts for the Mayor and Commission. Mr. Suss supported increasing the Mayor's expenses by $1,400 or $1,500 and the Commissioner$1,000. Commissioner Romelus did not think it was the time to speak about finances with the various ongoing projects in the City. She favored speaking about it in the future when things calm down and they have secured the city's financial position. Commissioner Penserga moved to reject an increase. Mayor Grant asked if the Commission was willing to itemize their expenses and learned they were not. Vice Mayor Katz did not support raising compensation or changing the process. 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. There was an applicant for the Historic Resource Preservation Board. Motion Commissioner McCray moved to appoint John Bryant as an Alternate. Commissioner Romelus seconded the motion. Vote The motion unanimously passed There was an applicant for the Recreation and Parks Board Motion Mayor Grant moved to appoint Richard Bonnell as an alternate. Commissioner McCray seconded the motion. 11 Page 250 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 Vote The motion unanimously passed 6. CONSENT AGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments A. PROPOSED RESOLUTION NO. R19-054 -Authorize the Mayor to sign a land use agreement between the City of Boynton Beach and Journey Church for the 4th of July event to be held Thursday, July 4, 2019. B. PROPOSED RESOLUTION NO. R19-055 - Authorize the City Manager to sign Omnia Maintenance Agreement with Thyssen-Krupp Elevator Corporation of Kennesaw, GA for annual elevator inspections and service/repairs in various City facilities utilizing the National Intergovernmental Purchasing Alliance contract R150801 for an estimated monthly amount of $1,855. National Intergovernmental Purchasing Alliance procurement process satisfies the City's competitive bid requirements. C. Approve the "Eden Ridge" record plat, conditioned on the approval being the certification of the plat documents by the City Engineer. D. Approve an increase of$40,000 to the existing purchase order for sodium chloride with Morton Salt utilizing the previously approved Palm Beach County Bid No.18- 069/MB which expires August 19, 2019. This will bring the total approved expenditure to $200,000 for the year. E. Approve Task Order UT-2C-03 with CDM Smith, Inc. in the amount of$99,960.00 in accordance with RFQ No. 046-2821-17/TP, General Consulting Services Contract, Scope Category C awarded by City Commission on August 7, 2018 for work on a Hydraulic Analysis for the Downtown Stormwater System. F. Accept update on red light camera program. G. Accept second quarter report on operations of the Schoolhouse Children's Museum and Learning Center for FY18/19. H. Accept the Fiscal Year 2018-2019 Budget Status Report of the General Fund and the Utilities Fund for the six (6) month period ended March 31, 2019. 12 Page 251 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 I. Accept the written report to the Commission for purchases over $10,000 for the month of April 2019. J. Approve the one-year extension for RFPs/Bids and/ or piggy-backs for the procurement of services and/or commodities as described in the written report for May 21, 2019- "Request for Extensions and/or Piggybacks." K. Approve the minutes from City Commission meeting held on May 7, 2019. Commissioner Penserga pulled Item 65. Mayor Grant explained he got a request from the audience to speak on every item on the Consent Agenda. Vice Mayor Katz questioned the intent of the meeting, which is to conduct City Business and not to hold a public hearing on every item. He stated in the three years, there was never an instance where anyone wanted to speak on every consent agenda item. There were 11 items on the Consent Agenda, which was 39 minutes of public comments by one individual. Commissioner McCray commented the Commission should abide by the rules of the Commission, which states, "Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group. He thought they have not made a change in the procedures and the Commission should stick to the rules. Mayor Grant asked Ms. Oyer if she wanted to speak on every Consent Agenda item. Ms. Oyer responded she just wanted to speak on any item on the agenda. F. Accept update on Red Light Camera program. Sergeant Phillip Hawkins, Boynton Beach Police Department, overseeing the Traffic Unit, explained the program is six years old. There were 19,117 violations from October 1, 2017, to April 30, 2018. Violations from October 1, 2018 to April 30, 2019 were down considerably. He reviewed the violations by month. There were higher violations in February, March and April, which he assumed were from the snowbirds, but there were significantly down in October, November and December. There was a 12% decrease in violations, which was significant. There was a 3% increase in volume for the year and a 53% decrease in crashes at Red Light Camera intersections. The recidivism rate was 98% have only violation. Two Paid Notices were 2%, which means they have not had a repeat after 2% and the 3 or more was .001% and the percentages were since the program started. Traffic volume increased 54% from 2013 to 2018. The violations increased 76% from 2013 to 2018. In 2018/2019, violations decreased and the traffic volume increased for the year increased another 3% meaning in six years, traffic volume increased by 57%. Sergeant Hawkins emphasized these statistics were for only monitored intersections. If they included other intersections and conducted a traffic 13 Page 252 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 engineering study with trip counts, the volumes would increase tremendously. The program promotes traffic safety and reduces intersection crashes. The difference between the violation and a ticket was a ticket cost $264 and results in four points on one's license. Instead, the driver receives a $158 violation fine with no points. The cameras helped solve other crimes for the City and other law enforcement agencies. The cameras have been instrumental to help resolve 33 homicides since its inception, 78 accidents, 40 police investigations, 39 robberies, 24 hit and runs. Commissioner Penserga asked if the violation reduction was for all intersections or was an average and learned in 2017, there was a dramatic reduction for all of the intersections except for Boynton Beach Boulevard and Seacrest Boulevard went up 2.6%. W Woodbright Road and SW 8t" Street went up 4.2% and SE 23rd Avenue and Federal Highway went up 3.7%. Sergeant Hawkins point out the increase at Boynton Beach Boulevard and Seacrest Boulevard was due to the construction from FDOT construction on 1-95 Snowbirds and other visitors accounted for 20% or less of the red light violations. In 2017/2018 Woodbright Road and Congress Avenue had 11 crashes at the intersection and this year had six crashes. There were 21 crashes at Gateway and Congress Avenue in 2017/2018. In 2018/19, there were nine accidents at this intersection. There was one crash at SE 23rd and Federal Highway last year and 1 last Sunday night. Commissioner Penserga questioned why SE 23rd Highway and Federal Highway had an unusually high number of violations. Sergeant Hawkins explained the highest percentage is going northbound and there are no lights between Gulfstream and SE 23rd Avenue. The speed limit is 40 and then 35 approaching SE 23rd. The light timing is correct and the system self-checks the calibration; Sergeant Hawkins does physically as well. Vice Mayor Katz commented for the benefit of the public, the City has no authority to alter any traffic patterns or traffic signals. The speed limit is 35 mph. The Florida Department of Transportation (FDOT) recommendation foryellow lights is 3.5 seconds and the County added half a second more for a total of 4 seconds. Congress Avenue has a five second yellow light because of the speed. It was suggested more violations occur at SE 23rd Avenue because motorist anticipate a 5-second yellow light but only get 4 seconds. Sergeant Hawkins advised it had to do with speed, but the vehicle, especially new vehicles could easily stop on a dime even at 50 mph with a 4-second yellow light. Vice Mayor Katz, commented people are less inclined to run a traffic light at large intersections. Motion Commissioner McCray moved to accept the report. Vice Mayor Katz seconded the motion. 14 Page 253 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 Vote The motion unanimously passed Mayor Grant pulled item 6.G. G. Accept second quarter report on operations of the Schoolhouse Children's Museum and Learning Center for FY18/19. Mayor Grant asked how the construction has affected the budget. Suzanne Ross, Executive Director, Schoolhouse Children's Museum, responded it affects operation in terms of admissions, members; however, they obtained a significant the first quarter. The second quarter, operationally, was doing as well as they did last year. They were down slightly on memberships, but they had a fundraiser. Year-to-date they were on par and there was no telling what the future may bring. The significant test will be when Ocean Avenue closes in late June. Patrons will have to maneuver a different traffic route to the Museum. She commented people are creatures of habit. The good news is during the summer when it is hot, people look for indoor activities and she thought people would be more inclined to seek out the Museum. Motion Commissioner Romelus moved to approve. Commissioner McCray seconded the motion. Vote The motion unanimously passed. Motion Commissioner Penserga moved to approve the remainder of the Consent Agenda. Commissioner McCray seconded the motion. Vote The motion unanimously passed 7. BIDS AND PURCHASES OVER $100,000 A. PROPOSED RESOLUTION NO. R19-056 - Authorize the City Manager to sign a contract utilizing the Palm Beach County Contract# 2017055 with Wynn & Sons Environmental Construction CO. Inc. for the resurfacing and installation of cart pathways at the Golf course with an estimated annual expenditure of 15 Page 254 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 $177,720.50 plus a 10% contingency of $17,772 for unforeseen conditions for an estimated total expenditure of $195,492.50. The Palm Beach County procurement process satisfies the City's competitive bid requirements. Mayor Grant read Proposed Resolution 19-056 into the record by title only. Motion Vice Mayor Katz moved to approve. Commissioner McCray seconded the motion. Vote The motion unanimously passed. B. PROPOSED RESOLUTION NO. R19-057 - Approve and authorize the City Manager to sign an Agreement with the Haskell Company in the amount of $140,000 for programming, architectural, engineering, pre-construction services and development of a Guaranteed Maximum Price (GMP) proposal for the proposed Utility Water Quality Laboratory project to be located adjacent to the Fire Rescue Station # 2, Boynton Beach, Florida. Mayor Grant read Resolution R19-057 into the record by title only. Motion Vice Mayor Katz moved to approve proposed Resolution R19-057. Commissioner Penserga seconded the motion. Commissioner McCray wanted staff to explain the item. Joe Paterniti, Utility Director explained recently the Board approved staff negotiating a contract with the Haskell Company to establish a Phase I cost for the new laboratory on Woodbright Road. This item needed approval for the $140K for the Phase I services, which includes the design for the remainder of the project. The project was a design build project with two phases. The first phase was to develop engineering and develop a guaranteed price for the second phase of construction portion of the lab building. Currently, staff is using a smaller lab at the West Water Treatment Plant, but with growth, they have to move out. It needs a lot of repair and a decision was made to use the budget that was approved to build a new lab. It would be a more modern facility located centrally, with designated areas and new equipment. Staff will have to provide water and sewer service to the lab. It is adjacent to Fire Station 2 and they can tie into their lines. They will have to make a connection on Woodbright Road. 16 Page 255 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 Vote The motion unanimously passed. C. Approve Task Order UT-413-01 with CDM Smith, Inc. in the amount of$153,520 in accordance with RFQ No. 046-2821-17/TP, General Consulting Services Contract, Scope Category B awarded by City Commission on August 7, 2018 for work on the Lift Station No. 317 Force Main By-Pass project. Mayor Grant presented the item. Motion Commissioner Penserga moved to approve. Commissioner McCray seconded the motion. Commissioner McCray asked if the funds were coming from Utility Funds and learned they were. Lift Station 317 on Boynton Beach Boulevard just west of Congress on the north side of the road. The project would divert the forced main going to station directly to the South Central Plant reducing the demand on the lift station and increasing the life span of the lift station. Vote The motion unanimously passed. D. Approve Task Order UT-113-02 with Carollo Engineers for $198,810 in accordance with RFQ No. 046-2821-17/TP, General Consulting Services Contract, Scope Category B awarded by City Commission on August 7, 2018 for work on the Congress Avenue Force Main Isolation Valves project. Mayor Grant presented the item. Motion Commissioner McCray moved to approve. Commissioner Penserga seconded the motion that unanimously passed. E. Approve an increase to the estimated annual expenditure to the "Cooperative Bid to Furnish, Deliver and Discharge Quicklime" with Lhoist North America by an $170,000 increasing estimated annual expenditure from $350,000 to $520,000 for the remainder of fiscal year 2019. Mayor Grant presented the item. 17 Page 256 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 Motion Vice Mayor Katz moved to approve. Commissioner McCray seconded the motion. Commissioner McCray asked if these items would come forward each month. Collin Groff, Assistant City Manager responded they would. It was thought there was a better way expedite the items and the discussion could be a Future Agenda Item. There was agreement to do so. Discussion followed about creating a Consent Agenda for Utility Enterprise Funds. Ms. LaVerriere explained the agenda had this previously, but because of the dollar amount, the City Commission wanted the items discussed. By moving them to a Consent Agenda, they can items as needed. Commissioner McCray explained, as a nonprofessional, he does not know what the items accomplish. Attorney Cherof suggested having a quarterly report treated as a Consent Item. Commissioner McCray liked the idea. Mayor Grant requested having a Consent Agenda for any items over $100K. The items will be separate but could be approved all at once. There was a consensus. 8. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. A. Approve Conditional Use and Major Site Plan Modification for the construction of a 1,927 square foot Taco Bell Restaurant, drive-through and related site improvements, located in a C-3 (Community Commercial) zoning district. Applicant: Raymond Funk, Coastal QSR, LLC (Tabled at the March 19, 2019 Commission Meeting) (Applicant requests tabling continues to May 7th meeting.)(Applicant requests tabling continue to May 21st meeting.) Motion Commissioner McCray motion to remove from the table. Commissioner Romelus seconded the motion. Vote The motion unanimously passed. 18 Page 257 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 Mayor Grant presented the item. Attorney Cherof administered an oath to all those intending to testify. Ele Zachariades, Dunay Miskel, and Backman, LLP, 14 Southeast 4t" Street, Suite 36, Boca Raton, on behalf of Taco Bell, reviewed the proposed Taco Bell facility on the North West corner of SE 23rd Avenue and South Federal Highway. She indicated the subject site is a vacant parcel on .77 acres. The zoning is Community Commercial C-3. The applicant was seeking site plan approval of the restaurant and a conditional use approval for the drive through. She explained the property to the north of the site is zoned C-3 same as the subject property, but was developed as multi-family. The area to the left was vacant land, also zoned C-3, and the area to the south has a gas station on the corner of SE 23rd and Federal Highway and further south of SE 23rd Avenue was the Coastal Bay multi-family community. Across Federal Highway to the east was the Tuscany multi-family communities. She advised they met with both communities individually. Ms. Zachariades explained they worked with staff regarding the site plan. Typically, Taco Bell restaurants have a building in the center of the site, with a circulating drive through, but staff wanted an urban pedestrian friendly design and pushed them to situate the building up to Federal Highway to increase pedestrian activity on that corner. Taco Bell would also widen the sidewalks on Federal Highway to eight feet. Since the developments to the east and south are multi-family housing, bringing the building forward to abut Federal, they were able to consolidate the drive through and parking to the west of the building. Staff reviewed the multiple revisions of the plan, which meets the Code, met with the County, and received approval. The building would be situated in the front but still have 13 feet from the building to the property line and 32.5 feet from building to the property line from the south and 190 feet from the west property line. The drive- through facilityis located completely in the restaurant structure and is not visible from South Federal Highway. Ms. Zachariades indicated the proposed plan meets or exceeds all setback requirements. Height of building and structures, with reference to compatibility and harmony with adjacent nearby properties, and the City of Boynton Beach as a whole. Ms. Zachariades stated the building designed as a one-story structure, with the parapet wall at a height of 22 feet and two (2) inches, which is compatible with the structures on neighboring properties, and under the maximum allowable height of 45' in the C-3 zoning district. The applicant was providing 20 parking spaces as required by Code. Having the building in front and parking and drive through in rear, the applicant was able to provide a lush landscape. The applicant was providing 56 trees and 300 other shrubs, which was significant for the size of the property. 19 Page 258 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 Ms. Zachariades provided some color building elevations. Noted there are 13 conditions of approval, which the applicant have met. Patricia Tice, Licensed professional engineer and certified planner, explained she specialize in site plan analysis and urban design. A fast food restaurant is typical use for this zoning. The trip generation report average is 900 trips a day; Taco Bell has a breakfast menu but was not used as frequently as a McDonalds or Burger King. Peak hours are 62 trips. Ms. Tice noted there is a traffic intersection issue. The right turn lane is 45 feet long and can store 2.5 cars, which was not long enough. The proposed turn lane would be 165 feet. Federal Highway stacking lane would go south to west on SE 23rd Ave. Ms. Tice indicated Palm Beach County has targeted this intersection for improvement; they have been waiting for development. The County needs right-of-way. They can extend the right turn lane out which was more appropriate for the site. The existing turn lanes are not stripped, people crossing 23rd into Tuscany are not sure which lane to take. This adds additional conflict in this area. Ms. Tice noted resident would like to have a coffee or donut shop. This would increase the trips to 175. The roadway upgrades will include mast arm signals, new signal, restripe and remarking the entire intersection, widening the sidewalk to 8 feet on Federal Highway. The current turn lane is 155 feet the proposed turn lane would be 238 feet. Palm Beach County reviewed approved the conceptual plans. The County has already funded the right-of-way needed to be acquired from the gas station and the Taco Bell and $650,000. There was a condition of approval regarding the driveway alignment. Feedback from the neighborhood did not support the alignment. Indicated it does not make a difference Ms. Zachariades clarified what were peak hours and trips. Taco Bell was not an AM or PM, shop they are a lunch service. With regard to improvements on 23rd, the project needs to move forward. Mayor Grant stated he currently sits on the Palm Tram Service Board. There was currently a bus stop on the Southside of southeast 23rd Avenue. He see a bike stop, he requested, as a condition of approval, if Palm Tram believes this was a better location for the bus stop would the applicant move the bus stop. Ms. Zachariades agreed. Mayor Grant asked the applicant to speak with Palm Tran regarding the bus stop. Mayor Grant opened public comment Herb Suss, 1711 Wood Fern Lane, indicated this was a good situation for Taco Bell. He stated 23rd and Federal highway was a big traffic problem. He goes there a lot and he wants to know if they took into consideration the snowbirds. 20 Page 259 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 Michael Walstrom, 1505 Coastal Bay Boulevard, spoke about the drive through at Taco Bell. The overriding issue for the intersection and traffic. He reviewed a computerized traffic models before and after the Taco Bell. The model showed the current congestion and the easing after the proposed County modifications. What was not on the traffic study or present was the Taco Bell or the 899 cars in the drive through turning left going to the drive through. The models showing the congestion did not include the Taco Bell. He brought it up to the traffic engineer for the project, without the project. He quoted, not really not of that. He did not think the City Commission should accept the study. The traffic study says it would create 449 new and unique daily trips. He thanked the Police Department for their presentation and the Planning and Development board did not support the application. Shahn Gross 1604 Coastal Bay, President of the HOA, stated the traffic engineer did describe the demonstration on the laptop. Mr. Gross stated 99% of all fast food restaurants have multiple points of ingress and egress. The applicant feel it is one car a minutes for drive through, there will be compounding cars. They will have five employees per shift plus two for handicapped spaces, leaving 14 spaces, and then parking and the drive through. The other problem is how many people will cross the yellow line. There will be accidents. He indicated there are some other concerns, noise, trash, pollution. Between Coastal Bay and Tuscany there is $100M in real estate a fast food restaurant did not increase anyone's value. They have the traffic there to capture the sales. There will be noise from the drive through at 2 a.m. Mr. Gross requested the Commission to vote no. David Katz, 67 Midwood Lane, Chair of the Planning and Development Board. The Board met on this item 3 months ago and they did not have the traffic study. The City should not just accept it because it is a vacant lot. He explained you cannot deny the construction of the restaurant, but you can deny the conditional use. Even if the County says it is good, does not mean it was good for the City. He suggested the application be denied Susan Oyer, 140 SE 27 Way, stated she does not support the Taco Bell. Her neighbors support the application. The traffic needs to be dealt with, suggest from 7 am to 9 am in the morning, can it be a right turn only out of the drive on to SE 23rd to avoid stacking the lanes. If there will be an increase in traffic heading south, if there was a way to allow making a U-turn. Ms. Oyer indicated electric car charging stations were needed. Asked if the roof would be white to help heat mitigation. Asked if there were going to be specific butterfly plants. She spoke about 32 palms but they serve little purpose or shade, requested swapping out the palms for shade trees. Art Lincoln said no one mentioned there is a school bus stop at this intersection and blocks the intersection. After school, the bus stop again and unload the kids by the gas station. The City of Delray has one taco bell; the City Boynton Beach will have two. 21 Page 260 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 No one else coming forward, Mayor Grant closed Public Comment. Ms. Zachariades stated in response to Susan Oyer request for shade trees. The applicant was happy to work with the City and was willing to add this as an additional condition. Michael from Coastal Bay made a comment about meeting with the traffic engineer; all studies obviously include the Taco Bell and the drive through. The simulation included the Taco Bell; there was not a physical structure. Patricia Tice indicated the project was included it shows new trip and pass by trips, they are checked from the intersection into site and out they are all tracked. Cueing analysis is not typically required. They will not allow a site designed to run onto a street, as it is bad for business. With the trip generation estimates, expect 30 entering and 33 leaving during peak hours. That would be one car every two minutes. Ms. Tice indicated 900 trips of day was ordinary. Ms. Tice indicated the intersection at 23rd and Federal Highway was a problem. Once the intersection was improved, the number of people running red lights may decrease. The intersection will be no less safe than any other intersection but it will be substantially safer after the Taco Bell was built. Lorie LaVerriere indicated staff had a presentation. Amanda Bassiely, Principal Planner, provided some changes made to the conditions of approval are already integrated into the back up. Condition 4, the joint use driveway shall be adjusted to the west to align with the centerline of Coastal Bay driveway to the south. Condition 9, provide Palm Beach County Engineering approval of the proposed project to ensure they will not require a corner clip or additional right-of-way. If the County required additional corner clips or right-of-way at time of permitting, it may require a Major Site Plan Modification, which requires additional public hearings. To make sure the building in relation to the street. Condition 13, the elevations are facing west, does not meet Codes. Glazing requirements not being met as well as needing to meet a 25% transparency. Condition 18, sanitary sewer lines shall be placed underneath the sidewalk to maximize the landscaping types allowed in the east and south perimeter landscape buffers. No trees are permitted to be planted within 5' of any utility line. The site plan may require revisions to provide the required landscaping along SE 23rd Avenue and install the required force main within the required 10' easement. Mayor Grant requested clarification regarding the windows, does the applicant need more or less windows. Ms. Bassiely responded they needed more windows. Mayor Grant requested the locations of the lift stations. Ms. Bassiely responded this was condition 1; lift station would go directly to the west of the lease line. Indicated it was not on the parcel being developed. It was a 30 feet by 30 feet easement. The lift station was 22 Page 261 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 underground. Mayor Grant asked if the applicant needed to secure a lease. Ms. Bassiely indicated they are requiring an easement. Commissioner Penserga noted the County might come back with additional requests. Requested if there was a timeframe. Ms. Bassiely responded the City did not have a timeline. The City has received two letters from the County. One of the letters stated some concerns, which the applicant worked through with the County. The other letter included some additional right-of-way and corner clips. Vice Mayor Katz asked what staff position was regarding to the traffic situation of the county changes, and the giving of a portion of the parcel to the County. Ms. Bassiely stated she was not a traffic engineer, but staff has reviewed the plan and there were not issues. Commissioner Romelus indicated she was not opposed to Taco Bell, but was at this intersection. As designated by the CRA Consolidated Plans, the City nodes of activity was supposed to be contained within the Woodbright and Federal Highway area. The intersection was not meant for this use or drive through. It does not make since at this intersection. This entire project abutted residential neighborhood except for the gas station. She did not believe it was the best and highest use for this area. If you go west on 23rd, there are physician offices, medical offices. She did not think it was compatible. The numbers mentioned by the traffic engineer was not that impressive in terms of improving the traffic situation. The numbers seems to come down on their analysis. She believed the solution for the residents is something to allow the traffic to go through at a rate, which would not hold back. One of the best anecdotal example was how everything will backup. People will do what was simple and easy. Commissioner Romelus stated this is one of the worst Red Light Camera infraction. It was mention that it would be bad for business if traffic backs up into the road, the Dunkin Donuts was approved and traffic backs up onto Boynton Beach Boulevard, which is one of the busiest roads in the City. It was one of the most dangerous intersection in Boynton Beach. It was good for their business. It is a boost for the business to see the customer coming. Unlike Congress Avenue, which has, three lanes, which can accommodate for the traffic, 23rd cannot. As the Commissioner, she could not support this. Vice Mayor Katz indicated the most important things, which, they have zoning and land use for a reason, so elected officials cannot subjectively on their whim and opinion to decide which business they want. The reason for the land use was for equal treatment. He understood the sentiment was not to have a Taco Bell at this location. The Commission legally could not deny the Taco Bell. The Commission could deny the drive through. The purpose of denying the drive through would be to kill the project. Which would be to deny the property rights of the applicant. Some of the request which were made to be deny, it seem empirical based on what was presented, by placing the right turn lane on Federal Highway will address one of the key issues of stacking. The right land was not property stacked or stripped. In reference to the Dunkin Donuts on Boynton 23 Page 262 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 Beach Boulevard, he did not believe it would not be approved today. The issue was they might have been grandfathered in. He heard all the augments and based on the traffic studies, and speaking with staff and the County, their position as traffic engineer approved the plan. The City and County staff are not loyal to any one applicant, based on what he heard from professional, this would improve the intersection. Vice Mayor Katz understood the opposition, but did not think it the taco bell was '/4 mile down the road anyone would be here. The Planning and Development board is an advisory, and they make recommendations that would expose City Commission to litigation, which the City could not defend. The Commission cannot subjectively deny projects and there would be zero development in the City of Boynton Beach. He would support the project, the traffic is the only objective issue and because of the county's intended improvements, it will be improved. Commissioner McCray believes in smart growth, as elected official they can deny or approve anything they want. There were many different developments on that site. In 2006, Hemiway Square came before the Commission and presented 21 townhomes, The Commission approved Hemingway Medical office in 2010 but they did not come back. Everyone was speaking about the traffic study; no one was talking about Brightline, which causes a car stack up. Commissioner Penserga indicated he has not seen the simulation regarding the traffic study. Asked if anyone have seen the simulation. Mayor Grant asked if the traffic study took into account what was done at the County on March 13tH. Ms. Tice stated she was not aware of what happened at the March 13tH meeting. Mayor Grant explained when the stacking issue came up at the Planning and Development Board; he requested a look for the Palm Beach County Engineer, David Ricks. The Engineer stated there was a stacking issue. Palm Beach County was changing from a 20 second to a 30 second east to west bound. Ms. Tice indicated the simulation ran was on the timing in place when the study began. This would not include the improvement in timing. Benjamin Devries 161 Oakwood Lane, for Taco Bell, indicated the report was rerun. This was done at the request of Palm Beach County. The simulation was just an exhibit to explain the stacking issue. Patricia Tice indicated there were two different ways to analyze the data. The simulation she ran this afternoon did not show the cue extending behind the driveway. Commissioner Penserga stated regardless of how the Commission votes, there are traffic concerns at this intersection. He urged all that the City Commission work to alleviate these traffic concerns. Indicated public safety should be priority number one. Commissioner 24 Page 263 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 Penserga asked if this project cause additional accidents. He requested direction on where to go to get the information. Staff from the County explained to him that meeting standards does not equate to less accidents. He feels compelled to vote in favor of the project, in the absent of any additional information from the County. He was also compelled to rely on staff and their professional opinions regarding this project. Staff favored the project as long as the conditions are met. He will vote for the project, but the concerns regarding traffic must be alleviated. Mayor Grant asked if the applicant accepted all the conditions as well as the new one with the bus stop. Ms. Zachariades accepted all conditions. Mayor Grant stated he had other conditions. Indicated the City of Boynton Beach has solar panels and shade trees, there are solar canopies at Barrier Free Park and Ocean Front Park. He asked if this was possible to add solar panel with the current plan. Ms. Zachariades responded the applicant was willing to work with staff. Mayor Grant indicated they are required to have Art, stated he would like to see a butterfly garden. Ms. Zachariades accepted the condition. Mayor Grant expressed there was not adequate lighting at the intersection. The driving patterns in Boynton Beach was not acceptable. Having the development would improve safety; he was proposing cameras throughout the building and asked the applicant to work with the Police Department. Ms. Zachariades responded there would be cameras. Mayor Grant expressed the applicant should contact the police department regarding cameras. Commissioner McCray stated he and Commissioner Romelus represent the east side of this City and travel the route every day. He knows about the traffic backs up. He was not in favor. Commissioner Romelus stated in regards to Vice Mayor Katz regarding the Dunkin Donuts on Boynton Boulevard would never be approved now. She believed it would cause problems in the future. Indicated to Commissioner Penserga stated he felt obligated, Commissioner Romelus stated the Commission was under no obligation to approve this, but the modifications proposed are not contingent on this project. Any developer would have the same conversation with the County regarding the right-of-way. Commissioner Penserga asked the City Attorney if he could clarify the legality of this matter. Attorney Cherof responded the Commission does not have unbridled discretion to approve or disprove a conditional use; The Commission must weigh the outcome based on the evidence, which has been presented. In conditional use absent showing they have complied with the code and staff agrees with the changes with condition, unless there is a very substantial negative reason not to approve, the Commission should approve. 25 Page 264 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 Mayor Grant noted this was a joint item, conditional use and Mayor Site Plan. Attorney Cherof indicated they should have separate motions. Vice Mayor Katz stated in regards to the proposed businesses, the Commission can do whatever they want, but there are consequences. This was a use, which fits the requirement. Vice Mayor Katz quoted case law from denying a conditional use in Melbourne Florida. When the applicant meets all the criteria, to deny would be the subjective. Vice Mayor Katz indicated there are requirements for conditional use of approval. Motion Vice Mayor Katz moved to approve the conditional use. Commissioner Penserga seconded the motion. Vote 3-2 (Commissioner Romelus and Commissioner McCray dissenting) Motion Commissioner Penserga moved to approve the Major Site Plan Modification. Vice Mayor Katz seconded the motion. Vote 3-2 (Commissioner Romelus and Commissioner McCray dissenting) Attorney Cherof stated the development order based upon the Commission approval would reflect the conditions of approval discussed, including the additional conditions read by staff and the comments made by the applicant indicating their approval of all conditions. 9. CITY MANAGER'S REPORT - None 10. UNFINISHED BUSINESS - None 11. NEW BUSINESS A. Mayor Grant has requested to discuss the Commission expense allocation stipend. Below is the current information concerning the Commission's compensation. (This item addressed earlier in the meeting). 26 Page 265 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 B. Authorize Commissioner Romelus to attend Sister Cities International Conference in Houston, TX, July 17-19, 2019. Motion Vice Mayor Katz moved to approve with discussion. Commissioner McCray seconded the motion. Mayor Grant open to public comment. David Katz 67 Midwood Lane, looked at the meeting back up and could not see anything to benefit the City of Boynton Beach. If a Commissioner wants to attend a conference, the Commission should utilize their expense account. He indicated Commissioner Romelus has gone to two Sister Cities meeting. She has not attended a meeting in Boynton Beach. If the Commissioner wants to attend, she should use her expense account and not come to the taxpayers. Susan Oyer, 140 SE 27th Way, opposed because she does not want to see her tax dollars spent for a conference in Texas. She informed the Commission she sits on the Executive Board for Sister Cities. Noted the Mayor attended every event. Ms. Oyer indicated she saw Commissioner Romelus at one event. She express no one on the Executive Board will be attending the meeting in Texas. She said there was nothing on the agenda, which applied to the City of Boynton Beach. She did not believe this was the best use of taxpayer's funds. In the past, Mayor Grant requested funds for the registration only. Mayor Grant responded he requested only the registration fee because he had family in the area. The Sister Cities organization helps promote cultural, education, economic around the world. Presently the City of Boynton Beach has three Sister Cities. He was in favor of Commission Romelus going to this conference; this would expand her knowledge about the Sister City program. Commissioner Romelus is paying for her airfare. The residents and taxpayers should not pay for international travel. This was not international travel. His only request was that Commissioner Romelus provide an update on the conference. Ms. Oyer indicated China has been placed on the back burner. She did not see the value of this trip and the Commission receive expense accounts, which could pay for the trip to Texas. Herb Suss, 1711 Wood Fern Drive, supported Commissioner Romelus travel and would favor a verbal report. No one else coming forward, Mayor Grant closed Public Comment. 27 Page 266 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 Commissioner Penserga understood there was a travel policy in place, which has been voted and approved by the Commission. Inquired if the request complies with the travel policy. Lori LaVerriere, City Manager responded there is funding in the travel budget, funding is available, and no prohibition to not allow travel. The policy was driven by the budget. Commissioner Penserga indicated he would be in favor of Commission Romelus attending the conference. Commissioner Romelus indicated her children are older and she was available to travel outside the City. She was hoping to use Sister City alliances to benefits not only the City of Boynton Beach but also the cities, which the City collaborate. She was a Sister Cities member prior to becoming a Commissioner. This was outside the State of Florida, but this was a wealth of knowledge. She would be happy to bring back a report. She understands the Mayor has gone in the past and gained knowledge. Vice Mayor Katz indicated he has always maintained the program is a novelty. This was not something, which taxpayers would benefit. The Commission was benefiting in a form of gaining knowledge. Vice Mayor Katz said when the Mayor asked and granted to go out of the country for Sister Cities he did not agree. This was a domestic event; he would not stand in the way in this instance. He does not intend to support any other allocations of taxpayer dollars in the future. He does not see any tangible benefit to the taxpayers in the City of Boynton Beach. Any travel should come out of the monthly Commission expense account. Mayor Grant inquired if the City Manager learned anything when Sister City from Finland visited Boynton Beach. Ms. LaVerriere responded they learned how other Countries operate. Commissioner Romelus said the City has not benefited from the Sister Cities, only with art exchange. She hope to have partnerships, which can improve relationships to do more. As she stated before she was willing to pay for the hotel. She was requesting the registration cost. She clarified this was a $1,200 expense. Vote Unanimously passed. 