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R00-062 RESOLUTION NO. R00-/~,~ A RESOLUTION OF THE CITY COMIVlZSSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING A CONTRACT AWARD TO GEOGRAPHIC TECHNOLOGIES GROUP, INC., FOR COMPLETION OF A GIS NEEDS ASSESSMENT AND THE IMPLEMENTATION OF A PILOT PROJECT; AND PROVIDING AN EFFECTIVE DATE, WHEREAS, the City is about to undertake the implementation of a Geographical Information System (GIS) program, and a nationwide Request for Proposals was solicited in December of last year; and WHEREAS, upon recommendation of staff, the City Commission of the City of Boynton Beach does hereby approve the award of a contract to Geographic Technologies Group, Inc,, for completion of a GIS Needs Assessment and the implementation of a pilot project, in an amount not to exceed $25,300 for the Needs Assessment; and $36,400 for the Pilot Project; NOW, THEREFORE, BE IT RESOLVED BY THE CI'TY COMM]:SSTON OF THE Ci'TY OF BOYNTON BEACH, FLOR]:DA, THAT: Section 1. The City Commission of the City of Boynton Beach, .Florida, hereby approves the award of a contract to Geographic Technologies Group, Inc,. for completion of a GIS Needs Assessment and the implementation of a pilot project, in an amount not to exceed $25,300 for the Needs Assessment; and $36.400 for the Pilot Project, a copy of each Agreement is attached hereto as Composite Exhibit "A". Section 2. That this Resolution shall become effective immediately. PASSED AND ADOPTED this ~ day of May, 2000. CI'TY O~ ~,: BOYNTO~ BE/~H, FLORal'DA Mayor Pro Tem Commissioner ATTEST: CITY OF BOYNTON BEACH ..... AGENDA ITEM REQUEST FOR/; Requested Cit3,. Commission~ Date Final Form Must be Turned Requested City Commission Meeting Dates in to City Clerk's Offico Meeting Datea [] March21,2000 MarchS, 2000 (5:00p.m.) [] May 16,2000 [] April4,2000 March22,2000 (5:00p.m.) [] June6,2000 [] April 18,2000 AprilS, 2000 (5:00p.m.) [] Jun~ 20, 2000 [] May2,2000 April 19,2000 (5:00p.m.) [] JulyS, 2000 IV-CONSENT AGENDA ITEM C. 1 Date Final Form Must be Turned in to City Ci~k's Offic~ May 3, 2000 (5:00 p.m.) May 17, 2000 (5:00 p.m.) June 7, 2000 (5:00 p.m.) Sun~ 21,2000 (5:00 p.m.) NATURE OF' AGENDA ITEM [] Administrative: [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfmished Business [] Announcemmlt- [] Presentation RECOMMENDATION: Motion to award a contract to Geographic Technologies Group~ Inc:~of Goidsboro, NC for' completion of a GIS Needs Assessment (RFP #:- 008~2821-001SP) and the implementation of a pilot project, in an amount not to exceed $25,300.00 for the Needs Assessment and $36,400.00 for the Pilot ProjeCt. Funding is available in account 001-2413-524.31-90. EXPLANATION: The City is about to undertake the implementation of a Georgraphical. Information System (GIS) program. In order to helPus determine how we can best implement a citywide GIS, we have undertaken* a process to hire a GIS consultant to do an organization-wide Needs Assessment, and a Pilot Project: A nationwide Request for Proposals was solicited in December of last year. A total of 10 firms responded to that request, An employee based GIS committee short-listed the submittals to four firms and the committee then heard on-site presentations from those four firms. The' committee went on to select Graphic Technologies Group, Inc. (GTG) as the firm we want to partner with. to conduct the citywide Needs Assessment. GTG will also set up a small Pilot Project (demonstration p~roject) using an 8 block area of downtown, generally known as the Civic Center Area. The Pilot Project will help to show the tremendous power and value of a GIS program to the City Commission and the citizens of the community. S:,~BULLETIN~ORMSka, GENDA ITEM REQUEST FORM.DOC . CITY OF BOYNTON BEACH AGENDA ~EM REQUEST FORM PROGRAM IMPACT: The hiring of GTG is the first step for the City to undertake its GIS program. The Needs Assessment and the Pilot Project will help us to'.. 1) 2) 3) 4) 5) 6) 7) Determine Determine Determine Determine Determine Determine Determine the type of GIS system we can construct. the various layers of the GIS system: hoW the various services of the City will integrate withinthe GIS program. the types of services one department can offer to another department. the flexibility of information we can provide to the City Commission. the types of services we can offer to the public. the costs associated with implementing GIS citywide. FISCAL IMPACT: Funds are available in the Engineering Department budget; account # 001-2413-524.31-90 for the two expenses of the Needs Assessment and the Pilot Project° ALTERNATIVES: 1) 2) Not to hire GTG as the City,s GIS consultant. To. attempt to conduct a GIS Needs Assessment without the help of a consultant, and to attempt to construct a GIS program by' using existing staff: Abandonment of