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Agenda 07-24-19 City of Boynton Beach BOYNTON BEACH CITY LIBRARY 115 N. Federal Highway Boynton Beach, FL 33435 LIBRARY ADVISORY BOARD AGENDA Date: July 24, 2019 Location/Time: INTRACOASTAL PARK CLUBHOUSE, 1st FLOOR, 6:00 P.M. I. Call to Order II. Approval of Minutes— May 22, 2019 &June 26, 2019 III. Correspondence and Communications IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations) V. Chair's Report VI. Unfinished Business: Library Construction Update Career Online High School (CONS) Update Currently Recruiting —Library Page PT, Customer Services, Youth Services LSTA Innovation Grant— Internet Hotspots LSTA Grant—Upgrade to RFID Summer Reading Club VII. New Business: Library Fines Discussion VIII. Library Director's Report/Statistics Monthly Report for June 2019 News/Media Coverage IX. Announcements Next Library Board Meeting —Sept. 25, 2019 at Intracoastal Park. August Meeting CANCELLED X. Adjournment NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE, (561)742-6060 OR(TTY) 1-800-955-8771, AT LEAST 48 HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE CITY'S WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. MINUTES OF THE LIBRARY BOARD MEETING HELD ON WEDNESDAY, MAY 22, 2019, AT 6:00 P.M. AT THE INTRACOASTAL PARK CLUBHOUSE 2240 N. FEDERAL HIGHWAY, BOYNTON BEACH, FLORIDA PRESENT: John Welter, Chair Craig Clark, Library Director Deborah Hoban Jeannie Taylor, Assistant Library Director Dr. Bethanie Gorney Robyn Boucard Dr. Stephanie Hayden-Adeyemo, Vice Chair I. Call to Order Chair Welter called the meeting to order at 6:08 p.m. II. Approval of Minutes —April 24, 2019 Motion Dr. Gorney moved to approve. Ms. Hoban, vote ok III. Correspondence and Communications None IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations) None V. Chair's Report Chair Welter wanted to discuss with the Board how often to meet as sometimes they struggle for quorums and there are times during the summer it is difficult for some members to attend the meetings. He wanted to discuss if they should meet less. The Sunshine Law requires they assemble quarterly at a bare minimum, but not monthly. Vice Chair Hayden-Adeyemo did not think the members could reduce the number of times they meet as the Board was created by Ordinance. Mr. Clark commented they have combined meetings and cancelled meetings in the past. Vice Chair Hayden-Adeyemo thought the Ordinance required monthly meetings and discussion followed it is up to the • Board to determine how frequently they want to meet. She commented the City Commission would have to approve the change; however, Mr. Clark pointed out they did not get Commission approval in the past. She also felt there was a certain level of Meeting Minutes Library Advisory Board Boynton Beach, Florida May 22, 2019 commitment on the part of the members and there is a reason why they have the Board. She thought if members could not make the commitment, the recommendation is to let the member go. Chair Welter asked if the idea was worth pursuing. Ms. Hoban was unsure less meetings would solve any conflicts and asked how it would serve the Library. Dr. Gorney thought the meetings were routine, and it could be the same every six months, but there is a lull because of the pending construction of the new Library. Chair Welter agreed there was some stagnation with the meetings and wanted the meetings to be a forum that was interesting. There could be reports about the various programs or ways to encourage expansion and enhancement of different programs. Members could identify new ideas. If they leave the repetitiveness as it is now and see a movement to something new, with the new library opening, there will be lots of conversations. Chair Welter suggested meeting six times a year. Mr. Clark suggested deferring the item in order to review the by-laws. Vice Chair Hayden-Adeyemo explained all boards experience lulls from time to time. Ms. Boucard asked if there would be more or less meetings and hoped nothing would conflict with some of her other meetings. Chair Welter thought there would be less meetings. VI. Unfinished Business: Library Construction Update Mr. Clark advised the Library walls would go up around