12. LEGAL A. PROPOSED ORDINANCE NO. 19-016 - SECOND READING - Approve amending Part 2 of the City of Boynton Beach Code of Ordinances, Chapter 16, Section 16-18 adding a definition of mooring and Section 16-60 Establishing hours of use at Harvey E. Oyer, Jr. Park., Item (d) to clarify non-permitted use. 28 Page 267 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 Attorney Cherof read Proposed Ordinance No. 19-016 by title only on second reading. Motion Commissioner McCray moved to approve. Commissioner Penserga seconded the motion. Deputy Clerk Nieves called the roll. Vote 5-0 B. PROPOSED ORDINANCE 19-010 - SECOND READING -Amending Chapter 14 of the Code of Ordinances entitled "Motor Vehicles and Traffic" creating Section 14-13 entitled "Motorized Scooters". (Tabled to May 21, 2019) Motion Commissioner McCray motioned to remove from the table. Commissioner Penserga seconded the motion. Vote Unanimously passed. Attorney Cherof read Proposed Ordinance No. 19-010 into the record as amended, by title only. Patricia Tice indicated she was scheduled to speak on scooters as the American Planners Association. Noted there were 140 cities considering ordinances regarding scooters. She indicated she was in the process of writing best practices for motorized scooter use. Mayor Grant stated the concern of the board was the dangers of motorized scooters. The City of Boynton Beach does not have 8-foot sidewalks. In addition, the City does not have buffered or protective bike lanes. The City does not want to encourage scooter companies to set up businesses in the City. Mayor Grant indicated the City of Boynton Beach do not have the control of anterior roads. Ms. Tice understood the reasoning and was practical. The State Statute, which was approved in Legislation, said you have the right to deny scooter use in any street that 29 Page 268 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 has a sidewalk less than 5-feet. She suggested making some space for the scooters, whenever there was street paving. Mayor Grant responded he would love to have a bike lane on Federal Highway. Mayor Grant indicated the City was introducing bike ridesharing. Vice Mayor Katz called the question. Commissioner Romelus requested clarification regarding the language change. Attorney Cherof responded the term commercial has been added to the Ordinance. Mayor Grant clarified personal scooters were not prohibited. Motion Commissioner McCray moved to approve. Commissioner Penserga seconded the motion. Deputy City Clerk called the roll. Vote 5-0 C. PROPOSED ORDINANCE NO. 19-017 - SECOND READING - Approval of Ordinance amending Section 14.3 regulating truck and other commercial use vehicle parking in residential neighborhoods. Attorney Cherof read proposed Proposed Ordinance No. 19.017 into the record by title only. Motion Commissioner McCray moved to approve. Commissioner Romelus seconded the motion. Deputy Clerk Nieves called the roll. Vote 5-0 30 Page 269 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 13. FUTURE AGENDA ITEMS A. Department to give brief presentation of their operations Development - July 2019 Library - September 2019 B. Representative Mike Caruso post-legislative update - June 4, 2019 C. Staff to give update on Building Wealth/Local Preference/Surtax programs — June 4, 2019 D. Commission wants to discuss public safety as it relates to the Town Square Redevelopment —June 2019 E. Staff to review Development Department's plan review processes to identify efficiencies and technologies to assist with timely review of plans/projects - July 2019 F. Budget Workshops for 2019/220 proposed budget: Budget Workshops at Intracoastal Park Clubhouse; Monday, July 15, 2019 @ 5:00 P.M. Tuesday, July 16, 2019 @ 10:00 A.M. Wednesday, July 17, 2019 @ 2:00 P.M. G. Staff to present updated Social Media Policy - August 20, 2019 H. Mayor Grant requested a discussion of possible changes to Seacrest Corridor Zoning and Land Use-TBD 14. ADJOURNMENT There being no further business to discuss, Commissioner McCray moved to adjourn. Commissioner Romelus seconded the motion that unanimously passed. The meeting was adjourned at 10:56 p.m. (Continued on next page) 31 Page 270 of 474 Meeting Minutes City Commission Meeting Boynton Beach, Florida May 21, 2019 CITY OF BOYNTON BEACH Mayor - Steven B. Grant Vice Mayor— Justin Katz Commissioner - Mack McCray Commissioner— Christina Romelus Commissioner— Ty Penserga ATTEST Queenester Nieves, Deputy City Clerk Catherine Cherry Minutes Specialist 32 Page 271 of 474 7.A. CONSENT BIDS AND PURCHASES OVER$100,000 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R19-062-Authorize the City Manager to sign the proposal and purchase of 6 Mobile Diesel Generators from TAW Power Systems, Inc. of Pompano Beach, FL, a Kohler Generator Systems Distributor for the sum of $252,552, at a discount of 8% from pricing of the national Sourcewell Contract#120617-KOH. Sourcewell procurement process satisfies the City's competitive bid requirements. EXPLANATION OF REQUEST: The Utility uses mobile generator to support pumping station operations during any FPL power loss events; typically following a major storm. The larger stations have either a standby generator or a dri-prime pump permanently available at the location. This is not an efficient use of resources at stations that require pump- outs less frequently. In these cases mobile generators are brought to the station based upon information from the telemetry system, pumped down and the generator then moved to the next site that requires a pump down. The current fleet of generators was built up in the early 2000's, culminating with those acquired post Hurricane Wilma. It is now time to add to the fleet due to expansion of the system and to begin to replace older units. The current inventory is as follows 176 lift stations and 3 stormwater pumping stations. Stationary Generators 28 Stationary Dri-Prime Pumps 21 Mobile Generators 22 Portable Pumps 9 The Utility started the replacement process last year and purchased 5 new generators. Since then several of the older units have failed. The previous purchases were from Kohler using this same Sourcewell contract. To save on training, spares and maintenance, the new units are from the same manufacturer but at lower pricing. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Mobile generators area major part of the Utility emergency management plan and are used to keep wastewater from spilling into the local environment during significant power outages. The availability of generators is an important aspect of the planned back-up procedures necessary to meet our permit obligations. Recent storm events in the state have demonstrated the need for a reliable fleet of equipment. FISCAL IMPACT: Budgeted Funding is available in the Capital Improvement Plan in account 403-5000-535.64-04 SWR 108/111 Page 272 of 474 ALTERNATIVES: The alternative is not to use mobile generators but install permanent facilities at each station regardless of operational needs. This would be a much more expensive solution and add to long term maintenance costs. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: ATTACHMENTS: Type Description D Resolution Resolution approving purchase of 6 diesel generator using Sourcewell pricing D Addendum TAW Pricing D Addendum Kohler Contract D Addendum Kohler Acceptance &Award Docs D Addendum Source II RFP Page 273 of 474 1 2 RESOLUTION NO. R19- 3 4 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 5 FLORIDA, AUTHORIZING UTILIZATION OF 6 SOURCEWELL NJPA CONTRACT #120617-KOH; 7 AUTHORIZING THE CITY MANAGER TO SIGN THE 8 PROPOSAL WITH TAW POWER SYSTEMS, INC, A 9 KOHLER DISTRIBUTOR AND PROVIDING AN 10 EFFECTIVE DATE. 11 12 WHEREAS, mobile generators are a major part of the Utility Department's 13 emergency management plan and are used to keep wastewater from spilling into the local 14 environment during significant power outages; and 15 WHEREAS, the City is a member of Sourcewell, a service cooperative created by 16 the Minnesota legislature as a local unit of government which makes cooperative purchasing 17 contracts available to Members as an alternative to direct solicitation of bids and proposals. 18 WHEREAS,City staff has confirmed that Sourcewell's procurement process meets 19 or exceeds the City of Boynton Beach's competitive bid requirements; and 20 WHEREAS, upon recommendation of staff, it is the City's desire to utilize the 21 Sourcewell's contract with Kohler Power Systems NJPA Contract 4120617-KOH; and 22 WHEREAS, six (6) mobile diesel generators will be purchased from TAW Power 23 Systems, Inc., of Pompano Beach, FL, a Kohler Generator Systems Distributors for the sum 24 of$252,552 which pricing reflects a significant discount to Sourcewell Members from list 25 prices. 26 WHEREAS,the City Commission finds this action necessary to the public's safety 27 to facilitate the purchase of six (6) mobile diesel generators from TAW Power Systems, 28 Inc., a Kohler Generator Systems Distributor for the sum of $252,552, and authorize the 29 City Manager to sign the proposal. 30 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 31 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 32 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed 33 as being true and correct and are hereby made a specific part of this Resolution upon 34 adoption. 35 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby S:\CA\RESO\Agreements\Sourcewell-TAW Power(Mobile Diesel Generators)-Reso.docx Page 274 of 474 36 approves the City Administration to utilize Sourcewell NJPA Contract 4120617-KOH for 37 the purchase of six (6)Mobile Diesel Generators from TAW Power Systems, Inc., a Kohler 38 Generator Systems Distributor for the sum of$252,552. 39 Section 3. The City Manager is hereby authorized to sign all necessary 40 documents,including but not limited to contracts,proposals and purchase orders with TAW 41 Power Systems, Inc., a Kohler authorized dealer to acquire the six (6) Mobile Diesel 42 Generators. 43 Section 4. That this Resolution shall become effective immediately. 44 PASSED AND ADOPTED this day of , 2019. 45 CITY OF BOYNTON BEACH, FLORIDA 46 YES NO 47 48 Mayor— Steven B. Grant 49 50 Vice Mayor—Justin Katz 51 52 Commissioner—Mack McCray 53 54 Commissioner—Christina L. Romelus 55 56 Commissioner—Ty Penserga 57 58 VOTE 59 ATTEST: 60 61 62 63 Judith A. Pyle, CMC 64 City Clerk 65 66 67 (Corporate Seal) 68 S:\CA\RESO\Agreements\Sourcewell-TAW Power(Mobile Diesel Generators)-Reso.docx Page 275 of 474 TAW POWER SYSTEMS, INC. 1500 NW 15th Ave TA W Pompano Beach, FL 33069 (954) 977-0202 - (800) 876-0990 Tim.Grady@TAWinc.com Kohler Generator Systems Distributors KOHLER POWER SYSTEMS DISTRIBUTOR FOR ALABAMA, SOUTH GEORGIA, FLORIDA, LOUISIANA AND MISSISSIPPI Date: 05/23/2019 Offer No: GP1905 0117 To: CITY OF BOYNTON BEACH Contact: Tim Grady Attn: Michael Low, Deputy Utilities Director Contact Cell #: 954-668-7247 Project: Towable—(6) 55REOZT4 (6) New KOHLER Model 55REOZT4, EPA TIER 4 Certified Diesel Trailer Mounted Generator Set rated at 46kw Standby Power 3 phase at 120/240 volt. INCLUDES ALL STANDARD EQUIPMENT: See Attached Specification Sheets ESTIMATED LEAD TIME: 12-14 weeks after release of order. This estimated ADDITIONAL ACCESSORIES: lead time is subject to change daily due to availability. DEC3500 Controller Camlock Load Connectors Sound/Steel Enclosure Regards, Battery Charger: 10 Amp Dry Contacts: 15 Relay TAW Power Systems, Inc. Cable Box Tim Grady Ball Hitch Senior Sales Engineer Spare Tire Wheel Chocks OFFER VALID FOR 30 DAYS FROM THIS OFFER DATE Cold Weather Package (LISTED ABOVE). Two Way Fuel Valve Three Year Standard Warranty 1 Engine, Generator Parts, Maintenance Manual EXCEPTIONS/CLARIFICATIONS/NOTES: 1 Electronic Manual Delivery and start up are quoted as during normal business hours. If after hour, weekend, or holiday work hours are Start up required, the Contractor will be responsible for the overtime Load Bank Test differential unless otherwise noted. SUPPLIED BY OTHERS Installation of System NOTE: TAW's STANDARD TERMS and CONDITIONS apply to all offers Supply of Fuel for purchase and any purchase orders accepted by TAW.You may find a All Infrared, 3�d Partand NETA Testing b Others copy under the terms and conditions section at TAWINC.com or please Y g Y contact our office at 800-456-9449 and we will forward you a copy.TAW will transmit a written delivery schedule based on the manufacturer's F.O.B. FACTORY, FREIGHT ALLOWED TO JOB confirmation,approximately fifteen(15)days after product release. Also SITE. included will be the related progress invoice values based on material shipments. NET PRICE FOR 6 UNITS $252,552.00 All TAW offers,plans,specifications,and technical drawings are copyrighted works and contain proprietary know-how of TAW,and Buyer has no right to ($42,258.67 EACH) reproduce,distribute or publish copies of TAW's copyrighted works or to create derivative works of TAW's copyrighted works without the express written SALES TAX NOT INCLUDED. permission of an authorized representative of TAW. Page 276 of 474 (OFFER ACCEPTANCE BELOW) COMPANY AUTHORIZED SIGNATURE TITLE PRINT NAME DATE TERMS & CONDITIONS ACKNOWLEDGED: INITIAL Page 277 of 474 Form-C EXCEPTIONS.TO PROPOSAL TERMS CONDITIONS 3-.34 AND sol.vTlolvs vvEST (t'D Company Name:— Any exceptions to the terms,conditions, specifications,or proposal forms contained in this RFP must be noted in writing and included with the Proposer's response. The Proposer acknowledges that the exceptions listed may or may not be accepted by NJPA or included in the final contract. NJPA will make reasonable efforts to accommodate the listed exceptions and may clarify the exceptions in the appropriate section below. Term,Condition, or NJPA s Sectionlpa e S ecificatton Exce on ! ACCEPTS Clarification:All Kohler product supplied will be covered by the industry standard or better ( NJPA Accepts warranty. Attached to this RFP is the Kohler standard warranty however,a product specific 3,34 Warrant __eL warranty,can be.made,available upon r nest. i I Clarification:Due to the customizable nature of the product and vast amount of differences,it is not possible to provide a price list for each I Clarification- generator and its multitude of options. However I see below each customized quote will show a list price specific to the quoted project along with the discount/savings per the attached pricing document. The NJPA member discount will be limited to the Kohler FOB bill of material and Percentage Discount From will exclude open market options add-ons that 5.10= _ -- Catalog or Category _.may b-'pplied try others„ Clarification:Kohler has attached its certificate ? of insurance as part of this RFP. At the time of actual quote,a certificate of insurance from the NJPA Accepts f local Kohler authorized distributor can be made I 6.26 Subcontractors ` available as well. _ __._. ' Request the contract to read:"Either party mayP terminate the Contract without cause by giving each other sixty(60)days'written notice of NJPA Accepts termination. Termination of the Contract without cause does not relieve either party of the Contract Termination for Cause financial,product,or service obligation incurred 7.17 I and Without Cause before the termination. I Vendor's indemnification obligation is contingent upon NJPA and NJPA Members providing Vendor with prompt written notice of NJPA Accepts any third party claims believed to be covered by r f this Article. Vendor has the unrestricted right to select and hire counsel,and the exclusive right Patent and Copyright to conduct the legal defense and/or settle the j8l0 _ Lnfrin�ement claim. - Clarification: Kohler is the manufacturer of j record for all of its supplied equipment. Kohler NJPA Accepts Material Suppliers and Sub- is happy to supply specific information on a 8.23 !._uM. Contractors -swific component of auP-MffS4e9m.- roposer's Signatures Date:—Z.2 L.9 VL _ - Page 278 of 474 �® *a:MA� NJPA's clarification on exce tions listed above: 5.10 Acknowledged as a discount and pricing proposal as part of the RFP response. This is not a legal exception and this response is best included in the relevant questions within Form P. Review and Approved: NJPA Legal Department Page 279 of 474 Contract Award RFP##120617 FORM Dr {ti Formal Offering of Proposal (To be completed only by the Proposer) ELECTRICAL ENERGY POWER GENERATION WITH RELATED PARTS, SUPPLIES,AND SERVICES In compliance with the Request for Proposal(RFP)for ELECTRICAL ENERGY POWER GENERATION WITH RELATED PARTS,SUPPLIES,AND SERVICES,the undersigned warrants that the Proposer has examined this RFP and,being familiar with all of the instructions,terms and conditions,general and technical specifications, sales and service expectations,and any special terms,agrees to furnish the defined products and related services in full compliance with all terms and conditions of this RFP, any applicable amendments of this RFP, and all Proposer's response documentation. The Proposer further understands that it accepts the full responsibility as the sole source of solutions proposed in this RFP response and that the Proposer accepts responsibility for any subcontractors used to fulfill this proposal. Company Name: .... . 1�. . ,.,.. 0 Date: Company Address: ...... " .�.. �.. ... _._. ....... City: �_ State. i Ci Zip: �t Contact Person: � r S . '. Title: V r Authorized Signature: ',. ! = } le (Name printed or typed) Page 280 of 474 �G®��ANMF°M� FORM E ,;�-` •' CONTRACT ACCEPTANCE AND AWARD 1 x+uarsaB Jnlns Puwsers nuianer' c+ y n`ePLrAC94As�Mtl�. (Top portion of this form will be completed by NJPA if the vendor is awarded a contract.The vendor should complete the vendor authorized signatures as part of the RFP response.) NJPA Contract : 120617-KOH Proposer's full legal name:Kohler Power Systems Based on NJPA's evaluation of your proposal,you have been awarded a contract.As an awarded vendor,you agree to provide the products and services contained in your proposal and to meet all of the terms and conditions set forth In this RFP,In any amendments to this RFP,and in any exceptions that are accepted by NJPA. The effective date of the Contract will be January 29, 2018 and will expire on January 29,2022 (no later than the later of four years from the expiration date of the currently awarded contract or four years from the date that the NJPA Chief Procurement Officer awards the Contract). This Contract may be extended for a fifth year at NJPA's discretion. NJPA Authorized Signatures: Jeremy Schwartz NJPA AC:I " ' CSF C OOPEf AT , CONTRACTS (NAME:ITIN11D OR T`r`PFr)I Chad Coauefte tdVA EXEtJ11EFS°E DIKCCr RICEO SIGNAIURE (EIAME PRINTED MID) Awarded on January 25, 2018 NJPA Contract # 120617-KOH ------------------------------------------- Vendor ____ ___ _________ ________ __-______-___-Vendor Authorized Signatures: The Vendor hereby accepts this Contract award,including all accepted exceptions and amendments. Vendor Names - Authorize natory's Title VENEWR A111HUR1'ilE D SIG14A€LIPE IEaAME E'rCwiED oiE,iYrrol Executed on Z Z. 20--1S NJPA Contract # 120617-KOH Page 281 of 474 Form F PROPOSER ASSURANCE F COMPLIANCE Proposal Affidavit Signature Page POPOSE 'S AFFIDAVIT The undersigned, authorized representative of the entity submitting the foregoing proposal (the "Proposer"), swears that the following statements are true to the best of his or her knowledge. 1. The Proposer is submitting its proposal under its true and correct name,the Proposer has been properly originated and legally exists in good standing in its state of residence, the Proposer possesses, or will possess before delivering any products and related services,all applicable licenses necessary for such delivery to NJPA members agencies. The undersigned affirms that he or she is authorized to act on behalf of,and to legally bind the Proposer to the terms in this Contract. 2. The Proposer, or any person representing the Proposer, has not directly or indirectly entered into any agreement or arrangement with any other vendor or supplier, any official or employee of NJPA, or any person, firm, or corporation under contract with NJPA, in an effort to influence the pricing, terms, or conditions relating to this RFP in any way that adversely affects the free and open competition for a Contract award under this RFP. 3. The Proposer has examined and understands the terms, conditions, scope, contract opportunity, specifications request, and other documents in this solicitation and affirms that any and all exceptions have been noted in writing and have been included with the Proposer's RFP response. 4. The Proposer will, if awarded a Contract, provide to NJPA Members the /products and services in accordance with the terms, conditions, and scope of this RFP, with the Proposer-offered specifications, and with the other documents in this solicitation. 5. The Proposer agrees to deliver products and services through valid contracts,purchase orders, or means that are acceptable to NJPA Members. Unless otherwise agreed to,the Proposer must provide only new and first-quality products and related services to NJPA Members under an awarded Contract. 6. The Proposer will comply with all applicable provisions of federal, state, and local laws,regulations,rules, and orders. 7. The Proposer understands that NJPA will reject RFP proposals that are marked"confidential" (or"nonpublic," etc.), either substantially or in their entirety. Under Minnesota Statute §13.591, Subd. 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals generally become public data. Minnesota Statute §13.37 permits only certain narrowly defined data to be considered a"trade secret,"and thus nonpublic data under Minnesota's Data Practices Act. 8. The Proposer understands that it is the Proposer's duty to protect information that it considers nonpublic, and it agrees to defend and indemnify NJPA for reasonable measures that NJPA takes to uphold such a data designation. [The rest of this page has been left intentionally blank. Signature page below] 39 Page 282 of 474 By signing below,Proposer is acknowledging that he or she has read,understands,and agrees to comb rt the terms and conditions specified above. Company Name: Kohler Power S�stems Address: N7650 Lakeshore Dr. City/State/Zip: S e oN pan Wisconsin 53083 Telephone Number: 920.457.4441 E-mail Address: C arles. uns c er;ri kohler.com y Authorized Signature: - -- Authorized Name(printed): Charles Hunsucker Title: Vice President—Sales Date: / 2 ° " Notarized Subscribed and sworn to before me thisn day of, 'C e� 20, Notary Public in and for the County of _ h-i�_b a_ State of My commission expires: Signature:, I Page 283 of 474 Form Pr x°` PROPOSER QUESTIONNAIRE Payment Terms,Warranty, Products and Services,Pricing and Delivery,and Industry-Specific Questions ProposerName: Kolilei, Po"er S.N t t1a Questionnaire completed by Via, ,p fi° Pavment Terms and FinancingO ,tions 1) What are.YOUr paytrient rendes(e.g,net 10,net )? ohla r response: Since the 13 will be laelmeen the NVA radars ber•meal the local K(alalar distrWibutur.paN inew l anis x%ill he alotarilaal arra each quotation. 1 ralalaar arracl its authorized distributors rtirtler°ptaaiaal that ta►.aa Can vary� 1['0ra2 project gar prt�jc wt depQnding on scopc of%kaor „ but traditional p,.n ment ta„rms are net 0, 2) Do you provide leasing or financing options,especially those options that schools and governmental entities may need to use in order to make certain acquisitions? t"4.aalal r° rausl:aaar se: No. Kohler 114.n%er Systerns does NOT offer these programs, toee-ei% Kohler authorized distributors nim, be able to �. �,ikt NANA iaaeaatbera %�ith leiising air• Iinarre"ing canons claape aaling on the scope cal' as ork. 3) Briefly describe your proposed order process. Please include enough detail to support your ability to report quarterly sales to NJPA. For example, indicate whether your dealer network is included in your response and whether each dealer(or some other entity)will process the NJPA Members' purchase orders. Kohler re'spos se.- The IN pic~.al proces,, ftv this custunflzed product is Ilea°the local Kohler disiributor°rboaek°ira„t tlto rr quirN to l`ro%ide as quotation using the on-1 ine Kohler quolaaion system lo mesal tile Cuslomer's specitleatlons, The quotation as ill he Coded aped that the N.111c'€ntrvct discomat gels aapplicdl Besides rltaaatiraL,t dead product the distributor can also quote freight, sta'si°t-fel?. trsanin,„ and as preventative nna inte31ance ag„;r"s.'eSt e-M. These, sjl,rN°res daM %spia°ally be lar°den-out as`a separwe lire; headed. ohen tlae t uolartion is accepted and 110 is recek d b% the K,,ohler authorized distributor a subminal is generated lir°approval, I'S'p n aappro%al rel"tha€t scrbminaal las the NJVA taaa,:raalaer the Kohler aaailhorized distributor as ill c on%r r°t the rluolaatiaon hito as P0 N iaa the Kohlemet taaa_li-ne hired inr °rs *stem, Kohler as i ll aaclM;i os,leo.ge that P0%a idh all e timat"I ship c°1arWaddr ess so that the distributor can re laaN that information to the N.lPA member. The local Kohler aar diorized distr°il°iWor is ralaaaa%s in d-w iniddle of the caaaaaiamndcations welts ccn the NJPA ra c,-nibcr and Kohler !deeded- SICIaKaaaatattlaararPOS %dill Ilam>e the NPI contract number 1611a`&$1ed h� order s17ecific rattattbers; The Kohler 1:Pti?5trkes s%stcm cat-, be e asil6 search each month/quarter t'ar°reporting msed aairraatal a.auditinl-- 4) Do you accept the P-card procurement and payment process? If so, is there any additional cost to NJPA Members for using this process? Kehler reep nsa: t aach local ;ohld°authorized dktribUtioris im 'ccraaielaendej,C r°ivaate a aampaan aand most probablN do s%10I have 11- aard prrria$.ai"G:131011 and payment ts)'sici n". Page 284 of 474 errand ) Describe in detail your rnaanufbcturer warranty prograrn, including conditions and requirements to qualify, claims procedure, and overall structure, YOU stay include in your response a copy of your warranties, but at a minimum please also answer the following questions. • Do your warranties cover all products, parts,and labor? Kohler resl_acrrtsa:: 'Vesa.standard ataarraartt% covers all lhrLc. See] 11--i820 ror to iaadk iduual aaaarrliw) lao)HeN mummers tiro°each product raate,-gor.'�: tp5ll20Waarraan!y.tai1:f • Dia your warranties impose Usage restrictions or outer limitations that adversely at'fect covet°a e? Kohler rvsponsc V sa are aavaailta.l°le raa win— dioni I-NeaarL100tl hours °Miia°hwv r occurs first through optional ill-%Var uaar°raaaniksa. Ako po- FPA kms fSla icauuaar% Fnaer°uenc\ lacmer Systems can onk he (1peraated %Oflle at I-OkIl HIN artllili is out (at` specification pias aala to 100 lw urs�'y .ar fitr rnaairvell:ance and rcaadin ss testing. For Staatlonar\ grass-IMrner encN aand lcol ic-diesel pov%ered(CO uunlis IT '14 C rdlicdiio n is r°a:altrir�°$I eau°I1� �: u�lili�:ul tell Maas�°rt�iatc� ra�:�•a4 tea lay tusas�l, ila�:s�: rL�h�tu'is°tiaoats alr�ut"i'. uaa���:saar°ilk ;r9"li;�t tlt� %%aarr•aant) but ani -t. sahlpptlia:aation of E111 lama is illegal, Also: Start-up stems( h�,, jx:rf armed Rai Koh)Lur Distributor. Dealer or Authorized Represeniaative aailhin 24 months of shipm rw See t�\lsia°aal aaatrr°area% statement as there are 32 differew aaarrranty sstaaternems depending upon tine product. tp5.17144 Sid._Industrial 'lacresat ,tiff • Do youtr warranties cover the expense of technicians' travel time and mileage to perforin warranty repairs? Kohler responsc: Yes., standard aaaasrrinty includes tip to 1e40, 200 or 00 tulles rotated trip with travel bine° included depending upon the product eaalego°y. See t.p Z rr gkya ol'atnd hi ividUaal -wirraant� policiei bN product caate ;o?r% For details. Are there any geographic regions of the United States for which your cannot provide a certified technician to perforin warranty repairs? How will NJPA Members in these regions be prodded service for warranty repair" Xohler response, \VNIc sant all service technicians attars be ce:rliliorci,al ser%rice technieiaans<ang enrolled in the certrlucaaflon prurcess° Some erre recent hires and Full certification can take up to 3 years as there arra m am ��99 A5 g [ K +� y.: 33ppww ¢ @gg 11 FF ry § $@ AA__ 22 p¢p��ee�awY ry�t $l Y, m 9,pt #3'{ 4N'o +nza�t s asvch a s diesel and glas{ nioi cs,adter ndtors,c` nlrkillq Ai s hfiil+ otitic b rans4e S�F hchn.,%and � a alik�w lfli - sa�ita h-eaar. I to"ever-.. each dis;triburtor Maas cerd ied taachnicia n's on.staff to assist as needed PLUS thorn are n11 supported by the Kohler Fiend *Seek ice _npinceriau, Team. The ResidentW/Lig ht t°asuttutterciaal product is also sauapported lada large dealer network %ahh as goal rat"haav in err dealer ax ithht -50 miles cif eustomers ror as Cast responsca I eslL-11111—.. eaal��°.,llpataX9 7.c:lla�. • Will you cover warra my service for items rrtade by outer manufacturers that are part of your proposal,or are these warranties issues typically paused on to the original equipment manufacturer? Kohler respo ns=w: E%eraatlaing incl ided ire Baur Kohler larc"r.poss;l is covered b% at Kohler as arrant%. °I„horc are no third-patrt\° item included in the Kohler proposal. Il'oather kenis are negoliaated betaaeen ihe NJPA nicsnlra:r and local Kohler distribtaor, warranty on those items at ill be by others. • What are y0t.ur proposed exchange and return programs and policies? Kohler response: Exchange paoa still is,Xpl;:aira"d ire tlae Kohler aaaar'raantt saute°ramie at the discretion ol'Kohlur Co- del'ecd ve product %%ill be repaaircd or replaced. Due lis the silo and cars101nZtld0n 01`euCh ps•radUCI ltaa°a1 specific aappHeaat on, returns are treated rite Same. Ta=picaalk damaged or defeutk prOdc€ct 'is pr-ctraaiath repaired in the I yid aat site h% the local Kohler distriburtaar and it'rcquair d %%ith liactcar\ assistance.M5�374 id, Ir'cltastr°ill_1°aa .... Describe any service contract options for the items included in your proposal. Kohler response: Kohler distributors provide, and service contracts ev r% dad° 6tar Kohler Pleader lSxsteaaas product. Contnacts are tailoired to meet u uslomer needs/b ud wis.srar.h as gannuaai. seism-tataatraati Or oluaatrte.rl%'visils° Some aalso include annual load battle testinti. I'M polisliim, atrial Fuel de lver% sir%ice;. Please sou; reprsentartk sa mpls: Ii'om one o>hl r distribWoar and knou\ that h can bu WHOM]tui slVa:i iC u:crstoratca rt ka°al4 I e:,la�a l frlal g. Distributor le l t lulua��dna Page 285 of 474 Pricin j Delivery,Audits..and Administrative Fee 7) Provide a general narrative description of the equipment/products and related services you are offering in your proposal. Kohler response.- Indusitial, Commercial, Residential and Portable grade - 2.0kw to 100k natural ,gas/LP gas and gasoline powered gensas under 1.5kw, 111dUstrial grade - 15kw to 4000kw diesel powered gensets and all related power system accessorics such as fuel storage tanks and outdoor enclosures with sound aftuation all available in low voltagc and larger units available in low and mediurn voltage configurations used in North Anierica. 30-400Oamp transt-br switches in styles and configurations to meet all requireimnis in Industrial, COMMercial and Residential applications and paralleling systems when 2 or more gensets are required/desired or when paralleling with the utility is required meeting UL891 or UL.1 558 and when inedium voltage ANSI standards. All products are made to EPA and UL standards and cornply with the National Hectric Code(NFPA-70) and when properly configured comply with NNIA-11 1, NFPA-101 and FPA-99. Kohler also meets CSA and CUL codes fi)r Canadian sales, Kohler Power Systems holds IS0900 I Ceilification since 1995 and products are built to Intemational and National standards such as NEMA, CEMA, ISO., 1EE and ANSI. Saics and post sales assistance via k-xal distributors including but not limited tw quotations, i0rder processing, deliveries, installation supervision, start-up, product training, service maintenance agreements, rentals, warranty service and parts. Service technicians are gCnerally located within 2 - 4 hours ofcustomer sites for a fast response. 8) Describe your pricing model (e.g., line-item discounts or product-category discounts). Provide detailed pricing data(including standard or list pricing and the NJPA discounted price)on all of the iters that you want NJPA to consider as pail of your RFP response.Provide a SKU for each item in your proposal,(Keep in raind that reasonable price and product adjustments can be made during the tenn of an awarded Contract. See the body of the RFP and the Price and Product Change Request Forma for more detail.) Kohler rewmse- Please see attached discount schedule off Industrial Product that will bove a custom quotalion from the Kohler on-line quotation system Due to the customizable nature(if the product and differences for cacti quotation generated on-fine, thc IIPA member discrount will be applied to the Kohler FOB bill of material. Freight, start-tip, training and rnaintenance agreements will be broken-out and adininistration fee will be calculated on the FOB portion. For Portable,Residential and Commercial product please refer to MSRP as these products are ordered from STOCK, NJPA member discount schedule also attached I'm these product categories, Kohler Power Price Ust NJPA vfh1.x1sx,Kohler Power Residential MSRP vfiil.xlsx 9) Please quantify the discount range presented in this response.For example,indicate that the pricing inyour response represents is a 50%percent discount front the MSRP or your published list. KoWer response: Indusuial Product discounts will be applied to Kohler List Price generated from the on-fine quotation system for each rind every project. The local Kohler distributor will generate as quotation and the Kohler on-fine business system will apply the NJPA member discounts off list price. For Poilablc, Residential and Commercial products the discount is fi-om MSPP as these products are ordered from STOCK. 10) The pricing offered in this proposal is a4 the same as the Proposer typically offers to an individual municipality, university, or school district. the same as the Proposer typically offers to GPOs, cooperative procurement organizations,or state purchasing departments. GPOs, cooperatie procurement ___�c, better than the Proposer typically offers to organi 7ations,or state purchasing department& d,other than what the Proposer typically offers(please describe). Page 286 of 474 11) Describe any quantity or volume discounts or rebate programs that you offer. Kohler rcsponsc: Quantity/Volunu; discounts are considered on a arse-hy-casc hasis due to the facl th.al mcw p rcreels i tivol ve i usl one I"ectric Power System, In cases where inulliple sysicnis are quoted!purchased at one time consideration is given to an extra(flscount and consolidating freight to rnitfintize cost, Rebate programs are mil typical with this product/industry as most CUSM111US PUrchase one or less electric power system cacti year. 12) Propose a method of facilitating"sourced"products or related services,which may be referred to as"open market"items or"nonstandard options". For example,you may supply such items"at cost"or"at cost plus a percentage,"or you may supply a quote for each such request. Kohler rciponse.- our Market items will be priced by the local nobler authorized distributor per the NJPA Discount Schedule off distributor list price. Tipical leans include: Fuel Burrage ..bank I esling'Verinining, Service ContractN and Rental Equipment 13) Identify any total cost of acquisition costs that are NOT included in the pricing submitted with your response. This cost includes all additional charges that are not directly identified as freight or shipping charges. For example, list costs for items like installation, set up, mandatory training,or initial inspection. Identify any parties that impose such costs and their relationship to the Proposer. K-,uhlertesponse- Freight is nor included but cart Nh quoted Prc,-Paid and Add us ng the Kohler pm-f&red carrier's r d"s "Passed Throug counts. Cost to Kohler will be h- to, NJPA mcinher with zero mark-up (since Kohler will NOT be marldng up freight ire would ask that freight not be included in the Administration Fee calculation). If NJPA mernbors can obtain freight at 1mver rates. they should c(y°prdinwc the plc -up/freight.. Installation is always by others as tymcally an Architect, lInginecrs,Gencral Contractors.and SUb-coraractcwss are, also involved. Building codes and insp,ections are also iv 1w., irtclueled with each quotation and broken-out 14) If delivery or shipping is an additional cost to the NJPA Member, describe in detail the complete shipping and delivery program. Kohler r-sportse, U'reiiedi! is wor(w F )B shan,eboylWisconsin, 531083, Shipin ni size varies Bort, siniple LTL to complex multiple truck defiveries. Most, sNpinents, arc arranged on fhilbed traflers or for larger proAluct, specialized drop duck traders and cranes need to heamangect fbf site dchver and ofl-loadint, which is BY 6'ri IF-l"RS and NOT 4whided in the Kohicr proposal. 15) Specifically describe those shipping and delivery programs for Alaska, Hawaii, Canada, or any offshore delivery. K(,'ifiler respolise: F'or Alaska most shiprnents are-the same as they would be for the lower 48 and most of Cana& via ground using typical freight carriers and specialized traders, In rennote villages of'Alaska such as the Kodiak Islands the last ieg of the shipment might involve a kreal barge, The NJPA inctnl,,rer can arrainge fireight or Kohler cart using ire-Payand Add. F ,Hivraii rnosl freight will travel by land to aport on the west coast and from there travel via(wean cargo acrd once in port travet by surface once again, If'size.and weight btc:onne an issue Roll4on- Roll-r)ff should be considered. For Canada most freight will inove the sanic?.a in th.e lower 48 but again some local barges inay be required in corisral areas and ICE.ROADs in northern'Fenirories, Crossing the border into Mexico is usually donc at Lerado. Other offshore deliveries go surface to sea poris and ocean 11rcighl froin there with cw)rdination via a freight lbrwarder for cxp4ml./import documentation and 'local surfacc transpoorition, 16)Describe any unique distribution and/or delivery methods or options offered in your proposal. K,ohler response: Kohler o rs Split Shipments, nneaning sonic products ship sooner than others due to the progress of the construction site. Often times piccesneed to arrive months prior to building completion or waits are closed in and other finies oindoor equipment must arrive befor craries are moved or taken down. As freight is NOTincluded in the Kohler proposal these arejust tinique options available thtit can be an,anged by Kohler w flic time ofloft,processing, Page 287 of 474 17) Please specifically describe any self-audit process or program that you plan to employ to verify compliance with your proposed Contract with NJPA. This process includes ensuring that NJPA Members obtain the proper pricing,that the Vendor reports all sales under the Contract each quarter,and that the Vendor remits the proper administrative fee to NJPA. Kohicr re sponsc'R K4$1 knr uses il SAD haied apt-iien, algid th-11 exienl1s, to local KoWer LliSDAIL1101-S Quowdons� purch'asing and dCliver4N are tuadc' ',ie thk 11UShlh,,SS ivmenl hev%vecn the fticlory and distributors, hvrel'orc, ped'orming inonthly, repons isa shnplictaiL add a and 110w;hil­ flit," NAIA Contract Nwnher, 18) Identify a proposed administrative fee that you will pay to NJPA for facilitating,managing,and promoting the NJPA Contract in the event that you are awarded a Contract. This fee is typically calculated as a percentage of Vendor's sales under the Contract or as a per-unit fee; it is not a line-item addition to the Member's cost of goods. (See RFP Section 6.29 and following for details.) Kohlel, responw: Johler till pa NNI A a 2��',a fee of Kohler tUB nel in,imck, price ilhich li,fll 1jjicflllr cxchide open inarket"itunis or"nonstandard options,14601t,Start-up and fraillin". If'Kohler ewirdi"Ried Pre-Pict and Add(rcight js used it-vgill he I rented as Pro-Paid and Add ince it jN a llaA hrough and N 0 1 be Considered trim calculating thea dministration Fee. Her %JPA member discouni-4%ill ho,finifted to the Kohler FOB hill of material and trill e%clude open mark"cl options add-ons that way be supplied b% others, Industry-Specific Questions 19) Please specify product and voltage range the generator equipment that you are offering. Kohl reiponsc- Ilmnatlic-fland Carr7-grasolme&, diesel powered gvnielks, 120,'240k, shigle 1,iase, Aircool ed, gas nolwered Rcsidenflud(Ho it conmiercial gertscis 7k%k_ r 20kiiv, 120!"4110v singic plias e and large.- nicKlelas available in reet-irineciable 120/208 'to) 277,q80v three Phase Plus 600%, for Canada, 1J,1-;2,-id ResidenthaliLight Commercial genscis 241su, 150kre, 120!240%, single phase, reconnectalfle 120,1208 to e-swgthes 30-400amps at same voltages in 2 pole - 3 wire and 3 pole 4 whre, hidttstrial (Jrade (Jfas Powered (.3ensels: 25k%kF - 150k%v, 120,1240%, simple phase, reconneclabh� 1201208 to 2771480% three phase plRis 600%, for Cminda. 1800%%-400k1,,%% reconneclable I 22W208 to 277/480W three phase plus 60(h, l'or Canada, 500kw -1 300k%v, reconnectable 1201" 08 (o 277/480v three phase 131.)"I' larger units are Pi ed voltage as ordered or 600r, l'or Canada and niedilum vokage such as 4160%,, Indumrial Grad c Diesel llo%vered Gensets, I 5kw- 150kw, 1201,240v single phase, reconnectable 120/1-08 ro 277/480v three phase or 600v for(..',,irrada, 180k%v 6()Ok%%,, recants ctable 12010 l to 2771480v three phase or.6001., for Canada, 750kv - 2000kw, flixed voliages .-is ordered rangaing from 1201208 to 277/480%, three phase ior. 0090v liar Canada and medium voltage such as 4160-v, 2250kw 4000kw, fixed voltages as ordered ranuinu fi-oin, 1-10,208 to 277/480%- three nhase or 6(Y)v fcrr Canada fklz, mediunn voltage iflICIAUding 41160v to 13. x•. Associated Indusir;a] (iradeAi,jio,riie,ticl'rai#isf'4:rSwilclies3O-40(fl0;,iiiips, all voltages previously hstetL Asskwiated Parallelim, Panels. all volmoes previously listed, TowaWe �.enSets 3 -1 75kvii, gas or diesel, reconnectable 12(Y240v single phase and 1200208 to 177/480v three phone or 600v lor Canada or optional 3- posifiori selector soyhelh fbr 1202140 sinjdu� phase and 120;208 and 2771480v drama c,rolv:ise. 120,!240e,throe n1hrise i as 0 Hal 0245 RESI-RCL-Porlable (11218 Industrial Fufl-Line�rtdE 8 Full....L&I . ...... gLZ _1�ortabje Full L 124 30 RC1,24-60kw. Page 288 of 474 20) Describe your mobile or trailer mounted units, if any,and specify the ranges. Knider reNponse: Oluded in the rmvpusal are 5%w TH a and 13M pN pWs 3W w HAva WescL lw gas todis are %tm; WPA IN"nnd can(olizn0c 34 Wurs uhh tm-Nmrd I it! and hwlmk as We nip it I ve fiNroff-board iNG and IM Avextended nm Hnws. thewl We come %%kh >24<48 hours joy lanks und Val%0 lbroTtiond Ric!suplQ Aduchinescan hxordi_,red v,it h reciamicciable 12 load generwor or 3ToAkm sel"Wr sm Wh Rw I TV= single phzbe. OBOE u 277A80v Mv, 11KNe. 1211rI10% three,,phase"arid 6101% are dalicated connectiori n-sstA0rw,,,, 1 lie iaivlomux,� and lraflQrs aare designedand Wh Am uMbyh"g. llclosuru,.a are rigid design %vi'll superim- Wntudion, 6WIMIA). A rcail� Ofthe desic§ n is 1he enclostiro can hx ivnanod in one pixcag,aficr loosening N WE abs dwre are no wher inechanicai or clecirical connections bowcen Ow gowWWWr wW Ow culkswe. Asko tho cmnm huimlaal walkhread) n hil other Ifohler Mobilc UoicnmmN W! comhy as hh 3jear fin-shod asarranl), zO 1443 lid f 2 1) If you are providing trailers as part of a turrikey packagge,please provide details. Wor Tr,dk,,.t.s mv LX YF appm%ed "hh single axle cmi srudler inhis W dual axle tmi la ijer M, Spare dre.jack stands. Mand and Are optional, Tool box, 116i�ders, lighling Tongw,,� is eidwr 2-or I D8 ball tv I&W ns rquired hy !,1xickage and hnTes are mandai%L GVVV- ,!, , Mp �Q4A)f 22) Describe how you will include customization and the pricing of such for the units. HIM response; (hie or Uhher's advantages is Ow ahHhy to cusimnize 1'irodUd tan specific cumorriv- requinnnenm /% team orApoicathn Fngincers are eledicated 10 Pt%Aidhh,_1 SI)xCial(AWAM ADDERS to al odif) standard quotations. Therearc fimitafions thic Io 3rd part3 certificaflons such as 01., F',11A and(,'SA plu,,, modificationsarld to dehvery Ifinle. 23) Describe installation and service programs, and identify the associated services,service provider locations and pricing. WAler naNniss hishallation is ah%ti)s pro%ided by nether sir h as as Ocneral/Flecirical ('onlruclor, Service is pivvided fid local dislributw% Enwipawy sera es are to picall� pro%ided in, fess than 2-4 hours.2417/365. 10%ice pricing%arics by pro&wt onshe zw swire lwYcQ one small Wirso and AIS m We die nem can have nuTiMe luge ImmileledgA.-rnsers%kith many AT s, 11ricing isifl be included mid broken-out tin each qtmAe%%hen rapmMed b) Ow 1UPA mernba. u1 k, 24) Describe any prevvnia6ve inaintenance or extended service coverage agreements. Koller response: WhIcr&WbLaar provide service coninicts eveg t1a) 1br Kohler 14a,erSy menh. Witracts are Wored to Meet CWHomer needs and hudgms such as annual, send-annual tw quaderlj, a"sits, Sonic a6o include arnival load bank iesiho. Fuel polishing and I'Liel delivelly services. Ser%ice Muracts imed tai he prked up on an indi-vidURI hasis as lneare specific to such customer. Ivlost UAW disWbwors also havea llect. unhs IMI can be depkqed dudng unexpected eveias or%%hoi hie siaridb� generator is critical and expected to b e orn ofservice Jonger Omit 24 hours, The cusiomer needs to understand this tail into consideration (aher equiivnew smh as as pmmhk pcmrwor connecrion Nix and manual imnsIr snitch io conipy n hh the title. 'I',ypkt K"alt jg _[jistributor. NQfgte.d Iqoc -L 1_ 25) Do you provide preventive,periodic or full maintenance plans/programs for the solutions you are proposing in this response? Kohler response: The WhIer pivpcoul dUCS NOT hIOUde thee; items BUT the Kohler distribulor can provide as cusunn tyummiati as as SDUrced Mod tar Qwn Mukei herm lfrequestcdVIN4 quotes can ho indmied nhh Ow equilpmou quexwion and broken-out in the same team that frci,,ghi and start-up Mil be brokell-OL11 a. If so,provide a recommended service&maintenance agreement fora periodic/preventative and or full maintenance plan. Kohler rcs,,asnse: III=we Q pWA agreenwras nvn one Kohler disiritnitors: 'Ir Yjacj' !!I '- _ D:suit#datttr Emsal,ole,dot Agreements from die caher:24 distrMus "HI he shdkw and can becumumind. Page 289 of 474 b. What are recommended service intervals? Kohler resqronse: AnnmL Semkw=al CW LjuaAer1% nrahiienance N kiv.,arc depending, upon the cMind rmuwe of 1W N11kaHmh rd=q or to kaM eat Hq aml jmssJW%/AwjwreA ol'regional iceather lllea.,eeve F�picad Ser%ice Nut�ai sche"Juls 01ich 1%ill -%arsliglid) machiu to rn=Wne. 26) Describe your rental agreements and pricing schedule. Kohler respovow: Rental agreenieiw�wr14 Y1 pan of the Kohler pnjunod Imi andd he t6uhnal Avni I&MIer distrHumw;as Sonmed C luKiVen himicl Imns, ala me we t)pical Kohler dktribtlftV WFIfAl agreement. Agreentems Rion 1he mher 24 XtAhuuws n M he shnikw and can ho cumumind. JlMwewn am pan of Me NJP A ngreement, Kohler distributors wHI jinivkle lideing per Me NJP A IMscomil Scheduk ar dlMrHmtor list price. 'j yrtleal Kohler 17;islrii)U!�Qj[j Loc 27) Will you include used equipment and if so, provide as pricing strategy for these units. KuhQr reMwnsw Q*rla%%ill 19)`1 oAhr I Ned ur I km lim items in th; proposaL VVe hme such at list but it chamak!",dafl% arld hiclikh's krus%I H11 less than Standard v.arranl%, Kohler distributors(14) have usedinventory %salm As pad or we NJP A agmen-jent, Kohler distributors si ill providr pricing per the PUPA 110tewmt Schedule off distributor list price. 28) Provide a general overview of your products EPA compliance. Kehler response. Kohler offers ImMucls that cimnIA) "idl CUrrent F',11A la%%s I'm,11w threc cawgimbs cil'gensets related to ow boinem. These curtegmics are 1)Rmkma* ErneTwwy 2) SWImay AM, Emergew; and 3)?K&Wml Pdobik. 