the. proposed citywide GIS program. ~ O~3~azlm~t Hea~j $ignaturo, Engineering Depnrtment Nnme ~ity Manager's Signature ~/ - City AttomeyO~l~i~nc~'/ Human Resour¢~ S:~BULLETIN~ORMS~,GENDA ITEM REQUEST FORM. DOC THE CITY OF BOYNTON BEACH, FLORIDA A Proposal: GeOgraphic Information System Design and Implementation Plan RFP#: 008-2821-00/SP Submitted by: Geographic. Technologies Group, Inc,. Georgia 4751-C Cox Road Evans, GA 30809 706.855.7507' tel 706.855.1536 fax North Carolina 1401 N. Berkeley Blvd, Suite G Goldsboro, NC 27534 919.759.9214 tel 919.759-0410 fax TRANSMITTAL LETTER December 9, 1999 Geographic ~gies Group. Inc. RE:~ Procurement Services 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, FIOrida 33425-0310 Geographic Information Systems (GIS) Desigrt and Implementation Plan' North Carolina 401 N. Berkeley Blvd., Suite G~ Goldsboro, NC 27534 919.759.9214 tel 919.759.0410 fax Georgia 4571-C Cox Road Evans. GA 30809 706.855.7507 tel 706.855.1536 fax Dear Selection Committee: Geographic Technologies Group, Inc. is submitting for your review a propoSal.. for Geographic Information Systems (GIS) consulting service, t. Consulting sercices will include a GIS design and the development of a comprehensive GIS Implementation Plan for the City of Boynton Beach.-~ Geographic Technologies Group, Inc. (GTG) offers a full range of GIS services. We believe that our award winning local government GIS experience, familiarity with implementation planning at the local and state level, national recognition as leading GIS implementation authorities, and enthusiasm makes, us the best. choice for Boynton Beach. 'We are committed to the planning and development of advanced and comprehensive geographic information systems for towns, cities, and counties;. We are confident in our abilityto workwith you to successfully develop a strategic GISplam We will develop a work plan that will draw upon the primary skills of Mr. Curds- I-rmtor~ Mr. Claris Niven (1W~i; Legg, and Associates), and myself, David HoIdstock.. Our solid GIS credentials and demonstrated expertise in implementation, of GIS at the local govemnt level will allow us to produce the highest quality Product GTG was established in response to the void of quality GIS from that truly understand how to optimally implement GIS for local government We fOUnd two common problems that were the fa;l;ngs of most implementation plans. First, we found that implementation plans were conducted by firms'with no hands-on; successful, maLworld experience in implementing GIS for local govemmenc~ It is extremely difficult for realistic and attainable goals to be recommended by a~ consultant who has not been in the trenches and gone thro~ the multiple:' ..... challenges of implementinga successful enterprise-wide GIS. All members'of our staff have this real world experience; Curtis I-~mton workedin W'~on, North TRANSMITTAL LETTER I I1 il d I Ca~lina for over eight years as GIS Coordinator and eStablished one of the most notarized County/Gty GIS implementations in the country. Wilson won awards at the state and national level which included: ~ TheA rrer/azn C~ and ~Magazme f xorio r S st rrs in ,4 ,rl Urban l~nuianS)sterrs Assodation(UR[SA)". M.r: (leis Niven is the GIS Director at lVliller, I. egg and fias0ciates in Pembroke Pines, Florida. Mr. N'rven has an extensive GIS, GPS, and Remote Sensing background. Mr. Niven will serve as the local contact for this project Finally, I have worked extensively on implementation projects through previous employment as GIS/GPS Director with North Carolina State University and GIS Cost Center Manager for the. world's largest lxansportation engineering company, Parsons, Brinekerhoff, Inc. The second most common problem in the f=;l;q§s of most implementation plans is that large, impersonal from chum out a high volume of implementation plans with little personal attention to any one community. These large firms' often rely on inexperienced employees to do a bulk of the implementation plan and use boilerplate material that is not applicable to the unique needs of a community. GTG guarantees that the firm's two principals, Curtis Hinton and David Holdstock, our local contact, Chris Niven, will personally perform the entirety of the work for this project. , Our staff has been recognized as leading authorities in the GIS implementation field~ Curds I-[mton, ~ Niven, and myse~ have ali taught GIS Implementation classes at nmmrous national conferences. Curds t-rmton is the lead instructor for the Implementing GIS course taught at the national URISA (Urban and Regional Infomtion System Association) conferences and specialized GIS conferences throughout the United States. Mr. I-ranton is the training/workshop coordinator for URISA for the year 2000. Also, Mr. I-fmton was a lead speaker at the GIS and IT