June 10th. Chair Welter asked if they were still refining the design. Mr. Clark did not know. The architect is in Orlando and he had not attended a meeting in awhile. He was supposed to start discussing furnishings soon. The architect has a team of interior designers. He has not met with them so he could not get a sense of what they planned. The last time he and Ms. Taylor met with the architect was several months ago in Orlando, and they discussed the interior and the flow of the Library. The flow was good. Ms. Taylor commented the Children's Library was more of a challenge. The flow on the second floor was good and there is something good to keep patrons moving. The City hired a fundraising consultant for naming rights for the entire Town Square project including the Library and moreso for the meeting rooms. There will be 12 or 14 rooms and they are all public areas. Some rooms will be shared, but the rooms are namable. Shared spaces were not included in naming rights. Chair Welter asked if those funds and any grant monies would be used towards future library projects and learned it would. Mr. Clark explained it could be an endowment for library programming because the Library does not really have a budget. He suggested endowing $50,000 towards programming or whatever program the donor wants. Mr. Clark explained endowments were at the beginning phase and he gave his ideas and suggestions for rooms and areas to be named. Endowments could fund an increase in material purchasing. Ms. Boucard thought the suggestions could be itemized and distributed to the community with a synopsis of each suggestion. Mr. Clark explained the consultant team is putting together packages and professional looking pamphlets. They are laying the groundwork 2 Meeting Minutes Library Advisory Board Boynton Beach, Florida May 22, 2019 for the program and the materials would be available to the public around the end of the year. Ms. Hoban would like to see the audio book collection expand to the level of the County's Library system. The Library has one small endowment that provides about $6,000 a year. Chair Welter thought a naming opportunity could be an endowment and there was more money with naming, which means there would be more money to spend. Dr. Gorney suggested setting aside funds for programming having guest speakers or authors. It would expand the Library into a location for community events. Mr. Clark advised it would be ideal to have an unrestricted endowment for library programming and the Board could decide how the funds would be spent. It would be a good function for the Library Advisory Board. As to the design, Chair Welter thought staff would start to see designs within the next few months. Mr. Clark will bring it back agreed to bring back plans when they are received. Mr. Clark did not think they would need much furniture as it was recovered. The City is excited the refurbished furniture, but some areas will need furnishing. Staff will purchase mobile furniture which could be moved as needed for pop-up programming. (Tracey Tebo arrived 6:39 p.m.) Ms. Hoban asked if the computers would be upgraded. Mr. Clark explained they were on a four-year cycle to upgrade the computers. State Aid funding is used to purchase the computers. In the past there were 24 computers outside the lab and 20 in the lab. Staff will locate the 24 laptops for the public and another 20 laptops that can be used anywhere in the Library so patrons would not be combined to one area. There will be many nooks and study rooms and if patrons need to print, there will be wireless printers. There will be different. This will be done with the teens as well. There will be two laptop carts of 20 computers each and if they need a room to teach a class, they can roll the cart down to the class. There will be lots of outlets and plugs. Patrons could bring their own laptops because the Library will have wireless service. Mr. Clark advised he will share any updates or significant changes with the Board and added the furniture plan is not yet finished. Career Online High School (CONS) Update Jeannie Taylor, Assistant Library Director, explained there was another graduate of the online high school and six people in the online high school