11w NUPA nwndier alscneeds to undersland EPA Inns as dw) -ibirto,. c, s N,PA are aplificiakm/use speciAe. Kuhlcr Pliaer S)slenis and local Kohler ditai ni an advi e I mmubers that irdghi ntg be 11andflar oith L'J'A lav% as it applies to Electric 1`uuerS3sterns. Smvral, maws or rramictWhOs amund Me cwmay have air quali, Im"%t mv gwowr Neii Is hoslaal EPA Is" such as Me Somh (tot Al QaWy NUinnemon Wine orcaunmw and Kuhler alma has prodtwts tuml permitting assistance available %ia dw kwal 011ur distributor, Fxinvironnicm Carl;tcka I%s minter EPA Win Please see t1pical E'VA Certification Heart vJ11 be included i6th etach Indumf-A (Jellsc! subli'littal Package, Lifis'atellLPX I 0iL , 3 -023j. ttjj* ' s 29) Identify the lifecycle cost of ownership of your generator solutions. Kohler response; lAcycle ecals fart rarel� Considered in the F.11rengeriel Pover System business, 11ne Po%%cr Systems are typicall) Rgaly reqtdred tinder?N[-'.(: Article 700 and 701, Per LJ-'A lai,% imal "M onb, operate to backap as ndiable tailk) and therelbre cqwrMeQ as % lataum la r low, except Ckwing big cath r`evons Hke hurrhatnes,,tornados, ice soars. "Hct A= &ofnj etc. "hen lhu can operalle Pw as "a&ormore dwhg an extendal udliv, oulatv, Mus tip lo 100 hours per)car Aw nwhumame am! readiness testing, '1',ipical !ills cit detest prodmis is 3050 years al %%hich thne dwy need to game repkiced it-., tolwocure. FMC U.Storriers "ith I'd tile Floc cr, Iluk Shaving.Gkknemihn or intarrurnible Bte Fw,rarns,diesel urfl(s need to be EPA 11 W PM back cWaTrAms am nmdy auravive and therefore tall orn ol'considerafion earl,% are the decision jwtxess. Wr too hon-Eniergency applications most custom ers consider?4MLHMI Gas genets as die PHU 01'111CI is USL1,111) the largesi com emmMmon in a 1MYQdd1Aa14east of4 h%naship stuQ talars toy am vm3 GREEN. We enn prus ide I calculations upon specific requal. Signature: t's—­ Page 290 of 474 SMENT FORM E CONTRACT ACCEPTANCE AND AWARD 'aE#wE96 3viva k"uuaos i4Uwan€<' r� )Top portion of this form will be completed by NJPA if the vendor is awarded a contract.The vendor should complete the vendor authorized signatures as part of the IFP response,) NJPA Contract : 120617-KOH Proposer's full legal name: Kohler Power Systems Based on NJPA"s evaluation of your proposal,you have been awarded a contract. As an awarded vendor,You agree to provide the products and services contained in Your proposal and to meet all of the terms and conditions set forth in this RFP,In any amendments to this RFP,and In any exceptions that are accepted by NJPA. The effective date of the Contract will be January 29,2018 and will expire on January 29,2022 )no later than the later of four years from the expiration date of the currently awarded contract or four years from the date that the NjPA Chief Procurement Officer awards the ConiractI. This Contract may be extended for a fifth year at NJPA`s discretion, NJ?A Authorized Signatures: �Z�Irk,4 Jeremy Schwartz :l Jt �,,,a_"sc 1.:a ar Etf F' E' !i•;Te� kE'1 ;' AN,E 'aY11d IF. i'tF` f,1 tid,)fi 'x) 1 F;t.PYa;IJIt't `, ,""., ;����. Chad Coauette 'I Mt A ;E+ �.�ila.'"� 'AN UE/( ()'d( FIr WIR-1 ii f?'t)AD r ,',.,, 11"N'I Awarded on January 25, 2018 NJPA Contract tf 120617-KOH Vendor Authorized Signatures: The Vendor hereby accepts this Contract award,including all accepted exceptions and cmendments. Vendor Name L C ---- Authorize ignotory's Tltle vi—H, at 40 Al,II i t,)f D`d"—HAI UK � (t tAK4.E. f -.I^llt D C i i['H-` Executed on Z _ m,20 1 'j NJPA Contract # 120617-KOH Page 291 of 474 Rip p ' . "s Y YJ­r_IW M. e National Joint Powers Alliance® REQUEST FOR PROPOSAL for the procurement of ELECTRICAL ENERGY POWER GENERATION WITH RELATED PARTS, SUPPLIES, AND SERVICES RFP Opening DECEMBER 7, 2017 8:30 a.m. Central Time At the offices of the National Joint Powers Alliance® 202 121' Street Northeast, Staples, MN 56479 RFP #120617 The National Joint Powers Alliance®(NJPA), on behalf of NJPA and its current and potential member agencies,which includes all governmental,higher education, K-12 education,not-for-profit,tribal government, and all other public agencies located in all fifty states, Canada, and internationally,issues this Request For Proposal(RFP) to result in a national contract solution for the procurement of�120617 ELECTRICAL ENERGY POWER GENERATION WITH RELATED PARTS, SUPPLIES, AND SERVICES.1 Details of this RFP are available beginning October 19,2017. Details may be obtained by letter of request to Chris Robinson,NJPA, 202 12th Street Northeast,P.O. Box 219, Staples,MN 56479, or by e-mail at RFP@njpacoop.org.Proposals will be received until December 6, 2017 at 4:30 p.m. Central Time at the above address and opened December 7, 2017 lat 8:30 a.m. Central Time. RFP Timeline October 19,2017 Publication of R FSP in the print and online version of USA Today,in the print and online version of the Salt Lake News within the State of Utah, in the print and online version of the Daily Journal of Commerce within the State of Oregon(note: OR entities this pertains to: hlW://www.njpacoop.or /g oregon-advertising and also RFP Appendix B),in the print and online version of The State within the State of South Carolina,the NJPA website,MERX, Noticetobidders.com,PublicPurchase.com,Biddingo,and Onvia. November 16,2017 Pre-Proposal Conference (the webcast/conference call).The connection information will be sent to 10:00 a.m.CT all inquirers two business days before the conference. November 29,2017 Deadline for RFP questions. December 6,2017 Deadline for Submission of Proposals.Late responses will be returned unopened. 4:30 p.m.CT December 7,2017 Public Opening of Proposals. 8:30 a.m. CT Direct questions regarding this RFP to: Chris Robinson at chris.robinson(a�Lnlpacoop.org or(218) 895-4168. 1 Page 292 of 474 'Irk BLEO F Oar : .i 1, DEFINITIONS C. Proposal Evaluation Criteria A. Contract D. Other Consideration B. Proposer E. Cost Comparison C. Sourced Good of Open Market Item F. Marketing Plan D. Vendor G. Certificate Of Insurance H. Order Process and/or Funds Flow 2, ADVER,'ISE\TEN,' OFRFP 1. Administrative Fees IN 'RIJC J. Value Added OD 'TION A. About NJPA K. Waiver of Formalities B. Joint Exercise of Powers Laws 7, POSIF A` AICD OPERA'ING ISSI...TIES C. Why Respond to a National Cooperative A. Subsequent Agreements Procurement Contract B. NJPA Member Sign-up Procedure D. The Intent of This RFP C. Reporting of Sales Activity E. Scope of This RFP D. Audits F. Expectations for Equipment/Products E. Hub Partner and Services Being Proposed F. Trade-Ins G. Solutions Based Solicitation G. Out of Stock Notification H. Termination of a Contract resulting from 4, INSTRIJCTIONS FOR PREPARING YOI...TIR this RFP PROPOSAL A. Inquiry Period 8, GENERAL 'ZIP \.I AND CON D111FONS B. Pre-Proposal Conference A. Advertising a Contract Resulting From C. Identification of Key Personnel This RFP D. Proposer's Exceptions to Terms and B. Applicable Law Conditions C. Assignment of Contract E. Proposal Format D. List of Proposers F. Questions &Answers About This RFP E. Captions, Headings, and Illustrations G. Modification or Withdrawal of a F. Data Practices Submitted Proposal G. Entire Agreement H. Proposal Opening Procedure H. Force Majeure 1. NJPA's Rights Reserved 1. Licenses J. Material Suppliers and Sub-Contractors PMCI NG K. Non-Wavier of Rights A. Line-Item Pricing L. Protests of Awards Made B. Percentage Discount From Catalog or M. Suspension or Disbarment Status Category N. Affirmative Action and Immigration C. Cost Plus a Percentage of Cost Status Certification D. Hot List Pricing O. Severability E. Ceiling Price P. Relationship of Parties F. Volume Price Discounts/ Additional Quantities 9, FOR'\,1S G. Total Cost of Acquisition 10, PIAL-S1...T1B\,11SSION CHECKLISIF H. Sourced Equipment/Products/ Open Market Items 11, PRICE & PRODI-TICIF ANG CHE REEL...T1E S-F 1. Price and Product Changes F 0R\,,I J. Payment Terms K. Sales Tax 12, APPENDIX A L. Shipping 1 3), APPENDIX B - Hl. ID, OR, SC, I_Tf, Political SUbdivisions (S E P A RA IF E H N 6, EVALI-TA'ION OF PROPOSALS Ar"A ., ME ' ! ) A. Proposal Evaluation Process 14, APPENDIX C - VA Political SUbdivisions B. Proposer Responsiveness {SEPARA IFE 'AFT'A' (`H%1_,::N IF) 2 Page 293 of 474 A. CONTRACT Contract means this RFP, current pricing information, fully executed Forms C, D, F, & P from the Proposer's response pursuant to this RFP, and a fully executed Form E ("Acceptance and Award") with final terms and conditions.Form E will be executed after a formal award and will provide final clarification of terms and conditions of the award. B. PROPOSER A Proposer is a company, person, or entity delivering a timely response to this RFP. This RFP may also use the terms "respondent" or "proposed Vendor," which is interchangeable with Proposer as the context allows. C. SOURCED GOOD or OPEN MARKET ITEM A Sourced Good or Open Market Item is a product within the RFP's scope 1)that is not currently available under the Vendor's NJPA contract,2)that a member wants to buy under contract from an awarded Vendor, and 3)that is generally deemed incidental to the total transaction or purchase of contract items. D. VENDOR A Proposer whose response has been awarded a contract pursuant to this RFP. 3 Page 294 of 474 2 ikDVER,riSENIEN'r OF RFP 2.1 NJPA advertises this solicitation: |) in the hard copy print and online editions of the 2) once each in Oregon's Daily Journal of Commerce, South Cozolbno`o The State and []tob`o Salt Lake Tribune, 3) onNJ9A`o website; and 4) on other third-party websites doonnod appropriate bvNO,A. Other third-party advertisers may include Onvio, 9ublio9urob000.00nn, MERX, ondE|iddingo. 2.2 NJPA also notifies and provides solicitation documentation to each state-level procurementdoporbnonts for possible re-posting ofthe solicitation within their systems and at their option for future use and to meet opodGo oto10 requirements. 3 A. A8OUTNJPA 3.1 The National Joint Powers Alliance'(NJPA)is a public agency serving as a national municipal contracting agency established under the 6onioo Cooperative otobdo bvMinnesota Legislative 6tobdo §123A.21 with the authority to develop and offer, among other services, cooperative procurement services to its membership. Eligible membership and participation includes oto1oo, oihoo, counties, all government agencies, both public and non-public educational agencies, colleges, universities and non-profit organizations. 3.2 Under the authority of Minnesota state laws and enabling legislation,NJPA facilitates a competitive solicitation and contracting process on behalf of the needs of itself and the needs of current and potential member agencies nationally. This process results innational procurement contracts with various Vendors ofproducts/equipment and oorvi000 v/biobN79A Member ogonoioo desire to procure. Tb000 procurement contracts are created in compliance with onnliooblo Minnesota Municipal Contracting Laws. A complete listing ofNJ9Acooperative procurement contracts can bofound o1 . 3.3 NJPA is a public agency governed by publicly elected officials that serve as the NJPA Board of Dirootoro. N79A`o Board of Directors ovor0000 and authorizes the calls for all new proposals and holds those resulting Contracts for the benefit ofits own and its Members use. 3.4 NJPA currently serves over 50,000 member agencies nationally. Both membership and utilization of NJ9A contracts continue to expand, duo inpart to the increasing 0000ptanoo of Cooperative Purchasing throughout the government and education communities nationally. 8. JOINT EXERCISE OFPOWERS LAWS 3.5 NJPA cooperatively shares those contracts with its Members nationwide through various Joint Exercise of Powers lov/o or Cooperative Purchasing 6tobdoo established inMinnesota, other states and Canadian provinces. The Minnesota Joint Exercise of Powers Law is Minnesota 6tobdo V471.59 v/biob otadoo '^Tv/o ormore governmental units...may jointly orcooperatively exercise any power common tothe contracting parties..." This Minnesota 6tobdo allows N79A to serve Member ogonoioo located in all other oto1oo. Municipal agencies nationally can participate in000porohv000robooingoohvihoouudordhoirowmoto1oluw. Tb000 lov/o can be found on our v/oboib: at . 3.5.1 For Members within the Commonwealth ofVirginia, this RFP is intended to be o 'joint procurement ogroonnon[` as d000dbod in \/ir. Code V 22'4304(A), and those Virginia Members identified inAppendix Cmay agree tobooJoint Purchaser under this RFP. C. YYHy RESPOND TO ANATlONAL COOPERATIVE PROCUREMENT CONTRACT 4 Page 295Of474 3_6 National Cooperative Procurement Contracts create value for Municipal and Public Agencies, as well as for Vendors of products/equipment and services in a variety of ways: 3.6.1 National cooperative contracts potentially save time and effort for municipal and public agencies, who otherwise would have to solicit vendor responses to individual RFPs, resulting in individual contracts,to meet the procurement needs of their respective agencies.Considerable time and effort is also potentially saved by the Vendors who would have had to otherwise respond to each of those individual RFPs. A single, nationally advertised RFP,resulting in a single,national cooperative contract can potentially replace thousands of individual RFPs for the same equipment/products/services that might have been otherwise advertised by individual NJPA member agencies. 3.6.2 NJPA contracts offer our Members nationally leveraged volume purchasing discounts. Our contract terms and conditions offer the opportunity for Vendors to recognize individual member procurement volume commitment through additional volume based contract discounts. 3_7 State laws that permit or encourage cooperative purchasing contracts do so with the belief that cooperative efficiencies will result in lower prices,better overall value, and considerable time savings. 3_8 The collective purchasing power of thousands of NJPA Member agencies nationwide offers the opportunity for volume pricing discounts. Although no sales or sales volume is guaranteed by an NJPA Contract resulting from this RFP, substantial volume is anticipated and volume pricing is requested and justified. 39 NJPA and its Members desire the best value for their procurement dollar as well as a competitive price. Vendors have the opportunity to display and highlight value-added attributes of their company, equipment/products and services without constraints of a typical individual proposal process. D. THE INTENT OF THIS RFP 3.10.National contract awarded by NJPA: NJPA seeks the most responsive and responsible Vendor relationship(s) to reflect the best interests of NJPA and its Member agencies. Through a competitive proposal and evaluation process,the NJPA Proposal Evaluation Committee recommends vendors for a national contract awarded by the action of the NJPA Chief Procurement Officer. NJPA's primary intent is to establish and provide a national cooperative procurement contract that offer opportunities for NJPA and our current and potential Member agencies throughout the United States and Canada to procure quality product/equipment and services as desired and needed. The contracts will be marketed nationally through a cooperative effort between the awarded vendor(s) and NJPA. Contracts are expected to offer price levels reflective of the potential and collective volume of NJPA and the nationally established NJPA membership base. 3.11 Beyond our primary intent,NJPA further desires to: 3.11.1 Award a four-year contract with a fifth-year contract option resulting from this RFP. Any fifth-year extension is exercised at NJPA's discretion and results from NJPA's contracting needs or from Member requests; this extension is not intended merely to accommodate an awarded Vendor's request.If NJPA grants a fifth-year extension,it may also terminate the contract(or cause it to expire)within the fifth year if the extended contract is replaced by a resolicited or newly solicited contract. In exigent circumstances, NJPA may petition NJPA's Board of Directors to extend the contract term beyond five years. This rarely used procedure should be employed only to avoid a gap in contract coverage while a replacement contract is being solicited; 5 Page 296 of 474 3.11.2 Offer and apply any applicable technological advances throughout the term of a contract resulting from this RFP; 3.11.3 Deliver "Value Added" aspects of the company, equipment/products and services as defined in the "Proposer's Response"; 3.11.4 Deliver a wide spectrum of solutions to meet the needs and requirements of NJPA and NJPA Member agencies; and 3.11.5 Award an exclusive contract to the most responsive and responsible vendor when it is deemed to be in the best interest of NJPA and the NJPA Member agencies. 3.12 Exclusive or Multiple Awards: Based on the scope of this RFP and on the responses received,NJPA may award either an exclusive contract or multiple contracts. In some circumstances, a single national supplier may best meet the needs of NJPA Members; in other situations, multiple vendors may be in the best interests of NJPA and the NJPA Members and preferred by NJPA to provide the widest array of solutions to meet the member agency's needs.NJPA retains sole discretion to determine which approach is in the best interests of NJPA Member agencies. 3.13 Non-Manufacturer Awards: NJPA reserves the right to make an award under this RFP to a non- manufacturer or dealer/distributor if such action is in the best interests of NJPA and its Members. 3.14 Manufacturer as a Proposer: If the Proposer is a manufacturer or wholesale distributor,the response received will be evaluated on the basis of a response made in conjunction with that manufacturer's authorized dealer network. Unless stated otherwise, a manufacturer or wholesale distributor Proposer is assumed to have a documented relationship with their dealer network where that dealer network is informed of, and authorized to accept,purchase orders pursuant to any Contract resulting from this RFP on behalf of the manufacturer or wholesale distributor Proposer. Any such dealer will be considered a sub-contractor of the Proposer/Vendor. The relationship between the manufacturer and wholesale distributor Proposer and its dealer network may be proposed at the time of the submission if that fact is properly identified. 3.15 Dealer/Reseller as a Proposer: If the Proposer is a dealer or reseller of the products and/or services being proposed, the response will be evaluated based on the Proposer's authorization to provide those products and services from their manufacturer. When requested by NJPA,Proposers must document their authority to offer those products and/or services. E. SCOPE OF THIS RFP 3.16 Scope: The scope of this RFP is to award a contract to a qualifying vendor defined as a manufacturer, provider, or dealer/distributor, established as a Proposer, and deemed responsive and responsible through our open and competitive proposal process. Vendors will be awarded contracts based on the proposal and responders demonstrated ability to meet the expectations of the RFP and demonstrate the overall highest valued solutions which meet and/or exceed the current and future needs and requirements of NJPA and its Member agencies nationally within the scope ofIELECTRICAL ENERGY POWER GENERATION WITH RELATED PARTS, SUPPLIES, AND SERVICES.; 3.17 Additional Scope Definitions: In addition to (ELECTRICAL ENERGY POWER GENERATION WITH RELATED PARTS, SUPPLIES, AND SERVICES, this solicitation should be read to include, but not to be limited to: 3.17.1 Primary Offerings: Proposer's primary solution offerings may include: stationary and portable electrical generators; backup or standby generator sets; mobile or trailer mounted generators; enclosures; automatic transfer switches; switch gears; used generator sets; rental generator set agreements; and, generator-related design, installation, maintenance, or repair 6 Page 297 of 474 services. It is further intended that Proposer's primary solutions will be for, or related to, electrical energy power generation from biofuel or fossil fuel sources. 3.17.2 Incidental or Complementary Offerings: in addition to the primary offerings, Proposer may include incidental or complementary offerings of. solar panel and microgrid solutions;mobile light towers;trailers;and,replacement or repair parts related to the primary offerings. It is further intended that electrical energy generation from renewable energy sources will not be more than an incidental or complementary part of Proposer's proposed solutions. 3.17.3 NJPA reserves the right to limit the scope of this solicitation for NJPA and current and potential NJPA member agencies. 3.17.3.1 Omitted] 3.18 Overlap of Scope: When considering equipment/products/services, or groups of equipment/ products/services submitted as a part of your response, and whether inclusion of such will fall within a "Scope of Proposal,"please consider the validity of an inverse statement. 3.18.1 For example, pencils and post-it-notes can generally be classified as office supplies and office supplies generally include pencils and post-it-notes. 3.18.2 In contrast, computers (PCs and peripherals) can generally be considered office supplies; however, the scope of office supplies does not generally include computer servers and infrastructure. 3.18.3 In conclusion: With this in mind, individual products and services must be examined individually by NJPA, from time to time and in its sole discretion, to determine their compliance and fall within the original"Scope" as intended by NJPA. 3.19 Best and Most Responsive—Responsible Proposer: It is the intent of NJPA to award a Contract to the best and most responsible and responsive Proposer(s) offering the best overall quality and selection of equipment/products and services meeting the commonly requested specifications of the NJPA and NJPA Members, provided the Proposer's Response has been submitted in accordance with the requirements of this RFP. Qualifying Proposers who are able to anticipate the current and future needs and requirements of NJPA and NJPA member agencies; demonstrate the knowledge of any and all applicable industry standards,laws and regulations; and possess the willingness and ability to distribute,market to and service NJPA Members in all 50 states are preferred. NJPA requests proposers submit their entire product line as it applies and relates to the scope of this RFP. 3.20 Sealed Proposals: NJPA will receive sealed proposal responses to this RFP in accordance with accepted standards set forth in the Minnesota Procurement Code and Uniform Municipal Contracting Law. Awards may be made to responsible and responsive Proposers whose proposals are determined in writing to be the most advantageous to NJPA and its current or qualifying future NJPA Member agencies. 3.21 Use of Contract:Any Contract resulting from this solicitation shall be awarded with the understanding that it is for the sole convenience of NJPA and its Members. NJPA and/or its members reserve the right to obtain like equipment/products and services solely from this contract or from another contract source of their choice or from a contract resulting from their own procurement process. 3.22 Awarded Vendor's interest in a contract resulting from this RFP: Awarded Vendors will be able to offer to NJPA, and current and potential NJPA Members, only those products/equipment and services specifically awarded on their NJPA Awarded Contract(s). Awarded Vendors may not offer as "contract compliant,"products/equipment and services which are not specifically identified and priced in their NJPA Awarded Contract. 7 Page 298 of 474 3.23 Sole Source of Responsibility-NJPA desires a"Sole Source of Responsibility"Vendor. This means that the Vendor will take sole responsibility for the performance of delivered equipment/products/services. NJPA also desires sole responsibility with regard to: 3.23.1 Scope of Equipment/Products/Services:NJPA desires a provider for the broadest possible scope of products/equipment and services being proposed over the largest possible geographic area and to the largest possible cross-section of NJPA current and potential Members. 3.23.2 Vendor use of sub-contractors in sourcing or delivering equipment/product/services: NJPA desires a single source of responsibility for equipment/products and services proposed. Proposers are assumed to have sub-contractor relationships with all organizations and individuals whom are external to the Proposer and are involved in providing or delivering the equipment/products/services being proposed. Vendor assumes all responsibility for the equipment/products/services and actions of any such Sub-Contractor. Suggested Solutions Options include: 3.23.3 Multiple solutions to the needs of NJPA and NJPA Members are possible.Examples could include: 3.23.3.1 Equipment/Products Only Solution: Equipment/Products Only Solution may be appropriate for situations where NJPA or NJPA Members possess the ability, either in- house or through local third party contractors, to properly install and bring to operation those equipment/products being proposed. 3.23.3.2 Turn-Key Solutions: A Turn-Key Solution is a combination of equipment/products and services that provides a single price for equipment/products, delivery, and installation to a properly operating status.Generally this is the most desirable solution because NJPA and NJPA Members may not possess, or desire to engage, personnel with the necessary expertise to complete these tasks internally or through other independent contractors 3.23.3.3 Good, Better, Best: Where appropriate and properly identified, Proposers may offer the choice "of good, better, best" multiple-grade solutions to meet NJPA Members' needs. 3.23.3.4 Proven — Accepted — Leading-Edge Technology: Where appropriate and properly identified, Proposers may provide a spectrum of technology solutions to complement or enhance the proposed solutions to meet NJPA Members' needs. 3.23.4 If applicable, Contracts will be awarded to Proposer(s) able to deliver a proposal meeting the entire needs of NJPA and its Members within the scope of this RFP. NJPA prefers Proposers submit their complete product line of products and services described in the scope of this RFP. NJPA reserves the right to reject individual, or groupings of specific equipment/products and services proposals as a part of the award. 3.24 Geographic Area to be Proposed: This RFP invites proposals to provide[ELECTRICAL ENERGY POWER GENERATION WITH RELATED PARTS, SUPPLIES, AND SERVICES}o NJPA and NJPA Members throughout the entire United States and possibly internationally. Proposers will be expected to express willingness to explore service to NJPA Members located abroad;however the lack of ability to serve Members outside of the United States will not be cause for non-award. The ability and willingness to serve Canada, for instance,will be viewed as a value-added attribute. 8 Page 299 of 474 3.25 Contract Term: At NJPA's option, a Contract resulting from this RFP will become effective either on the date awarded by the NJPA Board of Directors or on the day following the expiration date of an existing NJPA procurement contract for the same or similar product/equipment and services. 3.25.1 NJPA is seeking a Contract base term of four years as allowed by Minnesota Contracting Law. Full term is expected. However, one additional one-year renewal/extension may be offered by NJPA to Vendor beyond the original four year term if NJPA deems such action to be in the best interests of NJPA and its Members.NJPA reserves the right to conduct periodic business reviews throughout the term of the contract. 3.26 Minimum Contract Value: NJPA anticipates considerable activity resulting from this RFP and subsequent award; however, no commitment of any kind is made concerning actual quantities to be acquired. NJPA does not guarantee usage. Usage will depend on the actual needs of the NJPA Members and the value of the awarded contract. 3.27 [This section is intentionally blank.] 3.28 Contract Availability: This Contract must be available to all current and potential NJPA Members who choose to utilize this NJPA Contract to include all governmental and public agencies, public and private primary and secondary education agencies, and all non-profit organizations nationally. 3.28.1 With respect to Members within the Commonwealth of Virginia, this RFP is intended to be a "joint procurement agreement" as described in Vir. Code § 2.2-4304(A), and those Virginia Members identified in Appendix C must be allowed to use this Contract as a Joint Purchaser. 3.29 Proposer's Commitment Period: In order to allow NJPA the opportunity to evaluate each proposal thoroughly, NJPA requires any response to this solicitation be valid and irrevocable for ninety (90) days after the date proposals are opened. F. EXPECTATIONS FOR EQUIPMENT/PRODUCTS AND SERVICES BEING PROPOSED 3.30 Industry Standards: Except as contained herein, the specifications or solutions for this RFP shall be those accepted guidelines set forth by the ELECTRICAL ENERGY POWER GENERATION WITH RELATED PARTS, SUPPLIES, AND SERVICES industry, as they are generally understood and accepted within that industry across the nation. Submitted products/equipment, related services and accessories, and their warranties and assurances are required to meet and/or exceed all current, traditional and anticipated standards,needs, expectations, and requirements of NJPA and its Members. 3.30.1 Deviations from industry standards must be identified by the Proposer and explained how, in their opinion, the equipment/products and services they propose will render equivalent functionality, coverage,performance, and/or related services. Failure to detail all such deviations may comprise sufficient grounds for rejection of the entire proposal. 3.30.2 Technical Descriptions/Specifications.Excessive technical descriptions and specifications that unduly enlarge the proposal response may cause NJPA to reduce the evaluation points awarded on Form G. Proposers must supply sufficient information to: 3.30.2.1 demonstrate the Proposer's knowledge of industry standards and Member agency needs and expectations; 3.30.2.2 Identify the equipment/products and services being proposed as applicable to the needs and expectations of NJPA Member agencies; and 3.30.2.3 differentiate equipment/products and services from other industry manufacturers and providers. 9 Page 300 of 474 3.31 New Current Model Equipment/Products: Proposals submitted shall be for new, current model equipment/products and services with the exception of certain close-out products allowed to be offered on the Proposer's "Hot List" described herein. 3.32 Compliance with laws and standards: All items supplied on this Contract shall comply with any current applicable safety or regulatory standards or codes. 3.33 Delivered and operational: Products/equipment offered herein are to be proposed based upon being delivered and operational at the NJPA Member's site. Exceptions to "delivered and operational"must be clearly disclosed in the "Total Cost of Acquisition" section of the proposal. 3.34 Warranty: The Proposer warrants that all products, equipment,supplies,and services delivered under this Contract shall be covered by the industry standard or better warranty. All products and equipment should carry a minimum industry standard manufacturer's warranty that includes materials and labor. The Proposer has the primary responsibility to submit product specific warranty as required and accepted by industry standards. Dealer/Distributors agree to assist the purchaser in reaching a solution in a dispute over warranty's terms with the manufacturer. Any manufacturer's warranty that is effective past the expiration of the warranty will be passed on to the NJPA member. Failure to submit a minimum warranty may result in non-award. 3.35 Additional Warrants: The Proposer warrants that all products/equipment and related services furnished hereunder will be free from liens and encumbrances; defects in design, materials, and workmanship; and will conform in all respects to the terms of this RFP including any specifications or standards. In addition, Proposer/Vendor warrants the products/equipment and related services are suitable for and will perform in accordance with the ordinary use for which they are intended. G. SOLUTIONS-BASED SOLICITATION 3.36 The NJPA solicitation and contract award process is not based on detailed specifications. Instead,this RFP is a"Solutions-Based Solicitation." NJPA expects respondents to understand and anticipate the current and future needs of NJPA and its members—within the scope of this RFP—and to propose solutions that are commonly desired or required by law or industry standards. Proposal will be evaluated in part on your demonstrated ability to meet or exceed the needs and requirements of NJPA and our member agencies within the defined scope of this RFP. 3.37 While NJPA does not typically provide product and service specifications,the RFP may contain scope refinements and industry-specific questions. Where specific items are specified, those items should be considered the minimum required,which the proposal can exceed in order to meet Members' needs.NJPA may award all of the respondent's proposal or may limit the award to a subset of the proposal. lNs,rRLICTIONS FOR PREPikRING N"O 'R PRI POS XI_, A. INQUIRY PERIOD 4_1 The inquiry period begins on the date of first advertisement and continues until to the Deadline for Submission." RFP packages will be distributed to potential Vendors during the inquiry period. B. PRE-PROPOSAL CONFERENCE 4_2 A pre-proposal conference will be held at the date and time specified in the timeline on page one of this RFP.Conference information will be sent to all potential Proposers,and attendance is optional.The purpose of this conference is to allow potential Proposers to ask questions regarding this RFP and NJPA's competitive contracting process. Only answers issued in writing by NJPA to questions asked before or during the pre-proposal conference are binding on the parties to an awarded contract. 10 Page 301 of 474 C. IDENTIFICATION OF KEY PERSONNEL 4_3 Awarded Vendors will designate one senior staff member to represent the Vendor to NJPA. This contact person will correspond with members for technical assistance, questions, or concerns that may arise, including instructions regarding different contacts for different geographical areas or product lines. 4_4 These designated individuals should also act as the primary contact for marketing, sales, and any other area deemed essential by the Proposer and NJPA. D. PROPOSER'S EXCEPTIONS TO TERMS AND CONDITIONS 4_5 Any exceptions, deviations, or contingencies regarding this RFP that a Proposer requests must be documented on Form C, Exceptions To Proposal, Terms, Conditions And Solutions Request. 4_6 Exceptions, deviations or contingencies requested in the Proposer's response,while possibly necessary in the view of the Proposer,may result in lower scoring or disqualification of a proposal. E. PROPOSAL FORMAT 4_7 All Proposers must examine the entire RFP package to seek clarification of any item or requirement that may not be clear and to check all responses for accuracy before submitting a proposal. 4_8 All proposals must be properly labeled and sent to"The National Joint Powers Alliance,202 12th Street NE Staples,MN 56479." 4_9 All proposals must be physically delivered to NJPA at the above address with all required hard copy documents and signature forms/pages inserted as loose pages at the front of the Vendor's response. The proposal must include these items. 4.9.1 Hard copy original of completed, signed, and dated Forms C, D, F; hard copy of the signed signature-page only from Forms A and P from this RFP; 4.9.2 Signed hard copies of all addenda issued for the RFP; 4.9.3 Hard copy of Certificate of Insurance verifying the coverage identified in this RFP; and 4.9.4 A complete copy of your response on a flash drive (or other approved electronic means). The electronic copy must contain completed Forms A, B, C, D, F, and P,your statement of products and pricing (including apparent discount), and all appropriate attachments. In order to ensure that your full response is evaluated,you must provide an electronic version of any material that you provide in a hard copy format. As a public agency, NJPA's proposals, responses, and awarded contracts are a matter of public record,except for such data that is classified as nonpublic.Accordingly,public data is available for review through a properly submitted public records request. To redact nonpublic information from your proposal (under Minnesota Statute §13.37), you must make your request within thirty (30) days of the contract award or non-award date. 4.10 All Proposal forms must be submitted in English and must be legible. All appropriate forms must be executed by an authorized signatory of the Proposer. Blue ink is preferred for signatures. 4.11 Proposal submissions should be submitted using the electronic forms provided. Proposers that use alternative documents are responsible for ensuring that the content is substantially similar to the NJPA form and that the document is readable by NJPA. 11 Page 302 of 474 4.12 The Proposer must ensure that the proposal is in the physical possession of NJPA before the submission deadline. 4.12.1 Proposals must be submitted in a sealed envelope or box properly addressed to NJPA and prominently identifying the proposal number, proposal category name, the message "Hold for Proposal Opening," and the deadline for proposal submission. NJPA is not responsible for untimely proposals. Proposals received by the deadline for proposal submission will be opened and the name of each Proposer and other appropriate information will be publicly read. 4.13 Proposers are responsible for checking directly with the NJPA website for any addendums to this RFP. Addendums to this RFP can change the terms and conditions of the RFP,including the proposal submission deadline. F. QUESTIONS AND ANSWERS ABOUT THIS RFP 4.14 Upon examination of this RFP document, Proposer should promptly notify NJPA of any ambiguity, inconsistency, or error they may discover. Interpretations, corrections, and changes to this RFP will be considered by NJPA through a written addendum. Interpretations, corrections, or changes that are made in any other manner are not binding, and Proposers must not rely on them. 4.15 Submit all questions about this RFP, in writing, referencing ELECTRICAL ENERGY POWER GENERATION WITH RELATED PARTS, SUPPLIES,AND SERVICES�o Chris Robinson at NJPA 202 12th Street NE, Staples, MN 56479 or to RFP@njpacoop.org. You may also call Chris Robinson at(218) 895-4168. NJPA urges potential Proposers to communicate all concerns well in advance of the submission deadline to avoid misunderstandings. Questions received within seven (7) days before the submission deadline generally cannot be answered.NJPA may, however, field purely procedural questions, questions about NJPA-issued addenda, or questions involving a Proposer withdrawing its response before the RFP submission deadline. 4.16 If NPJA deems that its answer to a question has a material impact on other potential Proposers or on the RFP itself,NJPA will create an addendum to this RFP. 4.17 If NJPA deems that its answer to a question merely clarifies the existing terms and conditions and does not have a material impact on other potential Proposers or the RFP itself, no further documentation of that question is required. 4.18 Addenda are written instruments issued by NJPA that modify or interpret the RFP. All addenda issued by NJPA become a part of the RFP. Addenda will be delivered to all Potential Proposers using the same method of delivery of the original RFP material. NJPA accepts no liability in connection with the delivery of any addenda. Copies of addenda will also be made available on the NJPA website at www.njpacoop.org (under"Current and Pending Solicitations") and from the NJPA offices. All Proposers must acknowledge their receipt of all addenda in their proposal response. 4.19 Any amendment to a submitted proposal must be in writing and must be delivered to NJPA by the RFP submission deadline. 4.20 through 4.21 [These sections are intentionally blank.] G. MODIFICATION OR WITHDRAWAL OF A SUBMITTED PROPOSAL 4.22 A submitted proposal must not be modified,withdrawn, or cancelled by the Proposer for a period of ninety (90) days following the date proposals were opened. Before the deadline for submission of proposals, any proposal submitted may be modified or withdrawn by notice to the NJPA Procurement Manager. Such notice must be submitted in writing and must include the signature of the Proposer. The 12 Page 303 of 474 notice must be delivered to NJPA before the deadline for submission of proposals and must be so worded as not to reveal the content of the original proposal. The original proposal will not be physically returned to the potential Proposer until after the official proposal opening. Withdrawn proposals may be resubmitted up to the time designated for the receipt of the proposals if they fully conform with the proposal instructions. H. PROPOSAL OPENING PROCEDURE 4.23 Sealed and properly identified responses for this RFP entitled ELECTRICAL ENERGY POWER GENERATION WITH RELATED PARTS, SUPPLIES, AND SERVICES will be received by Chris Robinson, Procurement Manager, at NJPA Offices, 202 12th Street NE, Staples, MN 56479 until the deadline identified on page one of this RFP. All Proposal responses must be submitted in a sealed package. The outside of the package must plainly identify ELECTRICAL ENERGY POWER GENERATION WITH RELATED PARTS, SUPPLIES, AND SERVICES and the RFP number. To avoid premature opening, the Proposer must label the Proposal response properly. NJPA documents the receipt of proposals by immediately time- and date-stamping them. At the time of the public opening, the NJPA Director of Procurement or a representative from the NJPA Proposal Evaluation Committee will read the Proposer's names aloud and will determine whether each submission has met Level-1 responsiveness. 1. NJPA'S RIGHTS RESERVED 4.24 NJPA may exercise the following rights with regard to the RFP. 4.24.1 Reject any and all proposals received in response to this RFP; 4.24.2 Disqualify any Proposer whose conduct or proposal fails to conform to the requirements of this RFP; 4.24.3 Duplicate without limitation all materials submitted for purposes of RFP evaluation, and duplicate all public information in response to data requests regarding the proposal; 4.24.4 Consider and accept for evaluation a late modification of a proposal if 1)the proposal itself was submitted on time, 2) the modifications were requested by NJPA, and 3) the modifications make the terms of the proposal more favorable to NJPA or its members; 4.24.5 Waive any non-material deviations from the requirements and procedures of this RFP; 4.24.6 Extend the Contract,in increments determined by NJPA,not to exceed a total Contract term of five years; 4.24.7 Cancel the Request for Proposal at any time and for any reason with no cost or penalty to NJPA; 4.24.8 Correct or amend the RFP at any time with no cost or penalty to NJPA. If NJPA corrects or amends any segment of the RFP after submission of proposals and before the announcement of the awarded Vendor, all proposers will be afforded a reasonable opportunity to revise their proposals in order to accommodate the RFP amendment and the new submission dates.NJPA will not be liable for any errors in the RFP or other responses related to the RFP; and 4.24.9 Extend proposal due dates. PRICING 5_1 NJPA requests that potential Proposers respond to this RFP only if they are able to offer a wide array of products and services at lower prices and with better value than what they would ordinarily offer to a single government agency, a school district, or a regional cooperative. 13 Page 304 of 474 5_2 This RFP requests pricing for an indefinite quantity of products or related services with potential national sales distribution and service.While most RFP categories represent significant sales opportunities, NJPA makes no guarantees about the quantity of products or services that members will purchase. The estimated annual value of this contract is"30 Million Vendors are expected to anticipate additional volume through potential government, educational, and not- for-profit agencies that would find value in a national contract awarded by NJPA. 5_3 Regardless of the payment method selected by NJPA or an NJPA member, the total cost associated with any purchase option of the products and services must always be disclosed in the proposal and at the time of purchase. 