integration conference in Chicago this past August. Irls presentation focused on optimal implementation and use of databases, such as Oracle, and how theY are Uril;,~,d with new GIS technologies (especially those from ESRI). Our staff has published many articles in nadonal magazines and periodicals discussing optimal implementation of GIS for local governr~nr. Curtis I-rmton recently finished a seven month series of articles for the Institute of Gty and County Managers Association (ICMA) tided; "The Seo¢n Keys to a Successful Enterprise- Wide GIS." I TRANSMITTAL LETTER Mr. Curt I-Ymton and Mr. Da4id Holdstock are under a book contract with ARTECH publishing out of BoSton, Massachusetts. The tide of the book is ~A Pr~ Guide to I~ GIS and GPS for Toum, CJ. ties, ard Couraies". One of our goals for 2000 will be to uril~Te our project work for publicatiom and case studies. As we get into the project, we will bring this opportunityto you for consideration for including your project in the booE Please note that should you Choose not to be included, we will maintain client c°nfidentiality and not disclose any information rehting to th[~ study in our publication. Tha~Y°u for allowing us to propose on tl~ proje~ We I°ok forward to the oppommity of working with you to advance and implermnt a strategic plan for Boynton Beach,~ Please feel free to call us should you have any quesfiom during the review of our proposal and qualifications (Tel: 919 759 9214). Sincerely, Geographic TechnolOgies GrOup, Inc. Curtis I-Ymton CEO SCOPE OF WORK 1 ! II I The use of geographi'c information tools has received overwhelming acceptanCe by local, state, and federal government organizations. This technology is enabling organizations to implement more effective ways of doine business... Towns,: cities, and counties throughout the world are now embracing GIS. The task of managing a communities assets and resources is becoming more complex as we witness-escalating growth. It is by no accident that the use of GIS technologies: has grown commensurately. Many local governments have embraced GIS with high expectations.. HoWever, after absorbing the cost of building large.databases, only a few organizations have made GIS available to ali staff,~ The vast majority of local' government officials are unable to take advantage of GIS for their daily duties. The complexity and cost of managing the.vast amounts of data which each department in The City of Boynton Beach is required' to maintain, along with the reality of limited financial resources, have greatly increased the 'demand for automated information systems. Based upon both tabular and graphic data, decisions must be made quickly and efficiently on a daily basis. Today, new' technological developments and a new approach to GIS will allow Boynton Beach to develop a more open, user-friendly GIS environment that allows all staff to take fulI advantage of the GIS investment: A tree "citywide" GIS is now possible. Our team understands the following key issues: 1. On -time and Within Budget We are confident that our proposed budget reflects the level of effort required to produce the products required by the City.' GTG will produce' and-deliver all work products as identified in the scope of services on time and within budget: 2. Future GIS Developments and Close Coordinatiow-- The consultant must show an understanding and appreciation for future developments in GIS and GPS. A fleXible and responsive work plan must be created to allow for technological changes over time. Close coordination will be necessary between Boynton Beach and GTG, Inc: to effectively utilize our experience and talent and achieve the goals and objectives of the City. We will seek frequent input nnd feedback throughout this impiementntion plan nnd commit ourselves for the durntion of the project, 3. Project Tasks and Project Methodology'- The following concise project undertaking will act as a framework for the effort needed to develop a citywide comprehensive GIS implementation plan. Mr. Curtis Hinton and myself will be responsible for the content and quality of all deliverables, and the schedule identified in thia~ document; The. City of BOynton Beach will benefit fi:om a well-structured Needs Assessment. There are four distinct tasks for this project: Task I - Existing ConditiOns, Task'II - Draf~ Needs Assessment, Task IH - Final Needs Assessment; and Task IV- Three Year Implementation Plan.. 4 GEOGRAPHI('. TECHNOLOGIES GROUP. IN(.'