and two are very close to graduating. No one is in the prerequisite period. She also advised the State did not renew the scholarships. Mr. Clark was asked to advocate for funding for the program in Tallahassee next year. Ms. Hoban asked if that could be endowed. The State Librarian advised she would try to find some funds from the Library budget for that. Mr. Clark pointed out they still have some scholarships the Library purchased which will keep going until assigned. Ms. Tebo asked about the Rotary Club, and learned the Rotary Club awarded a graduate to continue on to college. The program has three scholarships left. Staff will used funds from the State first, and then the Library's funds for the program. 3 Meeting Minutes Library Advisory Board Boynton Beach, Florida May 22, 2019 Currently Recruiting — Library Page PT, Librarian Cataloging/Reference), Customer Services, Youth Services Mr. Clark announced the City hired a Cataloguing Reference Librarian from FAU. Ms. Hoban had worked with her and she starts June 3rd. She was in a professional position and then she got her Masters of Library Science Degree and had nowhere to go. She was doing Librarians work and there was nothing for her. Ms. Hoban advised she is a very kind and skilled individual. The other two positions will be supervisory positions, which were customer services and youth services position, when they are approved. The City Manager would have to approve. A Librarian is a grade 18 and in the budget He requested the positions be moved up to 20 because federal guidelines on exempt employees requires they have to make a minimum of$50,000 a year. Ms. Clark south to have Librarians be a 20, senior Librarians be a Grade 22 and a Division Head Library will be a Grade 24 so there is a career path. The City was making an offer to an individual who interviewed for the part-time Library Page. Mr. Clark anticipated having to add another full time position. The concept was not budgeted in the current budget, but the Board always stressed getting more positions for the new library for six days. Mr. Clark thought staff would be very busy once the Library opens. All the services are tied together and when the public comes to City Hall to pay utility bills, someone from the Library will be there signing people up for library cards. LSTA Innovation Grant— Internet Hotspots Mr. Clark was having trouble with the vendor and will have to go to use another vendor. The organization is a small non-profit. The City has certain requirements that any contract or agreement they enter into must contain. Staff wanted to purchase 20 with unlimited access. The lending period is three weeks and they can be renewed up to six times if they were not under request. Broward County does it and they only lends to veterans and do not have unlimited access with theirs. Chair Welter thought it was right to open it up to everyone for unlimited. The units are $70 each, but it is the monthly service fee. Chair Welter asked during negotiations, if there was any kind of advertising or capturing any usage. Mr. Clark explained they are not supposed to. Patrons would not want to be tracked. The non-profit would give the library 10 units for free, but they do not have a huge budget to keep going back and forth to get an attorney to change the agreement. Mr. Clark thought they would have to pay more money and use another vendor. The grant is for $2,800. Staff will lay out some State Aid money and see what happens. LSTA Grant — Upgrade to RFID Mr. Clark wrote a last minute grant because he heard there would be more money and the grant was fully funded. The amount was for $83,991 for three RFID self-checks, two sets of security gates 170,000 RFID tags and conversion stations leased for at least for six months. The entire RFID program is $105,000. The other $21,000 is in the City's Capital Improvements Plan (CIP). Ms. Tebo queried if the Library was moving towards all self check-out. Mr. Clark replied staff wants to move from a passive customer service 4 I Meeting Minutes Library Advisory Board Boynton Beach, Florida May 22, 2019 model to having the self-checks do the work, so staff can help people on the floor. Staff will likely be walking around with iPads. One staff