5_4 All proposers must submit"Primary Pricing"in the form of either"Line-Item Pricing," or"Percentage Discount from Catalog Pricing,"or a combination of these pricing strategies. Proposers are also encouraged to offer optional pricing strategies such as "Hot List," "Sourced Products," and "Volume Discounts," as well as financing options such as leasing. All pricing documents should include a clear effective date. A. LINE-ITEM PRICING 5_5 Line-item pricing is a pricing format in which individual products or services are offered at specific Contract prices. Products or services are individually priced and described by characteristics such as manufacture name, stock or part number, size, or functionality. This method of pricing may offer the least amount of confusion, but Proposers with a large number of items may find this method cumbersome. In these situations, a percentage discount from catalog or category pricing model may make more sense and may increase the clarity of the contract pricing format. 5_6 All line-item pricing items must be numbered,organized, sectioned(including SKUs,when applicable), and prepared to be easily understood by the Evaluation Committee and members. 5_7 Submit Line-Item Pricing items in an Excel spreadsheet format and include all appropriate identification information necessary to discern the line item from other line items in each Responder's proposal. 5_8 Line-item pricing must be submitted to NJPA in a searchable spreadsheet format (e.g., Microsoft® Excel®)in order to facilitate quickly finding any particular item of interest. For that reason, Proposers are responsible for providing the appropriate product and service identification information along with the pricing information that is typically found on an invoice or price quote for such product or services. 5_9 All products or services typically appearing on an invoice or price quote must be individually priced and identified on the line-item price sheet,including any and all ancillary costs. 5.10 Proposers should provide both a published"List Price"as well as a"Proposed Contract Price"in their pricing matrix. Published List Price will be the standard "quantity of one" price currently available to government and educational customers, excluding cooperative and volume discounts. B. PERCENTAGE DISCOUNT FROM CATALOG OR CATEGORY 5.11 This pricing model involves a specific percentage discount from a catalog or list price, defined as a published Manufacturer's Suggested Retail Price (MSRP) for the products or services being proposed. 5.12 Individualized percentage discounts can be applied to any number of defined product groupings. 5.13 A percentage discount from MSRP may be applied to all elements identified in MSRP,including all manufacturer options applicable to the products or services. 14 Page 305 of 474 5.14 When a Proposer elects to use "Percentage Discount from Catalog or Category," Proposer will be responsible for providing and maintaining current published MSRP with NJPA, and this pricing must be included in its proposal and provided throughout the term of any Contract resulting from this RFP. C. COST PLUS A PERCENTAGE OF COST 5.15 "Cost plus a percentage of cost" as a primary pricing mechanism is not desirable. It is, however, acceptable for pricing sourced goods or services. D. HOT LIST PRICING 5.16 Where applicable, a Vendor may opt to offer a specific selection of products or services, defined as "Hot List"pricing, at greater discounts than those listed in the standard Contract pricing. All product and service pricing, including the Hot List Pricing, must be submitted electronically in a format that is acceptable to NJPA. Hot List pricing must be submitted in a line-item format. Products and services may be added or removed from the Hot List at any time through an NJPA Price and Product Change Form. 5.17 Hot List program and pricing may also be used to discount and liquidate close-out and discontinued products and services as long as those close-out and discontinued items are clearly labeled as such. Current ordering process and administrative fees apply. This option must be published and made available to all NJPA Members. E. CEILING PRICE 5.18 Proposal pricing is to be established as a ceiling price. At no time may the proposed products or services be offered under this Contract at prices above this ceiling price without a specific request and approval by NJPA. Contract prices may be reduced at any time, for example, to reflect volume discounts or to meet the needs of an NJPA Member. 5.19 [This section is intentionally blank.] F. VOLUME PRICE DISCOUNTS /ADDITIONAL QUANTITIES 5.20 through 5.23 [These sections are intentionally blank.] G. TOTAL COST OF ACQUISITION 5.24 The Total Cost of Acquisition for the equipment/products and related services being proposed, including those payable by NJPA Members to either the Proposer or a third party,is the cost of the proposed equipment/products product/equipment and related services delivered and operational for its intended purpose in the end-user's location. For example,if you are proposing equipment/products FOB Proposer's dock,your proposal should reflect that the contract pricing does not provide for delivery beyond Proposer's dock, nor any set-up activities or costs associated with those delivery or set-up activities. Any additional costs for delivery and set-up should be clearly disclosed. In contrast, a proposal could state that there are no additional costs of acquisition if the product is delivered to and operational at the end-user's location. H. SOURCED GOOD or OPEN MARKET ITEM 5.25 A Sourced Good or an Open Market Item is a product that a member wants to buy under contract that is not currently available under the Vendor's NJPA contract. This method of procurement can be satisfied through a contract sourcing process. Sourcing options serve to provide a more complete contract solution to meet our members' needs. Sourced items are generally deemed incidental to the total transaction or purchase of contract items. 15 Page 306 of 474 5.26 NJPA or NJPA Members may request products, equipment, and related services that are within the related scope of this RFP, even if they are not included in an awarded Vendor's line-item price list or catalog. These items are known as Sourced Goods or Open Market Items. 5.27 An awarded Vendor may source such items to the extent that the items are identified as "Sourced Products/Equipment" or "Open Market Items" on any quotation issued in reference to an NJPA awarded contract, and that this information is provided to either NJPA or an NJPA Member.NJPA is not responsible for determining whether a Sourced Good is an incidental portion of the overall purchase or whether a Member is able to consider a Sourced Good a purchase under an NJPA contract. 5.28 "Cost plus a percentage"pricing is an acceptable option in pricing of Sourced Goods. 1. PRODUCT&PRICE CHANGES 5.29 Awarded Vendors may request product or service changes, additions, or deletions at any time throughout the contract term. All requests must be made in written format by completing the NJPA Price and Product Change Request Form(located at the end of this RFP and on the NJPA website), signed by an authorized Vendor representative. All changes are subject to review and approval by NJPA. Submit your requests through email to your assigned Contract Manager and to PandP@njpacoop.org. 5.30 NJPA will determine whether the request is both within the scope of the original RFP and in the best interests of NJPA and NJPA Members.Approved Price and Product Change Request Forms will be returned to the Vendor contact through email. 5.31 The Vendor must 1) complete this change request form and individually list or attach all items subject to change, 2)provide a sufficiently detailed explanation and documentation for the change, and 3) include a compete restatement of pricing document in appropriate format(preferably Excel). The pricing document must identify all products and services being offered and must conform to the following NJPA product and price change naming convention: (Vendor Name) (NJPA Contract 4) (effective pricing date); for example, "COMPANY 012411-CPY effective 02-12-2016." 5.32 The new pricing restatement must include all products and services offered,even for those items whose pricing remains unchanged,and must include a new effective date on the pricing documents. This requirement reduces confusion by providing a single, current pricing sheet for each vendor and creates a historical record of pricing. 5.33 ADDITIONS. New products and related services may be added to a Contract resulting from this RFP at any time during that Contract term to the extent that those products and related services are within the scope of this RFP. Allowable new products and related services generally include updated models of products and enhanced services that reflect new technology and improved functionality. 5.34 DELETIONS. New products and related services may be deleted from a contract if an item is no longer available. 5.35 PRICE CHANGES. A Vendor may request pricing changes by providing reasonable justification for the change. For example, a request for a 3% increase in a product line that relies heavily on petroleum products may be reasonable if the raw cost of required petroleum products has increased substantially. Conversely, a request for a 3%increase in prices based only on a 3%increase in a cost-of-living index may be considered unreasonable. Although NJPA is sensitive to the possibility of fluctuations in raw material costs, prospective Vendors should make every reasonable attempt to account for normal cost changes by proposing pricing that will be effective throughout the duration of the four-year Contract. 5.35.1 Price decreases: NJPA expects Vendors to propose their very best prices and anticipates price reductions that are due to advancement in technology and marketplace efficiencies. 16 Page 307 of 474 5.35.2 Price increases: A Vendor must include reasonable documentation for price-increase requests, along with both current and proposed pricing. Appropriate documentation should be attached to the Price and Product Change Request Form, including letters from suppliers announcing price increases. Price increases must not exceed the industry standard. 5.36 through 5.37 [These sections are intentionally blank.] 5.38 Proposers representing multiple manufacturers, or carrying multiple related product lines may also request the addition of new manufacturers or product lines to their Contract to the extent they remain within the scope of this RFP. 5.39 through 5.43 [These sections are intentionally blank.] K. SALES TAX 5.44 Sales and other taxes should not be included in the prices quoted. The Vendor will charge state and local sales and other applicable taxes on items for which a valid tax-exemption certification has not been provided. Each NJPA Member is responsible for providing verification of tax-exempt status to the Vendor. When ordering,NJPA Members must indicate that they are tax-exempt entities. Except as set forth herein, no party is responsible for taxes imposed on another party as a result of or arising from the transactions under a Contract resulting from this RFP. L. SHIPPING 5.45 Shipping costs can constitute a significant portion of the overall cost of procurement. Consequently, significant weight will be given to the quality of a prospective Vendor's shipping program. Shipping charges should reasonably reflect the actual cost of shipping.NJPA understands that Vendors may use other shipping cost methods for simplicity or for transparency.But to the extent that shipping costs are determined to disproportionately increase a Vendor's profit, NJPA may reduce the points awarded in the "Pricing" criteria. 5.46 through 5.47 [These sections are intentionally blank.] 5.48 All shipping and restocking fees must be identified in the price program. Certain industries providing made-to-order products may not allow returns. Proposals will be evaluated not only on the actual costs of shipping, but on the relative flexibility extended to NJPA Members relating to restocking fees, shipping errors, customized shipping requirements, the process for rejecting damaged or delayed shipments, and similar subjects. 5.49 through 5.50 [These sections are intentionally blank.] 5.51 Delivered products must be properly packaged. Damaged products may be rejected. If the damage is not readily apparent at the time of delivery, the Vendor must permit the products to be returned within a reasonable time at no cost to NJPA or NJPA Member.NJPA and NJPA Members reserve the right to inspect the products at a reasonable time subsequent to delivery where circumstances or conditions prevent effective inspection of the products at the time of delivery. 5.52 The Vendor must deliver Contract-conforming products in each shipment and may not substitute products without the express approval from NJPA or the NJPA Member. 5.53 NJPA reserves the right to declare a breach of Contract if the Vendor intentionally delivers substandard or inferior products that are not under Contract and described in its paper or electronic price lists or sourced upon request of any Member under this Contract. In the event of the delivery of nonconforming products, 17 Page 308 of 474 the NJPA Member will notify the Vendor as soon as possible and the Vendor will replace nonconforming products with conforming products that are acceptable to the NJPA member. 5.54 Throughout the term of the Contract,Proposer agrees to pay for return shipment on products that arrive in a defective or inoperable condition. Proposer must arrange for the return shipment of the damaged products. E "< i_,I',,X,nO: OF PROPOSXLS A. PROPOSAL EVALUATION PROCESS 6_1 The NJPA proposal evaluation committee will evaluate proposals received based on a 1,000 point evaluation system. The committee establishes both the evaluation criteria and designates the relative weight of each criterion by assigning possible scores for each category on Form G of this RFP. The committee may adjust the relative weight of the criteria for each RFP. (For example,if the "Warranty" criterion does not apply to a particular RFP, the points normally awarded under"Warranty" may be used to increase the number of potential points in another evaluation category or categories.)The"Pricing"criterion will contain at least a plurality of points for every RFP. 6_2 NJPA uses a scoring system that gives primary importance to"Pricing."But pricing includes more than just the absolute lowest initial cost of purchasing, for example, a particular product. Other considerations include the total cost of the acquisition and whether the Proposer's offering represents the best value. The evaluation committee may consider such factors as life-cycle costs,total cost of ownership,quality,and the suitability of an offering in meeting NJPA Members'needs.Pricing points may be awarded based on pricing clarity and ease of use. NJPA may also award points based on whether a response contains exceptions, exclusions, or limitations of liabilities. 6_3 The NJPA Board of Directors will consider making awards to the selected Proposer(s) based on the recommendations of the proposal evaluation committee. To qualify for the final evaluation, a Proposer must have been deemed responsive as a result of the criteria set forth under "Proposer Responsiveness," found just below. B. PROPOSER RESPONSIVENESS 6_4 All responses are evaluated for Level-One and Level-Two Responsiveness. If a response does not substantially conform to substantially all of the terms and conditions in the solicitation, or if it requires unreasonable exceptions,it may be considered nonresponsive. 6_5 All proposals must contain suitable responses to the questions in the proposal forms. The following requirements must be satisfied in order to meet Level-One Responsiveness, which is typically ascertained on the proposal opening date. If these standards are not met, your response may be disqualified as nonresponsive. 6_6 Level-One Responsiveness means that the response 6.6.1 is received before the deadline for submission or it will be returned unopened; 6.6.2 is properly addressed and identified as a sealed proposal with a specific RFP number and an opening date and time; 6.6.3 contains a pricing document(with apparent discounts)and all other forms fully completed, even if "not applicable"is the answer; 18 Page 309 of 474 6.6.4 includes the original(hard copy) completed, dated, and signed RFP forms C, D, and F. In addition, the response must include the hard-copy signed signature page only from RFP Forms A and P and, if applicable, all signed addenda that have been issued in relation to this RFP; 6.6.5 contains an electronic (CD, flash drive, or other suitable) copy of the entire response; and 6_7 Level-Two Responsiveness (including whether the response is within the RFP's scope) is determined while evaluating the remaining items listed under Proposal Evaluation Criteria below. These items are not arranged in order of importance.Each item draws from multiple questions, and a Proposer's responses may affect scoring in multiple evaluation criteria. For example,the answers to Industry-Specific Questions may help determine scoring relative to a Proposer's marketplace success, ability to sell and service nationwide, and financial strength. Any questions not answered without an explanation will likely result in a loss of points and may lead to a nonaward if the proposal evaluation committee cannot effectively review your response. C. PROPOSAL EVALUATION CRITERIA 6_8 Forms A and P include a series of questions that address the following categories: 6.8.1 Company Information and Financial Strength 6.8.2 Industry Requirements and Marketplace Success 6.8.3 Ability to Sell and Deliver Service Nationwide 6.8.4 Marketing Plan 6.8.5 Other Cooperative Procurement Contracts 6.8.6 Value-Added Attributes 6.8.7 Payment Terms and Financing Options 6.8.8 Warranty 6.8.9 Equipment/Products/Services 6.8.10 Pricing and Delivery 6.8.11 Industry-Specific Questions 6_9 [This section is intentionally blank.] D. OTHER CONSIDERATIONS 6.10 In evaluating RFP responses,NJPA has no obligation to consider information that is not provided in the Proposer's response. NJPA may, however, consider additional information outside the Proposer's response. This research may include such sources as the Proposer's website, industry publications, listed references, and user interviews. 6.11 NJPA may organize RFP responses into separate classes or subcategories, depending on the range of responses. For example, NJPA might receive numerous submissions for "Widgets and Related Products and Services." NJPA may organize these responses into subcategories, such as manufacturers of fully operational Widgets,manufacturers of component parts for Widgets, and providers of parts and service for Widgets. NJPA reserves the right to award Proposers in some or all of such subcategories without regard to the evaluation score given to Proposers in another subcategory. This specifically allows NJPA to award Vendors that might not have, for instance,the breadth of products of Proposers in another subcategory,but that nonetheless meet a substantial and articulated need of NJPA Members. 19 Page 310 of 474 6.12 [This section is intentionally blank.] 6.13 NJPA reserves the right to request and test equipment/products and related services and to seek clarification from Proposers. Before the Contract award, the Proposer must furnish the requested information within three (3) days (or within another agreed-to time frame) or provide an explanation for the delay along with a requested time frame for providing the requested information.Proposers must make reasonable efforts to supply test products promptly. All Proposer products remain the property of the Proposer, and NJPA will return such products after the evaluation process. NJPA may make provisional contract awards, subject to a Proposer's proper response to a request for information or products. 6.14 A Proposer's past performance under previously awarded contracts to schools,governmental agencies, and not-for-profit entities is relevant in evaluating a Proposer's current response. Past performance includes the Proposer's record of conforming to published specifications and to standards of good workmanship, as well as the Proposer's history for reasonable and cooperative behavior and for commitment to Member satisfaction.Incumbency as an awarded Vendor does not,by itself,merit positive consideration for a future Contract award. 6.15 NJPA reserves the right to reject any or all proposals. E. COST COMPARISON 6.16 NJPA may use a variety of evaluation methods,including cost comparisons of specific products.NJPA reserves the right to use this process when the proposal evaluation committee determines that this will help to make a final determination. 6.17 This direct cost comparison process will award points for being low to high Proposer for each cost evaluation item selected. A"Market Basket"of identical(or substantially similar) equipment/products and related services may be selected by the proposal evaluation committee, and the unit cost will be used as a basis for determining the point value. NJPA will select the "Market Basket" from all appropriate product categories as determined by NJPA. F. MARKETING PLAN 6.18 A Proposer's marketing plan is a critical component of the RFP response.An awarded Vendor's sales force will likely be the primary source of communication with NJPA Members and will directly affect the contract's success. Marketing success depends on communicating the contract's value, knowing the contract thoroughly, and communicating the proper use of contracted products and services to the end user. Much of the success and sales reward is a direct result of the commitment to the contract by the awarded Vendor's sales teams. NJPA reserves the right to deem a Proposer Level-Two nonresponsive or not to award a contract based on an unacceptable or incomplete marketing plan. 6.19 NJPA marketing expectations include the following components. 6.19.1 An awarded Vendor must demonstrate the ability to deploy a national sales force or dealer network. The best RFP responses demonstrate the ability to sell, deliver, and service products through acceptable distribution channels to NJPA members in all 50 states. Proposers' responses should fully demonstrate their sales and service capabilities,should outline their national sales force network(both numerically geographically), and should describe their method of distribution of the offered products and related services. Service may be independent of the product sales pricing,but NJPA encourages related services to be a part of Proposers' response. Despite its preference for awarding contracts to Vendors that demonstrate nationwide sales and service, NJPA reserves the right to award contracts that meet specific Member needs locally or regionally. 6.19.2 Proposers are invited to demonstrate their ability to successfully market, promote, and communicate the benefits of an NJPA contract to current and potential Members nationwide.NJPA 20 Page 311 of 474 desires a marketing plan that communicates the value of the contract to as many Members as possible. 6.19.3 Proposers are expected to be receptive to NJPA trainings. Awarded Vendors must provide an appropriate training venue for both management and the sales force.NJPA commits to providing training on all aspects of communicating the value of the awarded contract,including the authority of NJPA to offer the contract to its Members, the value and utility the contract delivers to NJPA Members, the scope of NJPA Membership, the authority of Members to use NJPA procurement contracts, the preferred marketing and sales methods, and the successful use of specific business sector strategies. 6.19.4 Awarded Vendors are expected to demonstrate a commitment to fully embrace the NJPA contract.Proposers should identify both the appropriate levels of sales management and sales force that will need to understand the value of the NJPA contract, as well as the internal procedures needed to deliver the appropriate messaging to NJPA Members. NJPA will provide a general schedule and a variety of methods describing when and how those individuals should be trained. 6.19.5 Proposers should outline their proposed involvement in promoting an NJPA contract through applicable industry trade show exhibits and related customer meetings. Proposers are encouraged to consider participation with NJPA at NJPA-endorsed national trade shows. 6.19.6 Proposers must exhibit the willingness and ability to actively market and develop contract- specific marketing materials including the following items. 6.19.6.1 Complete Marketing Plan. Proposers must submit a marketing plan outlining how they will launch the NJPA contract to current and potential NJPA Members. NJPA requires awarded Vendors to embrace and actively promote the contract in cooperation with the NJPA. 6.19.6.2 Printed Marketing Materials. Awarded Vendors will produce and maintain full color print advertisements in camera-ready electronic format,including company logos and contact information to be used in the NJPA directory and other approved marketing publications. 6.19.6.3 Contract announcements and advertisements. Proposers should outline in the marketing plan their anticipated contract announcements, advertisements in industry periodicals, and other direct or indirect marketing activities promoting the awarded NJPA contract. 6.19.6.4 Proposer's Website. Proposers should identify how an awarded Contract will be displayed and linked on the Proposer's website. An online shopping experience for NJPA Members is desired whenever possible. 6.19.7 An NJPA Vendor contract launch will be scheduled during a reasonable time frame after the award and held at the NJPA office in Staples,MN unless the Vendor and NJPA agree to a different location. 6.20 Proposer shall identify their commitment to develop a sales/communication process to facilitate NJPA membership and establish status of current and potential agencies/members. Proposer should further express their commitment to capturing sufficient member information as is deemed necessary by NJPA. G. CERTIFICATE OF INSURANCE 6.21 Proposers must provide evidence of liability insurance coverage identified below in the form of a Certificate of Insurance (COI) or an ACORD binder form with their proposal.Upon an award issued under 21 Page 312 of 474 this RFP and before the execution of any commerce relating to such award, the awarded Vendor must provide verification,in the form of a Certificate of Insurance,identifying the coverage required below and identifying NJPA as a"Certificate Holder."The Vendor must maintain such insurance coverage at its own expense throughout the term of any contract resulting from this solicitation. 6.22 Any exceptions or assumptions to the insurance requirements must be identified on Form C of this RFP. Exceptions and assumptions will be considered as part of the evaluation process. Any exceptions or assumptions that Proposers submit must be specific. If a Proposer does not include specific exceptions or assumptions when submitting the proposal,NJPA will typically not consider any additional exceptions or assumptions during the evaluation process. Upon contract award, the awarded Vendor must provide the Certificate of Insurance identifying the coverage as specified. 6.23 Insurance Liability Limits.The awarded Vendor must maintain, for the duration of its contract, $1.5 million in general liability insurance coverage or general liability insurance in conjunction with an umbrella for a total combined coverage of S1.5 million. Work on the Contract will not begin until after the awarded Vendor has submitted acceptable evidence of the required insurance coverage. Failure to maintain any required insurance coverage or an acceptable alternative method of insurance will be deemed a breach of contract. 6.23.1 Minimum Scope and Limits of Insurance. An awarded Vendor must provide coverage with limits of liability not less than those stated below. An excess liability policy or umbrella liability policy may be used to meet the minimum liability requirements provided that the coverage is written on a"following form"basis. 6.23.1.1 Commercial General Liability—Occurrence Form Policy shall include bodily injury,property damage and broad form contractual liability and XCU coverage. 6.23.1.2 Each Occurrence $1,500,000 6.24 Insurance Requirements: The limits listed in this RFP are minimum requirements for this Contract and in no way limit any indemnity covenants contained in this Contract. NJPA does not warrant that the minimum limits contained herein are sufficient to protect the Vendor from liabilities that might arise out of the performance of the work under this Contract by the Vendor, its agents, representatives, employees, or subcontractors, and the Vendor is free to purchase additional insurance as may be determined necessary. 6.25 Acceptability of Insurers: Insurance is to be placed with insurers duly licensed or authorized to do business in the State of Minnesota and with an "A.M. Best"rating of not less than A-VIL NJPA does not warrant that the above required minimum insurer rating is sufficient to protect the Vendor from potential insurer solvency. 6.26 Subcontractors: Vendors' certificate(s) must include all subcontractors as additional insureds under its policies, or the Vendor must furnish to NJPA separate certificates for each subcontractor. All coverage for subcontractors are be subject to the minimum requirements identified above. H. ORDER PROCESS AND/OR FUNDS FLOW 6.27 NJPA Members typically issue a purchase order directly to a Vendor under a Contract resulting from this RFP. Alternatively, a separate contract may be created to facilitate acquiring products or services offered in response to this RFP.Nothing in this Contract restricts the Member and Vendor from agreeing to add terms or conditions to a purchase order or a separate contract provided that such terms or conditions must not be less favorable to NJPA's Members. 6.28 [This section is intentionally blank.] 22 Page 313 of 474 L ADMINISTRATIVE FEES 6.29 Vendors will pay to NJPA an administrative fee in exchange for NJPA facilitating this Contract with its current and potential Members. NJPA may grant a conditional contract award to a Proposer if the proposed administrative fee is unclear, inadequate, or unduly burdensome for NJPA to administer. Sales under this Contract should not be processed until the parties resolve the administrative fee issue. 6.29.1 The administrative fee is typically calculated as a percentage of the dollar volume of all products and services by NJPA Members under this Contract, including anything represented to NJPA Members as falling under this Contract. 6.29.2 The administrative fee is included in, and not added to, the pricing included in Proposer's response to the RFP.Awarded Vendors must not charge NJPA Members more that permitted in the then current price list in order to offset the administrative fee. 6.29.3 The administrative fee is designed to cover the costs of NJPA's involvement in contract management, facilitating marketing efforts, Vendor training, and any order processing tasks relating to the Contract. Administrative fees may also be used for other purposes as allowed by Minnesota law. 6.29.4 The typical administrative fee under this Contract is two percent(2%). While NJPA does not dictate the particular fee percentage,we require that the Proposer articulate a specific fee in its response. For example, merely stating that"we agree to pay an administrative fee" is considered nonresponsive. NPJA acknowledges that the administrative fee percentage may differ between vendors,industries, and responses. 6.29.5 NJPA awarded Vendors are responsible for paying the administrative fee at least quarterly and for generating all related reporting. Vendors agree to cooperate with NJPA in auditing these reports to ensure that the administrative fee is paid on all items purchased under the Contract. 6.30 through 6.32 [This section is intentionally blank.] J. VALUE—ADDED ATTRIBUTES 6.33 Desirability of Value-Added Attributes: Value-added attributes in an RFP response will be given positive consideration in NJPA's evaluation process. Such attributes may increase the benefit of a product or service by improving functionality, performance, maintenance, manufacturing, delivery, energy efficiency, ordering, or other items while remaining within the scope of this RFP. 6.34 Women and Minority Business Enterprise (WMBE), Small Business, and Other Favored Businesses: Some NJPA Members give formal preference to certain types of vendors or contractors. Proposers should document WMBE(or other) status for both their organization and for any affiliates(e.g., supplier networks)involved in fulfilling the terms of this RFP.The ability of a Proposer to provide preferred business entity "credits" to NJPA and NJPA Members under a Contract will be evaluated positively by NJPA and reflected in the "value added"area of the evaluation. 6.35 Environmentally Preferred Purchasing Opportunities: Many NJPA Members consider the environmental impact of the products and services they purchase. "Green" characteristics demonstrated by Proposers will be evaluated positively by NJPA and reflected in the "value added" area of the evaluation. Please identify any green characteristics of any offering in your proposal and identify the sanctioning body determining that characteristic. Where appropriate, please indicate which products have been certified as green and by which certifying agency. 6.36 Online Requisitioning Systems: When applicable, online requisitioning systems will be viewed as a value-added characteristic. Proposers should demonstrate how their system makes online ordering easier 23 Page 314 of 474 for NJPA Members, including how Members could integrate their current e-Procurement or enterprise resource planning (ERP) systems into the Proposer's ordering process. 6.37 Financing: The ability of the Proposer to provide financing solutions to Members for the products and services being proposed will be viewed as a value-added attribute. 6.38 Technology: Technological advances that appreciably improve the proposed products or services will be considered value-added attributes. K. WAIVER OF FORMALITIES 6.39 NJPA reserves the right to waive minor formalities (or to accept minor irregularities)in any proposal, when it determines that considering the proposal may be in the best interest of its Members. 7 Pos,r-,,k%N,,XRD OPERA,rING 1SSLIES A. SUBSEQUENT AGREEMENTS 7_1 Purchase Order. Purchase orders for products and services may be executed between NJPA Members and the awarded Vendor(or Vendor's sub-contractors) under this Contract. NJPA Members and Vendors must indicate on the face of such purchase orders that"This purchase order is issued under NJPA contract 4XXXXXX" (insert the relevant contract number). Purchase order flow and procedure will be developed jointly between NJPA and an awarded Vendor after an award is made. 7_2 Governing Law. Purchase orders must be construed in accordance with, and governed by,the laws of a competent jurisdiction with respect to the Member. (See also Section 8.5 of this RFP.) All provisions required by law to be included in the purchase order should be read and enforced as if they were included. If through mistake or otherwise any such provision is not included, then upon application of either party the Contract shall be physically amended to make such inclusion or correction. The venue for any litigation arising out of disputes related to purchase order will be a court of competent jurisdiction with respect to the Member. 7_3 Additional Terms and Conditions. Additional terms and conditions to a purchase order may be proposed by NJPA,NJPA Members, or Vendors. Acceptance of these additional terms and conditions is optional to all parties to the purchase order. One purpose of these additional terms and conditions is to address job-or industry-specific requirements of law such as prevailing wage legislation. Additional terms and conditions may also include specific local policy requirements and standard business practices of the issuing Member or the Vendor. Such additional terms and conditions are not considered valid to the extent that they interfere with the general purpose,intent, or currently established terms and conditions contain in this RFP document.For example, a Vendor and Member may agree to add a"net 30"payment requirement to the purchase order instead of applying a"net 10"requirement. But the added terms and conditions must not be less favorable to the Member unless NJPA, the Member, and the Vendor agree to a Contract amendment or similar modification. 7_4 Specialized Service Requirements. In the event that the NJPA Member desires service requirements or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in the Contract resulting from this RFP, the NJPA Member and the Vendor may enter into a separate, standalone agreement, apart from a Contract resulting from this RFP. Any proposed service requirements or specialized performance requirements require pre-approval by the Vendor. Any separate agreement developed to address these specialized service or performance requirements is exclusively between the NJPA Member and Vendor. NJPA, its agents, and employees shall not be made a party to any claim for breach of such agreement. Product sourcing is not considered a service. NJPA Members will need to conduct procurements for any specialized services not identified as a part of or within the scope of the awarded Contract. 24 Page 315 of 474 7_5 Performance Bond. At the request of the Member, a Vendor will provide all performance bonds typically and customarily required in their industry. These bonds will be issued pursuant to the requirements of purchase orders for products and services. If a purchase order is cancelled for lack of a required performance bond by the member agency, NJPA recommends that the current pending purchase order be canceled. Each Member has the final decision on purchase order continuation. Any performance bonding required by the Member,the Member's state laws, or by local policy is to be mutually agreed upon and secured between the Vendor and the Member. 7.6 Asset Management Contracts: Asset Management-type Contracts can be initiated under a Contract resulting from this RFP at any time during the term of this Contract. Such a contract could involve, for example, picking up, storing, repairing, inventorying, salvaging, and delivery products falling within the scope of this Contract. The intention in using Asset Management Contracts is to promote the long-term efficiency of NJPA's contracts by (among other things) extending the use and re-use of products. Asset Management Contracts cannot be created under this Contract unless they are executed within the authorized term of a Contract resulting from this RFP. The actual term of the Asset Management Contract may, however, extend beyond the expiration date of this Contract. B. NJPA MEMBER SIGN-UP PROCEDURE 7_7 Awarded Vendors are responsible for familiarizing their sales and service forces with the various forms of NJPA membership documentation and will encourage and assist potential Members in establishing membership with NJPA. NJPA membership is available at no cost, obligation, or liability to the Member or the Vendor. C. REPORTING OF SALES ACTIVITY 7_8 Awarded Vendors must report at least quarterly the total gross dollar volume of all products and services purchased by NJPA Members as it applies to this RFP and Contract. This report must include the name and address of the purchasing agency, Member number, amount of purchase, and a description of the items purchased. 7.8.1 Zero sales reports: Awarded Vendors must provide a quarterly Contract sales report regardless of the amount of sales. D. AUDITS 79 NJPA relies substantially on the reasonable auditing efforts of both Members and awarded Vendors to ensure that Members are obtaining the products, services, pricing, and other benefits under all NJPA contracts. Nonetheless, the Vendor must retain and make available to NJPA all order and invoicing documentation related to purchases that Members make from the Vendor under the awarded Contract. NJPA must not request such information more than once per calendar year, and NJPA must make such requests in writing with at least fourteen(14) days' notice.NJPA may employ an independent auditor at its own expense or conduct an audit on its own. In either event, the Vendor agrees to cooperate fully with NJPA or its agents in order to ensure compliance with this Contract. E. HUB PARTNER 7.10 Hub Partner: NJPA Members may request special services through a"Hub Partner" for the purpose of complying with a law, regulation, or rule that an NJPA Member deems to apply in its jurisdiction. Hub Partners may bring value to the proposed transactions through consultancy, through qualifying for disadvantaged business entity credits, or through other means. 7.11 Hub Partner Fees: NJPA Members are responsible for any transaction fees, costs, or expenses that arise under this Contract for special service provided by the Hub Partner.The fees,costs,or expenses levied by the Hub Vendor must be clearly itemized in the transaction documentation.To the extent that the Vendor 25 Page 316 of 474 stands in the chain of title during a transaction resulting from this RFP, the documentation must clearly indicate that the transaction is "Executed for the Benefit of[NJPA Member name]." F. TRADE-INS 7.12 The value in US Dollars for Trade-ins will be negotiated between NJPA or an NJPA Member, and an Awarded Vendor. That identified"Trade-In"value shall be viewed as a down payment and credited in full against the NJPA purchase price identified in a purchase order issued pursuant to any Awarded NJPA procurement contract. The full value of the trade-in will be consideration. G. OUT OF STOCK NOTIFICATION 7.13 The Vendor must immediately notify NJPA Members when they order an out-of-stock item. The Vendor must also tell the Member when the item will be available and whether there are equivalent substitutes. The Member must have the option of accepting the suggested substitute or canceling the item from the order. Under no circumstance may the Vendor make unauthorized substitutions. Unfilled or substituted items must be indicated on the packing list. H. CONTRACT TERMINATION FOR CAUSE AND WITHOUT CAUSE 7.14 NJPA reserves the right to cancel all or any part of this Contract if the Vendor fails to fulfill any material obligation,term,or condition as described in the following procedure. Before any such termination for cause, the NJPA will provide written notice to the Vendor, an opportunity to respond, and a reasonable opportunity to cure the breach. The following are some examples of material breaches. 7.14.1 The Vendor provides products or services that do not meet reasonable quality standards and that are not remedied under the warranty; 7.14.2 The Vendor fails to ship the products or to provide the services within a reasonable amount of time; 7.14.3 NJPA reasonably believes that the Vendor will not or cannot perform to the requirements or expectations of the Contract,NJPA issues a request for assurance, and the Vendor fails to respond; 7.14.4 The Vendor fails to fulfill any of the material terms and conditions of the Contract; 7.14.5 The Vendor fails to follow the established procedure for purchase orders,invoices, or receipt of funds as established by NJPA and the Vendor; 7.14.6 The Vendor fails to properly report quarterly sales; 7.14.7 The Vendor fails to actively market this Contract within the guidelines provided in this RFP and defined in the NJPA contract launch. 7.15 Upon receipt of the written notice of breach,the Vendor will have ten(10)business days to provide a satisfactory response to NJPA. If the Vendor fails to reasonably address all issues in the written notice, NJPA may terminate the Contract immediately.If NJPA allows the Vendor more time to remedy the breach, such forbearance does not limit NJPA's authority to immediately terminate the Contract for continued breaches for which notice was given to the Vendor. Termination of the Contract for cause does not relieve either party of the financial,product, or service obligations incurred before the termination. 7.16 NJPA may terminate the Contract if the Vendor files for bankruptcy protection or is acquired by an independent third party. The Vendor must disclose to NJPA any litigation, bankruptcy, or 26 Page 317 of 474 suspensions/disbarments that occur during the Contract period. Failure to disclose such information authorizes NJPA to immediately terminate the Contract. 7.17 NJPA may terminate the Contract without cause by giving the Vendor sixty (60) days' written notice of termination. Termination of the Contract without cause does not relieve either party of the financial, product, or service obligations incurred before the termination. 