.. '1 I I I I I I I i C. Description of Software · _ Description of all software applications. · Detailed description of all software developed custom sof~ware. Address the strengths and weakness of the existing system configuration. including-in-house or vendor Current and Desired Activities Relying on Maps. · Identify the primary kinds of mapping activities of each department. · Documentation of maps internally produced and maps that are created by outside vendors, * Description of the types--of digital information required by each department, as well as analytical tasks 'performed by each department or section. . Identify all possible GIS opportunities. · A GI$ Functionality Requirement (See EXample B)' analysis will be performed. Current and Desired Activities Relying on Databases · A sequence of questions will be asked to identify the primary kinds of databases used by each department. · Evaluate the effectiveness of relational databases and possible linkage to a. GIS. Organizational Issues , CondUCt interviews of each department regarding departmental cooperation in terms of sharing data.i · Identify and document the advantages and. disadvantages of sharing data. · Identify roadblocks and political, realities existing within the organization Ge Guidelines.to a Successful, GIS Implementation .... · . GTG, lnc~ will. develop: general~ guidelines for, the successfUl implementation of GIS . ~ These guidctines~will take the form of the main keys to implementing a successful GIS in Boynton Beach. H. External Entities:- -_ - · Identify all existing external sources of information. · Description of the City GIS and tax base,.:, ~ Identify the protocols and procedures for utilizing this base. L Departmental GISApplications Evaluation_ GTG, Inc. will take a comprehensive look at GIS usage and/or need withia each City department. 6 GEOGRAPHIC TECH'NOLOGIES GROUP. INC. ! I I ! I i The following is an outline of each project.phase and the tasks involved; PttASE I - EXISTING CONDITIONS AND NEEDS ASSEMENT Phase I will include: ' · A Thorough Existing Environment Review · Draft Needs Assessment Report.. · Final Needs AsseSsment Report ! I ! I The GTG, Inc.. team will meet with each City department, to interview and inventory GIS resources, facilities, hardware, and software. Special attention will be paid to full utilization of existing investments in soft:ware and hardware. The sample questionnaire :(EXAMPLE A) illustrates the comprehensive approach to developing a needs assessment. The project team- will utilize our own optimized interview guidelines to perform a GIS Needs Assessment. The guidelines will address the key issues in performing a needs assessment. TheY include: 1. The Needs Assessment structure 2. Conducting a Needs Assessment 3. Local Government Uses of GIS 4. Data Used by Local Government 5. Document GIS Needs 6. Documenting an Activity-Type Use' of GIS 7. The Master Data List- 8. Conducting Interviews 9. Preparing the Needs Assessment Report These general guidelines will be augmented to prodUce a more comprehensive inventory and assessment including, but not limited to: ! 1 i Ae Department Structure and Size- ' · , Identify the primary function of each department., Document general and specific GIS tasks. , ComPile/description of overall organization including the number of employees; Descriptiorr of the number of staff with computer and their level of need of GIS. Political realities within the organization. availability and access to a I B. Description of Hardware I · Documentation of the number of workstations, personal computers, and individual staffusing them. ~ · Evaluation and reporting of operating systems, connectivity descriptions and computer cOnfigurations. 5 GEOGRAPt'IIC TECHNOLOGIES GROUP, IN(.'.. ! ill, i- i II i II II II II mi II II ! ! I ·How GIS will interface with their current system. · Ho~ will GIS interface with any database initiatives/efforts,. ~, '"Ev~aluating the base way to interface with G/S sofhvare. · - Suggest hardware, sot~vare, networking solutions. '~ · Address custom application specifications. · ConcentratiOn on best sources for grant flmding~ ' - GTG further understands that the Needs Assessment must address the following areas: The City data base structure An evaluation of the data layers presently being utilized by the City The personnel and the job descriptions that are currently being utilized as the required' level of expertise that are needed to operate the Boynton Beach GIS The current City structuring of the GIS as far asthe technicians and Where they are' currently place~ with regard to a decentralized GIS structure. Compare and contrast a centralized structure verses, a decentralized structure for the City GIS. Show the pros and cons of each structure with the emphasis on providing the most cost efficient use of personnel and the ability to provide, the services that are required by the City. A review of Departmental GIS Plans that have been developed by the user. community within the City Review the Meta Data format that is currently being utilized by the City PHASE II- GIS DESIGN AND IMPLEMENTATION PLANNING Based on 'the findings of Phase. [.