member will be a greeter and teach patrons how to use self-check. Another employee will be behind the counter making cards and dealing with money. Self-check can use cash or credit card including paying of fines. The pilot school program for students did not go well. The City could move to enact no fines for youth, but it would require approval by the City Commission. The Library is getting a new Integrated Library System (ILS) search. The current system to look online to the Library's catalogue will change October 1st The Library is switching from Dynix Symphony to KOHA. The Society for Arts uses the KORA system now and some larger library systems. It is an open source, meaning staff has more say as a Library on how to change the system to make it better for the Library, rather than relying on the vendor The consortium the Library belongs to will change as well. One Library is dropping out and will use KORA themselves. The other four will stay together through SEFLEN as SEFLEN will manage the contract and have a Help Desk. The Help Desk will be a call center for staff. This will be cheaper in the long-run and better than what they are paying now. Chair Welter inquired regarding the new Library model if there be stations or staffing desks for librarians will assist with large searches or interlibrary loan searches. Mr. Clark explained the idea is to get rid of the desks. There will be a reference and a research desk for customer service staff. Chair Welter asked if the new search engine friendlier. Mr. Clark responded any engine is only as good as the user and clarified the new system is not a research system, it is a holding system of library collections and others. Ms. Tebo asked if the issues with Ancestry and Fold3 were resolved. Ms. Taylor responded she was told it was. VII. New Business: 2019 Summer Reading Club Jeannie Taylor, Assistant Library Director, explained staff was getting ready to kick off the Summer Reading Club for youth requiring them to commit to reading a certain amount. The children will receive a teddy bear at completion. Elementary school students will get backpacks and middle and high school students will get head phones. The theme is universal stories and there will be other summer programs, which were included in the meeting back up. Staff will try to offer internet safety programs set for different age groups. There are programs for fifth graders, tweens, teenagers and adults. By offering the programs, the Library receives an extra nine points on the ISTA grants. The Library still has Americorp volunteers over the summer and they are looking to put together a program about civility to teach teenagers about being respectful with those who disagree with them and understanding differences of opinions. It would likely be a three-part program. Students will learn and understand civility, make a plan and then sign a pledge. There will be a reward for completing the program. Ms. Taylor and Mr. Clark attended a program by Dr. Robert Watson about civility. It was compelling and impactful. 5 Meeting Minutes Library Advisory Board Boynton Beach, Florida May 22, 2019 Ms. Tebo asked about the adult reading club and learned it had less attendance at the temporary site. Palm Beach Post Online Mr. Clark explained the Library has a new database. The Palm Beach Post Online is full text and it dates back to 25 years. Users can do keyword search all the way back to 1989 and it is current. It is a digital scan of the page and not text only. It is being promoted on social media. The Library also has an Instagram page. It is a digital issue of the paper and users can print individual pages. Mr. Clark commented it costs about $1,000 a year August Meeting and possible merger of November/December meeting to December 4th This item was tabled to the next meeting. VIII. Library Director's Report/Statistics Monthly Report for April 2019 Mr. Clark suggested the members read the statistics on their own. Chair Welter agreed. Mr. Clark commented the Library has a new archivist and she is extremely technologically savvy. She is scanning a lot of the Library's photographs and they will be uploaded in to a system at Florida International University. The Library just signed a five-year