7.18 NJPA may immediately terminate any Contract without further obligation if any NJPA employee significantly involved in initiating, negotiating, securing, drafting, or creating the Contract on behalf of NJPA has colluded with any Proposer for personal gain. NJPA may also immediately cancel a Contract if it finds that gratuities,in the form of entertainment,gifts or otherwise,were offered or given by the Vendor or any agent or representative of the Vendor, to any employee of NJPA. Such terminations are effective upon written notice from NJPA or at a later date designated in the notice. Termination of the Contract does not relieve either party of the financial,product, or service obligations incurred before the termination. E: ERAL rER I < : D CONDFriONS 8. ADVERTISING A CONTRACT RESULTING FROM THIS RFP 8_1 Proposer/Vendor must not advertise or publish information concerning this Contract before the award is announced by NJPA. Once the award is made, a Vendor is expected to advertise the awarded Contract to both current and potential NJPA Members. B. APPLICABLE LAW 8_2 [This section is intentionally blank.] 8_3 NJPA Compliance with Minnesota Procurement Law: NJPA has designed its procurement process to comply with best practices in the State of Minnesota. NJPA's solicitation methods are also created to comply with many of the various requirements that our Members must satisfy in their own procurement processes. But these requirements may differ considerably and may change from time to time. So each NJPA Member must make its own determination whether NJPA's solicitation process satisfies the procurement rules in the Member's jurisdiction. 8_4 Governing law with respect to delivery and acceptance: All applicable portions of the Minnesota Uniform Commercial Code, all other applicable Minnesota laws, and the applicable laws and rules of delivery and inspection of the Federal Acquisition Regulations (FAR) laws will govern NJPA contracts resulting from this solicitation. 8_5 Jurisdiction: Any claims that arise against NJPA pertaining to this RFP, and any resulting contract that develops between NJPA and any other party, must be brought only in courts in Todd County in the State of Minnesota unless otherwise agreed to. 8.5.1 Purchase orders or other agreements created pursuant to a contract resulting from this solicitation must be construed in accordance with, and governed by, the laws of the issuing Member. Any claim arising from such a purchase order or agreement must be filed and venued in a court of competent jurisdiction of the Member unless otherwise agreed to. 8.6 through 8.7 [This section is intentionally blank.] 8_8 Indemnification: Each party is responsible for its own acts and is not responsible for the acts of the other party and the results thereof. NJPA's liability is governed by the Minnesota Tort Claims Act(Minn. Stat. §3.736) and other applicable law. 27 Page 318 of 474 8_9 Prevailing wage: The Vendor must comply with applicable prevailing wage legislation in effect in the jurisdiction of the NJPA Member. The Vendor must monitor the prevailing wage rates as established by the appropriate federal governmental entity during the term of this Contract and adjust wage rates accordingly. 8.10 Patent and copyright infringement: The Vendor agrees to indemnify and hold harmless NJPA and NJPA Members against any and all suits, claims,judgments, and costs instituted or recovered against the Vendor,NJPA, or NJPA Members by any person on account of the use or sale of any articles by NJPA or NJPA Members if the Vendor supplied such articles in violation of applicable patent or copyright laws. C. ASSIGNMENT OF CONTRACT 8.11 No right or interest in this Contract may be assigned or transferred by the Vendor without prior written permission by the NJPA. No delegation of any duty of the Vendor under this Contract may be made without prior written permission of the NJPA. NJPA will notify Members by posting approved assignments on the NJPA website (www.njpacoop.org). 8.12 If the original Vendor sells or transfers all assets or the entire portion of the assets used to perform this Contract, a successor-in-interest must perform all obligations under this Contract. NJPA reserves the right to reject the acquiring entity as a Vendor. A change of name agreement will not change the contractual obligations of the Vendor. D. LIST OF PROPOSERS 8.13 NJPA will not maintain a list of interested proposers,nor will it automatically send RFPs to them. All interested proposers must request the RFP as a result of NJPA's national solicitation advertisements. Because of the wide scope of the potential Members and qualified national suppliers,NJPA has determined this to be the best method of fairly soliciting proposals. E. CAPTIONS, HEADINGS, AND ILLUSTRATIONS 8.14 The captions, illustrations, headings, and subheadings in this RFP are for convenience and ease of understanding and in no way define or limit the scope or intent of this request. F. DATA PRACTICES 8.15 All materials submitted in response to this RFP become NJPA's property and become public records (under Minn. Stat. §13.591) after the evaluation process is completed. If the Proposer submits information in response to this RFP that it requests to be classified as nonpublic information (as defined by the Minnesota Government Data Practices Act, Minn. Stat. §13.37), the Proposer must meet the following requirements. 8.15.1 The Proposer must make the request within thirty (30) days of the award/nonaward notification, and include the appropriate statutory justification.Pricing, marketing plans, and financial information is generally not redactable. The NJPA Legal Department will review the request to determine whether the information can be withheld or redacted.If NJPA determines that it must disclose the information upon a proper request for such information, NJPA will inform the Proposer of such determination. 8.15.2 The Proposer must defend any action seeking release of the materials that it believes to be nonpublic information, and it must indemnify and hold harmless NJPA,its agents, and employees, from any judgments or damages awarded against NJPA in favor of the party requesting the materials, and any and all costs connected with that defense.This indemnification survives the term of any contract awarded under this RFP. In submitting a response to this RFP,the Proposer agrees that this indemnification survives as long as NJPA possesses the confidential information. 28 Page 319 of 474 8.16 [This section is intentionally blank.] G. ENTIRE AGREEMENT 8.17 This Contract, as defined herein, constitutes the entire agreement between the parties to this Contract. A Contract resulting from this RFP is formed when the NJPA Board of Directors approves and signs the applicable Contract Award&Acceptance document(Form E). H. FORCE MAJEURE 8.18 Except for payments of sums due,neither party is liable to the other nor deemed in default under this Contract if and to the extent that such party's performance of this Contract is prevented due to force majeure. The term "force majeure" means an occurrence that is beyond the control of the party affected and occurs without its fault or negligence including, but not limited to, the following: acts of God, acts of the public enemy, war, riots, strikes, mobilization, labor disputes, civil disorders, fire, flood, snow, earthquakes, tornadoes or violent wind, tsunamis, wind shears, squalls, Chinooks, blizzards, hail storms, volcanic eruptions, meteor strikes, famine, sink holes, avalanches, lockouts,injunctions-intervention-acts, terrorist events or failures or refusals to act by government authority and/or other similar occurrences where such party is unable to prevent by exercising reasonable diligence. The force majeure is deemed to commence when the party declaring force majeure notifies the other party of the existence of the force majeure and is deemed to continue as long as the results or effects of the force majeure prevent the party from resuming performance in accordance with a Contract resulting from this RFP. Force majeure does not include late deliveries of products and services caused by congestion at a manufacturer's plant or elsewhere, an oversold condition of the market,inefficiencies, or other similar occurrences. If either party is delayed at any time by force majeure, then the delayed party must(if possible)notify the other party of such delay within forty-eight(48)hours. 8.19 through 8.20 [These sections are intentionally blank.] L LICENSES 8.21 The Vendor must maintain a valid status on all required federal, state, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with NJPA and NJPA Members. 8.22 All responding Proposers must be licensed (where required) and must have the authority to sell and distribute the offered products and services to NJPA and NJPA Members. Documentation of the required licenses and authorities,if applicable, should be included in the Proposer's response to this RFP. J. MATERIAL SUPPLIERS AND SUB-CONTRACTORS 8.23 The awarded Vendor must supply the names and addresses of sourcing suppliers and sub-contractors as a part of the purchase order when requested by NJPA or an NJPA Member. K. NON-WAIVER OF RIGHTS 8.24 No failure of either party to exercise any power given to it hereunder,nor a failure to insist upon strict compliance by the other party with its obligations hereunder, nor a custom or practice of the parties at variance with the terms hereof, nor any payment under a Contract resulting from this RFP constitutes a waiver of either party's right to demand exact compliance with the terms hereof. Failure by NJPA to take action or to assert any right hereunder does not constitute a waiver of such right. L. PROTESTS OF AWARDS MADE 29 Page 320 of 474 8.25 And protests must be filed with NJPA's Executive Director and must be resolved in accordance with appropriate Minnesota rules. Protests will only be accepted from Proposers. A protest of an award or nonaward must be filed in writing with NJPA within ten (10) calendar days after the public notice or announcement of the award or nonaward. A protest must include the following items. 8.25.1 The name, address, and telephone number of the protester; 8.25.2 The original signature of the protester or its representative (you must document the authority of the representative); 8.25.3 Identification of the solicitation by RFP number; 8.25.4 Identification of the statute or procedure that is alleged to have been violated; 8.25.5 A precise statement of the relevant facts; 8.25.6 Identification of the issues to be resolved; 8.25.7 The aggrieved party's argument and supporting documentation; 8.25.8 The aggrieved party's statement of potential financial damages; and 8.25.9 A protest bond in the name of NJPA and in the amount of 10% of the aggrieved party's statement of potential financial damages. M. SUSPENSION OR DISBARMENT STATUS 8.26 If within the past five (5) years, any firm, business, person or Proposer responding to an NJPA solicitation has been lawfully terminated, suspended, or precluded from participating in any public procurement activity with a federal, state, or local government or education agency, the Proposer must include a letter with its response setting forth the name and address of the public procurement unit, the effective date of the suspension or debarment,the duration of the suspension or debarment, and the relevant circumstances relating to the suspension or debarment. Any failure to supply such a letter or to disclose pertinent information may result in the termination of a Contract. By signing the proposal affidavit, the Proposer certifies that no current suspension or debarment exists. N. AFFIRMATIVE ACTION AND IMMIGRATION STATUS CERTIFICATION 8.27 An Affirmative Action Plan, Certificate of Affirmative Action, or other documentation regarding Affirmative Action may be required by NJPA or NJPA Members relating to a transaction from this RFP. Vendors must comply with any such requirements or requests. 8.28 Immigration Status Certification may be required by NJPA or NJPA Members relating to a transaction from this RFP.Vendors must comply with any such requirements or requests. O. SEVERABILITY 8.29 In the event that any of the terms of a Contract resulting from this RFP are in conflict with any rule, law, or statutory provision,or are otherwise unenforceable under the laws or regulations of any government or subdivision thereof, such terms will be deemed stricken from the Contract, but such invalidity or unenforceability shall not invalidate any of the other terms of an awarded Contract resulting from this RFP. P. RELATIONSHIP OF PARTIES 8.30 No Contract resulting from this RFP may be considered a contract of employment. The relationship between NJPA and an awarded Vendor is one of independent contractors, each free to exercise judgment 30 Page 321 of 474 and discretion with regard to the conduct of their respective businesses. The parties neither intend the proposed Contract to create,nor is to be construed as creating, a partnership,joint venture,master-servant, principal-agent, or any other,relationship. Except as provided elsewhere in this RFP,neither party may be held liable for acts of omission or commission of the other party and neither party is authorized or has the power to obligate the other party by contract, agreement, warranty, representation, or otherwise in any manner whatsoever except as may be expressly provided herein. 9 FOR-NIS [THE REST OF THIS PAGE HAS BEEN LEFT INTENTIONALLY BLANK.] 31 Page 322 of 474 Form A PROPOSER QUESTIONNAIRE- General Business Information (Products, Pricing, Sector Specific, Services, Terms and Warranty are addressed on Form P Proposer Name: Questionnaire completed by: Please identify the person NJPA should correspond with from now through the Award process: Name: E-Mail address: Please answer the questions below using the Microsoft Word°version of this document. This allows NJPA evaluators to cut and paste your answers into a separate worksheet.Place your answer directly below each question.NJPA prefers a brief but thorough response to each question. Please do not merely attach additional documents to your response without also providing a substantive response. Do not leave answers blank;mark"NA"if the question does not apply to you(preferably with an explanation). Please create a response that is easy to read and understand. For example,you may consider using a different font and color to distinguish your answer from the questions. Company Information &Financial Strength 1) Provide the full legal name, mailing and email addresses, tax identification number, and telephone number for your business. 2) Provide a brief history of your company,including your company's core values,business philosophy, and longevity in the ELECTRICAL ENERGY POWER GENERATION WITH RELATED PARTS, SUPPLIES, AND SERVICES ' industry. 3) Provide a detailed description of the products and services that you are offering in your proposal. 4) What are your company's expectations in the event of an award? 5) Demonstrate your financial strength and stability with meaningful data. This could include such items as financial statements, SEC filings, credit and bond ratings, letters of credit, and detailed reference letters. 6) What is your US market share for the solutions that you are proposing? What is your Canadian market share,if any? 7) Has your business ever petitioned for bankruptcy protection?Please explain in detail. 8) How is your organization best described:is it a manufacturer,a distributor/dealer/reseller,or a service provider? Answer whichever question(either a) or b)just below)best applies to your organization. a) If your company is best described as a distributor/dealer/reseller (or similar entity), please provide your written authorization to act as a distributor/dealer/reseller for the manufacturer of the products proposed in this RFP. If applicable,is your dealer network independent or company owned? b) If your company is best described as a manufacturer or service provider,please describe your relationship with your sales and service force and with your dealer network in delivering the products and services proposed in this RFP. Are these individuals your employees, or the employees of a third party? 9) If applicable, provide a detailed explanation outlining the licenses and certifications that are both required to be held, and actually held,by your organization(including third parties and subcontractors that you use)in pursuit of the business contemplated by this RFP. 10) Provide all"Suspension or Disbarment"information that has applied to your organization during the past ten years. 11) Within this RFP category there may be subcategories of solutions. List subcategory titles that best describe your products and services. 32 Page 323 of 474 Industry ReCo2nition &Marketplace Success 12) Describe any relevant industry awards or recognition that your company has received in the past five years. 13) Supply three references/testimonials from your customers who are eligible for NJPA membership. At a minimum, please include the entity's name, contact person, and phone number. 14) Provide a list of your top five governmental or educational customers (entity name is optional), including entity type, the state the entity is located in, scope of the projects, size of transactions, and dollar volumes from the past three years. 15) Indicate separately what percentages of your sales are to the government and education sectors in the past three years? 16) List any state or cooperative purchasing contracts that you hold. What is the annual sales volume for each of these contracts over the past three years? 17) List any GSA contracts that you hold. What is the annual sales volume for each of these contracts over the past three years? Proposer's Ability to Sell and Deliver Service Nationwide 18) Describe your company's capability to meet NJPA Member's needs across the country. Your response should address at least the following areas. a) Sales force. b) Dealer network or other distribution methods. c) Service force. Please include details,such as the locations of your network of sales and service providers,the number of workers(full- time equivalents) involved in each sector, whether these workers are your direct employers (or employees of a third parry), and any overlap between the sales and service functions. 19) Describe in detail the process and procedure of your customer service program, if applicable. Please include your response-time capabilities and commitments,as well as any incentives that help your providers meet your stated service goals or promises. 20) a)Identify any geographic areas of the United States that you will NOT be fully serving through the proposed contract. b) Identify any NJPA Member sectors (i.e., government, education, not-for-profit) that you will NOT be fully serving through the proposed contract. Please explain your answer. For example, does your company have only a regional presence, or do other cooperative purchasing contracts limit your ability to promote another contract? 21) Define any specific contract requirements or restrictions that would apply to our Members in Hawaii and Alaska and in US Territories. Marketing Plan 22) If you are awarded a contract, how will you train your sales management, dealer network, and direct sales teams (whichever apply)to ensure maximum impact?Please include how you will communicate your NJPA pricing and other contract detail to your sales force nationally. 23) Describe your marketing strategy for promoting this contract opportunity. Please include representative samples of your marketing materials in electronic format. 24) Describe your use of technology and digital data (e.g., social media, metadata usage) to enhance marketing effectiveness. 33 Page 324 of 474 25) In your view, what is NJPA's role in promoting contracts arising out of this RFP? How will you integrate an NJPA- awarded contract into your sales process? 26) Are your products or services available through an e-procurement ordering process? If so, describe your e-procurement system and how governmental and educational customers have used it. Value-Added Attributes 27) Describe any product, equipment,maintenance, or operator training programs that you offer to NJPA Members.Please include details, such as whether training is standard or optional,who provides training, and any costs that apply. 28) Describe any technological advances that your proposed products or services offer. 29) Describe any "green" initiatives that relate to your company or to your products or services, and include a list of the certifying agency for each. 30) Describe any Women or Minority Business Entity (WMBE) or Small Business Entity (SBE) accreditations that your company or hub partners have obtained. 31) What unique attributes does your company,your products, or your services offer to NJPA Members?What makes your proposed solutions unique in your industry as it applies to NJPA members? 32) Identify your ability and willingness to provide your products and services to NJPA member agencies in Canada. NOTE: Questions regarding Payment Terms,Warranty,Products/Equipment/Services,Pricing and Delivery, and Industry Specific Items are addressed on Form P. Signature: Date: 34 Page 325 of 474 Form B � *' PROPOSER INFORMATION Company Name: Address: City/State/Zip: Phone: Fax: Toll-Free Number: E-mail: Website Address: COMPANY PERSONNEL CONTACTS Authorized signer for your organization Name: Email: Phone: The person identified here must have proper signing authority to sign the "Proposer's Assurance of Compliance" on behalf of the Proposer. Who prepared your RFP response? Name: Title: Email: Phone: Who is your company's primary contact person for this proposal? Name: Title: Email: Phone: Other important contact information Name: Title: Email: Phone: Name: Title: Email: Phone: 35 Page 326 of 474 Form C EXCEPTIONS TO PROPOSAL, TERMS, CONDITIONS, f.:f AND SOLUTIONS REQUEST � '"�' Company Name: I i�JPA;£! Any exceptions to the terms, conditions, specifications, or proposal forms contained in this RFP must be noted in writing and included with the Proposer's response. The Proposer acknowledges that the exceptions listed may or may not be accepted by NJPA or included in the final contract. NJPA will make reasonable efforts to accommodate the listed exceptions and may clarify the exceptions in the appropriate section below. Term, Condition, or NJPA Section/page Specification Exception ACCEPTS Proposer's Signature: Date: NJPA's clarification on exceptions listed above: 36 Page 327 of 474 Contract Award RFP 1#12061' FORM D Formal Offering of Proposal *: (To be completed only by the Proposer) (ELECTRICAL ENERGY POWER GENERATION WITH RELATED PARTS, SUPPLIES, AND SERVICES In compliance with the Request for Proposal (RFP) for [ELECTRICAL ENERGY POWER GENERATION WITH RELATED PARTS, SUPPLIES, AND SERVICES, Ithe undersigned warrants that the Proposer has examined this RFP and, being familiar with all of the instructions, terms and conditions, general and technical specifications, sales and service expectations, and any special terms, agrees to furnish the defined products and related services in full compliance with all terms and conditions of this RFP, any applicable amendments of this RFP, and all Proposer's response documentation. The Proposer further understands that it accepts the full responsibility as the sole source of solutions proposed in this RFP response and that the Proposer accepts responsibility for any subcontractors used to fulfill this proposal. Company Name: Date: Company Address: City: State: Zip: Contact Person: Title: Authorized Signature: (Name printed or typed) 37 Page 328 of 474 Form E �" ¢ 4NJl w Contract Acceptance and Award (To be completed only by NJPA) NJPAL#I 20617 Proposer's full legal name Your proposal is hereby accepted, and a Contract is awarded. As an awarded Proposer,you are now bound to provide the defined products and services contained in your proposal offering according to all terms,conditions, and pricing set forth in this RFP, any amendments to this RFP,your response, and any exceptions accepted by NJPA. The effective start date of the Contract will be , 20 and continue until- (no later than the later of four years from the expiration date of the currently awarded contract or four years from the NJPA Board's contract award date). This contract may be extended for a fifth year at NJPA's discretion. National Joint Powers Alliance® (NJPA) NJPA Authorized signature: NJPA Executive Director (Name printed or typed) Awarded this day of , 20 NJPA Contract Number L#I20617 1 NJPA Authorized signature: NJPA Board Member (Name printed or typed) Executed this day of 20 NJPA Contract Number::#120617 The Proposer hereby accepts this Contract award,including all accepted exceptions and NJPA clarifications. Vendor Name Vendor Authorized signature: (Name printed or typed) Title: Executed this day of 20 NJPA Contract Number I X120617 1 38 Page 329 of 474 Form F PROPOSER ASSURANCE OF COMPLIANCE Proposal Affidavit Signature Page PROPOSER'S AFFIDAVIT The undersigned, authorized representative of the entity submitting the foregoing proposal(the "Proposer"), swears that the following statements are true to the best of his or her knowledge. 1. The Proposer is submitting its proposal under its true and correct name,the Proposer has been properly originated and legally exists in good standing in its state of residence, the Proposer possesses, or will possess before delivering any products and related services,all applicable licenses necessary for such delivery to NJPA members agencies. The undersigned affirms that he or she is authorized to act on behalf of,and to legally bind the Proposer to the terms in this Contract. 2. The Proposer, or any person representing the Proposer, has not directly or indirectly entered into any agreement or arrangement with any other vendor or supplier, any official or employee of NJPA, or any person, firm, or corporation under contract with NJPA, in an effort to influence the pricing, terms, or conditions relating to this RFP in any way that adversely affects the free and open competition for a Contract award under this RFP. 3. The Proposer has examined and understands the terms, conditions, scope, contract opportunity, specifications request, and other documents in this solicitation and affirms that any and all exceptions have been noted in writing and have been included with the Proposer's RFP response. 4. The Proposer will, if awarded a Contract, provide to NJPA Members the /products and services in accordance with the terms, conditions, and scope of this RFP, with the Proposer-offered specifications, and with the other documents in this solicitation. 5. The Proposer agrees to deliver products and services through valid contracts,purchase orders, or means that are acceptable to NJPA Members. Unless otherwise agreed to, the Proposer must provide only new and first-quality products and related services to NJPA Members under an awarded Contract. 6. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders. 7. The Proposer understands that NJPA will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety. Under Minnesota Statute §13.591, Subd. 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals generally become public data. Minnesota Statute §13.37 permits only certain narrowly defined data to be considered a"trade secret," and thus nonpublic data under Minnesota's Data Practices Act. 8. The Proposer understands that it is the Proposer's duty to protect information that it considers nonpublic, and it agrees to defend and indemnify NJPA for reasonable measures that NJPA takes to uphold such a data designation. [The rest of this page has been left intentionally blank. Signature page below] 39 Page 330 of 474 By signing below, Proposer is acknowledging that he or she has read, understands, and agrees to comply with the terms and conditions specified above. Company Name: Address: City/State/Zip: Telephone Number: E-mail Address: Authorized Signature: Authorized Name (printed): Title: Date: Notarized Subscribed and sworn to before me this day of 20 Notary Public in and for the County of State of My commission expires: Signature: 40 Page 331 of 474 Form G �� OVERALL EVALUATION AND CRITERIA ;�9 For the Proposed Subject ELECTRICAL ENERGY POWER GENERATION WITH RELATED PARTS, SUPPLIES, AND SERVICES Conformance to RFP Terms and Conditions 50 Financial Viability and Marketplace Success 75 Ability to Sell and Deliver Service Nationwide 100 Marketing Plan 50 Value-Added Attributes 75 Warranty 50 Depth and Breadth of Offered Products and Related 200 Services Pricing 400 TOTAL POINTS 1000 Reviewed by: Its Its 41 Page 332 of 474 (9Forme �k*��,� PROPOSER QUESTIONNAIRE Payment Terms,Warranty,Products and Services,Pricing and Delivery,and Industry-Specific Questions Proposer Name: Questionnaire completed by: Payment Terms and Financine Options 1) What are your payment terms (e.g.,net 10,net 30)? 2) Do you provide leasing or financing options, especially those options that schools and governmental entities may need to use in order to make certain acquisitions?. 3) Briefly describe your proposed order process.Please include enough detail to support your ability to report quarterly sales to NJPA. For example, indicate whether your dealer network is included in your response and whether each dealer(or some other entity)will process the NJPA Members' purchase orders. 4) Do you accept the P-card procurement and payment process? If so,is there any additional cost to NJPA Members for using this process? Warranty 5) Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You may include in your response a copy of your warranties, but at a minimum please also answer the following questions. • Do your warranties cover all products,parts, and labor? • Do your warranties impose usage restrictions or other limitations that adversely affect coverage? • Do your warranties cover the expense of technicians' travel time and mileage to perform warranty repairs? • Are there any geographic regions of the United States for which you cannot provide a certified technician to perform warranty repairs? How will NJPA Members in these regions be provided service for warranty repair? • Will you cover warranty service for items made by other manufacturers that are part of your proposal,or are these warranties issues typically passed on to the original equipment manufacturer? • What are your proposed exchange and return programs and policies? 6) Describe any service contract options for the items included in your proposal. Pricine,Delivery,Audits, and Administrative Fee 7) Provide a general narrative description of the equipment/products and related services you are offering in your proposal. 8) Describe your pricing model (e.g., line-item discounts or product-category discounts). Provide detailed pricing data (including standard or list pricing and the NJPA discounted price) on all of the items that you want NJPA to consider as part of your RFP response. Provide a SKU for each item in your proposal. (Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract. See the body of the RFP and the Price and Product Change Request Form for more detail.) 42 Page 333 of 474 9) Please quantify the discount range presented in this response. For example,indicate that the pricing in your response represents is a 50%percent discount from the MSRP or your published list. 10) The pricing offered in this proposal is a. the same as the Proposer typically offers to an individual municipality,university, or school district. b. the same as the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments. c.better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments. d. other than what the Proposer typically offers (please describe). 11) Describe any quantity or volume discounts or rebate programs that you offer. 12) Propose a method of facilitating "sourced"products or related services, which may be referred to as "open market" items or"nonstandard options". For example,you may supply such items "at cost" or"at cost plus a percentage," or you may supply a quote for each such request. 13) Identify any total cost of acquisition costs that are NOT included in the pricing submitted with your response. This cost includes all additional charges that are not directly identified as freight or shipping charges. For example, list costs for items like installation, set up,mandatory training, or initial inspection.Identify any parties that impose such costs and their relationship to the Proposer. 14) If delivery or shipping is an additional cost to the NJPA Member,describe in detail the complete shipping and delivery program. 15) Specifically describe those shipping and delivery programs for Alaska, Hawaii, Canada, or any offshore delivery. 16) Describe any unique distribution and/or delivery methods or options offered in your proposal. 17) Please specifically describe any self-audit process or program that you plan to employ to verify compliance with your proposed Contract with NJPA. This process includes ensuring that NJPA Members obtain the proper pricing,that the Vendor reports all sales under the Contract each quarter, and that the Vendor remits the proper administrative fee to NJPA. 18) Identify a proposed administrative fee that you will pay to NJPA for facilitating,managing, and promoting the NJPA Contract in the event that you are awarded a Contract. This fee is typically calculated as a percentage of Vendor's sales under the Contract or as a per-unit fee; it is not a line-item addition to the Member's cost of goods. (See RFP Section 6.29 and following for details.) Industry-Specific Questions 19) Please specify product and voltage range the generator equipment that you are offering. 20) Describe your mobile or trailer mounted units,if any, and specify the ranges. 21) If you are providing trailers as part of a turnkey package,please provide details. 22) Describe how you will include customization and the pricing of such for the units. 23) Describe installation and service programs, and identify the associated services, service provider locations and pricing. 24) Describe any preventative maintenance or extended service coverage agreements. 25) Do you provide preventive,periodic or full maintenance plans/programs for the solutions you are proposing in this response? a. If so,provide a recommended service &maintenance agreement for a periodic/preventative and or full maintenance plan. b. What are recommended service intervals? 26) Describe your rental agreements and pricing schedule. 43 Page 334 of 474 27) Will you include used equipment and if so,provide a pricing strategy for these units. 28) Provide a general overview of your products EPA compliance. 29) Identify the lifecycle cost of ownership of your generator solutions. Signature: Date: 44 Page 335 of 474 10 PRE-SUBMISSION CHECKLls,r (a Electronic Copy Check when Hard Copy Required Required-CD or Completed Contents of Your Bid Proposal Signed and Dated Flash Drive Form A: Proposer Questionnaire with all questions answered completely IX-signature page only IX Form B: Proposer Information X Form C: Exceptions to Proposal,Terms, Conditions, and Solutions Request X X Form D: Formal Offering of Proposal X X Form E. Contract Acceptance and Award X Form F: Proposers Assurance of Compliance X X Form P: Proposer Questionnaire with all questions answered completely X-signature page only X Certificate of Insurance with $1.5 million coverage X X Copy of all RFP Addendums issued by NJPA X X Pricingforall Products/Equipment/Services within the RFP being proposed X Entire Proposal submittal including signed documents and forms. X All forms in the Hard Copy Required Signed and Dated should be inserted in the front of the submitted response, unbound. Package containing your proposal labeled and sealed with the following language: "Competitive Proposal Enclosed, Hold for Public Ope n i ng XX-XX-XXXX" Response Package mailed and delivered priorto deadline to: NJPA, 20212th St NE, Staples, MN 56479 45 Page 336 of 474 11 NJPA VENDOR PRICE AND PRODUCTCHANGE Rl,'WESTFORM Section 1. Instructions for Vendor Requests for product or service contractterm. All requests must be made in writing by completing sections 2,3,and 4 of this NJPA Price and Product Change Request Form and signed by an authorized Vendor representative in section 5. All changes are subject to review by the NJPA Contracts & Compliance Manager and to approval by NJPA's Chief Procurement Officer. Submit request through email to your assigned NJPA Contract Administrator.:: NJ9AwiD dob:onbno whether the request is |) within the oompo of the original and best interests of NJ9A oudN79A Members. Approved 9doo and Product Cbougo Request Forms will be signed and onnoilod to the Vendor contact. The Vendor must oo complete tdd ob request formand individually list or attach all items or oorvi000 subject to obon tprovide o [Goion|k'dota�odolouohonouddoouo�ont"'i`nfordhoobougo and o�uotinclude ocomplete rooto1onnont of pricing documentation in an appropriatefo (preferably Microsoftg l$V). The prici document must identify products and services being offered and must conform tothe following NJ9Aproduct/price change nomin�oonvonhon: (Vendor 7�omdU�]9AConboo�#) (oD�ohvopdoin� do1o); for oxon�plo, '^AonnoYVidgot Coo�pouy#0|24|6'AYVC o'f. 01'01'2017."/ (NJPA ' ` ' }V0YII. New pricing restatements must include oll '` offereddu io and oorvi000 offered regardless ofv/bodhortheir i000 have obou d do�uotinclude onov/'^oD�ohvodate onthe pdoingdoouo�onts. This requirementrodu00000nfboion by providing a single, current pricing sheet for each Vendor and creates a historical record of pricing. ADDITIONS. New products and related services may bo added to ocontract ifsuch additions are within the scope of the original RFP. DELETIONS. New products and related oorvi000 may be deleted from 000nboot if, for example, they are no longer available orhave been modified to opoint where they are outside the scope of the RFP. 9}(lCE CHANGES: Vendors may request price changes ifthey provide oo[Goion1 rationale for the obougo. For example, Vendor that manufactures products that require oobotouholpoUnloum'rolo1odnno1odolnnigbtroquooto3% pdoo inor0000 b000uoo ofo20Y6 inor0000 in petroleum 000io. Price decreases: NJ9Aexpects Vendors to propose their very best prices and anticipates that price reductions might occur because ofimproved technologies ormarketplace efficiencies. Price increases: Acceptable include reasonable justification for the price increase and must not, for example, offer merely generalized statements about an increase in a cost-of-living index.Appropriate documentation should be attached to this form,including such items as letters from suppliers announcing price increases. Refer to the RFP for complete '^9doing" details. Section 3'Vendor Name and Type ofChange Request CHECK ALL CHANGES THAT APPLY: AWARDED VENDOR NAME: O Adding Products/Services vices O Deleting Products/Services [] Price Increase Y4]P/\CONTRACT NUMBER: O Price Decrease 40 Page 337 of 474 Section 3. Detailed Explanation of Need for Changes List the products and/or services that are changing or being added or deleted from the previous contract price list, along with the percentage change for each item or category. (Attach a separate, detailed document if changing more than 10 items. Provide a general statement and documentation explaining the reasons for these price and/or product changes. EXAMPLES: 1) `All pricing for paper products and services are increased 5% because of increased raw material and transportation costs (see attached documentation of fuel and raw materials increase)." 2) "The 6400 series floor polisher is being added to the product list as a new model, replacing the 5400 series. The 6400 series 3% increase reflects technological changes that improve the polisher's efficiency and useful life. The 5400 series is now included in the "Hot List" at a 20% discount rom the previons pricing until the remaining inventory is li uidated." If adding products, state how these are within the scope of the original RFP. If changing prices or adding products or services, state how the pricing is consistent with existing NJPA contract ricing. 47 Page 338 of 474 Section 4. Complete Restatement of Pricing Submitted A COMPLETE restatement of the pricing, including all new and existing products and services is attached and has been emailed to the Vendor's Contract Administrator. ❑ Yes ❑ No Section 5. Signatures Vendor Authorized Signature Date Print Name and Title of Authorized Signer Jeremy Schwartz,NJPA Director of Cooperative Contracts and Procurement/CPO Date 48 Page 339 of 474 A I' "s Y YJ-11 IWMI—e Appendix A NJPA The National Joint Powers Alliance® (NJPA), on behalf of NJPA and its current and potential Member agencies, which includes all governmental, higher education, K-12 education, not-for-profit, tribal governmental, and all other public agencies located in all fifty states, Canada, and internationally, issues this Request For Proposal (RFP) to result in a national contract solution. For your reference, the links below include some, but not all, of the entities included in this proposal. htlp://www.usa. og v/Agencies/Local_Government/Cities.shtml htlp:Hnces.ed.gov/globallocator/ htlps:Hharvester.census.gov/imls/scarch/index.asp htlp:Hnccsweb.urban.org/PubApps/search.php htlp://www.usa.gov/Govemment/Tribal-Sites/index.shtml htlp://www.usa. og v/Agencies/State-and-Territoiies.shtml htlp://www.nreca.coop/about-electric-cooperatives/member-directory/ Oregon Hawaii Washington 49 Page 340 of 474 E a - o E E N S$ t°� o fi n n 8 5 8 LL LL Y Y Y Y Y 3 o a a a A m-A& s s 3 3 3 3>>E .o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ° � Z �� °d 2 ��� �2 Z ��?.2 2 ��E o U� � �� E 3 m� d a� ?•�� m §8 ��8t> 2o tad>>a ac9 t� og gid° Q �5n m6..mE c E E Edi o_ �b q c c c _-o E m Y ➢ - �5 b b b 8 o s_ > _ ..2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 m®® o o w LL D���i S,Y���$9���z o o a a h���� _ o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 me c a o d d v v d b oEEEEB$� mE ao$ o E '°aD o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o �dE°���`adz`=zzdococood�a�`�g�d�doz�d o�E°E� o` m' _ oz. $mmmmmmmm IE����o�E�EE �Y�E3���zoo a'°���>� dzddddzzdddddzdddddzdddddzddddzdddddzz e m E d `ao E / d d E E E Z0 5 3 ci ��N � . 3 2w3 3m E 3SS 3SSSSm _ Page 341 of 474 �Em ado=�i5 - �E� __ a3m__- �aEoEi —env �im�am�a�°'_'°�__ vz➢� _ - YE� - oEy= — N 9 —w °�°2222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222 2 IME 2222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222 o E o yq c�E w E v m E o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 E a° v 3 2 E T`o HIM E °> a......aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa22°2°2°2°2°2°2°2°2°2°2°2°2°2°2°2 2222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222 S Q Page 342 of 474 2 O „E 6?' 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R19-063-Authorize the City Manager to sign a contract with Killebrew, Inc. of Lakeland, FL for scope of work that includes pre- chlorinated pipe bursting of potable water mains on Loquat Tree Dr. and Old Spanish Trail, in the amount of $426,950 plus a 10% contingency of$42,695 if needed for staff approval of change orders for unforeseen conditions for a total expenditure of$469,645. EXPLANATION OF REQUEST: The City has identified water main piping on Loquat Tree Dr. and Old Spanish Trail that will require replacement. The scope of work on Loquat Tree Dr. and Old Spanish Trail consists of pipe bursting a total of 2,700 linear ft. of existing 4" asbestos cement water main piping and replacing it with 6" pre-chlorinated HDPE (high-density polyethylene) water main piping. Pipe Bursting is a trenchless method of replacing outdated or in adequate buried water main pipes. The Scope of Work outlined in the request for Bid includes (but not limited to) the following: ■ Task 1 — Pipe Bursting at various locations ■ Task 2 — Connection to existing water service pipe ■ Task 3 — Maintenance of Traffic ■ Task 4 — Site and Pavement Restoration The selected Contractors furnish all labor, materials, equipment, incidentals and appurtenances to complete the "As Needed" Work as outlined in the purchase orders or Contract. Both submitting firms were evaluated and determined qualified based on their written submissions. The Bid was awarded as follows by the Commission on May 17, 2016: PRIMARYVENDOR: Murphy Pipeline Contractors, 1876 Everlee Road Jacksonville Florida 32216 SECONDARY VENDOR: Killebrew, Inc. PO Box6258 Lakeland Florida. Killebrew is a qualified firm as determined by qualifications and bids submitted on April 20, 2016, resulting from the responses to the Request for Bids for Pre-Chlorinated Pipe Bursting of Potable Water Mains, Bid No. 036-2821-16/TP. The City Commission approved a one-year renewal of Bid No. 036-2821-16/TP on April 16, 2019.Renewal Period: May 17, 2019- May 16, 2020. With City Commission approval, City Staff will issue a purchase order (PO) for the scope of work shown in the attachments. Renewed on April 16, 2019 for the period May 17, 2019 thru May 16, 2020. Page 357 of 474 HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This approval will allow City staff to issue a purchase order based on the unit costs provided by the qualified contractor to perform potable pipeline replacement. Water main replacement will provide increased capacity and reliability for the distribution of potable water as well as fire flow water to areas with increasing demands. FISCAL IMPACT: Budgeted Funds for this repair service will be available from the FY 19/20 Utilities Capital budget account number 403 5016 533 65 02, W T1603 ALTERNATIVES: Not approve proposal for scope of work and seek contractors who will replace water main piping by open cut method of excavating, which will significantly increase restoration costs. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description Resolution approving contract with Killebrew for D Resolution pipe bursting mains on Loquat and Old Spanish Trail D Contract Draft Contract D Addendum Loquat Tree/Old Spanish Trail (quote D Drawings Loquat Tree Dr./Old Spanish Trail Pipe Burst D Bid Killebrew Bid proposal D Addendum Request for (quote D Attachment Renewal 19-20 Agenda Coversheet D Attachment Renewal 19-20 Summary D Addendum Agenda Item Page 358 of 474 1 RESOLUTION NO. R19- 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 4 FLORIDA, APPROVING AND AUTHORIZING THE CITY 5 MANAGER TO SIGN A CONTRACT WITH KILLEBREW, 6 INC., OF LAKELAND, FL FOR SCOPE OF WORK THAT 7 INCLUDES PRE- CHLORINATED PIPE BURSTING OF 8 POTABLE WATER MAINS ON LOQUAT TREE DR. AND 9 OLD SPANISH TRAIL,IN THE AMOUNT OF$426,950 PLUS 10 A 10% CONTINGENCY OF $42,695.00 IF NEEDED FOR 11 STAFF APPROVAL OF CHANGE ORDERS FOR 12 UNFORESEEN CONDITIONS FOR A TOTAL 13 EXPENDITURE OF $469,645; AND PROVIDING AN 14 EFFECTIVE DATE. 15 16 WHEREAS, the City has identified water main piping on Loquat Tree Drive and 17 Old Spanish Trail that will require replacement due to pipe bursting for a total of 2,700 18 linear feet of existing 4" asbestos cement water main piping; and 19 WHEREAS, on May 17, 2016 the City Commission awarded Bid No. 036-2821- 20 16/TP for Pre-Chlorinated Pipe Bursting of Potable Water Mains to two vendors, one of 21 which is Killebrew, Inc.; and 22 WHEREAS, the City Commission approved a one year renewal of that Bid award 23 on April 16, 2019; and 24 WHEREAS,the City Commission of the City of Boynton Beach upon recommendation 25 of staff, deems it to be in the best interest of the citizens of the City of Boynton Beach to approve 26 and authorize the City Manager to sign a contract with Killebrew, Inc., based on Bid No. 036- 27 2821-16/TP for work that includes pre-chlorinated pipe bursting of potable water mains on 28 Loquat Tree Drive and Old Spanish Trail in the amount of$426,950 plus a 10% contingency 29 of$42,695.00 if needed for staff approval of change orders for unforeseen conditions for a total 30 expenditure of$469,645. 31 NOW, THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\A6001C24-8497-471B-AC67-2F891BC3B745\Boynton Beach.16695.1.Contract with Killebrew_(water main_piping)_-_Reso.docx -1 - Page 359 of 474 32 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 33 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 34 being true and correct and are hereby made a specific part of this Resolution upon adoption. 35 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby 36 approves the award of bid and authorizes the City Manager to sign a contract with Killebrew, 37 Inc. of Lakeland, FL for scope of work that includes pre- chlorinated pipe bursting of potable 38 water mains on Loquat Tree Dr. and Old Spanish Trail, in the amount of$426,950 plus a 10% 39 contingency of $42,695.00 if needed for staff approval of change orders for unforeseen 40 conditions for a total expenditure of $469,645, a copy of which is attached hereto as Exhibit 41 "A". 42 Section 3. That this Resolution shall become effective immediately. 43 PASSED AND ADOPTED this day of , 2019. 44 CITY OF BOYNTON BEACH, FLORIDA 45 46 YES NO 47 48 Mayor— Steven B. Grant 49 50 Vice Mayor—Justin Katz 51 52 Commissioner—Mack McCray 53 54 Commissioner—Christina L. Romelus 55 56 Commissioner—Ty Penserga 57 58 VOTE 59 ATTEST: 60 61 62 63 Judith A. Pyle, CMC 64 City Clerk 65 66 C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\A6001C24-8497-471B-AC67-2F891BC3B745\Boynton Beach.16695.1.Contract with Killebrew_(water main_piping)_-_Reso.docx -2- Page 360 of 474 67 (Corporate Seal) C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\A6001C24-8497-471B-AC67-2F891BC3B745\Boynton Beach.16695.1.Contract with Killebrew_(water main_piping)_-_Reso.docx -3- Page 361 of 474 w CONSTRUCTION CONTRACT RE-BID FOR THE PRE-CHLORINATED PIPE BURSTING OF POTABLE WATER MAINS LOQUAT TREE AND OLD SPANISH TRAIL PIPE BURSTING THIS AGREEMENT is entered into between the CITY OF BOYNTON BEACH, a municipal corporation, hereinafter referred to as "CITY", and Killebrew, Inc., a corporation authorized to do business in the State of Florida, hereinafter referred to as the "CONTRACTOR". WHEREAS, the CITY has awarded to the CONTRACTOR the work of performing certain construction services. WHEREAS, at its meeting of 2019, by Resolution No.: , the CITY Commission authorized the proper CITY officials to execute this Contract hereinafter referred to as Contract No.: , and; NOW, THEREFORE, CITY and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article 1. SCOPE OF WORK. CONTRACTOR shall furnish all plant, labor, materials, and equipment and perform all the necessary WORK in the manner and form provided in the Contract Documents entitled: Re-Bid Pre-Chlorinated Pipe Bursting of Potable Water Mains", Invitation to Bid #036-2821-16/TP. Article 2. CONTRACT TIME; LIQUIDATED DAMAGES. 2.1 The WORK will be substantially completed within 60 calendar days from the date when the Contract Time commences to run as provided in paragraph 2.3 of the General Conditions, and completed and ready for final payment in accordance with paragraph 14.9 of the General Conditions within 30 calendar days from the date of Substantial Completion. 2.2 Liquidated Damages. The CITY and CONTRACTOR recognize and acknowledge that time is of the essence of this Contract and that the CITY will suffer financial loss if the WORK is not completed within the times specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. Each of the parties acknowledges that it has attempted to quantify the damages which would be suffered by the CITY in the event of the failure of CONTRACTOR to perform in a timely manner, but neither one has been capable of ascertaining such damages with a certainty. CITY and CONTRACTOR also recognize and acknowledge the delays, expense and difficulties involved in proving in a legal preceding the actual loss suffered by the CITY if the WORK is not completed on time. Accordingly, instead of requiring any such proof, the CITY and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty)CONTRACTOR shall pay the CITY, EIGHT HUNDRED Dollars 800.00 for each day that expires after the time specified in paragraphs 3.1 for substantial completion until the WORK is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining WORK within the Contract Time or any proper extension thereof granted by the CITY, CONTRACTOR shall pay CITY TWO HUNDRED Dollars 200.00 for each day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. Boynton Bch Utilities-Loquat Tree&Old Spanish Trl Pre-Chlorinated Pipe Bursting of Potable Water Mains C-1 Revised 5/15/2019 Article 3. CONTRACT PRICE. CITY shall pay CONTRACTOR, for faithful performance of the Contract, in lawful money of the United States of America, and subject to the additions and deductions as provided in the Contract Documents, a total sum as follows: Based on the Contract prices shown in the Bid Form submitted to the CITY as subsequently revised and as stated herein,a copy of such Bid Form being a part of the Contract Documents, the aggregate amount of this Contract (obtained from either the lump sum price, the application of unit prices to the quantities shown in the Bid Form or the combination of both) not to exceed: FOUR HUNDRED TWENTY-THREE THOUSAND SIX HUNDRED FIFTY DOLLARS AND ZERO CENTS (Written) $423,650.00 (Numerical) Article 4. PAYMENT PROCEDURES. CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions. CITY will process Applications for Payment as provided in the General Conditions. 4.1 Progress Payments. CONTRACT may submit an Application for Payment as recommended by CONSULTANT, for WORK completed during the Project at intervals of not more than once a month. All progress payments will be on the basis of the progress of WORK measured by the schedule of values established in Paragraph 2.9.1 of the General Conditions and in the case of Unit Price Work based on the number of units completed or, in the event there is no schedule of values, as provided in the General Requirements. 4.2 Prior to Substantial Completion progress payments will be made in an amount equal to 90% of WORK completed, but, in each case, less the aggregate of payments previously made and less such amounts as CONSULTANT shall determine, or CITY may withhold, in accordance with paragraph 14.5 of the General Conditions. 4.3 CONTRACTOR shall submit with each Application for Payment, and updated progress schedule acceptable to the CITY and a Warranty of Title/release of liens relative to the Work that is the subject of the Application. Each Application for Payment shall be submitted to the CITY for approval. The CITY shall make payment to the CONTRACTOR within thirty (30) days after approval by the CITY of CONTRACTOR'S Application for Payment and submission of an acceptable updated progress schedule. 4.4 Ten percent(10)of all monies earned by the CONTRACTOR shall be retained by CITY until fifty (50) percent completion of the construction services purchased (defined as that point at which fifty(50) percent of the construction of the work as defined in the Contract Schedule of Values has been performed under the contract by the CONTRACTOR) has been reached. 4.5 After fifty(50) percent completion of the construction work purchased under the Contract has been reached, five (5) percent of all monies earned by the CONTRACTOR shall be retained by the CITY until Final Completion and acceptance by CITY. 4.6 The CITY may withhold, in whole or in part, payment to such extent as may be necessary to protect itself from loss on account of: a. Defective Work not remedied. b. Claims filed or reasonable evidence indicating probable filing of claims by other Boynton Bch Utilities-Loquat Tree&Old Spanish Trl Pre-Chlorinated Pipe Bursting of Potable Water Mains C-2 Revised 5/15/2019 parties against CONTRACTOR. c. Failure of CONTRACTOR to make payments properly to SUBCONTRACTORS or for material or labor. d. Damage to another CONTRACTOR not remedied. e. Liquidated damages and costs incurred by the CITY for extended construction administration. When the above grounds are removed or resolved or CONTRACTOR provides a surety bond or consent of Surety, satisfactory to the CITY, which will protect the CITY in the amount withheld, payment may be made in whole or in part. 4.7 Final Payment. Upon final completion and acceptance of the WORK in accordance with paragraph 14.10 of the General Conditions, CITY shall pay the remainder of the Contract Price as recommended by CONSULTANT as provided in paragraph 14.10. Article 5. CONTRACTOR GUARANTEE. CONTRACTOR warrants all work, materials and equipment shall be free from damages and/or defects owing to faulty materials or workmanship for a period of one(1)year after completion of the WORK covered by this Contract. The CONTRACTOR,free of all costs to the CITY,shall replace any part of the equipment, materials, or work included in this Contract, which proves to be defective by reason of faulty materials, damages, and/or workmanship within twelve (12) month period. Article 6. CONTRACT DOCUMENTS. The Documents hereinafter listed shall form the Contract and they are as fully a part of the Contract as if attached hereto: 6.1 Notice to Contractors 6.2 Instructions to Bidders 6.3 Bid Forms (including the Bid, Bid Schedule(s), Information Required of Bidder,Approved Bid Bond, and all required certificates, affidavits and other documentation) 6.4 Warranty of Title/Insurance Advisory Form 6.5 Contractor's Performance and Payment Bond 6.6 General Conditions for Construction 6.7 Supplemental Conditions for Pipe Bursting 6.8 City Special Conditions `I' 6.9 City Technical Specifications `II' 6.10 City Construction Standards and Details `III' 6.11 Pipe Bursting Standards—Section 4 &Section 5 `IV' 6.12 Certification Pursuant to Florida STATUTE§287.135 Boynton Bch Utilities-Loquat Tree&Old Spanish Trl Pre-Chlorinated Pipe Bursting of Potable Water Mains C-3 Revised 5/15/2019 ARTICLE 7. NOTICE: All notices required in this Contract shall be sent by certified mail, return receipt requested and if sent to the CITY shall be mailed to: City of Boynton Beach Copy to: Procurement Services Attn: Tremaine Johnson, Manager, Field Operations Attn: Director of Finance City of Boynton Beach 124 E. Woolbright Road 3301 Quantum Boulevard, Suite 101 Boynton Beach, FL 33435 Boynton Beach FL 33426 Tel (561)742 -6476 Tel (561) 742-6322 Fax(561)742-6316 And if sent to the CONTRACTOR shall be mailed to: CONTRACTOR: Killebrew, Inc. ADDRESS: 2830 Winter Lake Rd CITY/STATE/ZIP: Lakeland, FL. 33803 PO Box 6258 Lakeland, FL 33807 Attn: William C. Thomas IV Tel: (863) 701-0273 Fax: (863) 701-0621 Article 8. INDEMNITY. In consideration of Twenty-Five Dollars($25.00)in hand paid and other valuable consideration, receipt of which is hereby acknowledged, CONTRACTOR agrees to defend, indemnify and hold harmless the CITY, its agents and employees, in accordance with paragraph 6.17 of the General Conditions which is incorporated herein and made a part hereof as if fully set forth herein. It is the specific intent of the parties hereto that the foregoing indemnification complies with Florida Statutes 725.06. It is further the specific intent and agreement of said parties that all of the Contract Documents on this Project are hereby amended to include the foregoing indemnification and the Specific Consideration. Article 9. REIMBURSEMENT OF CONSULTANT EXPENSES. Should the completion of this Contract be delayed beyond the specified or adjusted time limit, CONTRACTOR shall reimburse the CITY for all expenses of consulting and inspection incurred by the CITY during the period between said specified or adjusted time and the actual date of final completion. All such expenses for consulting and inspection incurred by the CITY will be charged to CONTRACTOR and be deducted from payments due CONTRACTOR as provided by this Contract. Said expenses shall be further defined as CONSULTANT charges associated with the construction contract administration, including resident project representative costs. Article 10. FLORIDA'S PUBLIC RECORDS LAW. The City is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: 10.1 Keep and maintain public records required by the CITY to perform the service; 10.2 Upon request from the CITY's custodian of public records, provide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statue or as otherwise provided by law; 10.3 Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contact term and, following completion of the contract, Contractor shall destroy all copies of such confidential and exempt records remaining in its possession once Boynton Bch Utilities-Loquat Tree&Old Spanish Trl Pre-Chlorinated Pipe Bursting of Potable Water Mains C-4 Revised 5/15/2019 the Contractor transfers the records in its possession to the City; and, 10.4 Upon completion of the contract, Contractor shall transfer to the CITY, at no cost to the CITY, all public records in Contractor's possession. All records stored electronically by Contractor must be provided to the CITY, upon request from the CITY's custodian of public records, in a format that is compatible with the information technology systems of the CITY. 10.5 IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: (CITY CLERK) 100 E. BOYNTON BEACH BOULEVARD BOYNTON BEACH, FLORIDA, 33435. 561-742-6061. PYLEJ@BBFL.US Article 11. SCRUTINIZED COMPANIES 287.135 and 215.473. By submission of this Bid, Proposer certifies that Proposer is not participating in a boycott of Israel. Proposer further certifies that Proposer is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has Contractor been engaged in business operations in Syria. Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or services with any scrutinized company referred to above. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to Contractor of the City's determination concerning the false certification. Contractor shall have five (5)days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If Contractor does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time. Article 12. MISCELLANEOUS. 12.1 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent(except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 12.2 CITY and CONTRACTOR each binds itself, their partners, successors, assigns and legal representatives to the other party hereto, their partners, successors, assigns and legal representatives in respect of all covenants, agreements and obligations contained in the Contract Documents. Boynton Bch Utilities-Loquat Tree&Old Spanish Trl Pre-Chlorinated Pipe Bursting of Potable Water Mains C-5 Revised 5/15/2019 IN WITNESS WHEREOF, the parties have hereunto set their hands and seals on the day and year set forth below their respective signatures. IN WITNESS WHEREOF, the parties hereto have executed this Contract in multiple copies, each of which shall be considered an original on the following dates: DATED this day of 12019. CITY OF BOYNTON BEACH City Manager Contractor Attest/Authenticated: Title (Corporate Seal) City Clerk Approved as to Form: Attest/Authenticated: Office of the City Attorney Secretary Boynton Bch Utilities-Loquat Tree&Old Spanish Trl Pre-Chlorinated Pipe Bursting of Potable Water Mains C-6 Revised 5/15/2019 ATTACHMENT "A " . s �f Boynton Bch Utilities-Loquat Tree&Old Spanish Trl Pre-Chlorinated Pipe Bursting of Potable Water Mains Page 9688 OFF 4,Fj 0 PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: that (Insert name of Contractor) as Principal, (Address or legal title of Contractor) hereinafter called Contractor, and (Name and address of Surety) as Surety, hereinafter called Surety, are held and firmly bound unto CITY OF BOYNTON BEACH, P.O. BOX 310, BOYNTON BEACH, FLORIDA 33425-0310 as Obligee, hereinafter called Owner, in the amount of Dollars ($ ), for payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, Contractor has by written agreement dated 20 , entered into a contract with Owner for in accordance with drawings and specifications prepared by which contract is by reference made a part of hereof, and is hereinafter referred to as the Contract. Boynton Bch Utilities—Loquat Tree&Old Spanish Trl Pre-Chlorinated Pipe Bursting of Potable Water Mains PFB-1 THIS FORM SHALL BE EXECUTED BY CONTRACTOR AND SUBMITTED AT AWARD Page 96914 %_f 4;z NOW THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Contractor shall promptly and faithfully perform such Contract, then this obligation shall be null and void; otherwise, it shall remain in full force and effect. The Surety hereby waives notice of any alteration or extension of time made by the Owner. Whenever Contractor shall be, and declared by Owner to be in default under the Contract, the Owner having performed Owner's obligations thereunder, the Surety may promptly remedy the default, or shall promptly: 1. Complete the Contract in accordance with its terms and conditions, or 2. Obtain a bid or bids for completing the Contract in accordance with its terms and conditions, and upon determination by Surety of the most responsible bidder, or, if the Owner elects, upon determination by the Owner and the Surety jointly of the most responsible bidder, arrange for a contract between such bidder and Owner, and make available as work progresses (even though there should be a default or a succession of defaults under the contract or contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the contract price; but not exceeding, including other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of the contract price", as used in this paragraph, shall mean the total amount payable by Owner to Contractor under the contract and any amendments thereto, less the amount properly paid by Owner to Contractor. Any suit under this bond must be instituted before the expiration of one (1) year from the date on which final payment under the Contract falls due. No right of action shall accrue on this bond to or for the use of any person or corporation other than the Owner named herein or the heirs, executors, administrators or successors of the Owner. This bond is issued in compliance with Section 255.05, Florida Statutes as may be amended. A claimant, except a laborer, who is not in privity with the Contractor and who has not received payment for its labor, materials, or supplies shall, within 45 days after beginning to furnish labor, materials, or supplies for the prosecution of the work, furnish the Contractor with a notice that he intends to look to the bond for protection. A claimant who is not in privity with the Contractor and who has not received payment for its labor, materials, or supplies shall, within 90 days after performance of the labor or after complete delivery of the materials or supplies, deliver to the Contractor and to the Surety written notice of the performance of the labor or delivery of the materials or supplies and the nonpayment. No action for the labor, materials, or supplies may be instituted against the Contractor or the Surety unless both notices have been given. No action shall be instituted against the Contractor or the Surety on the bond after one (1) year from the performance of the labor or completion of delivery of the materials or supplies. Boynton Bch Utilities—Loquat Tree&Old Spanish Trl Pre-Chlorinated Pipe Bursting of Potable Water Mains PFB-2 THIS FORM SHALL BE EXECUTED BY CONTRACTOR AND SUBMITTED AT AWARD Signed and sealed this day of 12019. Principal (Seal) Witness Title Surety Witness Attorney-in-Fact END OF PERFORMANCE BOND Boynton Bch Utilities—Loquat Tree&Old Spanish Trl Pre-Chlorinated Pipe Bursting of Potable Water Mains PFB-3 THIS FORM SHALL BE EXECUTED BY CONTRACTOR AND SUBMITTED AT AWARD Page 8-1 0 PAYMENT BOND THIS BOND IS ISSUED SIMULTANEOUSLY WITH PERFORMANCE BOND IN FAVOR OF THE OWNER CONDITIONED ON THE FULL AND FAITHFUL PERFORMANCE OF THE CONTRACT KNOW ALL MEN BY THESE PRESENTS: that (Insert name of Contractor) as Principal, (Address or legal title of contractor) hereinafter called Principal, and (Name and address of Surety) as Surety, hereinafter called Surety, are held and firmly bound unto CITY OF BOYNTON BEACH, P.O. BOX 310, BOYNTON BEACH, FLORIDA 33425-0310 as Obligee, hereinafter called Owner, for the use and benefit of claimants as here below defined, in the amount of Dollars ($ ), for payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, Principal has by written agreement dated 20197 entered into a contract with Owner for in accordance with drawings and specifications prepared by which contract is by reference made a part of hereof, and is hereinafter referred to as the Contract. NOW THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Principal shall promptly make payment to all claimants as hereinafter defined, for all labor and material used or reasonably required for use in the performance of the Contract, then this obligation shall be null and void; otherwise it shall remain in full force and effect, subject, however, to the following conditions: 1. A claimant is defined as one having a direct contract with the Principal or with a subcontractor of the Principal for labor, material or both, used or reasonably required for use in the performance of the Contract, labor and material being construed to include that part of water, Boynton Bch Utilities—Loquat Tree&Old Spanish Trl Pre-Chlorinated Pipe Bursting of Potable Water Mains PYB- 1 THIS FORM SHALL BE EXECUTED BY CONTRACTOR AND SUBMITTED AT AWARD gas, power, light, heat, oil, gasoline, telephone service or rental of equipment directly applicable to the Contract. 2. The above named Principal and Surety hereby jointly and severally agree with the Owner that every claimant as herein defined, who has not been paid in full before the expiration of a period of ninety (90) days after the date on which the last of such claimant's work or labor was done or performed, or materials were furnished by such claimant, may sue on this bond for the use of such claimant, prosecute the suit to final judgment for such sum or sums as may be justly due claimant, and have execution thereon. The Owner shall not be liable for the payment of any costs or expenses of any such suit. 3. No suit or action shall be commenced hereunder by any claimant: a. Unless claimant, other than one having a direct contract with the Principal, shall have given written notice to any two of the following: the Principal, the Owner, or the Surety above named, within ninety (90) days after such claimant did or performed the last of the work or labor, or furnished the last of the materials for which such claimant is made, stating with substantial accuracy the amount claimed and the name of the party to whom the materials were furnished, or for when the work or labor was done or performed. Such notice shall be served by mailing the same by registered mail or certified mail, postage prepaid, in an envelope addressed to the Principal, Owner or Surety, at any place where an office is regularly maintained for the transaction of business, or served in any manner in which legal process may be served in the State in which the aforesaid project is located, save that such service need not be made by a public officer. b. After the expiration of one (1) year following the date on which Principal ceased work on such Contract, it being understood, however, that if any limitation embodied in this bond is prohibited by any law controlling the construction hereof such limitation shall be deemed to be amended so as to be equal to the minimum period of limitation permitted by such law. c. Other than in a State Court of competent jurisdiction in and for the County or other political subdivision of the State in which the Project, or any part thereof, is situated, or in the United States District Court for the district in which the Project, or any part thereof, is situated, and not elsewhere. 4. The amount of this bond shall be reduced by and to the extent of a payment or payments made in good faith hereunder, inclusive of the payment by Surety of mechanics liens which may be filed of record against such improvements, whether or not claim for the amount of such lien be presented under and against this bond. 5. This bond is issued in compliance with Section 255.05, Florida Statutes, as may be amended. A claimant, except a laborer, who is not in privity with the Contractor and who has not received payment for its labor, materials, or supplies shall, within 45 days after beginning to furnish labor, materials, or supplies for the prosecution of the work, furnish the Contractor with a notice that he intends to look to the bond for protection. A claimant who is not in privity with the Contractor and who has not received payment for its labor, materials, or supplies shall, within 90 days after performance of the labor or after complete delivery of the materials or supplies, deliver to the Contractor and to the Surety written notice of the performance of the labor or delivery of the materials or supplies and the nonpayment. No action for the labor, materials, or supplies may be instituted against the Contractor or the Surety unless both notices have been given. No action shall be instituted against the Contractor or the Surety on Boynton Bch Utilities—Loquat Tree&Old Spanish Trl Pre-Chlorinated Pipe Bursting of Potable Water Mains PYB-2 THIS FORM SHALL BE EXECUTED BY CONTRACTOR AND SUBMITTED AT AWARD the bond after one (1) year from the performance of the labor or completion of delivery of the materials or supplies. Signed and sealed this day of 12019. Principal (Seal) Witness Surety Witness Attorney-in-Fact END OF PAYMENT BOND Boynton Bch Utilities—Loquat Tree&Old Spanish Trl Pre-Chlorinated Pipe Bursting of Potable Water Mains PYB-3 THIS FORM SHALL BE EXECUTED BY CONTRACTOR AND SUBMITTED AT AWARD CERTIFICATION PURSUANT TO FLORIDA STATUTE § 287.135 I, on behalf of certify Print Name and Title Company Name that does not: Company Name 1. Participate in a boycott of Israel; and 2. Is not on the Scrutinized Companies that Boycott Israel List; and 3. Is not on the Scrutinized Companies with Activities in Sudan List; and 4. Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and 5. Has not engaged in business operations in Syria. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to the Contractor of the City's determination concerning the false certification. The Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If the Contractor does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute § 287.135. Section 287.135, Florida Statutes, prohibits the City from: 1) Contracting with companies for goods or services in any amount if at the time of bidding on, submitting a proposal for, or entering into or renewing a contract if the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, F.S. or is engaged in a boycott of Israel; and 2) Contracting with companies for goods or services in any amount that are on either, the Scrutinized Companies with activities in the Iran Petroleum Energy Sector list, created pursuant to s. 215.473, or are engaged in business operations in Syria. As the person authorized to sign on behalf of the Contractor, I hereby certify that the company identified above in the section entitled "Contractor Name" does not participate in any boycott of Israel, is not listed on the Scrutinized Companies that Boycott Israel List, is not listed on either the Scrutinized Companies with activities in the Iran Petroleum Energy Sector List, and is not engaged in business operations in Syria. I understand that pursuant to section 287.135, Florida Boynton Bch Utilities—Loquat Tree&Old Spanish Trl Pre-Chlorinated Pipe Bursting of Potable Water Mains Scrutinized Companies-1 THIS FORM SHALL BE EXECUTED BY CONTRACTOR AND SUBMITTED AT AWARD Statutes, the submission of a false certification may subject the company to civil penalties, attorney's fees, and/or costs. I further understand that any contract with the City for goods or services may be terminated at the option of the City if the company is found to have submitted a false certification or has been placed on the Scrutinized Companies with Activities in Sudan list or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. COMPANY NAME SIGNATURE PRINT NAME TITLE Boynton Bch Utilities—Loquat Tree&Old Spanish Trl Pre-Chlorinated Pipe Bursting of Potable Water Mains Scrutinized Companies-2 THIS FORM SHALL BE EXECUTED BY CONTRACTOR AND SUBMITTED AT AWARD 0 CITY OF BOYNTON BEACH WARRANTY OF TITLE STATE OF FLORIDA COUNTY OF being first duly sworn, deposes and says as follows: He is of (Title) (Name of Corporation or Firm) a Florida Corporation ( ) Check One a Florida General Partnership ( ) a Florida Limited Partnership ( ) a Sole Proprietor ( ) which is named in Construction Contract dated the day of 20 , between such corporation as the CONTRACTOR and the City of Boynton Beach, Florida as the OWNER, for the construction of and Affiant is authorized to make this Affidavit as, or on behalf of, the Contractor as named above. Title to all work, materials and equipment covered by the attached Final Application for Payment dated , passes to the Owner at the time of payment free and clear of all liens, and all laborers, material men and subcontractors have been paid for performing or furnishing the work, labor or materials upon such Contract work covered by the aforesaid Final Application for Payment. This statement under oath is given in compliance with Section 713.06 Florida Statutes. Affiant Sworn to and subscribed before me this day of 2019. Notary Public, State of Florida at Large My Commission expires: (SEAL) END OF WARRANTY OF TITLE Boynton Bch Utilities—Loquat Tree&Old Spanish Trl Pre-Chlorinated Pipe Bursting of Potable Water Mains WT-1 THIS FORM SHALL BE EXECUTED BY CONTRACTOR AND SUBMITTED WITH FINAL APPLICATION FOR PAYMENT City of Boynton Beach Risk Management Department INSURANCE ADVISORY FORM Under the terms and conditions of all contracts, leases,and agreements,the City requires appropriate coverages listing the City of Boynton Beach as Additional Insured. This is done by providing a Certificate of Insurance listing the City as "Certificate Holder" and "The City of Boynton Beach is Additional Insured as respect to coverages noted." Insurance companies providing insurance coverages must have a current rating by A.M. Best Co. of"B+" or higher. (NOTE: An insurance contract or binder may be accepted as proof of insurance if Certificate is provided upon selection of vendor.) The following is a list of types of insurance required of contractors, lessees, etc., and the limits required by the City: (NOTE: This list is not all inclusive,and the City reserves the right to require additional types of insurance, or to raise or lower the stated limits, based upon identified risk.) ------------------------------------------------------------------------------------------------------------------------------------------- TYPE (Occurrence Based Only) MINIMUM LIMITS REQUIRED ------------------------------------------------------------------------------------------------------------------------------------------- General Liability General Aggregate $ 1,000,000.00 Commercial General Liability Prod ucts-Comp/Op Agg. $ 1,000,000.00 Owners&Contractor's Protective (OCP) Personal &Adv. Injury $ 1,000,000.00 Liquor Liability Each Occurrence $ 1,000,000.00 Professional Liability Fire Damage (any one fire) $ 50,000.00 Employees&Officers Med. Expense (anyone person) $ 5,000.00 Pollution Liability Asbestos Abatement Lead Abatement Broad Form Vendors Premises Operations Underground Explosion &Collapse Products Completed Operations Contractual Independent Contractors Broad Form Property Damage Fire Legal Liability ------------------------------------------------------------------------------------------------------------------------------------------- Automobile Liability Combined Single Limit $ 300,000.00 Any Auto Bodily Injury(per person) to be determined All Owned Autos Bodily Injury(per accident) to be determined Scheduled Autos Property Damage to be determined Hired Autos Trailer Interchange $ 50,000.00 Non-Owned Autos PIP Basic Intermodal ------------------------------------------------------------------------------------------------------------------------------------------- Garage Liability Auto Only, Each Accident $ 1,000,000.00 Any Auto Other Than Auto Only $ 100,000.00 Garage Keepers Liability Each Accident $ 1,000,000.00 Aggregate $ 1,000,000.00 ------------------------------------------------------------------------------------------------------------------------------------------- Excess Liability Each Occurrence to be determined Umbrella Form Aggregate to be determined ------------------------------------------------------------------------------------------------------------------------------------------- Worker's Compensation Statutory Limits Employer's Liability Each Accident $ 100,000.00 Disease, Policy Limit $ 500,000.00 Disease Each Employee $ 100,000.00 ------------------------------------------------------------------------------------------------------------------------------------------- P rope rty Homeowners Revocable Permit $ 300,000.00 Builder's Risk Limits based on Project Cost ------------------------------------------------------------------------------------------------------------------------------------------- Other- As Risk Identified to be determined ------------------------------------------------------------------------------------------------------------------------------------------- INSURANCE ADVISORY FORM • • I Laker Site Development,Utility Construction&Engineering tel: (i fax: (� BUDGET To: City of Boynton Beach Attn: Brandon Mingo Ref: Loquat and Spanish Trail Bursting DESCRIPTION QTY UNIT$ General Conditions G-1 Mobilization /Demobilization 1 LS $20,000.00 G-1 MOT City R/VV 1 LS $5,000.00 G-1 Pre and Post Construction Video 1 LS $5,000.00 Drawings Record Drawings 1 LS $15,000.00 Survey Construction Survey 1 LS $5,000.00 R-1 Surface Restoration R-1 B 6" Concrete 1500 SF $8.50 R-1 C 3"Asphalt 1500 SF $9.00 Pipe Bursting 2.1 6" HDPE 2700 LF $75.00 2.2 8" HDPE 0 LF $88.00 2.3 10" HDPE 0 LF $101.00 2.4 12" HDPE 0 LF $132.00 Valves and Fittings 3.1 4" Gate valve 0 EA $1,450.00 .2 6" Gate valve 9 EA $1,650.00 3.3 8" Gate valve 0 EA $2,417.00 3.4 10" Gate valve 0 EA $3,220.00 3.5 12" Gate valve 0 EA $3,550.00 3.6 FH on 6" 3 EA $4,600.00 3.7 FH on 8" 0 EA $4,767.00 3.8 6"Tee 3 EA $550.00 3.9 8x6 Tee 0 EA $670.00 3.10 8"Tee 0 EA $775.00 3.11 10x6 Tee 0 EA $900.00 3.12 10x8 Tee 0 EA $965.00 3.13 10x10 Tee 0 EA $1,100.00 3.14 12x6 Tee 0 EA $1,100.00 3.15 12x8 Tee 0 EA $1,275.00 3.16 12x10 Tee 0 EA $1,350.00 3.17 12"Tee 0 EA $1,500.00 Customer Connections 4.1.1 1"short side water service 10 EA $1,350.00 4.1.2 6"Water main 10 EA $200.00 4.1.3 8"Water main 0 EA $250.00 4.1.4 10"Water main 0 EA $300.00 4.1.5 12"Water main 0 EA $350.00 4.2.1 2"short side water service 10 EA $1,800.00 Page 379 of 474 4.2.2 6"Water main 10 EA $250.00 4.2.3 8"Water main 0 EA $300.00 4.2.4 10"Water main 0 EA $350.00 4.2.5 12"Water main 0 EA $400.00 4.3.1 1" long side water service 10 EA $2,100.00 4.3.2 6"Water main 10 EA $200.00 4.3.3 8"Water main 0 EA $250.00 4.3.4 10"Water main 0 EA $300.00 4.3.5 12"Water main 0 EA $350.00 4.4.1 2" long side water service 10 EA $2,760.00 4.4.2 6"Water main 10 EA $250.00 4.4.3 8"Water main 0 EA $300.00 4.4.4 10"Water main 0 EA $350.00 4.4.5 12"Water main 0 EA $400.00 LineStops 5.1 6"Water main 4 EA $7,200.00 5.2 8"Water main 0 EA $8,800.00 5.3 10"Water main 0 EA $11,200.00 5.4 12"Water main 0 EA $13,260.00 Page 380 of 474 Killebrew, Inc. P.O. Box 6258 and, FL 33807 B63) 701-0273 B63) 701-0621 May 7, 2018 TOTAL $20,000.00 $5,000.00 $5,000.00 $15,000.00 $5,000.00 $12,750.00 $13,500.00 $202,500.00 $0.00 $0.00 $0.00 $0.00 $14„850.00 $0.00 $0.00 $0.00 $13,800.00 $0.00 $1,650.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $13,500.00 $2,000.00 $0.00 $0.00 $0.00 $18,000.00 Page 381 of 474 $2,500.00 $0.00 $0.00 $0.00 $21,000.00 $2,000.00 $0.00 $0.00 $0.00 $27,600.00 $2,500.00 $0.00 $0.00 $0.00 $28,800.00 $0.00 $0.00 $0.00 $426,950.00 Page 382 of 474 ( r n Pipe Burst Pipe Burst Existing WMA, Existing WM i, " �,� �j'' with +/- 1,900' with +/- 575' of of 6" HDPE 6" HDPE .d i �gr(1 -. r. , i i �1'✓it i V ' ; a,. t fi�2n�tTRI, — �fN el t,t,•,�_�{�r€ir�4'ltir�(i.is j{����44r������ , t f tt t ,>a'� ��� �,h, e- t} 7 SG Page 383 of 474 BID FORM " I0 POR THE PRE-CHLOFUNATEn PIPE 13URSTINCI WATER " I 1- The CRY of Boynton Beach Is seekingimum of two(2)qualified controGtors experience In i tin tiny system water mains. r Pro- Chlorinated l ll include, but is not limitedto: 1)Pipe bursting - i til n , Connection to existingr services, ) Maintenance of Traffic, ) Ste rastorallon. t is palm, resurfmingstriping: ll labor, materials and equipmentnewssary, to completethe Cky's P ) ct( )° Submitted By:J! i!1!1breW Date. 4/20116 ( I To funnish and deliverall materials andto do and perform all WORK In i Documents, as fella": orderIn to be consideredrtiproject, isuccessfully completed ii ft similar complexity r ft f, )Years, int StWe of Florida. and must be able to document ft roquirad experience upvn request. eThe undersigned BIDDER agrees, if S is accepled, to enter into an agreementI to porfoffn and furnishall WORK as gpftftd he rain for work that ill be Identified the Cityi The I , if t i accepted, to prepare a Prim !fbr each identified the approved line Pern pricing submittedin the Schadule of Bid ltems 2. This Bidwill remain subjectn ninety ! l ° BIDDER ill ftn andrequiredthe CITYl n(10)days aftw the date of CITY'sr, HF-1THIS PAGE TO BE t r l FOR BID PACKASE TO B11 CONSIDERSD AND ACCEPTABLE Page 384 of 474 3. to subrnkting this Bid., BIDDER represents,as imore fully 80 forth In the Contrad,that a. BIDDER has examinedthe Bid Documerits,Including the fallomng addenda; Number Date Number 44M Opt of all of which is hereby acknowlodged; b. BIDDER has larnillarind Itself wfth the, nature and extent of the BW Docurnem, locality, and all IOCW conditions and laws and regulationsIn any manner may afWA cost, progress,pwformance of fumishing of the . BIDDERhas gWn the C9TY wrftn notice ll confiLls, ormts or d1scrqmneles has dlocovered In the Bid Documents and the lud thereof by the CITY is accioptable to BIDDER. 4. BIDDER pro;xmw to fumish the WORK in conformitythe n ` lore and at thft fire item pricinglisted below. The Bid Prices quoted hava been chocked and cortffied Such Bid Pricesand firm and shah be paid to BIDDERfor the suceftsful It in the Bid Documents, THE REMAINDER OF THIS INTENTIONAUY Oral VIS PAGE T IN gRWR FOR I )AND ACMPTAIRt Page 385 of 474 SCHEDULE OF BID ITEMS Re-Old for The Pre-Chlorinated Pipe Bursting of Potable Water Mains Bid No. SCOPE OF WORK: The Scope of Work fbr Pre-Chlonnated Pipe Bursting shallI t is not limitedto: Pipe burstingt various LialityIan tinny, Ire to existingr services, Maintenance of Traffic, Site restoration, pavement repairs, resurfarAngt 3 sand, all I t rI I I . The work ll Include furnishingl labor, materials, equipment, Incidentals complete the scope of work, Furnish Install Is defined as all work and includes, t is not limited to preparation restoration requI I line Items. ITEM DESCRIPTION CW 010 ITEM UNIT UNIT Section 1 GENERAL CONDITIONS II I lIlLs T , I i t way LS ® .Tr , Ir u nn L PernmIt pinicabie Permit Alloviiance1 cost i... y TOD Tia iy) PDES NPOES (if applicable)may rot exceed 1. TED T BD Dmwings Record Drawings(if applimble) T Survey Construction Survey(V applicable actual cost reimbursement TIM) T8D. City 1-1 Indemnificationfindividual Projeeft L RESTORATIONR-1 SURFACE R-1A Sod GF ®� - p 9.00 �a a PROPOSALIN DAMN FOR BID PACKAGE TO RE CONSIDARIED Page 386 of 474 OF DID ITEFA M INAPP COST PIPE BURSTING FURNISH AND INTALL Sectlo 2 1a Bured -Fumish and Inaftill-Per Linear Fact ZT -in '__HQ LF 4nch HOPE DR11b Pr&:ChLF brinat 10-Inch HDPE 2A 12-Inch HDPE Section 3 alvas and F1 ewrk rm*a%in 3.2 w IACE 3.3 1 .4 1 n nn A U.Pul F 3.6 n EA _4600,0Q, .7 Install Fire H drant on A-Inch water main EA EA .ea 8x8x EA e x6 -----,EA 112 e 1(W1n%8 3.13 e 10 EA 4 22x6. .­................ EA is X12X8 e- J7 erA ISO SaWon4 ur I II 1 eIs Ice 4.1 1 4.1.1 to 1-inch Shor181de Water SmAce Con nedlon EA ----—------- 4.1,2 -inch Water Main FA 47, -inch r Main EA 4.1.4 104ncWVQigFWW EA 12-Inch Water Main EA 4.2 INGLE OR DOUBLE SERVICE 4.2.1 p to 2-Inch Short Side Waftr Service Connwilan(in EA sing) 1800.00 4.22 inch Water ain EA _3 4.2.3 inch WaterMain 4. ,4 1 iiiiihvviw MainEA 4.24 2-Inch Water Main E A 4.3 INGLE OR DOUBLE SERVICE 41A 1-Inch Lon Side Water Servk-.e Connecuon EA .2 ch W*er Main EA JOD 4 -inch Water Main 10-inch Wgftr—Maln EA L—A-35 12-Inch star Main EA BF n4 THIS PAGE TO N SURNIMMb ALOW WIRM PROINCUL IN ONDO FOR IND PACKAGE TO K CONSIDERED AND A=ffMLE Page 387 of 474 4.4 INGLE OR DOUBLE SERVICE _7 4A.1 p to -Inch Long SidaG #ion(in sig 4A.2 -Inch,Wator Main EA 00 4.4.3 4,nch Water Main . -Inch Water Main . 1 -inch i �, . ..,. EA Section 5 Ire II 51 -Inch Wi 00 ,. 5.2 Rech Walmr,lifimdri EA 5.3 104nch Water Main 5.4 12-inch WWar Main END F SCHEDULE OF BID ITEMS Ism THIS PME To R FINAINTMALONG MH PMWOM IN ORDER FOFI NO PACKWE TO IN COMIDERMLE Page 388 of 474 COST ESTIMLATE FOR PIPE BURSTING SCENARIOS BID No. 036-2821-16ITP PLFASE PREPARE YOUR COST ESTIMATE PROPOSALS FOR EACH SCENANO OUTUNED BELOW BY USING "i .f lr BP-4 AND 8M)AND sunuir ON YOUR LEMRHEAD. SEE SUPPLENENrAL COMMONS, SCC—t Six-InGhi t )that runs a length of 300 linear t to west)through the l neighborhood at 4-feet deep. This water nialn loW,the system; residents am connected to it® No fire hydrants . The 0-Inch water main is wet topped off of a I 6-inch transmission viate r maint is In a FOOT roadway and ties -Inc ,.r main 300 linear met away an to& R rondway. Hoth 64nimnot looking r In good condition. Restore asphaft100 sq.