- the GTG, Inc. team Will develop a cost effective implementation plan and system design. This plan will address all technical and personnel issues that facilitate a successfuI GIS implementation. Tasks will' include: A. Three-Year Implementation Plan Develop a three-year implementation plan that will document all required hardware and soi~ware purchases. Recommend an approach that Will include assigning reSPonsibilities for implementation (See Example C~- Attachments Section of This Document) The plan will act as aroad map~and scope of services for implementing a cost effective GIS that MUST ILLUSTRATE improved efficieney~ reduced costs, and increased productivity. Implementation SChedule Data Conversion Requirements Staffing and Training Requirements~ Total Implementation Costs. .~ · GEOGRAPHIC TECH'NOLOGIES GROUP. IN(.'.. THE, CITY OF BOYNTON BEACH, FI,ORIDA A Proposal: Geographic Information System Pilot Project Submitted by: Geographic Technologies Group, Inc; Georgia 475 I-C Cox ROad Evans, GA 30809 706.855.7507 tel 706.855.1536 fax North Carolina 1401 N. Berkeley Blvd, Suite G Goldsboro, NC 27534 919.759.9214 tel 919.759-0410 fax I I 1 I B. System Design $ Develop a GIS system design of a selected alternative implementation ' - -".:'plal~:':- . ': *: ~'Ifis 'design will address connectivity of computers, responSibility of ': database, software, operating systems, and cabling issues.- *. Diagrammatic illustrationofhow the system will Iook and data flow.- : C. Needs Assessment, Feasibility Study and Three~ Year Phased Implementation, Plan $ GTG, Inc. will develOp draft implementation plans for review and comment. (See Example D - sample Table of Contents- Attachments. section of this document) $ GTG, Inc; will make. all. changes as indicated by the City. * GTG, Inc. will develop final implementation plans;-. *~ Mr. Curtis Hinton and Mr. David Holdstock will present: all project findings in a formal presentation. I I I I 8 GEOGI~PHIC TECHNOLOGIES GROUP, IN(?. ~eogr~Dhic ~es ~roup, Inc. Dear Selection Committee:. The City of Boynton Beach is about to embark on an exciting implementation of Geographic Information Systems (GI$) technology. We begin the .first quarter of the twenty first Century facing a new era of ~, ~ anti ever ;ncreas;n_~ WoHd Wide Web usage anti deman_, d. This is giving rise to an entirely new class· o£ highly scalable, cost- effective_ component based enterprise-wide GI$ solutions; A new era of means that it is poised to deliver greater value than ever before. Our team will urili?e the pilot study to demonstrate the value and efficiency of GI$ technology as it relates to the needs of Boynton Beach. We offer a solid and innovative' pilot study approach that will :~q;~e-state-of-the-art technolog)~ Our pilot study approach ~ showcase the versatility of GI$ s oftwa~, department soecifie applications,/intemet based GIS, enterprise.wide solutions-k_ and public, access via touch-screen Our team will. convert geo-spatial dam and make k available to all. departmen~ within the City of Boynton BeaCh- Our team understands demonstrating improved efficiency; increased productive, and an eventual reduction of costs am the.. driving force., behind the-pilot study a~zd implementation of GLS based softwaze.. We would like to thank, you for inviting us to propose on-this pilot study. We wo, dd be del;_~bred, to orese,t our pilot study approach to the GIS steerinu committee. If you have any questions please do not hesitate to tele: ahone me at 919-759- 9214. .. North C~rolina N. Ber~eiey ' Su,te G~ NC ~.7534 919.759 9214 9!9 759 04t0 fax 4S7! .C .T."X 7Cfi a55 7':~7 :~, Curds ! ! Pilot sm_dy _Methodology- A Three-Pronged Approach The first step of any GIS implernentadon is the compilation and creation of data. Traditionally;. this has been one of the most expensive and time-consuming phases of a project. Many projects have floundered during this phase because exhaustive data creation was deemed to be tantamount while products and applications were put on hold One of the keys to GIS sUCcess is to prodUCe prodUCts and to depl0yworking applications veryearly in the life of the projec~ Boynton Beach should recognize that data creation, departmental applications, and enterprise.wide applications, should be developed in tandem A three- pronged approach will be the bash for the pilot study. The pilot project will focm on the following: :. ,.. .... Data development~.:. o. Conversion of ex'ting files~.~ o Acquisition of data from palm Beach CounT o . Acquisition of data fromvarious federal, state, and private sources o Creation of newlayers . Departmental'applicatiom~- demonstrating- how applicafi0n.