contract to host the Library's photograph collections. It will be accessible online. Staff planned to launch all the newspapers online into their system. They are historical Boynton Beach photographs and the system will provide information about the photo. There will be a link on the Library site and it should be accessible from the Digital Public Library of America, (DPLA). The photographs were deeded to the Library and are photos from 1910, 1920 Ocean Avenue and Main Street. The contract permits uploading up to 1,000 items. Right now, the archivist is choosing the top 50. Mr. Clark explained it takes a lot of work to create the metadata for each photographs. Mr. Clark thought it was great they can launch what they have in their storeroom online and it would be searchable. Chair Welter asked if what is uploaded would be items the Library would display. He thought they could display historic information in some of the Library spaces. They could have reproductions. Mr. Clark explained he would not have any displays until they are in the new Library. All the newspapers digitized available in the Library will be on the Libraries website and can be accessed from home. The Boynton Beach Star, the Lake Worth Herald and other newspapers up to today will be digitized and searchable from home. News/Media Coverage Mr. Clark noted there was a nice article on Cozi in the paper. Cozi is a sweet dog that comes to the Library weekly. The Director of Parks and Recreation has a dog in training 6 Meeting Minutes Library Advisory Board Boynton Beach, Florida May 22, 2019 and perhaps they can bring him too. He is a Labradoodle who is great with kids. Cozi"s owner offered also to bring a second dog. IX. Announcements Next Library Board Meeting — June 26, 2019 at Intracoastal Park Ms. Hoban may be out of town. Chair Welter hoped the research about the bylaws would be completed because people often have conflicts during the summer. There is discussion about ideas and agenda items. X. Adjournment There being no further business before the Board, Chair Welter properly adjourned the meeting at 7:23 p.m. (1-C-t74/1-1,KLUJWAL Catherine Cherry (1 Minutes Specialist 7 IV; !'+'' .� �``� r#`�.C f - +��'.''..,t r.�:2.,S' -.t1O114 4 M� � Boynton Beach Town Square Redevelopment t; - -4-'-.4 mfr June 2019 4 t __ Hotel • Storage area for recycled crushed concrete to be used , on roadways within town-square project ` • Building footprint and site configuration under review , • Utilities services laid out for future install ; t .'•i • Next Month:Storm service and conduit for future service to be •�t I installed at NE 1st Ave and Seacrest 1 g—1p T • , ! r.�„PRISNPI- .,.-y_.-- _ - Cultural Civic Center ` •,. •"��; • Lighting samples and scope adjustments reviewed Of! ' •,� • HVAC units prepared for overhead installation s i _ . • '3(,,''3(,,' ''' • Elevator shafts completed r I. �i,` ry' *L' I • Switchgear delivered and prepped for install. 44 #.4.:01 • • Electrical conduit rough-in inspection passed V 4 ti, • �/ •• Spray and mat foam installation underway k 1 • Next Month: Insulation and sheet rock installation • District Energy Services : �y_ L3 , • Framing and sheetrock for offices almost complete _ =�., .�""""` =A. • Water pumps installed and piping almost complete '" . .F -' - ',tom • Installation of fuel tank and below ground piping H �"' • Interior paint 95%complete `' c ' 1T` - • Exterior storefronts delivered and installed ' ?- • _ J .- ilk • Next Month: Starting exterior paint, Continued , ~�` Jr..: '� d connections for pressure piping , a North Garage • Utility connection stub outs under review r r • Approved concept footprint under review for hardscape II design ,r • Continued detail design underway `` r . 4+ - y • Next Month: Continued detail design and utility tie-in for S (' stub outs,Staging and storage for ongoing site utility construction South Garage • Artwork rendering approved • FPL Transformer locations are finalized • Next Month: Design progress -preparation of mobilization, ll., ~� Installation of conduit for power loops to feed transformers, `-.at., rt � `' , - •:--- •Staging and Storage for City Hall Tilt Panels k 4 1 k 1 i Ai ', „rillo ' ;..- Eat ii) REAL ESTATE , CF VI"- ,.' it. , „,,...., .r.,.. "Ir , ' * ...;:."'""lig '...