% of FnOT approved asphalt and any sad that needed to be mmoved, The utilitythe r main to romain its current ft2aff-IM2 Twelve4rich iron)water main that nine 260 linear ft. In utillty right-off t 6-ftet.deep.At the distance160 linear fethe 12-Inch r main rcduons to an 84nchr main(cast Iran). Where the water main rodhicas from 12-inch to an 8-Inch water main,there Is -I 8-Inch reducer .i )fire hydrants, which have two,(2) I it I valves, are conceded to the water main. T r . Ident service lines that i r main, 1 long-s1long-side servicelines i i lines for a total of 20 residentI lines. Restore sod to-various areas,Tha utility . the water main to keep its size ration of 12-Inch °rs down to B-Inch if possible. Islik WMALZBOA08 01 Four-inch t runs In utility right- t and a total length of 800 lines r fda Presently, there are not enough tire hydrantsthe streetin order re suppression nands, UdIfty Is askingthet thres(3), •l 6-Inch tens be Installed I line; positionf toes drill be specifiedthe utility, )6-inch valvescoincide too r future installation of three(3)firs hydranti. The fire ray Ill bo installedutility later data. Them are13 short-sidei 12 long-sidefor a total of 25 resident service line& The utilitythe water main from a 4-Inch ®I r main. THIS PMETO BE SUOMMM ALONG WAIN PPAVOM IN 0IMPR FOR 00 PACKME TO BE Page 389 of 474 Mil , Inc. 1 Kw P.O. Box 6258 LI , FL 33607 l: 701-0273 701-0621 SCENARIO I General Conditions R1 Mobilization/Demobilization1 ,0 $20,000.00 -1 MOT City1 $5,000.00 $5,000.00 -1 MOT County 1 FDOT 1 LS $7,000.00 7, -1 Pre and Post ConstructionI Restoration 1 L g 0 . , Surface -1 ®1 B 6" ons P $8.50 ®1 "Asphalt 100 SF $9.00 $900.00 -1 D Curb p L 0 pe Bursting .1 " MOPP 300 LF $75.00 $22,600.00 . " HDPE LF $88.00 .3 DPS 0 LF $101-00 $0.00 1 " HDPE $13Z00 $0.00 FittingsValves and 3.1 4" Gate valve ,450.00 $0.00 3. " $1,650.00 $0.00 3. "Gate valve $2,417.00 3.4 "Gate valve3, 3.5 12"Gate valve , " $4,600.00 3.7 PH on 811 $4,767.00 3.8 " 3.9 US Tee 0 EA . 00 $M00 1 " $775.00 3.11 1 3.12 1 NEI Tee 0 EA $965.00 .13 1 0x1 1,1 3.14 1 1,1 3.15 12x8 Tee 0 EA $1,275.00 3.16 12x1 0 Too 0 EA $1,350.00 3.17 12"Tee 0 EA $1,500. ConnectionsCustomer 1.1 1"short sider service 0 EA $1,350.00 1. "Water main 4.1.3 "Water main a EA $25U0 4.1.41 Water main 1. 12"Water main 0 EA $350.00 Page 390 of 474 4.2.1 2"short side water service 0 EA $1,800-00 4.2.2 "Water main 4. .3 "Water main $300.00 MOO 4.2A 10"Water main 0 EA $350.00 $0.00 4.2.512"Water main 0 EA $400.00 $0.00 .1 1" long sider service 0 EA $2,100-00 . &'Water main0 EA n 4. "Water main 4. . 1 "Water main 1 "Water main 4. 1 " long sider service 0 EA $2,760.000. 4® . r main 0 EA $250.00 $0.00 4.4.3 8" r main . 10"Water in 4.4.512"Water main 0 EA $400-00 $0.00 LineStope 5.1 "Water main 0 EA $7,200.00 5.2 "Water main $8,800.00 5.3 1 "Water main 0 EA $11,200.00 5.4 1 "Water main 0 EA $13,260.00 Page 391 of 474 _ Killebrew, Inc. P.O. Box 6258 K. Lakeland, FL337 site "Titan conawdan& "" .°s w . I. 701-0273 3701-0621 SCENARIO 2 General Conditions -1 Mobilization Demobilization LS $20,000.00 , T City RAN 1 L $5,000.00 -1 T 1 LS $7,000.00 $7,000.00 -1 Pre andConstruction Video 1 L ,000.00 Surface Restoration -1 F $0.85 $7,990.00 ®1 B 6"Concrete1050 SF $8.50 $8,925.00 -1 C 3"Asphalt 0 F -1 D CurbLF Pipe Bursting .1 " HDPE 0 LF • " HDPE 100 LF $88.00 $8,800.00 .3 10" HDPE a LF $101.00 .4 1 " RODE 150 LF $132.00 $19,800.00 Valves and Fittings 3.1 "Gate valve $1,450.00 $0.00 32 "Gate valve1, $3,300.00 3.3 "Gate valve $2,417.00 3.4 10"Gate valve , 3.5 1 "Gate valve 0 EA $3,550.00 $0.00 3.6 FH on " 0 EA $4,60U0 X00 3.7 FH n " 2 EA UJ67.00 , 3.8 all T 3.9 8x8 T 3.10 "T $775.00 3.11 1 3.12 1 0x8 T 3.13 10x10 T 1,1 314 12xG Tee 1 EA $1J00.00 $1,100.00 12A Tee 0 EA $1,275. 3.16 12xl 0 T $1,350,00 $0.00 3.1712"T $1,500.00 $0.00 Customer Connections 4.1.1 1"short sider service 8 EA $1,350.001 4.1.2 "Water main 13 8"Water main 4 EA $250.00 $1, 4AA 1 r main 4AZ 12"Water main 4 EA $350.00 $1,400.00 Page 392 of 474 4.2.1 2"short sider service 0 EA $1,800.00 4e2. °'Water main 0 EA $260.00 MOO 4.2. "Water main 0 EA . 4. .4 '°Water main n 42.5 12"Water main .1 1°' long side water service 12 EA $2,100.00 $25,200.00 °°Water main 3 °°Water main 5 EA $250.00 $1, 43A 9 "Water main 0 E t . 4.3.5 9 r main 7 EA $350.00 $2,450.00 .1 °° long sider service 0 EA $2,760.00 . "°Water main . . '°Water main 0 EA $300.00 Water main 0 EA $350.00 12"Water main UneStope 5.1 °'Water main 0 EA $7,200M . 5.3 10"Water main 0 EA $11,200.00 5.4 12"Water main 1 EA $13,260.00 $13,260.00 $151,809.00 Page 393 of 474 Killebrew, Inc. P.O. Box 6258 Lakeland, FL 33807 " g I: 3 701-0273 3 1-D821 SCENARIO 3 General Conditions -1 Mobilization 1 Demobilization 1 L $20,000.00 ®1 MOT C4 RAN 1 L' $5,000.00 G-1 MOT County l FDOT 1 LS $70000.00 $7,000.00 G-1 Pre andConstruction i 1 LS $5,000-00 ° Surface Restoration -1 F $0.85 $8,07&00 ®1 "Concrete 1260 SF $8.50 $%825.00 A "Asphalt 100 SF $9.00 $900.00 R-1 D CurbLF $3,000.00 Pipe Bursting 2.1 "HDPE F $75.00 2. " HDPE Boo LF 2.3 10" HDPE 0 L $101.00 2.4 12" HDPE 0 L 1 Valves and Fittings 3.1 "Gate valve1,450.00 $1,450.00 3. "°Gate valve3 1,650.00 $4,950.00 3.3 "Gate valve1 EA $2,417.00 $2,417.00 3.4 10"Gate valve .0 . 1 '°Gate valve , e6 FH 1 1 " e , . n 00 3.7 7a 3.0 °° 31 US Tee 3 EA $870.00 $2,010.00 3.1 "T $775.00 .11 1 3.12 3.13 1 0x1 0 T $1,100.00 3.14 12x6 T $1,10U0 $0.00 3.15 12x8 T $1,27&00 X00 &16 12x10 T $1,350.00 3.17 12" $1,500.00 $0.00 Customer Connections 4.1.1 1°'short sider service 13 EA $1,35U01 , 4.1.2 &'Water main 4.1.3 "Water main 1 $3,250.00 4.1.410"Water main 4.1.512"Water main Page 394 of 474 .`t "short side water service 0 EA $1,800.00 . r main 4. .3 "Water main 4.2.4 10"Water main 3 . "Water main $400.00 X00 .1 1" long sider service 12 EA $2,100.00 43.2 "Water main "Water main 12 EA $250.00 $3,000.00 4.3.410"Water main 12"Water main 0 EA $350.00 .1 "long sider service 0 EA $2,760.00 "Water main 0 EA $250.00 "Water main 10"Water main 1 C main UneStops 5.1 "Water main 0 EA $7,200.00 Water main 2 EA $8,800.0017s 6.3 1 r main 0 EA $11,200.00 5.4 1 "Water 1 $0.00 $207�42TOO Page 395 of 474 BIDDER agreas that the WORK wwIll be Substantially Completed within TOD calendar days aflar the recelpt of the Notice to Proceed and final completion will occur within 22 calendar days eflar the Notice Of Substantial completion. BIDDER accepts the Provisions of the Contract as to liquidated damages int event of failure to complete the WORK on time. COmmunications concerning this Bid&hall be as follows: Contw'Person William C Thomas IV Businaos Address CRY,Slate,7JP Code ' PO Box 6258---- Lakeland:�L FL 33807. Business Phone Number 863-701 0273 Small Address Il l.6killebrewinc.net Coll Phone Number 863-559-9405 Other pertinent information os me fblloym, Lirmnse Number wiaasaAnanh copy) CGC1515807 Federal Tax 100 59-2952542 Federal Employment 10 0 Submitted an this 10thdayofpQ 1; 201S. (if an indMdual,partnership,or non-incorporated organization) Signature of BIDDER (if a corporation) By (Affix Seal) ftnetura of BIDDER By William C Thomas IV - Presidnet Attested by secretary ill t1 Incorporated under the laws of the ftes of-Elsoadd BID PRICES WITHOUT THE MANUAL BIGNATURE OF AN AUTHORIZED AGENT OF THE BIDDER SHALL BE REJECTED AS NON-RESPONSIVE,NON-CONFORMING AND INELIGIBLE FOR AWARD. [Remainder of this Page left blank intentionally] F-7 THM PAGE TO 99 SUNIfiff M ALM V61TH PROMAL M QQDLR FOR NO PACKAGE TO ME CONSIMED Mo WAE""" Page 396 of 474 CERTIFICATE For Parte hl I HEREBY CERTIFY that a meatingof the parte m__ �, -, is Partnemlilp under the laws of'the I folkWng resolution' duly passed and adopt - ORESOLVS0, that vs of the Partnership, is thorized to execute the Bid Form dated ,_. between the Cityn Beech, Florida,and thisrte hi , and that the execution thereof,attested by the___,of the Padnership he the i i l ant and deed ofthis Partnership." I further h resolution i now in full force and efida. IIN WITNESS'WHEREOF,I have hereunto set my handthis day of 20_ STATE P FLORDA COUNTY OF Swom to andsubscribed ore me an t f by --who im personallyknown ta me or who has prosented Moo IbIlowingtype n I ntf Irr; sigmtUrs of Notary Public,StBW of Florida NcWrysaal o. in block ink) OR Printed, r stamped name of Notary and Commisslon Number DF7 ORDIA Page 397 of 474 CERTIFICATE (For Corporation) 1, HEREBY CERTIFY that a meeting of the Board of Directors of_Kl1l lebrew, corporation under the laws of the State of-E1Q-r[d--a __hold on,,—P— 20 JA.the following resolution was duly passed and adopts& "RESOLVED, that William C Thomas IV gs President- of the Corpondlon, Is hereby authoft9d to wmuts the Bid Fom daW ril 20th _. 2qj_Q between the City of"an 19880h, Florida, and this Corporation, and that the execution thereof,attested by the Secretary of the Corporation and with corporate seal afflocal shall be the official ad and dead of this Corporation". I further certly that such resolution Is now In full force and effect. IN WITNESS WHEREOF, i ham hereunto set my hand thls.Lfty of L—,20JB ----------- t� Secretary dindy D Adamson STATE OF FLORIDA COUNTY OF Pok Swornto and subscribed before MA on this_?P!Nay of 6 ....................... ... 2o-j— byCIndXA8damor,,% type of v is personally known to m i�Ar who has presented the following Identification: Signature of Notary Public,State of Flonds Denise Henderson DENISE HENDERSON My CoNiMiSSION*FF078917 WZry—amil(slamped In blink ink) VPIRES December 25,2011 OR [(407�398-0153 printed, typed or stamped name of Notary and Commission Number IF-v THIS PME To BE Suffmirm AWAS vam PROPOW IN 01 MR FAD PACMGF TO OF CONSIORP.0 AND ACMIFEAKE Page 398 of 474 A D D F N 0 A CITY OF BOYNTON BEACH BID TITLE: RE-1310 FOR THE PRE-CHLORINATED PIPE BURSTING OF POTABLE WATER MAINS BID NO- 036-2821-16/TP BIDDER NAMIE' QW18 DATE; We propose and agree, if tft bid is mcceptod, to cont met with the City of Boynton Beach, in the Contract Form, to furnish mfi material, equipment, machfnM, tools, apparatus, means of transportation, construeflon, coordination, labor and services nwAnsary to complete/provide the work speelfied by the Contmet documents. - HaVing studied the documents prepared by the CITY OF BOYNTON 8F.ACH, we propose to perform the work of this Project according to the Contract documents and the folloyAng addenda which we have received: ADDENDUM NO. nATE ADDFNDUM NO. DATE 1 ------------------------- ------------------------- -------------- ................ [—j NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS 1310 A-1 YNS PME TO HE WSW=ALONG WITH e Of OR= FOR rAD PNXAGE TO 09 CONSOPPED AND ACMW09U Page 399 of 474 BIDDER ACKNOWLEDGEMENT Submit Bids—I o: PROCUREMENT SERVICES 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Fladda 33425-0310 Telephone, (561)742-8322 Bid Title: RE-Bl D FOR THE PRE-CHLORINATED PIPE BURSTING OF POTABLE WATER MAINS Bid Number: 036-2821-16/TP Bid Received By: APRIL ® 20169 NO LATER THAN 2:30 P. M. Bids will be opened in Procurement Sand ws unless specifiand otherWse Bid receiving date and time Is scheduled for: April 20, 2016, no later than 2:30 P. M. (local time) and may not be vAthdrawn within ninety(90) days after such date and time. All awards made as a resuft of this bid shall conform to applicable sections of the charter and codes of the City. Name of Vendor: Federal I.D. r® A Corporebon of the State of Area Code: Telephone Number, Area Code: FAX Number. Mailing Address, PO am,Mae city/staba0zip: LOMMd,rL 23607-62M Vendor Mailing Date: gg;'�"�"' AuthorLud Signature Wilwo C Thmm IV-PmeNeM Name Typed THIS PMEW59 SUBWMALONG VA TM PROPOM IN OHM FCM NO MOMOE TO 0 COMIDEW COWLEN AND AM"MU Page 400 of 474 0 QUALIFICATIONSSTATEEMENT SIDDER shall furnish the followinginformation. All questions to be answered In ll® without exception. If I r documents will provide the appropriate anawar to the question, clearlythey may be attached and labeled. FailureI this i will render Bid I II be attached as required. 1. BIDDERS Name,Principal Address.Phone and Fax Number. 3� PO Box G= Lmko end,FL 3=7-OM 27 ymm 2. Number of years as a Contractor in this �,, _ ��� 3. Names and titles II officers,partners or individuals doing business under trade WNW N n 4. The business is a- Sols Propristoriihip Partnership Corporation S. Name, address, and telephone number of surety n and agent who will provide requiredn this contract: un POB=7=8CMzrR@0ftJA52407104=4= n� Ead � �nan�n�wwwwwwwwwwwwwwwwwwww�uuu aa� L 3MI 4 AMft 6. What is the lost prejactre that you have completed? e WaW MeMs-Phars 1 7, Have you ever failed I ® If so,when,wheren No u AND Page 401 of 474 Have a personally InspwW Me propmW WORKand do you have a campWa plan for" Performance? yes 9. List We or Wo your ompany has worked for within thr.past thm ymam,(I.Ist 2 other thm thom ahown below) 40117421..„,1,0 "w$'�; ���:fid` pj� aame-M NCA IMPAC contact . Sin, 1 .List three IFI ECTS cOmplated vAthin the pastfive years. s CWY rw,Crq FL Date � .._ W434-N19 � A,rj3'r ra tk lay Tial, NW6 Abffnft your S oma to smia AllmouftWr2 . -k J8 27 r04 � , Ptl*dl° ltIL Date 15 Pko F corfteNng11. List three SIGNIFICANT PROJECTS currently under construction, prPled mpotmvW16 RUN,I§ -tion,cyFI fliubconvactDateick No- . . I LOS&Low pipjact Subcontrad CM,ftagng Park errs FL Canim Moi Adftm PE Tel: �2 IS PASE70 BE SUBMIT=ALONG'WITH PROPOS&9 TO W CMIDINED Page 402 of 474 034.00 LoCation.'Cowircly subwhod I DM PrOPA Caawcrtyphavaill AMCU , s�al fiC;tl ns^s 3 `C.'alydViiD c°`pw magi Carew"'?,Mas Mss'lo ' TO 6514400-411"M .�,.,.a�a�'��s�•,r.� ,n,np�«x a.,,�:..�".r.M.s.. ..:.....:..:..b.:.�.:,,:� Z`?�-z�-� 1 . List the pertinent axperience of the key individuals of your organizatbri(confinuen Insert sheet,if S. T r ,WzI -EYMTtmrwaJn%es Mbm,a,Ion Lund,ence 1,ftn , Ondy Ad9Rm ,JWM McOowft Chudt Bgwftwar,DwrW FIThw&Min Adam ------------ 11 Stits the name and licensing the Individual who vAH have personal supervision of the WORK, M ,n C ThwimeN 14, Will you sublet any part ol this1f soy ghm dowlit 1& What equipmentthat is availablefor the WORK? 5- 10. What equipment will you purchase r the proposed i ? equipment W1 you rent for the propawW WORK? I& Has the Mar or any principals of the Firmfailed to qualIfy as a responsibleBidder, refuPad to enter into a contract aftr an mard has been rnwk, failedto oompleudng ( ) r been deciamd to be In d. lit In ny contnat in tho Wt fm r ?If a pleaze exclain belm NO m THIS PAGE TO 09 SUBMITIMPROPOSAL IN CHMM FOR ED PACOGE TO IBE CONDERED AND ACMffAIM Page 403 of 474 WILLIAM , IV, PhD, PE IENCE' 27 YEARs ExPERIENCE IN CONSTRUCTION AND ENGINEERING EDUCATION: 1 IENCE IN CIVIL ENGINEERING, UNIVERSITYI BACHELOR'SI ,GEORGIA SOUTHERN UNIVERSITY REGISTRATIONS IDA PROFESSIONAL ENGINEER, No. 50664 CERTIFICATIONS: FLORIDAit ! , FLORIDA CERTIFIED , FLORIDAIED PLUMBING CONTRACTOR, FLORIDA1RE PROTECTION SYSTEM CONTRACTOR V, No. TRAFFIC19741400012010 FOOT ADVANCED MAINTENANCE OF TI Ti QUALIFIEDFDEP MODIFIEDI TRAINED FOR ASBESTOS-CENIENTITIOUSI GEORGIA I , No. UM101880 ONE-THIRDWORK EXPERIENCE' , PRESIDENT-KILLEBREW, INC. 2012-PRESENT VICE-PRESIDENTIGENERAL MANAGER, KILLEBREW, INC., LAKELAND, FL,2000-2012 Management of C revenue company and up to 150 employees, t include it operations, budgeting, businessstrategic I r estimating, management. Professional engineering design, hydraulic modeling, permitting. i preparation and review. Customer/client relations and technical l ENGINEER/ENGINEERING , POLK COUNTY UTILITIES, BARTOW, FL 1990-2000 Design, permitting, and constructioni improvements Permitting/permit reC t r treatment facilities. Hydraulic modeling r capacity and water quality evaluations. I t t technologies i t. Manage Repair and Replacement Capital Program - ! t . Contract management of Consultants contractors for design, permittingconstruction i . ADiUNCT PROFESSOR, UNIVERSITY 1 , LAKELAND, FL 1998 Teaching it I engineering core courses. INSTRUCTORIPRESENTER AND AUTHOR, 1996 TO PRESENT Teaching, presenting, writing various seminars, courses, presentations, and articles r industry-specific symposr , conferences, trade journals, and continuingti Page 404 of 474 PROJECT MANAGER, GA 1987-1990 r INC., AuousTA, utilityManage roadway constructionr r cities, counties, Georgia Department f Transportation, and Federal Highway Administration. surveying construction layout, Cost estimating, bidr r ti n, and project management. PROFESSIONAL w Numerous technical t t t technologies treatmentand issues, i ion and distribution system rehabilitation Member: Water Environment Federation, Florida Water Environment Association Page 405 of 474 RESUIVIt EXPERIENCE' 26 YEARs CONSTRUCTION ESTIMATING MANAGEMENT EDUCATION' MUL13ERRY HIGH SCHOOL, MULBERRY, FL EXPERIENCE:WORK OWNER I SHAREHOLDER I VP, KILLEBREW, INC., LAKELAND, OPERATIONS MANAGERICHIEF ESTIMATOR, 1 , INC., LAKELAND, FL, Chief ti t r and projectr of bidding, construction, j undergroundof ili construction i i projects. i tin i potable tr, wastewater, reclaimed water and stormwater systems, General duties include i preparation, i negotiation, lir and subcontractor pricing i i , managing and schedulingprojects. CHIEFI , SEWER TECHNOLOGY, INC., MULBERRY, FL, 1987—1988 Designed, fabricated, and assembled parts for sewer pump trucks. Trained supervisedIoyees to perform these tasks. CHIEFi REFINER, SOUTHERN STATEs AssAYERS AND REFINERY, LAKELAND, FL, 1986—1987 Refined r ious metals and performed assays on the purftyimetals to determineit value. Trainedi l these tasks. AIRCRAFTCHIEF , PAGE AviATION, ORLANDO, FL, 1985—1986 Read and interpreted aircraft 'r I , assemble, and install various aircraft include ili l cells and refurbish jets. Trained and supervisedI . CHIEF1 , PIPER INDUSTRIES, LAKELAND, FL, 1980—1985 Read and interpreted it ign plans to manufacture, assemble,,and install various aircraft parts, to include i P windshields, controls, fuel cells, wing-doublers Cheyenne 4 TurboProp plane. Trained 'iemployees PROFESSIONALI I t Underground i f Florida Mid-Flodda UtilityTransportation Page 406 of 474 IAN LUND RESUM� EXPERIENCE: 15 YEARS EXPERIENCE IN CONSTRUCTION AND SURVEYING EDUCATION: KAT14LEEN HIGH SCHOOL, LAKELAND, FL UNIVERSITY OF SOUTH FLORIDA,TAMPA, FL WORK ExPERIENCE' SENIOR PROJECT MANAGER I ESTIMATOR, Kj1 INC., LAKELANo, FL,2005-PRESENT Construction cost estimating, managing, and design of projects ranging from $5,000 to $20,000,000 in size. Nature of projects is site development, new and rehabilitation utility construclJon of water, wastewater, stormwater, and reclaimed water systems. Scope of projects includes pipe sizes from 2-inch to 72-inch pipe of various types, pump stations, structures, and ancillarles, Duties include take-offs, pricing, bid preparation, meeting and coordinating with engineers, owners, inspectors, subcontractors and in-house superintendents and crews. Design experience includes working with in-house professional engineering staff, CAD staff, owners, right-of-way entities, and other utilities for the design and permitting of utility projects of similar size and scope and described above. Design duties include preparation of maintenance of traffic plans under the direct supervision of a professional engineer, meeting with owners and right-orf-way agents to review, discuss, and finalize maintenance, of traffic plans; design of utility and pipeline project under the direct supervision of a professional engineer, and preparation of regulatory agency permit applications of these projects. Maintenance of traffic education instruction experience includes working with in-house Advanced Maintenance of Traffic Certified Instructor and Florida Professional Engineer to prepare coursework and administer course and field training for flagging courses and certification: prepare coursework and administer course and field training for intermediate maintenance of traffic courses and certification; and administer and assist in grading exams of flagging and intermediate courses. NORTH POINT LAND SURVEYING, INC., LAKELAND, FL 2000—2005 Survey crew member (rodman to party chlo for site surveying, to include construction layout, as-builts, parcel surveying and mapping, and mortgage surveys. Page 407 of 474 BRUCE D. HEROLD RESUME EXPERIENCE'. 21 YEAR9 ExPERIENCE IN THE CONSTRUCTION INDUSTRY EDUCATION: LAKELAND SENIOR Hiam SCHOOL LAKELAND, FL WORK ExPERIENCE.' PROJECT SUPERINTENDENT, KILLEBREW, INC., LAKELAND, FIL 2009-PRESENT Manage construction of multiple projects ranging from $50,000 to $15,000,000 in size. Nature of projects is new and rehabilitation utility construction of water, wastewater, stormwater, and reclaimed water systems. Scope of projects includes pipe sizes from 2- inch to 72-inch pipe of various types, pump stations, structures, and ancillaries, Duties include day-to-day management, supervision, scheduling, and coordination of crews, subcontractors and suppliers, meeting and coordinating with engineers, owners, and inspectors. FOREMAN, ® INC., LAKELAND, FIL 1998—2009 Field supervision and management of new and rehabilitation utility construction projects. Nature and Scope are 2-Inch to 72-inch pipe of various types, pump stations, structures, and ancill arles. PIPELAYER, VJLLEBREW, INC., LAKELAND, FL 1997-1998 Field supervision and management of new utility construction projects. Nature and Scope are 2-inch to 72-Inch pipe of various types, pump stations, structures, and ancillaries. PIPELAYER, MARLON DUNN, LAKELAND, FIL 1994-1997 Field supervision and management of new utility construction projects. Nature and Scope are 2-1nch to 72-Inch pipe of various types, pump stations, structures, and ancill arles. Page 408 of 474 CINDY D. ADAMSON RESUMt IENCE: 32 YEARS EXPERIENCE IN AccoUNTING STATEI , CommissioN WORK I ONE-THIRD ,VICE PRESIDENT , INC. 2012 -PRESENT CHIEFI I OFFICER, KILLEBREW, INC., , FL, 1990-PRESENT Perform complex accountingit ling acceptable accountingr to the preparation i r Profit and Loss Statementsusing accountingr software. Supervise and train 1. Administer participate in selectionr Ith, workers' compensation, and casualty insurances and other employee benefits. it r i t reports and dailyI i t business OFFICE , RoTATiONAL MOLDING, INC., BARTow, FL 1983-1988 Performed complex bookkeepingit l ing accepted accounting proceduresto the preparation i preliminary fit and Loss Statements, accounts payablei , as well as perpetuali Supervised ined office personnel to performsecretarial, clerical, and bookkeepingi r duties as required. i i in annual budget preparation. iit It , workers' compensation and casualty insurances Ioyee benefits. Prepared financial daily report and transferred accounts.money between bank ASSISTANT1 , FL, 1975-1982 Work r the supervisionthe Officer. Primary functionpayroll, to include compensation, roup health insurance, statements, calculating and ki time ll as maintainingIrecords of approximately I Maintaining r l inventory. Applyingr skills to all accounting programs, receivable, 1 , invoioe billing, and journal entries to the generall r. PROFESSIONALAFFILIATIONS'. Member of the NationalAssociation - Floridaiii Page 409 of 474 JIMMY PACCORMICK RESUM� ExPERIENCE: 32 YEARs ExPERIENCE IN THE CONSTRUCTION INDUSTRY EDUCATION: KATHLEEN Hem SCHOOL, LAKELAND, FIL WORK ExPERIENCE: PROJECT SUPERINTENDENT, KJLLEBREW, INC., LAKELAND, FIL 2006—PRESENT Manage construction of multiple projects ranging from $5,000 to $12,000,000 in size. Nature of projects is new and rehabilitation site development, utility construction of water, wastewater, stormwater, and reclaimed water systems. Scope of projects includes pipe sizes from 2-inch to 72-inch pipe of various types, pump stations, structures, and ancillarles. Duties include day-to-day management, supervision, scheduling, and coordination of crows, subcontractor's and suppliers, meeting and coordinating with engineers, owners, and inspectors. FOREMAN, I(ILLEBREW, INC., LAKELAND, FIL 1995-2006 Field supervision and management of new and rehabilitation site development, utility construction projects. Nature and Scope are 2-Inch to 72-inch pipe of various types, pump stations, structures, and ancillades. PIPELAYER, KILLEBREW, INC., PLANT CITY, FIL 1993-1995 Lead pipelayer of new utility construction projects. Nature and Scope are 2-inch to 72-inch pipe of various types, pump stations, structures, and ancill arles. FOREMAN, B&J CONCRETE, INC., LAKELAND, FL 1991-1993 Foreman for pipe construction and concrete of new utility construction projects. Nature and Scope are 2-inch to 72-inch pipe of vadous types, pump stations, structures, and ancillarles, sidewalks, curb and gutter, retaining wells, etc. PIPELAYER, EMPIRE PIPE, LAKELAND, FIL 1980-1991 Foreman for pipe construction of new utility construction projects. Nature and Scope are 2- inch to 72-Inch pipe of various types, pump stations, structures, and ancillarles. Page 410 of 474 CHUCK EISENHAUER RESUM� EXPERIENCE: 31 YEARS EXPERIENCE IN THE CONSTRUCTION INDUSTRY EDUCATION.' WESTERN WAYNE HIGH SCHOOL, SOUTH CANNAN, PA WORK ExPERIENCE: PROJECT SUPERINTENDENT, KILLEBREW, INC., LAKELAND, FL 2004—PRESENT Manage construction of multiple projects ranging from $5,000 to $12,000,000 in size. Nature of pplects is new and rehabilitation site development, utility construction of water, wastewater, stormwater, and reclaimed water systems. Scope of projects includes pipe sizes from 2-inch to 72-inch pipe of various types, pump stations, structures, and ancillades. Duties include day-to-day management, supervision, scheduling, and coordination of crews, subcontractors and suppliers, meeting and coordinating with engineers, owners, and inspectors. FOREMAN, KILLEBREW, INC., LAKELAND, FL 1989-2004 Field supervision and management of new and rehabilitation site development, utility construction projects, Nature and Scope are 2-inch to 72-inch pipe of varlous types, pump stations, structures, and ancillarles. FOREMAN, UTILITY PIPING SYSTEMS, INC., LAKELAND, FL 1981-1989 Field supervision and management of new utility construction projects. Nature and Scope are 2-inch to 72-inch pipe of various types, pump stations, structures, and ancillarles. Page 411 of 474 DARRELL FISHER RESUM� EXPERIENCE'. 36 YEARs EXPERIENCE IN THE CONSTRUCTION INDUSTRY EDUCATION' LAKELAND Ram SCHOOL, LAKELAND, FL WORK EXPERIENCE: PROJECT ® KILLEBREW, INC., LAKELAND, FL 2013—PRESENT Manage construction of multiple projects ranging from $5,000 to $12,000,000 in size. Nature of projects is new and rehabilitation site development, utility construction of water, wastewater, stormwater, and reclaimed water systems. Scope of projects includes pipe sizes from 2-inch to 72-inch pipe of various types, pump stations, structures, and ancillaries. Duties include day-to-day management, supervision, scheduling, and coordination of crews, subcontractors and suppliers, meeting and coordinating with engineers, owners, and inspectors. FOREMAN, KILLEBREW, INC., LAKELAND, FL 2012-2013 Field supervision and management of new and rehabilitation site development, utility construction projects. Nature and Scope are 2-inch to 72-inch pipe of various types, pump stations, structures, and ancillaries. FOREMAN, SWELL CONSTRUCTION,OVIEDO, FL 2011-2012 Field supervision and management of new utility construction projects. Nature and Scope are 2-inch to 72-Inch pipe of various types, pump stations, structures, and ancillarles. FOREMAN, CATHCART CONTRACTING,WINTER SPRINGs, FIL 2009-2011 it supervision and management of new utility construction projects. Nature and Scope are 2-inch to 72-inch pipe of various types, pump stations, structures, and ancillaries. FOREMAN, MARLON DUNN CONTRACTING, PLANT CITY, FL 1994-2009 Field supervision and management of new utility construction projects. Nature and Scope are 2-inch to 72-Inch pipe of various types, pump stations, structures, and ancill arles. FOREMAN/OPERATOR,TRUJILLO CONSTRUCTION,WINTER HAVEN, FLI 991-1994 Field supervision and management of jack and bore operations, sizes from 2"to 80". FOREMANIOPERATOR, PROFESSIONAL CONTRACTING, LAKELAND, FL 1989-1991 it supervision and management of new utility oonstruction projects. Nature and Scope are 2-inch to 72-Inch pipe of various types, pump stations, structures, and ancillaries. FOREMANIOPERATOR, LITILITY PIPING SYSTEMS, INC., LAKELAND, FL 1978-1989 Field supervision and management of new utility construction projects. Nature and Scope are 2-1nch to 72-inch pipe of various types, pump stations, structures, and ancillades. Page 412 of 474 JOHN ADAM RESUNIt EXPERIENCE: 25 YEARS OF SURVEYING r INCLUDINGI DESIGNAND 3 YEARS OF PROJECT MANArmEMENTIPROJEcT EDUCATION: I ( , LAKELAND, FLORIDA TRAviss CAREER CENTER, LAKELAND, FLORIDA CERTIFICATIONS: IiL 3D-USING GIS MAP DATA IN i CIVILAuToCAD EXPERIENCE:WORK DESIGNER,PROJECT I , INC., LAKELAND, FL. 2014-PRESENT Design, i i construction t of capital improvements j " Permitting/permit r I t treatment facilities. Hydraulicl for capacityr quality evaluations. Utilizing f different ideas, rsupplied survey date, GIS data & PDF markupshighly informative and hi t til final submittal drawings, record drawingsconceptual designs. SURVEY CREW CHIEFICAD DRAFTER, POLK COUNTY SURVEYING&MAPPING Supervisor l I , including reviewingi ideas and gatheringfield to depict current field conditions. i a multiple construction projects where field i ideas were implemented. SURVEY CREW CHIEFICAD DRAFTER, RAPID SURV0VING, INC., LAKELAND, FL. 2009-2011 Project the preparationquality control for the timely I ti all projects. I ri it from the completenessf the field to assuringquoted completion is achieved. i ions and calculation of fi t t reviewing for quality control on makingerror free project. SURVEY CREW CHIEFICAD DRAFTER, HAVE GUN WILL , LAKELAND, FL. 2001 -2008 Supervisor of a fieldcrew, including reviewing desi ideas and gatheringfield to depict currentr ld conditions. Boundary and Topographicti conceptual design drawings, including Topographic, As-Built . Preparation f legal description and sketch and reviewit i t documentation. SURVEY CREW CHIEF, ORDER A SURVEY, LAKELAND, FL. 1991 -2000 Company liaison l Manager for multiplej i client requests are met and exceeded and in a timely it review ject progress and weekly meetings with allI to assure timely j light i I " . Page 413 of 474 , r e y13. l3 = i c♦ a_ r j - 1M ■LIG EN I 5F NUMbER • °" „ , �� n (!t I_a_ Lit �l\roti tv.4 �, �'. � st t Srt�{f`�1iitil l; ?'JYr� x. rid StatQ,","I,,',",,`,',,� F �' \� }� �I 1 (sf t 11 {,x'3}1? � � h �1iGfsru\i �����sw����� 1� �� � �� ��; )�, � _ �' ,i oaf�ua�, '” \fit £� 1 ��� - i o� BPE 1 £ ,�c£,�air�h�Y � _sl _ ��1y n¢ is authorized under the provisions 0'N, � tutt�a, to offer engineering services to the public through a Professional � `°" �' " eir�,� :ha ter 471, Florida Statutes. P g op ter �p f�/� q c� Its , fi• n €� E 6a-. 2/68/201 l ��£ "fi i� � ��jt �y {.A Lk.No+ ,,.i Audit No: 228201701539 �t�„� 9720 Stat I il a, m`0`' 1 r Yp 91 ¢ t t� i� £ �” r1� �89t � BQa.it� w-f cess ii t a M i� � �- r+ 'G ®i „« Is s d as a Profes471, Florida Statutes 8xpim*= 2'/"Ci 812017 � �� : v P.B.1jr-No: Au&t No: 228201712104 l�a� a I t d4 £r�i60664 Page 415 of 474 PMWK CPUNTV LOCAL RUSNIZERr AGOPYNTHO, f THAI , � G MA 1WIR LAN 0� $INESS NAI�AND MAlLINGADDWSS 1� ACTIVIlYTIM� 7IRAL loll. lM 1oQ ., M 11 o' r � + _ s, PG BOX 7 Omit � ik - P1INNO 'FkMooks � rs k 1t 1G1. L Z {��= P 1 ) ryy6,Ol l 77-1777 ,KIM ,,,;n,.. n»r.,n.:rii -ww�.� .�.i n,asss ww4M'ik Page 416 of 474 JgffAtwkw DVAUUCMMF SAFMPROGRMNIANAGU FLORIDA DE P RDU , DMB'ON OF STATE FM MALWAL ALM413.3644 William 2830 Wk&w Likke Rd4 jebrw Inc. "l � i '� m1m Issw Date: 07/0 MO I Type, 09COUM'Y: Polk 197414-0001-2010g Page 417 of 474 i r I Theundcrs®Pm being dw SharelGider"si ift b Florida to the adopdm of b Pono r if Statues: l M 'ns as pro RESOLVED ASIFOLLOWS: t 8h211 WWI=to Krm�In the fbilowint; ; scl5annual 1 . g u l their nd quWify. President William Vice- [ Secretary Cindy D.Adwwon Treasurer 1 Cindy Cindy D.Adwn= DATED. October 1 2015 1 I Shmholder 'gdo-4 1 0� Cindy Xdawson Sharchoiderr r ma Page 418 of 474 State q7Florithi certifyDepartment of S- tawe Ioffice INC. is a ! i I ! ' ! ! \ ! / ' 2, 1 .corporation documentThe is 178. ƒ fintherC / /d corporation has paid all fees due this office through December 31,12015,thati £ §ent antrual report/uniform business report was filed on January 22, 2015,and that its status is active. further certify that said corporationt filed Articles of Dissolution, Givenr mW hand and the StateGreat Seat of the of £ , the , Al athe Tenth duy qfApr4 201S t . /\ r r ■ Number. , kms A ki #a t ! #! «»,% �at! ! § » f ■ & } «! , 2 n ! httpse E m , r ! % « ! ■ ■ % e 9 of 474 VIfy I -CompieW Informdon n4 Ek1: -.E-Veit r•p,. comp um ro Lot Em Eligibility Verification i ire ori Al 01. PM029M016 , g;Out M(arw W help 9 Company Information Name® r� rGebr ,Inc. ovr. 7/ Company ID Number. 368030 ,,€uahll�a DoingI ( I Name., DUNS Numbar, 087611572 Physical Location: Malling Add 1: 2530 Winter Lake Road1: P Box 6258 t a r : of ' °rad naar City: Lakeland City., Lakeland ra:rneank rwrk N'.vou,a°, tate: FL L Code:ZJp 33803 , 33507-0255 County: POLK a,r k4 ar,, Etta-€ttAdditional Information: t 1 r sN EmployerIdentMeation Number.,592952642 :ate..... Total Number of y 20 ParentOrganization: "e,r°rz a;4ul MAdministrator. organization i1 EmplaVer Category: None of these categories apply NAM Code: 237-HEAVY AND CIVIL ENGINEERM CONSTRUCTION .a f Total Hiring 81tes: I f Total Points of Contact: 1 1"y a *M%C,,te,r-m, [,�..,�',,,.e„x,�l Nvr�a=,a i .t ut>€x F�•t\ k�kr c •,a a€ .<lrr�rypka,ra J�raastsa Page 420 of 474 y I IM 12712009 IQLLEBREW, INC. Time: 05:14:15 AM JOB STATUS LISTING Job Number Job Name J5 Status ET001 ET 1-1997 FORD F35D-RED&WHITE-SPARE In Progress ZBT004 1999 FORD F250 J9 In Progress ZBT008 1997 FORD BOOM TRUCK-REHAB In Progress E0007 CAT D313 DOZER02119 In Progress E00'1T SNI 5002 In Progress E0020 CAT LGE CRAWLER DOZIER S/N 2CJ00538 In Progress ZE0021 WA320 LOADER SIN A25150In Progress E0022 1995 BOMAG ROLLER001527 In Progrew ZED03G CAT 93BG WHEEL LOADER 1523 In Progress ZE0043 LAY-MOR SWEEPERTRACTOR I Progwa EO0" ZEOD44 VACTRONIn Progress ZE0047 762A JOHN ERE SCRAPER In Progress E0051 2004 JOHN DEERE 20OLC EXCAVATOR ZED054 WA250 WHEEL LOADER /N A73555 In Progress ZE0055 3300 CAT HYDRALIC EXCAVATOR In Progrew 2E 55 480 KOBELCOIn Progress E0059 135 KOBELCO In Progms E0050 135 KOBELCO S/N YH030208 In Progress ZE0062 WA200 DON In Program ZE0063 WA200 In Progrem ZE0064 1997 0 D VIBRATORY977005 In Pmgrees ZE0085 KOMATSU D31 CRAWLER SIN 50885 In Progrws ZE0068 WA32OL-alJ SIN 60675In Progress ZE0067 30OL -7L KOMATSU 723 In Progrus ZE0068 WB140-2N KOMATSUt 1 7 In Progress E0039 WBI40 KOMATSU 21527 In Progrew Page 421 of 474 E0070 CAT 513E WATER WAGONIn Progress E0071 KOMATSU HYDEXC PC78f 57 In Progms ZE0072 KOMATSU 70-5 S/N H50344 In Progress E074 93BG CAT LOADER 102505 In Progmes ZE 1075 MASSEY FERGUSONTRACTOR In Progress ZE0076 CAT 420E BACKHOE LOADER 3 In Progress E0077 MALA GEOSCIENCE EASY LOCATOR P In Progrew ZE0078 2006 KOMATSU" L 88420 In Progrew E0075 LAYMOR BROOM15 In Progress ZE0080 JOHNIEEE GATOW004=037577 In Progress ZE0081 2 28779002 ZE0032 Ntrac Corp. 2001 Komatsu PC75UU-3C SIN 20831 E0033 ®1 MINI EXCAVATOR SIN2573 ZE0084 2008 CAT 420OKMWO2382 E0055 BE GO WORK GOLD CART t ZE0086 416B CAT BACK HOE S/N 85G13446 ZE00 3 2005 KOMATSU EXCAVATOR SIN2147 7 ZED089 2007 NEW HOLLAND5 EXCAVATOR SIN N4TN80075 E100 2006/07 KOBELCO EXCAVATOR SINYH03-02619 01 2014 KOMATSU WA270-7 WHEEL LOADER SIN: 7055 ZED092 1998 LAYMOR 813 BROOM TRACTOR 102 ZE0093 GOLF CART CARRY ALL LONG BED ZE0094 2005 NEW HOLLAND o :310571 ZE0095 20D6 KOBELCO3 YID 0921 0095 2011 Kobaloo SK35OLCIn Excavator YCOBU2220 ZE00 7 2014 KOMATSU WA270-7 SIN A27096 ZE0098 2004 Komatsu WA320-SL Loader A32170 ZE00 5 2004 Kobelco1 L YQ08-1.11484 E0100 2001I 1 KI 35SRLC YHOI-01632 Page 422 of 474 ZE0101 n model 0 PMDBOODTE 21119 Added Croeley Trailer 5171, ZE0102 2006 Laymor 8HC 3 Whi Swwper 31754 ZE0103 KomftuL Loader A32435 Global Equip. 01 2010 Cat 246C High Flow Skid Steer Loader CAT024OCKJP Ritchier wr2016 AJLR 72"Rotary Skid Steer Brown No SIN wffornahawk42"Skid Steer Forks No S/N ZE0105 2008 LwBoy LIDOOT Pneumatic Asph It Paver 49414 RKchlem ZE0108 Wacker Roller 1.5 Ton Double Drum Smooth Gat 20074338 United Rentals ZE0107Lay-Mor OHB Broom Tractor completed m o Global Equip. Cob,Water Tanks,Tow Bar all m ' r mmmp ZE0108 Page 423 of 474 . List and describeall bankruptcy petitions (voluntaryr i which have been filedr against the Bidder, r subsidiarlea or prodocassor orgarilmd1ons duringthe post ti j Include in the description,the disposition of each petition. Nam 20. List it claims. ratiftiGitions.administrativehearings lawsuits t by or against the Bidder or° prodecessor r rel ion(s)during the last f j j list ll include li case names,can arbitration or hearing Identification , the name of the pmJecth the dispute description of the subj= the dispute. Nwe . Is the Biddercurrently in I Imn agreement oria ci y bank, financial institution, or other t If yes, specify In details the circumstanossr r resolution No (include name,j title.and telephone number Of contact person) Minimum t SaAftehad 23. Annual Average Services RevenueProposer for I . Governmerit RelaW Work Tong Woo* 4+ Services Index Number lesst ..... han$250 000 mmilm ° . ,y_ 1"Aillonto mill` i� h V mmli mi@li i th pts i _ million milli than, rmi'lr m�mlill r�- THIS PAGE TO Of SUMMM71) IN OPWR FOR NO PACKAGE TO U MUDERED AND AOMPTAWL Page 424 of 474 l neemg BANK REFERENCES Pladndm Bank 724 S. Florida Ave. Lakeland, FL 33801 Contact Ruth Mamh Phonw. 883-816-1234 Fax 883-327-8785 AocL#0212542001 LOW Florida Credit Union 129 S. Kentucky Ave. . Lakeland, FL 33WI Coitact Jessica Wnter B&I'M6-2168 Credit Fax 86MI 8-2183 AccLO"3117 TRADE REFERENCES Godwin Pumps of Amedca, Inc. BwnWa Pump P 013ox 191 P.0. Box 3259 Bridgeport NJ 08014 . L 33802-3259 Phone:850-467-3536 RIO=Sea-W54600 Fa)c 858-467-7025 Fwc 883-666-3858 F@Mmn Underground 7816 Professional Place Tampa,FL 33637 Phone:800-456-1488 Fax:813-988-SM Page 425 of 474 24. he BIDDER who propcs"to perform WORK T speclied and shown on the DravAngs is submiffing this Bid Form. The Schedule of Old Prices shown on the pmceding pageb(s) hho beon calailated and tabulated using basic infiftrial p4m. The folloyAng Is a list of maMrial manifiadurem and subcontractors wtwse materioLs and services such BIDDER proposes to fumlsh and utilize ff awsrt%d a CONTRACTfor the WORK speeffied hemIn and shown on the Plws. It is understood that the fohowing list Is not comPlete, but InclUdam the names of manufacturers of the pfincipal componaft and sAwntraclars supplying pdricipal survIcas to such pecL It Is also understood that 0 warded a Contract,the BIDDER will furnish the rn*400. of the manufacturers and utillm the serAces of the sutracUn stated horoin and that I fbr any reason whatsoever BIDDER wishes to substitute matefiala, or subcontream BIDDER %hall mQued parmlsftn In writing from the CITY stating fully the rommn for making such a fequeSt pd of to oderIng "M All man urs or their outhorized vandare hwe been maft aware&I all the 2pprapriate poftnp of the Did Docurneft end agreethat their materisis vAll meet sU uirements stvftd therein and dellvedes will be scheduled so as notto impede the progress of the WORK, Item Manufacturer 'HOPE p1pe Fifts Urkn TYW ...................... THIS PAGE TO BE SUBMITLED ALONG VMM PROPOSAL IN OPWR FOR WD PAOME TO RE WNSIMMIS AND AMffMW Page 426 of 474 The BODER acknowlsdges and understands that the Information contolned In response to this Qualfficaillon's Statement shall be relied upon by CITY In awarding the contract and ouch Information Is warranted by BIDDER to be true. The discovery of any omission or misstatement that materially affects the BIDDER'S qualifications to perform under the contrad shall cause the MY to reject the Bid, and I afterr the award,to cancel and terminate the award and/or corftad. The BIDDER also acknowledges that all Ion listed ebme may be checked by the CITY and authoAzes all entities or persons fisted above to answer any and all questions. BIDDER hereby indemnities ft CITY and persons or entities listed above and hold ftrn harmless from any claim afting from such authorization or the enrclee there&. Including the Moseminabon of ini'dirmation requested above. By MIM C Thm"W-prumem 4=6 Dole 5Q-6 THIS PAGE TO BE suseimnD ALONG WVMI VRWOM IM Offilse Felt NO MUM TO W CMDUND AND AWWrAMLE Boynton Beach UU1IVm—RE-BID Pipe amang Page 427 of 474 CONFIRMA'nON OF DRUG-FREE WORKPLACE Preference shall be given to businesses with drug-free workplace programs. Whomever two or more bids which are equal with respect to price, quality, and service are recahmd by the City of Boynton Beach or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that cart Ilea that It has Implemented a drug-free workpI ace program shall be given preference in the award process. Established procedures for processing bet bids vwHl be followed if none of the tied vendors have a drug-free workplaco program. In order to have a drug-free workplace program, a business shall- 1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohion. 2) Inform employees about the dangers of drug abuse In the workplace, the busineas's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and empI oyee assistance programs, and the penalties that may be Imposed upon employees for drug abuse violations. 3) Give each employee engaged In providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4) In the statement specified in subsection ( )® notify the employee Omt, as a oondifion of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any oonviction of, or pigs of guilty or nolo contenders to, any violation of Chapter 893 or of any controlled sub*tanoe I ow of the United States or any state,for a violation occurring In the workplace no later then 5 days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug &bum aftistance or rehabilitation program If such Is available in the employee's community by, any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug-fte workplaos through implementation of this section. An the person authorkwd to sign the statomeK I cerft that this firm complies fully with the above irequiroments. Vendoes Signature Willom C Thman IV-ftmidud PAvn=SAAch UNIMM—RE-BID Pipe WrOaq Dr1w-I Irmo PAGETO BE SUOMn-FED ALONG WITH PROPOSAL IN ORDER FOR 810 PACKAGE TO RE CONSIDERED COMPLETE AND ACCEPTAFILF Page 428 of 474 M mr rk Tent Killebrew,inc,(Killebrew)strives to maintain a safe,productive drutfree workn l n . Killebrew considers the use of alcohol or drugs on the job be an unsafe and counterproductive work practice.Thea use of drugs and alcohol Is seen as a serious threat not only to Killebrew staff andcustomers to the entire community, Killebrew,Inc.has written and implemented a Drug Free Workplace programire compliance with Florida Workers Compensation Rule -F ,Florida Status 440.101 and 440.102,and the Federal Drug Fre Workplace act of 1988. Employee r testing andreferral for counseling procedures have been Implemented In ith provisions for supervisory and employee substance abuse education. Killebrew has established the following policy withand to the use,possession,or sale of Illegal d rugs r t he abuse f alcohoL Substance abuse Includes possession,use,purchase or sale of Illegal drugs on Killebrew premises (including parkin lots).It Is againstKillebrew ll to report to work or to undertake o under the Influence of drugs r alcohol.This Includes prescriptions drugs which Induce an unsafe ental or physical state.The use,sale, purchase,possession,manufacture,distribution or dispensation of controlled substances(illegal drugs)on Killebrew roe or work sits Is against the law and Killebrew policyand Is cause for Immediate is a An employee reporting r work visible Impaired and/or unable to properly perform allowedo .Ifpossible,thesupervisor noticing t I gutted duties will not be Impairment ill first a another supervisor's inion of theemployee's con ition.The supervisor will then consult privately with the employee to determine the cause o the observation.Including whether substance abuse has occurred, If,in the opinion of the supervisor(s ),the employee is considered Impaired but not under the influence of Illegal drugs or alcohol,the employee ill be seat home or to a medical facility by taxi or other safe transportation alternative, the se impairment,accompanied depending on t determination o the supervisor or another employee,If possible or necessary.!f, however,In the opinion supervisor(s)reasonablesuspiclon exists to Indicate the Impairment is a result of the use of Illegal drugs or alcohol,the employee will be asked to submit to a drug and/or alcohol tst,transported to the designated drugscreen collection sa icai facility,and then transported home If necessary. Impaired employee will not be allowed o drive. Killebrew,Inc,maintains a DrugFree Workplace for the protection of all employees,customers,clients,and t he business an entity.Florida law provides r a denial ofWorkers'Compensation medical and Indemnity benefits for employees,whoe Injured hila working and subsequently positive drug test result.[Florida Statute 400.102 and W.C.Rule 38F-91,Additionally,an employee who refuses to undergo ost- cci n rtesting ill be denied Workers'Compensation medical and Indemnity [ .C. F- n loyee ain slti dru to result ill also seriouslyJeopardize his/ rseligibilityfor Unemployment o p neat; n benefits. Supervisors will counsel an employee whenever they see changes!n performance that suggest an employee has a problem.The supervisor will suggest that the employee seek help withthe problem through Killebrew Employee Assistance Program. P—Alcohol&Substanceu Prevention Programs-800-329-6334 Page 429 of 474 NON COLLUSION AFFIDAVIT OF PRIME BIDDER State Of FWU County of WRIAM cmom"IV infirst duly evmm. deposes and says that: i) He is of KJIIWxw,Ina (Title) (Name of Corporation or it the bidder that has submitted the attached bid: 2) He is fully Informed re.Wcting the preparation and contents of the attached bid and of all Derdnent citanceis respecting such Wid-, 3) Stich hid is genulne and is nota C0lIU5JV--or sham bid-, 4) Further, such bidder nor any of ® ofters, partnerao, ownem, agents, representadves, empI oyees or parties intnterest, including this aftnt, hes in any vray colluded. conspired, connhied oragreed, directly or Indirectly with any other 'Z'Oddat, ftrm or pia.mon to submit a coII usive or sham bid in connedlon with the Contract for which ft attached bid has been submitted or to reftain from bidding in oonnedlon with such Coritract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any Brow bidder, firm or pefsor, W fbr the prkm or prices in the Wached bid or of any other bidder, or to fix any overhead, proft or cmst alarnerd nf the bid pric.- or the bid price of any other bidder, or to secure thromph any collusion, conspiracy, connivance or unlawful agreement any advantage against the ofmr—wnmwm (Local Public Agency) or any person interested in the proposed Contract;and 5) The price or prices quoted in the attached bid are fair and pmper and are not tainted by any collusion, conspiracy, connivaInce or unlawful agreement on Me part of the bidder or any of its agents, reprosentathm, ownem. employees, or parties in interest including this effient. 79 (Signed)--, pralaft (Tftle)— Subscribed and sworn to before me DENISE HD7 This la day of A0 2Q� ENERSON 0 FF J1 7 ic Ir 2 MYC0PMWSSi0N#FF07sg17 W My commis3lon explim EXPIRES December 25,2017 a 0M (407)L39a-0153 11,11dellul..y-ftvlceZ.0rlm SaWdon Beach UNNes—RE-BID Pipe BumvM NCA-1 THIS PAGE TO BE WOUNWED ALONG WM PROPOSAL IN ORDER FOR 810 PACKAGETO BE CONSIDERED COMPLETE AND ACCEPTABLE Page 430 of 474 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA ftk COUNTY OF'PXtV BEACH !® f undemigned hereby duly mmm, depose and any that no portion of the sum herein bid will be paid to any employees of the City of Boynton Beach as a commission, kickback, reword of glit, directly or Indirectly by me or any member of my firm or by an affloer of the corporation. By: NAME-SIGNKrURE Wiftm 0 Ibmw VV-ReW&M Swam and subscribed before me this day of 20 Printed Information: Wilm 0 Thwas IV NAME TITLE NOTARY PUBLIC, 8bte of Florida at Large Dww Herftsw N 1 7 ,%,,, DEMEXyPPNCOISEMSEMDD IHHSSeocrsS�E eeIOONN 14bbDDee# EEFF R-00 S77' 1Rmr 29 20017 ('4 ,9117N7 COMPANY x (40-A 3,28-0153 Flo r I da N "OFFICIAL NOTARY SEAL" STAMP Boyrflan Beach Wires—RE-Mo Pipe Bineq AKA-1 THIS PAGE TO BE SUBMITTED ALONG WffN PROPOSAL IN ORDER FOR DID PACKAGE TO BE CONNIDERED COMPLETE AND ACCEPTABLE Page 431 of 474 TRENCH SAFETY ACT AFFIDAVIT On October 1, 1990, House Bill 3183, known as the Trench Safety Act become low. This incorporates the Occupational Safety & Health Administration (OSHA) revised excavation safety standards, citation 20 CFR.&1928.650, as Florida's own standards. The Proposer, by virtue of Its signature below, affirms that it is aware of this Act, and will compI y with all applicable trench safety standards. Such assurance shall be legally binding on aI l persons employed by the Contractor and its subcontractors. The proposer is also obligated to identify its anticipated method and cost of compliance with the applicable trench safety standards. PROPOSER ACKNOWLEDGES THAT INCLUDED IN THE, VARIOUS ITEMS OF THE PROPOSAL AND IN THE TOTAL BID PRICE ARE COSTS FOR COMPLYING WITH THE FLORIDA TRENCH SAFETY ACT (90-90 LAWS OF FLORIDA). THESE ITEMS ARC A BREAKOUT OF THE RESPECTIVE ITEMS INVOLVING TRENCHING AND WILL NOT BE PAID SEPARATELY. THEY ARE NOT TO BE CONFUSED WITH BID ITEMS IN THE SCHEDULE OF PRICES, NOR BE CONSIDERED ADDITIONAL WORK. IN ORDER TO BE CONSIDERED RESPONSIVE, THE PROPOSERS MUST COMPLETE* THIS FORM, I.E. IDENTIFY THE COSTS AND METHODS SUMMARIZED BELOW, SIGN AND SUBMIT IT WITH THEIR BID DOCUMENTS. Killeb N, Inc. Name of Proposer -X---O ,Zu—thorlized Signatu'r'-s—ofPro—poser - William C Thomas IV - President *COMPLETION REQUIRES PROPOSERS TO FILL IN THE APPROPRIATE DETAILS UNDER THE FOLLOWING HEADINGS: Description Unit Quanft Unit Pace Extended Price Method boxf6rshielding Shoring Boynton ftach Willies-RE-01D Pipe Buro&j TSA-1 THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLIE Page 432 of 474 if SAFETY PROGRAM COMPLIANCE Safety is a high priority in the conducting of business in the City of Boynton Beach. Preference shall be given to. contractors with an established safety program following O.S.H.A. guidelines, and documented results establishing a safe working environment, 1. Bidder shall provida a copy of the Safety Program(s) to be In effect for the duration of the Contract(attach to the back of this form), 2. The City reserves the right to conduct periodic safety inspections of the contractor, subcontractor, employees, agents, etc. throughout the duration of the Contract. ® The City reserves the right to terminate the Contract where it Is determined that the contractor or subcnntractor is in non-compliance of the safety terms, regulatlons or requirements established by O.S.H.A. art State. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. AUTHORIZED SIGNATURE Mum C Thames I V-P=Wwd B"m BanM U10hMe—RE-BID Pipe Bumdrq SPC—I THIS PAGE TO BE SUBWTTED ALONG WITH PROPOSAL IN ORDER FOR DID PACKAGE TO BE COMSIDERED COMPLETE AND ACCEPTABLE Page 433 of 474 WARRMTIES In consideration of, end to induce the Award of THE CITY OF BOYNTON MACH, FLORIDA, Construction Contract described int Bid Documents, the Contractor represents and warrants to the City of Boynton Beach,Florida- Ie r is financially solvent and sufficiently exparlenced and competant to perform all of thework.required of the Contractor Int Construction Contract,and 2. That the facts stated In the Contractors Bid and information given the Contractor pursuant to the request or proposal for Dift, instructions to Contracitors and Specifications are true and correct In CAII respects;and 3. That the Contractor has mad and compiled with all of the requirements set forth in the request for Bids,Instructions to Contractors and Specifications,and 4That the Contractor warrants all materials supplied by it under the terms of the Construction Contract are delivered to the City of Boynton Beach, Florida, free from any security interest, and other lion, and that the Contractor is a lawful owner having the right to sell the some and will defend the conveyance to the City of Boynton Beach, Florida, against all persons claiming the whole or any pad thereof,and & That the materl.As supplied to the City of Boynton Beach, Florida, under the Construftic ContrA?A are free from the rightful claims of any persons whommover, by way of Patent or trademark Infringement or the like;and a. That the materials supplied under the Construction Contract are merchantable within the meaning of the Uniform Commercial Code Section 2-314;and 7. That the materials supplied under M a Construction Contract are free from defacls In materials and workmanship under normal use and SaMce and that any such materials faimd to be detective shalI be replaced by the Contractor as per Cho attached Warranty. a. That the materials supplied pursuant to the Construction Contr are fit for the purposes for which they are Intended to be used; that under normal Liao end maintenance the material will continue to be fit fnr�such purposes for the warrPrity period after dolivery. preMded that the City shall give the Contractor notice that the materials failed to fulfill the warraW, such notice shell state in what respect the materials have failed to fumil the warranty, WMM upon the Contracor shaII be allowed a reasonable time after receipt of such notice to correct the deAw And the it agraw to cooperate in this regard If the materials cannot be made to fulfill the Confiract within the warranty period the ContracW will other furnish duplicate materials, or at Its option refund the amount paid, which shall constitute a Settlement in full for all damages occaffioned by reason at this vmrronty of finess;and 9. That this Warranty is Included in exposures for wtfth the Contractor has Products liability and completed operations insurance, In minimum amounts of One Hundred Thousand (S100,000.00) Dollars for property damage and Three Hundred Thousand W00,000-00) Dollars for personal injury as shown on the Certificates of such Insurance attached hersto, and the Contractor agrees to keep such insurance coverage during the period of this Warranty,and BWftn Beach Weiss-RE-810 Pipe Swarg WAR-i THIS PAGE TO BE GURNMED ALONG WITH END IN ORDER FOR PACKAGE TO BE CONOIDERED COMPLETE AND ACCEPTAKE Page 434 of 474 10. That it is an expreari condition of this Warranty that the itern(s) hereby warranted shall be operated and maintained by the City In accordance Wth the manufacturer's recommendgions as to those portions of the ltarn(s)that are not fabricated by the Contractor, and in accordance wWth the Contractor's recommendations, a copy of which has either been supplied to the City of Boynton Beach should maintain complete and accurate records made at the time of peftrmance of maintenance showing compliance with such instructions, and by acceptance of this Warranty, the City of Boynton Beach, Florida.agrees to present such records to the Contractor upon requefit In the otent of a claim hereunder by the City, 11. The foregoing Warranties apply as a minimum and ore supplemental to other WarrantMa offwad. They are not substituted,but in addition to,any other Warranties offered;and 12. That it is agreacl and understood by the Contractor that tits City of Bopftn Beach, Flodds. is Induced to onter the Construction Contract in reliance upon this Warranty, SIGNED,naiad and delivered on thisgoilk of April (SEAL) CONTRACTOR E-E, :a By ® William C Thomas IV- President Burtm Beach U911ko-RF-BID Pipe Bunolq WAR-2 THIS PAGE TO 13E SUBMITTED ALONG VATH IND IN ORDER FOR PACKAGE TO BE CONSIDEREO COMMETE AND ACCEPTABLE Page 435 of 474 CONFIRMATION OF MINORITY OWNED BUSINESS 'rhis requested form to be made a part of our Nag, for future use and Information. Please mi out and Indicate In the appropriate 9pAoF* provided which category beat dencribes your company. Return this form wilih your bid Proposal sheat making It an oftal part of your bid response. Is your company a Minority Owned Business?ar "0 yes No If Yes, please indicate by an%"in the appropriate box, AMERICAN INDIAN ASIAN BLACK HISPANIC WOMEN OTHER NOT APPLICABLE ftecify) Do you Powass a Certification quaWng your business as a Minority Owned Business? YES NO If YES, Name the OrganLzation from which this certification was obtained and date: ISSUIng OrgenLzation for Cartification 15;tO Of�CertlfWbn - BOYMM BGWh WINN-RE-BID Rpe OwWft M08-1 THIS PAGE To BE SUBhUrMD ALONG WrM PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE Page 436 of 474 SCHEDULE OF TtPARTICIPATION SIMERS ARE TO SUSMrr A DETAILEDLISTING iii o )PARTICIPATION OF ANY PORTION OF THIS FOR ANY REASON. t rIi MAIN CONTRACTOR NAME. 18 kra, "TVP : t t MINORITY NAMEIADDRESEW PHONE OF TYPE OF WORK T T "To � .�� A_ uuu� AMOUNTTOTAL. � FFM a GradIing&PoWng 3095 Hwy 17 „F.33830 Nva unimomm Usti Land SurvoyftP PO Box 804 ,FL 33802 �sumwngI 8a3-648-2363 Unkomi unwwm F RQWm Such LEON - ' TM PAGE TO N IMMITDID ALWO VM PROPOSAL In ORCER FOR DID PACKA02 TO BE CONSIDERM DOWLIVE AND ACCEPTAKE Page 437 of 474 BID ov` MAINSRE-BID FOR THE PRE-CHLORINATED PIPE BURSTING OF POTABLE WATER The Contractorl that the Inspector General of Palmauthority t Investigate and audft matters reI the negotiationi in furtherancei the contractor and Its subcontractors and lower tier subcontractors. The contractor n t In addition to all other remedies and cons.NusnC63 providedlaw, the failure of the Contractor or ' lomr ' r subcontractors to fully the Inspector General when requested, may be deemed by the municipality i breach of this t justifying its termination. Killebrew, Inc. BY .w William Title: President Date: 4/20/16 Boynton Omh U -RE-BID Pipefine OIG-1 THIS IN ORDER FOR ID PACKAGE M BE CONSIDERED COMPLM AND ACCEPTABLE Page 438 of 474 A CANO WLED GEMEAT OF ADDEND UM No.I "RE-BID FORTHE PRE-CHLORINATED PIPE BURSTING OF POTA131E WATER MAINS" BID NO.: 036-2821-16/1? ADDENDUM No. I RESPODME—NT MUEL2MM DATE AND 2LQLME THIS "ACKNOWLEDGEMENT OF ADD JMN ;lD P . %,,l"WITHB tAQ&&QLlN ORDER FOR BII),,SUB�MTAL T _ MIPLETE AND I QRECONSIDERER CO ACC&P_TABLE, NAME OF COMPANY: -------------—---------------.,w R____-EPRES�ENTR�TIVT PRINT NAME OF REPRESENTATIVE SIGNA DATE46"_ A-3 Page 439 of 474 a a �a tm �vt��a rg�� �� ��;n ilk �3 t" ' i��d J' F `SVA @ ` 1�� d ,E,N ' `s'a:� o'��,rn; , � APRIL This cOrificats COnfirms that a company and authorized have beer trained on the fbilowing- T40u mteru T120 Plpebumtsr ..12 CeWftcate of Attendance O m w CdA ma ]UNCaMe3 Lakeland,FL 33807 _- •�"kasr, �n��u. �� :�a � rt�q?�n�s� aee �a:t 440 of 474 { xhr m j -m n.�m ,.` _. :. s' t�.c�. a a sz R; "mom FUWAasT"'4ey-Al Fwk xis TM09 Ps INN Immm w iwonft Pfuml^.a hks.Mp ?ftuowumorD m*Wp 0A + a ��` r .mw `;,E ntiu ""i�.z+'fir"�� J;4.v".`o_ x 'd3'_;Pf x�'° tx4tC§' f tifa` >• rII a w PIVIX78fe'"I NAW,Ba! ,gym t r,g jgR Maw � &G— Sam cliim ,aq3""�#m��-."m w Mme no-r" u•;..:,H,"":gym,""",'�F,xc ,., «wuk -w, ':` r`n` " S 3 'as- `�$';C'mm", But 0416 Mat mw,Ak4k�mi— " w' of a ;'� mj —!La 61me— z'p S� � .� ., r ��� r �� P ,dab k rr%r } �k€tircriucl `4N�x"m��.x�ft4.mk.� g CY, EtFd'f}nR � `. 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CONSENTAGENDA 5/7/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/7/2019 REQUESTED ACTION BY COMMISSION: Approve the one-year extension for RFPs/Bids and/or piggy-backs for the procurement of services and/or commodities as described in the written report for April 16,2019-'Request for Extensions and/or Piggybacks." EXPLANATION OF REQUEST: As required, the Finance/Procurement Department submits requests for award to the Commission; requests for approval to enter into contracts and agreements as the result of formal solicitations;and to piggy-back governmental contracts. Options to extend or renew are noted in the"Agenda Request Item" presented to Commission as part of the initial approval process. Procurement seeks to provide an accurate and efficient method to keep the Commission informed of pending renewals and the anticipated expenditure by reducing the paperwork of processing each renewal and/or extension individually and summarizing the information in a monthly report(as required). PRE-CHLORINATED PIPE 036-2821-16/TP MAY 17,2019 THRU BURSTING OF POTABLE WATER MAY 16,2020 MAINS HYDRAULIC CYLINDERS AND 039-2516-17/IT MAY 19,2019 THRU VALVE PARTS AND REPAIR MAY 18,2020 HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This renewal report will be used for those solicitations, contracts/agreements and piggy-backs that are renewed/extended with the same terms and conditions and pricing as the initial award. FISCAL IMPACT: Budgeted Funds have been budgeted under line items as noted on the attached report. ALTERNATIVES: Not approve renewals and require new solicitations to be issued. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: ATTACHMENTS: Type Description D Addendum Bid Extension Summary D Addendum Killebrew Signed Renewal D Addendum Murphy Signed Renewal D Addendum Construction Hydraulics Signed Renewal Page 445 of 474 CITY OF BOYNTON BEACH REQUESTS FOR BID EXTENSIONS AND PIGGY-BACKS April 16, 2019 REQUESTING DEPARTMENT. UTILITIES DEPARTMENT CONTACT.Tremaine Johnson TERM:May 17,2019 to May 16,2020 SOURCE FOR PURCHASE:City Bid No.036-2821-16/TP ACCOUNT NUMBER:401-2810-536-4647 VENDOR(S):Killebrew,Inc./Murphy Pipeline Contractors ANNUAL ESTIMATED EXPENDITURE:$2,000,000 DESCRIPTION: On May 17, 2016, City Commission approved a two-year Agreement with Killebrew, LLC. and Murphy Pipeline Contractors. This initial term expenditure was$400,000. On May, 15 2018, Commission approved Resolution R18-072 for an additional$1,487,323.00.And then on June 5, 2018, Commission approved Resolution R18-078 for an additional$404.890.32. The Agreement allows for two(2)additional one-year renewal terms under the same prices, terms and conditions. Both vendors have agreed to renew the Agreement for an additional one-year term. REQUESTING DEPARTMENT.PUBLIC WORKS/FLEET DEPARTMENT CONTACT.Adrianna Greco-Arencibia TERM:May 19,2019 to May 18,2020 SOURCE FOR PURCHASE:City Bid No.039-2516-17/IT ACCOUNT NUMBER:501-5000-590-0982 VENDOR(S):Construction Hydraulics of Lake Worth,Inc. ANNUAL ESTIMATED EXPENDITURE:$65,000 DESCRIPTION: On May 16, 2017, City Commission approved a two-year Agreement with Construction Hydraulics of Lake Worth, Inc. The Agreement allows for Two(2)additional one-year renewal terms under the same prices, terms and conditions. Construction Hydraulics of Lake Worth, Inc. has agreed to renew the Agreement for an additional one-year term. m 7.A. IDS AND PURCHASES CA/ER$100,000 q f i" CITY OF BOYNTON BEACH 0 DATE:AGENDA ITEM REQUEST FORM COMMISSION MEETING 5117/2016 COMMISSION.REQUESTED ACTION BY rd the"Re-Bid for Pre-Chlorinated PipeBursting Water i id Nlo. 036-2821-16/TP, for year period to Murphy Pipefine Contractors, of Jacksonville, s the Primaryor and Killebrew, Inc., of Lakeland, FL as the Secondary Vendor. is bid will be utilizedon an" is with an estimated annual e)penditure of$400,000. EXPLANATION OF REQUEST. BIDTERM. MAY17, 2016toMAY16, 2018 AprilOn 20, 2016, Procurementices opened i s in r id No. 036-2821- 1161TR Contractors were instructed u t line item pricingto perform pre-chlorinatedi o waterpotable mains ( ) is. Pipe Burstingis a trenchless method of replacing outdated r inadequate buriedr main pipes, r c ri i is equippeda bursting head and is pulled through . The Scope of Worki in ft requestfor Bid includes fi n ■ Task 1 —Pipe Burstingt various locations Task 2—Connection to e)dsfng water service i Task 3—Maintenance of Traffic Task 4—Site andRestoration selectedThe o rs will furnishr, materials, equipment incidentals and appurtenancescornplatee the "As Needed" Work as oudined in ftir line item pricingsubmftd with the bidc by Pipeline Contrcors, and Killebrew, Inc., were evaluatedr alified based on their written subrrdssions. threeThe scenarios r n in the bidr "f' projects n placed on hold until bid aywird. With CityCommission approval, Utilities Staff will negotiate purchasea for the scopes presentedin Scenario no. 1, . After the initial two year bid term, i ocuments allow for three additional r renewals with the same terms, conditions n rici ® subject to vendor acceptance, satisfactory r c and deterrnination renewal Wil be in the best interest of the C HOW I ? This id award wouldi to issue purchaseorders based on the unit costs provided qualified contractors or pipeline replacement Water main replacement r increased capacity reliability for the distributionof potable water as vvell as fire flow water to areas with increasing demands. FISCAL u Funds for this repair sice will be availablefrom li s account number 401-2810-536-46-47. Page 262 f 477 Page 447 of 474 ALTERNATIVES: Not approve the rnvnended con traclors as provided and request that a new bid for Prrinated Pipe Bursting of Potable Water Mains be issued. STRATEGIC PLAN: STRATEGIC PLAN APPILICATION: CLIMATE AC71ON: CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description 0 Tab Sheets Bid Tabulation Sheets D Bid Proposal- Murphy Pipeline D Bid Proposal- Killebrew REVIEWERS: Departrnent Reviewer Action Date Finance Alibrandi, Julie Approved 5/10/2016-3:21 PM Finance Alibrandi, Julie Approved 5/10/2016-• 3:26 PM Finance Howard, Tim Approved 5110/2016- 3:37 PM Legal Swanson, Lynn Approved 5111/2016- 214 PM City Manager LaVerriere, Lori Approved 5/1212016- 9:49 AM Page 263 of 477 Page 448 of 474 B7EV E :E 0 a z 0 Z (D 2 :E E- 8 CL (D LL 0 CO CO CO (D (0 CO U) ui Ltj LU IM w LU -6 cm ui LLJ LU Uj W LLI LU Go CO CD to fo co LL E E 0 C, 0) < z R p co < 0 LU (D o S —CD 0 U- E 0 (n 0) w 0) U) 0 (j LLI LU LU U) w LO 00 It LU Ui LLJ Lu LLJ LLI LU w CF— cl 9 ci LO 0 C4 E 694% .S 03 LL K0 w 10 cu in CL 0 CL If 8 w LU LU ui z LU z z uj 0 0 0 a 3: uj ui X ED ]z V C14 z U) LL u 0 !3 w I 0 co CL < CO U a L Z Q r'L C', LL, >- I I ui CL LU N M z w < 0 t 0 LL < cm CL C-) < 0 w 0 LL cei D CD 0 C) 0 0 0 0 C) LL z K z < LL eN z U. 0 �f Lu w z z -1 0 0 L LU w Z CO 0 w D HOO 0 < FX C) < LL 00 0 0 lz < < 16 z M 0 LL CL uj M Z z z F La z LD il: ui :3 0 a LLIJ z W LU W W- LLJ W 0 z > L) L) 0 w LLJ Qb 0) 0 co Page 449 of 474 CV CD z E g 0 LD 0 0 CL ci 0 w is Li LL LU 0 ul LU Lu LU z LO w w W -6 CO 0 LU w uj cm - z C, cr) 2, 0 0 ? 1z 0 LD 49 z z it CD 0 W 0 ;6 J= Ex w S E i5 < j3 Of U) x LL 00 CD V < QM ;t S 0 > 0 0 V 0 w LU W w 10 U) W m >- > W < E tb 0 0 A co .s LL8 zrV6 1 00 00 ID Y) U) 0 9 , a LU r- D I:r x CD a) Lu 3 0 0 La cn OWD E IL < 0 a E Ln co :3 M .0 0 0 CD 0 < ui LLJ LU < in 0 w 0 z w 3: ul z UJ w z 0 -J C14 IL EL a. H ul m a 0 LLCJ0O < -N- c! 0 N w o a- > U) < < 0 IL 04 z z w 0 0 LO F- IL I LL. 0 < m LL cn LL L < LL M < < LU 0 z 0 m 0: CO z z 0 z z z U- MOP 0 LL z w z z 0 U) LL 0 — 0 0 w Lu z 0 < W UJ P < <a) LU U) w M ca CL CL 0 X z -j -j 0 C) 0 ; W ---1 0 2: m 0 L) E w ZS w C) z ui 0 z LL Z U3 M C) LU w uj 0 a Lu z z w LL Z Z Z z ai ix-i w 0 z < 0 55 z to < :3 0 IL Page 450 of 474 SCHEDULE OF BID ITEMS r The Pre-Chlorinatedi rs (ng of Potable Water Mains Bid No.036-2821-16/TP SCOPE OF WORKw The Scope of Work r Pre-Chlonnated Pipe Bursting shall include, but is not limited to: 1) Pipe ti t various Utilitylocations, 2) Connection to existing water services, 3) Maintenance oTraffic, restoration, pavement repairs, resurfacing striping; n , 1! labor, materials, and equipmentnecessary to completer j . The work shall include furnishing aII labor, materials, equipment, Incidentals and appurtenancesto complete the scopeof work. Furnish and Install is defined as all work and includes, but is not limited n restoration i o complete the designatedline items. ITEM 1 F BID ITEM UNIT UNIT COST Section 1 GENERAL CONDITIONS obiti tion/ ernobili tiol el,project LS 17,500.00 -1 O.T.per project, City I tght-of- ay LS 2,ODO.00 . .T®der project, Faure Beach urs oT Roadwa -- L , g. re and Post Construction Video LS 1000.00 Permit ppiicable Perrnft Aflowance(actual cost reimbursement ent by . ity) TBD NPDES PDES(if applicable)may not exeeed 1.5%of the project t TBD TBD t3 pings ecord Drawings(if applicable) TBD TBD Survey onstru 'on Survey(if applicable actual cost relm bursemenlTBD y City TBD i-1 In emni lcationlind dual Projects L $25.00 R-1 SURFACE RESTORATION R-1A od SF 0.72 R-1 B 'Concrete SF 12.50 .m1 'Asphalt SF m 50 ..1 D urge C� ate €-3 THIS PAGE TO BE SUMMED ALONG MH PROPOSAL IN FOR 810 ACCEPTABLE Page 451 of 474 ITEM DESCRIP71014 OF BID ITEM fl i COST PIPE BURSTING FURNISH AND l " LVL Section 2 2.1 LF 68,00 2.2 LF 80.00 2.3 1 LF nin 2.4 124n ch HDPE DRI I bv Pre-Chlortnated p!3e burstiin, LF Section 3 Alves and Fittinas-Furnish and Install 3.1 -inch Gate Valve EA 1,067= 3.2 -inch Gate Valve EA 1,176.00 3.3 inch Gate Valve EA 11,480.00 3.4 10-inch Gate V'alve EA 1843.00 3.5 12-inch Gats Valve EA 7_3 FIRE HYDRANTS WILL BE FURNISHED BY CITY 3.6 ing"'E*---u-dant on 6jnch water main EA 3.000 3.7 m& 1111 Cl-LA-A. n't on 8-Inch water mMn EA 3,100 3.8 Cie 6 EA 735.00 3.9 ee 8x8x6 E,A 826.110 3.,10 ee SxBxg EA 8%00 3.11 ee 10 10x6 EA 970.00 3.12 ee IOXIOX8 EA 1 O00 313 ee 10101,0 EA 1,025.00 114 ee 1,2x12x6 EA t1615.00 3.15 PC 12x12xg EA 12001,00 3.16, ee 124.240 EA 1225.00 3.17 e 12x12x1.2 Section 4 ustomer Connectioins-Furnish and Install- Icy ie or Double Service 4.1 INGLE OR DOUBLE SERVICE 4.1.1 6.00 4.1.2 tr i EA 637.00 4.13 EA 655. 4.1.4 1 EA 891. 4.1.5 1 EA 922.00 4.2 I SLE OR DOUBLE SERVMIC Up to 2-Inch Short Side Water Service Connection(!in 4.2.1 asing) EA 800.00 4.22 rich Water Main EA 860.00 4.23 4nch Water Main EA 900-00 42A 10-inch Water Main l�!Jil 950.00 42.5 12-inch Water Main EA 4.3 INGLE OR DOUBLE SERVICE 43.1 to 1-i ch Long Side Water Service Conneclion EA 1 176 010 4.3.2 finch Water Main 1225.00 4.3.3 -inch Water Main EA 12 4.3.4 10-inch Water Main EA 1372. .3.5 12-Inch Water Main EA I F-4 THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED AND ACCEPTABLE Page 452 of 474 4.4 INGLE OR DOUBLE SERVICE 4.4.1 p to 2-inch Long Side Water Service Connection(in EA 1400.00 4.4.2 -inch Water Main EA 1450.00 4.43 -inch Water Main EA 1 60M00 4.4.4 10-Inch Water Main EA 1 0.00 4.4.5 12-inch Water Main EA Z100.00 Section 5 ins Stops—Fumish and Install 5,1 4neh Water Main EA 5.2 inch Water Main EA &3 0-Inch Water Main EA 10 000.00 5A 12-inch Water Main EA 15 Ono-no END OF SCHEDULE OF BID ITEMS RF-5 THIS PAGE TO RE SUMMED ALONG INITH PROPOSAI.IN ORNR FOR BID PAMAGE TO BE MSI EM AND ADMPTABLE Page 453 of 474 COST ESTIMATE FOR PIPE BURSTING SCENARIOS BID No. 1 PLEASE PREPARE YOUR COSTESTIMATE PROPOSALSfOUTLINED BELOW BY USING THE PRICINGf ITEMS es - - T ON YOUR LETTERHEAD. CONDITIONS, s Scenario#1 Six-inch i s Pipe)that runs a length of 300 linear ft. (froms to west)through the easement of a residential neighborhood at 4- . This water main loops system; no residents are connected to it. No fire hydrants are connected. The 6-inch water6-ins main is wet tapped off of a 16-inch i ion water main that is in a FDOT roadway andi into an 8-inch t r main 300 linear feet away on to a city roadway. Both 6-inchvalves are not leaking an re in good condition. a It 100 sq. ft. of FDOT approved asphalt and any sod a to be removed. The utility ns the water main to remain its current size. Scenario#2 Twelve-inch (cast iron)water main that runs 250 liner ft. in utility right-of-way a 6-feet deep.At the distance of 150 linear feet,the 12-inch water main reduces to an 8-inchin (cast iron). Where the water main reduces from a 12-inch to an 8-inchter main, there is a 12-inch x 8-inch reducer n 8-inch gate valve. T o ( )fire hydrants, which have ( ) individual valves, connected tote water main. There areresident service lines that are fed by this water main, 12 long-side service lines and 8 short-side s ! lines for a total of 20 resident service lines. Restore sod o various areas. The utility t the water main to keepits size tion of 12-inch reducing down to 8-inch if possible. Scenario 3--Revision#1 Four-inch at r main that runs in utility right-of-way at a depthof 3-feet and a total length of 800 linear feet, Presently, there arent enough fire hydrants on the street in order to meet fire suppression needs. Utility is asking that three( ), -inc x 6-inch tees be installed along the line; position of tees will be specified y the utility, n r (3)6-inch valves to coincide with each tee for future installation o r ( )fire hydrants. The fire hydrants will be installed y the utility at later date. There are 13 short-side services n 12 long-side services for a total of 25 resident service lines. The utility ants to u size the water main from a 4-inch o an 8-inchr main. RF-6 IS PAGE TO BE SUBMITTED ALONGTH PROPOSAL IN ORDER FOR DID PACKAGE TO BE CONSIDERED AND ACCEPTABLE Page 454 of 474 Corporate Headquarters % OFFICE:904.764.6887 FAX:904-379,6193 ADDRESS:1876 Everlee Rd,Jacksonville FL 32216 FeasbIlty Support Office Murphy Pipeline OFFICE.,414.321.2247 FAX:414-321-2297 ADDRESS:1973 S 9111 Street Milwaukee WI 53227 Contractors, Inc. murphypipellines.corn swagelinine.com Scenario #1 IT DESCRIPTION QTY UNIT$ TOTAL General Conditions GC-1 Mobilization/Demobilization 1 LS $17,500.00 $17,500.00 GC-1 MOT City R/W I LS $2,000.00 $2,000.00 GC-1 MOTCounty/FDOT 1 LS $5,000.00 $5,000.00 GC-1 Pre & Post Construction Video 1 LS $1,000.0o $1,000.00 Surface Restoration R-1A Sod 2430 SIF $0.72 $1,749.60 R-1C 3"Asphalt 100 SF $6.50 $650.00 Pipe Bursting 2.2 6" HDPE 300 LF $68.00 $20 ,400.00 Total $48,299-60 Page 455 of 474 Corporate Headquarters OFFICE:904.764.6887 FAX:9x4.379.6193 ADDRESS:1875 Everlee Rd,Jacksonville FL 32216 Feasibility Support Office 'Murphy Pipeline OFFiCE:414.321.2247 FAX:414.321.2297 ADDRESS:1973 S 911 Street Milwaukee Wl53227 Contractors, Inc. murphypipeiines.com swagelining.com Scenario #2 ITEM DESCRIPTION $ TOTAL General Conditions -1 Mobilization/Demobilization 1 LS $17,500.00 $17,500.00 ®1 MOT City R/W I LS $2,000.00 $2,000.00 -1 MOT County/FDOT 1 LS $5,000.00 $5,000.00 -1 Pre and Post Construction Video 1 L $1,000.00 $1,000.00 Surface r i R-1A Sod 8200 SF $0.72 $5,904.00 -1 " Concrete 960 SF $12.50 $12,000.00 - C 3"Asphalt 120 SF $ . $780.00 Pipe tin 2.2 " HDPE 100 LF $80.00 $8,000.00 2.4 2" HDPE 150 LF $126.00 $18,900.00 Valvesi i . "Gate Valve 2 EA $1,176.00 $2,352.00 . "Gate valve 1 E $1,480.00 $1,480.00 .7 Fire Hyd onWater Main 2 EA $3,100.00 $6,200.00 3.9 8x6 Tee 2 EA $825.00 $1,650.00 Customer Connections 4.1.1 1"Short Side Water Service $606.00 $4,848.00 4.1.3 "Water Main 4 EA $6S5.00 $2,620.00 .5 2"Water Main 4 EA $922.00 $3,688.00 .1 1" Long Side Water Service 12 EA $1,176.00 $14,112.00 4.3.3 "Water Main 6 EA $1,250.00 $7,500.00 4.3.5 2"Water Main 6 EA $1,764.00 $10,584.00 Linestops 5.2 8"Water Main 1 EA $ ,000.00 $8,000.00 5.4 12"Water Main 1 EA $15,000.00 15 000.00 Total $149,118.00 Page 456 of 474 Corporate Headquarters OFFICE:9D4.764.6887 FASO:904.379.6193 j ADDRESS:1876 Everlee Rd,Jacksonville FL 32216 Feasibility Support Office Murphy Pipeline OFFICE:414.321.2247 FAX:414.321.2297 Contractors, Inc. ADDRESS:1973 S 919 Street MllwaukeeWI53227 murphypipelines.com swagellning.com Scenario #3 ITEM DESCRIPTIONIT TOTAL General Conditions G-1 Mobilization/Demobilization 1 LS $17,500.00 $17,500.00 -1 MOT City R/W I L $2,000.00 $2,000.00 -1 MOT County/FDOT 1 LS $5,000.00 $5,000.00 -1 Pre and Post Construction Video 1 LS $1,000.00 $1,000.00 Surface Restoration R-1A Sod 1190 F $0.72 $8,568.00 -1 6" Concrete 1560 SF $12.50 $19,500.00 -1C "Asphalt 350 SF $6.50 $2,275.00 R-1D Curb 40 LF $40.00 $1,600.00 Pipe tin 2.2 8" HDPE 800 LF $80.00 $64,000.00 Valves and Fittings .2 6"Gate Valve 1 EA $1,176.00 $1,176.00 3.3 "Gate Valve 3 E $1,480.00 $4,440.00 3.7 Fire Hyd onWater Main 1 EA $3,100.00 $3,100.00 3.9 8x6Tee 3 EA $825.00 $2,475.00 Customer Connections 4.1.1 1"Short Side Water Service 13 EA $606.00 $7,878.00 4.1.3Water Main 13 EA $655.00 $ ,515.00 4.3.1 "Long Side Water Service 12 EA $1,176.00 $14,112.00 4.3.3 ter Main 12 EA $1,250.00 $15,000.00 Linestops 5. "Water Main 1 EA $8,000.00 Total Page 457 of 474 BIDDER agrees that the WORK will be substantially completed vWthin TBD calendar days after the receipt of ft Notice to Proceed and final completion will occur within 30 calendar days after the Notice of Substantial Completion. BIDDER accepts the provisions of the Contract as to liquidated damages in the event of failure to com plate the WORK on time. Communicaflons concerning this Bid shall be as follows: Contact Person Business Address 1876 EVA LES RD City,State,Zip Code JACKSONVILLE FL 32216 Business Phone Number Email Address _YPj EEL]N E S.C 0 M Cell Phone Number Other pertinent information is as follows: License Number (Please Attach Copy) 77 Federal Tax ID# 59-3688714 Federal Employment ID# Submittedonthis 18 dayof APRIL 2016, (if an individual,partnership,or non-incorporated organization) Signature of BIDDER By (if a corporation) (Affix Seel) Signature of BIDDER ... By AN RE AYR Attested by Secretary Incorporated under the laws of the State of FLORIDA BID PRICES WITHOUT THE MANUAL SIGNATURE OF AN AUTHORIZED AGENT OF THE BIDDER SHALL BE REJECTED AS NON-RESPONSIVE,NON-CONFORMING AND INELIGIBLE FOR AWARD. [Remainder of this page left blank Intentionally] BF-7 THIS PAGE TO BE SUBMITTED ALONG VATH PROPOSAL IN ORDER FOR BID PACKAGETO BE CONSIDERED AND ACCEMBLE Page 458 of 474 13.A. FUTURE AGENDA ITEMS 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Approve request for Conditional Use and Major Site Plan Modification (COUS 19-001 / MSPM 19-006) for 7-Eleven, Inc., to allow redevelopment for a new 2,540 sq. ft. convenience store, a 3,096 sq. ft. gas station canopy composed of six (6) pump stations, and related site amenities and improvements, on a 0.84 acre parcel located at 4798 N. Congress Avenue, in the C-3 (Community Commercial) zoning district. Applicant: Grant Distel, 7-Eleven, Inc. - June 18, 2019 EXPLANATION OF REQUEST: The 0.84-acre subject property consists of a parcel that is currently developed with two, single-story buildings. The principal building is presently occupied by a Mobil convenience store with gas station canopy and a detached accessory car wash building. The applicant has submitted Conditional Use and Major Site Plan Modification applications to redevelop the property with a 2,540 square foot 7-Eleven convenience store and gas station. The existing car wash building located on the south side of the property will be demolished to accommodate a 24-foot wide two-way drive isle and a 12 foot wide loading zone. The gas station use requires conditional use approval, which is being processed concurrently with the request for Major Site Plan Modification. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: N/A ALTERNATIVES: Not allow redevelopment of an existing gas station and convenience store (not recommended). STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: N/A CLIMATE ACTION: CLIMATE ACTION DISCUSSION: N/A Is this a grant? Page 459 of 474 Grant Amount: Page 460 of 474 13.B. FUTURE AGENDA ITEMS 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Approve amendments to the Land Development Regulations, Chapter 4, Site Development Standards, Article I, Environmental Protection Standards, Section 4, Standards, to create regulations requiring proper application of fertilizer to protect water bodies, and amendments to Chapter 1, Article 11, Definitions, to add corresponding definitions. Applicant: City-initiated. - June 18, 2019 EXPLANATION OF REQUEST: The Florida Department of Environmental Protection (FDEP) requires that all National Pollution Discharge Elimination System (NPDES) permittees operating municipal stormwater systems adopt a local ordinance that regulates how and when fertilizer can be applied to all properties (i.e. residential, commercial, institutional, and recreational), utilizing best management practices, and requiring commercial/institutional fertilizer applicators to complete a mandatory training program. The purpose of these regulations is to improve and protect the quality of our water bodies through the reduction of algae bloom and accelerated growth of aquatic weeds caused by the introduction of phosphorous and nitrogen, resulting from improper fertilizer application. The attached ordinance is based upon a model that was provided by FDEP and that has already been adopted by several municipalities in Palm Beach County. FDEP has reviewed the attached draft prepared by staff and approved it as to form and sufficiency. Adoption of the ordinance will satisfy the NPDES permit condition initiated by FDEP. The suggested amendments can be best described below: 1. Prohibition of fertilizing when a) the ground is saturated, b) a Flood Watch or Warning, a Tropical Storm Watch or Warning, or a Hurricane Watch or Warning is in effect, or c) heavy rain (2 inches or more within a 24 hour period) is likely; 2. Creation of"Fertilizer Free Zones", which limits the application of fertilizer within ten (10) feet of any water body, or three (3) feet if a deflector shield or drop spreader is utilized; and 3. Requires proof of licensing of Commercial Applicators by the Florida Department of Agriculture and Consumer Services prior to receiving Business Tax approval to operate within the City. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: N/A ALTERNATIVES: None rcommended. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: N/A Page 461 of 474 CLIMATE ACTION: CLIMATE ACTION DISCUSSION: N/A Is this a grant? Grant Amount: Page 462 of 474 13.C. FUTURE AGENDA ITEMS 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Approve proposed code language implementing CRA Plan-Group 4 (CDRV 19-003) - Amending the LAND DEVELOPMENT REGULATIONS: (1) Chapter 1. General Administration, Article 11. Definitions, Article III. Relationship to Comprehensive Plan, and Article IV. Redevelopment Plans; and (3) Chapter 3. Zoning, Article 111. Zoning Districts and Overlay Zones, to continue implementation of revisions related to modification of the future land use categories and to other recommendations of the Community Redevelopment Plan, including creation of the Cultural District and Boynton Beach Boulevard Overlays. Applicant: City-initiated. - June 18, 2019 EXPLANATION OF REQUEST: The Boynton Beach CRA Community Redevelopment Plan was adopted on October 4th, 2016. The Plan recommended significant changes to the structure of the future land use (FLU) classifications, defined 6 (six) new CRA districts and introduced district-specific design standards. The City's Comprehensive Plan was amended accordingly, and staff embarked on comprehensive revisions to the Land Development Regulations (LDRs). The subject LDR amendments follow the first set of revisions (adopted in 2017); the modifications would affect Chapters 1, 3 and 4. The most significant changes are proposed for Chapter 3. Zoning, which contains zoning definitions and related building and site regulations (Article 111. Zoning District and Overlay Zones). Amendments to Chapter 3 include the addition of two new overlays: the Cultural District Overlay (CDO would replace the existing Ocean Avenue Overlay District), and the Boynton Beach Boulevard Overlay (BBBO). Also proposed are changes to the existing Martin Luther King Jr. Boulevard and the Urban Commercial District overlays, reflecting the design standards of the Heart of Boynton and the Federal Highway Corridor Districts established by the CRA Plan. The remaining revisions to Chapter 3 would correct outstanding inconsistencies in its narrative and tables containing zoning district-specific building and site regulations. Two new definitions are proposed, for Usable Open Space and Active/Commercial Uses on Ground Floor. Both would provide more clarity to requirements supporting the CRA Plan's goal of creating an urban, pedestrian-friendly environment. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? No impact on programs or services FISCAL IMPACT: No fiscal impact ALTERNATIVES: No alternatives recommended STRATEGIC PLAN: Page 463 of 474 STRATEGIC PLAN APPLICATION: N/A CLIMATE ACTION: CLIMATE ACTION DISCUSSION: N/A Is this a grant? Grant Amount: Page 464 of 474 13.D. FUTURE AGENDA ITEMS 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Commission wants to discuss public safety as it relates to the Town Square Redevelopment- June 2019 EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 465 of 474 13.E. FUTURE AGENDA ITEMS 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Senator Lori Berman and Representative Joe Casello to give a post-legislation update- June 18, 2019 EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 466 of 474 13.F. FUTURE AGENDA ITEMS 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Update by 2020 US Census Marketing efforts by Laura Landsburgh, Marketing Manager - June 18, 2019 EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 467 of 474 13.G. FUTURE AGENDA ITEMS 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Department to give brief presentation of their operations Development- July 2019 Library - September 2019 EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 468 of 474 13.H. FUTURE AGENDA ITEMS 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Staff to review Development Department's plan review processes to identify efficiencies and technologies to assist with timely review of plans/projects- July 2019 EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 469 of 474 13.1. FUTURE AGENDA ITEMS 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Budget Workshops for 2019/20 proposed budget: Budget Workshops at Intracoastal Park Clubhouse; Monday, J my 15, 2019 @ 5:00 P.M. Tuesday, July 16, 2019 @ 10:00 A.M. Wednesday, July 17, 2019 @ 2:00 P.M. EXPLANATION OF REQUEST: Our FY 2019/2020 Budget process is underway. Proposed Budget Workshops are scheduled to be held July 15-17, 2019 at the Intracoastal Park Clubhouse. Typically the Commission staggers the starting times to accommodate the public's attendance at these workshops. The Commission adopts a Preliminary Fire Assessment Resolution and a Tentative Millage Rate Resolution at these workshops. Based on past Workshops times, staff is recommending the following times: Monday, July 15, 2019: 5:00 p.m. Tuesday, July 16, 2019: 10:00 a.m. Wednesday, July 17, 2019: 2:00 p.m. As a reminder, Tuesday, July 16, 2019 there will also be a regular City Commission meeting at 6:30 pm. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Page 470 of 474 Is this a grant? No Grant Amount: Page 471 of 474 13.J. FUTURE AGENDA ITEMS 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Dorothy Jacks, PBC Property Appraiser to address the Commission - August 6, 2019 EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 472 of 474 13.K. FUTURE AGENDA ITEMS 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: Staff to present updated Social Media Policy - August 20, 2019 EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 473 of 474 13.L. FUTURE AGENDA ITEMS 6/4/2019 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 6/4/2019 REQUESTED ACTION BY COMMISSION: The Mayor has requested a discussion of possible changes to Seacrest Corridor zoning and land use including expedited permitting - TBD EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 474 of 474 4 �,;.YF r,s�,ti^ EPRESENTAITVE MIKE CARUSO � /iTHE Alt CARUSO CHRONICLE ,4 .'LOAID?'.-' PRO l.'l)1,Y SERVING DISTRICT' 89 i " May 2019 House Adjourns Sine Die with Balanced Budget Sine Die Edition and $121 Million in Tax Cuts District Office Suite 302 Saturday, May 4th concluded the 2019 Legislative Session with the 4400 N Federal Highway traditional Sine Die ceremony. We spent most of our time on the House Boca Raton, FL 33431 Floor the last week debating bills and voting on their final passage, (561) 750-2396 including the state budget and this year's tax cut package. Tallahassee Office I believe this year's $91.1 billion budget is fiscally responsible and 1301 Capitol prioritizes funding in the best interest of all Floridians. In this budget we 402 S Monroe Street continued to invest in our student's success by spending $16 billion for Tallahassee, FL 32399 PreK-12 Education, including a $243 per student increase this year. To help protect our natural resources, we included $686.8 million for (850) 717-5089 Everglades Restoration and Water Protection, $33 million for Florida Forever and $4.2 million for Red Tide Research. I believe this budget also Email focuses on providing critical health care services to our most vulnerable Mike.Caruso@myfloridahouse.gov citizens with an investment of$598 million to fully fund Florida Kid Care Enrollment and $11.3 million for Homelessness, Opioid and Substance Staff Abuse Services. In addition, we maintain $3.3 billion in reserves, because, Beth Lerner in my opinion, government must responsibly plan for the future, just like Beth.Lerner@myfloridahouse.gov Florida families must do. Nicholas Cannon I am pleased that through smart budgeting, we were again able to provide Nicholas.Cannon@myfloridahouse.gov tax relief to the tune of$121 million for our hard working residents. Relief includes a back to school tax holiday, cutting the business rent tax and a Follow Me disaster preparedness sales tax holiday before hurricane season to stock up on important products. In @RepMikeCaruso © @RepMikeCaruso I am very proud of all the work we accomplished this Session. The Legislature passed bills to address our continued sober home and opioid crisis, Florida's water quality, anti-Semitism, texting while driving, election reform and health care, among many other issues. In just a few short weeks, I believe we accomplished a great deal for Florida's families. Budget Highlights -> District 89 Funding Highlights* $11,500,000: FAU AD Henderson University Lab School $300,000:JARC Community Works $325,000 Wayne Barton Study Center After School Program $500,000:Alzheimer's Community Care Critical Support Initiative $150,000: Flagler Museum $12,000,000: FAU 100 $150,000: Boca Raton Museum of Art $250,000: Federation Transportation Services $11,500,000: FAU Jupiter Life Sciences Building $159,250: Ruth Rales Transportation $100,000: Florida Holocaust Museum at the Capitol $2,500,000: Statewide Substance Abuse and Opioid Crisis $2,500,000:Jewish Day School Security Funding $91.1 Billion Budget Highlights $686.8 million: Everglades Restoration and Water Protection NaYear 2019 20 A!I Funds $4.2 million: Red Tide Research CR S8 2500 General Aproprafions Act-5911&Ikon $50 million:Visit Florida Vin' is,,.ra„� $33 million: Florida Forever $40 million:Job Growth Grant Fund s $25 million: Hurricane Michael Grant Recovery Program $21.3 million: Funding for Cultural and Museum Grants $21.8 million for State Aid to Libraries 41,.0.,,6 MUM >n As always, it is my honor to serve you in the Florida House. If ever I may be of service to you, please do not hesitate to contact me. *All budget items are still subject to veto as of this writing