- '.•• -.... ,kt•4 I" .74.r *"."'. -Alk, 40,1-.<•' Letti POOP tY� e[ ey* : F. ; - F,ee6E i !!t - j_t L�rw.••..1r ‘4 , *Ir 'at Boynton Beach Town Square Redevelopment 11 ` , June 2019. Town Square • Continued coordination with FPL and FPU Gas - _ ^ • Permitting and easement recording in progress • Utility installation underway , -`'-- , • Continued irrigation and maintenance of existing trees and shrubs _ - •• ---- %. 4, ..,....7.044 • Next Month: Multi-use building transformer location layout, FPU ., Gas layout, Lighting selection and Art pads to be finalized0- 11111.111-N%`4N* 'V.L#F .• -- City Hall+ Library • Forming of tilt walls, and mock-up panel - • • Rough-in for mechanical,electrical and plumbing in phase 4 , i' '• - 1(of 2)of tilt panels completed � R ,. ,r � . rt.' -V - • Structural steel into fabrication - ! '!;,, ,..,.„ ,� • Next Month: Complete remaining tilt wall forms and prep, • � ' � Finish concrete pours,Tilt panels erection starting June ihtlit ' . 1 4 �• 90 .� 17`h, 2019 and Phase 1 steel erection Fire Station -„=- - ---r.....-----04.7„"„-.#--••,--_„ • Underway with concrete foundation and columns _ 'I -.V •.`” • Started masonry work for first floor -; .i4'�fv'e` 4 • MEP underground on-going with vertical rough-in "�� • Waterproofing on elevator pit F - _ ,, .r}' • Next Month:Continue concrete and masonry, MEP rough-in ;, , /7t and Structural steel delivery -- �;. �• �. Police Station - V • Continue site work and demo for undergrounds • Started chiller yard construction • ---16".• • Completed metal warehouse foundation and pad +"�' • Continued to erect steel (structural and roof decking) ''~ '" ` Next Month:Continue steel deck install,Start metal •••,•••, ', •44.4• O framing and MEP interior Rouh in Apartments _ ____ • Parking and curb configuration with footprint -t--� C' • V VV• • ` ' `r coordination i. , ..,1 ., ,• ,.% I _ , i laj • Insurance and waivers completed for temp use of ® ®i�. ' ` •, " i®i go l® 'ell . `.4-q! \ ..t s. !® ® ® lig III land for storage,staging and parking EPS 11. ,— • Utility layout coordination and installation i _ • Next Month:Continued coordination and layout 1iail_Ti '3i 1 1,'•;� . L..>W'fl_i•_ +I ,I-11; ,. 1 •" w •,REAL / / � . Boynton Beach Town Square Redevelopment , _ . - k June 2019 To Be Completed Schedule • Continuation of Utility Demolition on North Row. e Design—95%Complete. Final Detail Design in • Sanitary and Storm System installation underway. progress • 3rd Party Agency Utility Coordination on-going • Permits—Public Buildings 100%Complete (Master • Final Finishes, Signage and FFE sample packages to be Building Permits). Private Sector Buildings remaining. reviewed and selected. • Construction—Tilt Panels: City Hall Panels 60% • Private Sector Buildings to be submitted for review completed and titled. and permitting. Building Wealth Information Safety • Latest collection of local spends for local buyout. • One Incident (no lost time) • Presentation of initiative presented to commission • Zero Accidents • Testimony given from individuals that participated • OSHA Surprise visit June 27th and benefited from efforts. • 100%Compliance • Next Month: Review next steps S I 4' - - '-,' a;;T �'t.._ _ .Jku ., : II ,i,,, „ 0 a 11 l' - I Continued erection of structural steel The City of Boynton Beach offered The tilting of City Hall is in full swing. and installation of roof decking at the their support at the tilt-Party, Police Station. including Mayor Grant. 4. .-t-N... :a-'` , t The front entrance to City Hall is CMU block is being laid at FS1. First Storefronts at DES have arrived and formed and standing. floor walls are nearing completion are currently installed. and slab on grade will be poured early July. REAL Boynton Beach City Library Library Fines Collected FY 2014 to Current $40,000 $30,000 $29,050.17 $27,848.50 $25,200.60 $25,328.44 N ca $20,000 $17,803.23 0 0 $10,137.34 $10,000 $- FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Fiscal Year Youth Services - Young readers read off fines. FY 2017 FY 2018 FY 2019 Fines Cancelled $ 4,670.05 $ 3,788.45 $ 1,172.45 FY 2018: Library closed for one month and moved to temporary location at 115 N. Federal. BOYNTON BEACH CITY LIBRARY MONTHLY REPORT JUNE 2019 Administrative Services/Public Relations Library Director attended City Commission meetings, Municipal Library Director's Meeting, Strategic Plan Workshop, American Library Association's annual conference, and spoke on a panel at a Palm Beach County Library Association meeting. Angela Rivieccio started working as the Catalog Librarian. Friends volunteered 163 hours during the month of June. The first wall of the future library building that will be shared with City Hall went up on June 17. The timeline for the project is on schedule. Library hosted the following meetings/programs: Mental Health Initiative, AmeriCorps, Summer Reading Program. Customer Service and Circulation Statistics Current Same Month Percentage Month Previous Year Change Customer Visits 7,855 17,423 -55 Total Circulation* 7,519 10,364 -27 Adult Circulation 4,106 6,096 -33 Young Adult Circulation 427 529 -19 Juvenile Circulation 1,706 2,654 -36 ILS System Circulation (Print Materials) 6,159 9,269 -34 Overdrive Ebook Circulation 678 561 +21 Audiobook Circulation 149 106 +41 RB Digital Magazine Downloads 286 136 +110 Audiovisual (incl.w/Adult #) 2,032 3,260 -38 Onecard Cards 0 1 -100 Number of Reference Transactions 664 Interlibrary Loans Provided 137 Interlibrary Loans Borrowed 3 *includes ILS, Ebooks, Freegal and RB Digital downloads. Digital Resource and Database Statistics Current Same Month Percentage Month Previous Year Change Freegal Streams 667 1,215 -45 Freegal Users 21 28 -25 Freegal Downloads 232 291 -20 Kanopy Streams 94 n/a n/a ALLDATA Auto Repair Articles 22 74 -70 Learning Express Sessions 10 53 +81 Gale Legal 15 1 +1400 Gale Infotrac Sessions 2,033 n/a n/a Gale Infotrac Retrievals 92 n/a n/a Transparent Languages Users 10 10 = Transparent Languages Sessions 59 51 +16 Learning Express Job Career Sessions 9 49 -39 Social Media Facebook Likes 383 New Facebook Likes 12 Facebook Followers 744 Twitter Followers 153 New Twitter Followers 8 Twitter Impressions 4,102 Instagram Followers 262 New Instagram Followers 15 Instagram Post Impressions 113 Boynton-Beach.orcg/city-library visits 4,102 Palm Beach Post Views (Newsbank) 421 Public Computer Usage Statistics Adult Computer use = 1,164 Average time per session = 53 minutes Teen Computer use = 282 Average time per session = 120 minutes Youth Computer use = 502 Average time per session = 44 minutes Computer Usage total = 1,948 One year ago = 3,793 (48% decrease) Public Computer Training Classes Computer classes temporarily suspended. Collection Management Discarded Items = 1,702 Items Added to Collection = 1,216 June 2019 Monthly Report I Page 2 AlPi Archives Activities Our archivist continues to upload images for public viewing to our collection hosted through Florida International University. As of June 30, 144 images were available online. She is working on drafting copy to create a page for the archive on the library website. Library Program Report ADULT SERVICES Number of adult programs: 5 Attendance at adult programs: 23 Adult Outreach: Programs: 0 Attendance: 0 YOUTH SERVICES Number of Children's programs: 26 Attendance at Children's programs: 132 Children's Outreach Programs: 0 Attendance: 0 TEEN SERVICES Number of Teen programs: 3 Attendance at Teen programs: 47 Teen Outreach Programs: 0 Attendance: 0 AmeriCorps Report YOUTH PROGRAMS - Tia Youth Homework Help Sessions: 10 There have been about 3 new students who have signed up for Homework Help for the summer. I have helped to lead Better Savers, I wish I were Grown, Reader's Theatre, Community Service Club, STEM Days, and Zumba. When coming up with the program Better Savers I wanted to teach the kids how to save money and not to buy on impulse. For I wish I was Grown the children inspired me with this one since I heard that phrase throughout the year. I am also guilty of saying those exact words and learned how to appreciate being a child. Through this program I was able to teach them to not be in a rush to grown up and enjoy being a kid while they can. I used my real expenses such as rent, cell phone, internet, gas etc. to show so of the big responsibilities of an adult. In Readers Theatre I saw the children come alive when reading the stories in a fun way. Children that were shy readers came out of their shells and found joy in reading. The children really enjoyed the Community Service Club. For one of the days we made 25 snack packs for homeless individuals. For the second club meeting we made uplifting quotes, and I walked around the library as they passed them out. I had the opportunity to teach the elementary students and tweens about Internet Safety. It nice to have some parents sit in with the 13 students present to confirm why internet safety is important. TEEN PROGRAMS - Gavin Teen Homework Help Sessions: 3 June 2019 Monthly Report I Page 3 II* No report provided. ADULT PROGRAMS - Liz Beginner ESOL Classes: 0 ESOL classes and private tutoring wrapped up in May and will resume in late August. June 2019 Monthly Report I Page 4 I VIQUE MANAGEMENT SERVICES, INC. TREATED: 06/30/2019 9:56 AM WB ACCOUNT STATUS REPORT PAGE: 509 MS JEANNIE TAYLOR BOYNTON BEACH CITY LIBRARY 208 S SEACREST BLVD BOYNTON BEACH FL 33435 tEDITOR: 1581 -- BOYNTON BEACH CITY LIBRARY TES LISTED: 01/01/1900 TO 06/30/2019 L AMOUNTS LISTED :counts Submitted 2,526 Dollars Submitted 197,227.56 Dollars Received 22,926.06 Inkruptcies 0 Dollars in Bankruptcy 0.00 Material Returned 45,365.06 correct Addresses 453 Dollars in Skiptracing 25,566.74 Dollars Waived 13,111.92 itron Disputes/Suspends : 1 Dollars in Dispute 37.00 :counts in Process 2,072 Dollars in Process 161,079.79 of Accounts Activated : 1,235 Total Activated 99,243.46 of Accounts Activated 59.60% % of Dollars Activated 61.61% UNIQUE MANAGEMENT SER VICES, INC Page 1 of 1 UNIQUE MANAGEMENT SERVICES, INC. EXPLANATION OF SUMMARY PAGE ACCOUNT STATUS REPORT Left Column Accounts Submitted:Total number of accounts submitted for collection. Bankruptcies: Total number of accounts in bankruptcy. incorrect Addresses: Total number of accounts for which we do not have correct addresses yet. Skip tracing efforts continue for quite some lime so this number is very dynamic. Patron Disputes/Suspends:Total number of accounts where collection efforts have been stopped because the patron disputed the debt or the Library suspended collection efforts as a result of payment arrangements,mistakes,etc. Accounts in Process: Total number of accounts being processed through our collection service. This number is arrived at by subtracting Bankruptcies,Incorrect Addresses and Patron Disputes/Suspends from the total number of Accounts Submitted. #of Accounts Activated:Total number of accounts that have responded in some way to reduce their balance. They could have returned material, made a payment or a combination of both. %of Accounts Activated: Percentage of processed accounts that have responded in some way (#of Accounts Activated divided by Accounts in Process).This percentage is a good measure of response rate because it measures the percentage of patrons that have actually responded due to the collection process. Middle Column Dollars Submitted: Total dollar amount due from all accounts submitted for collection. Dollars in Bankruptcy:Total dollar amount due from all accounts in bankruptcy. Dollars in Skips:Total dollar amount due for accounts with incorrect addresses. Dollars in Dispute: Total dollar amount for all accounts that have been disputed.. Dollars in Process:Total dollar amount for all accounts being processed. This number is equal to the Dollars Submitted minus Dollars in Bankruptcy, Dollars in Skips,and Dollars in Dispute,as well as the dollar amount due for all suspended and closed accounts(not detailed on this report). its purpose is to show the total dollar amount actually being worked. Total Activated:Total original amount due by all Accounts Activated. The difference between this number and the sum of Dollars Received,Material Returned, and Dollars Waived is the remaining balance due by all Accounts Activated. % of Dollars Activated: Percentage of processed dollars that have been activated(Total Activated divided by Dollars in Process). Right Column Dollars Received:Actual money recovered as reported by the Library. Material Returned:Actual value of material returned as valued and reported by the Library. Dollars Waived:Actual dollars waived by the Library as reported by the Library. https://web.unique-mgmt.com/help_files/summary.asp 3/6/2017