~ will solve 'specific departmental issues o Depammnt of Devel°pment · Zoning Oaange Notif]_tcation National Flood Insurance Program Flood Zone Application Inspectiom~and Permit Mapping .... OccupationalLicense Mapping o Fire/Rescue Department~ - · H~_z_~ous MaterialTracking · Fire and Rescue Incident'Analyais- '~ ISO Rating Support ...... o Leisure Services. · Park Land Queryand Browse. Application o Police Department · C_aime Mapper ('Pin Mapper~) Application o Public Works · Pavement Management. · Sign Inventory and Management o Utilities ' Dispatch and Work Order Processing · Water,. Storm Water, and Sewer Navigation and Analytical Application. Enterprise.wide applications -.applications that will serve all staff. o Intemet Map Server o GIS Data Browser o Customer Action Center (CAC] GIS Software Application o Public Access Kiosk- MapTouch Technology A three-pronged pilot study approach will demonstrate how quickly a functional GIS can be deployed. The tools and techniques for data compilation and the applications utilized for the pilot prOjeCt em ~rh~__n_ be applied to the overall ci .tywide GIS project. Once the pilot project is complete, the transition to the citYwide phase will be straightforward. The next step will be to expand the GIS data from beyond the eight block pilot area to the entirety of the city service area. Data sets acquired from external sources, such as Palm Beach County and other government agencies, Will include data for all of Boynton Beach and will be ready for uriliTadon in the next phase. This pilot project will not focus on hardware and high-end GIS software required for maintaining GIS data. The focus will be on two cridcal elements; 1) Data conversion and data organization and 2) howto effectivelymm data into meaningful information.. One personal computer (PQ will be required forthis pilot study This PC will store all of the GIS data and will host the applications for the pilot project. The PC should have at least these specifications: 450 megahertz (Mt-Iz) processor 128 megabytes (MB) random access 8 megabytes (MB) video random acc · 800 megabytes (MB).of awlhble dis · 17' color monitor able to support Ii · Windows 98 or W'mdows NT · 10/103 lVlBPS Ethernet card for cm · CDROM drive- If deSired this PC can be-connected to applications can be loaded on city PCs for GIS data needed for these applications will of the pilot project does not include the pric The following sections will detail data dev~ enterprise-wide and WEB based solutions, management of resources and infrastructure mmorytRAM) =ss memory (RAM) kstorage 80 x 1024 screen resolution nection to current city network. he city computer network Pilot project GIS .-view and comment. Access to the pilot project ~e stored on the pilot project PC. The finalcost of d~s PC. ~pment, specific departmental applications, and ~s well as: the utilization of desktop GIS for the within the pilot area. Data Development Comprehensive, up-tO'date; and accurate data, as well as user-friendly applications are critical components for GIS success in Boynton Beach. This pilot project focuses on these two key elements. The data layer creation and acquisition component of the pilot project will focus on the following four areas: · ConVersion of existing. Boynton Beach data · Acquisition and Conversion of PalmBeach countydata · Acquisition of data from variousfederal,,state, and private sources · Creation of newlayers Converslon~ of EJdsdn~ BoJ'nton Beach Dat~ ~ Boynton Beach has a variety of digital maps, that were created utilizing AutoCad. These digital maps were derived from digitized aerial photography and include the follOwi.ng layers: · Edge-of-pavement · Buildings · Sidewalks · Drainage inlets · Manhole covers · Swimming pools · Street lights · -Power/telephone poles · Fire hydrants · Fences · Water bodles These layers are highly accurate;, upon which Boynton Beach ~ adding layers-for sewer, water and storm drainage piping~ -' ESRI based GI$ software will be ,,41;,~d to~ convert existing AutoCAD layers to Arc/Info coverages and, A.mView shapefiles. Existing AutoCAD attributes/annotatiOn will be assigned to their appropriate. GI$ feature; The conversion process will be automated so that any later citywide conversiom of AutoCAD data can be ran through this same process. The implementation plan along with the pilot project will take a close look at how Best to integrate GIS with the existing base of AutoCAD skills and data. GTG is acutely avrare that l~veraging current skiIl.~ and software (such as AutoCAD) are critical to the overall success of the project. Therefore, recommendations will be made that detail how and where GIS and CAD ~clmologies fit within the organization and how they best compliment each other. Deliverable- Conversion of Existing Data for GIS Usage Acqu]sMon.~of Da_~. From Palm Beach County GTG understands that the ultimate success of GI$ at Boynton Beach will require a good working relationship with 'Palm Beach CounT Data £mm Palm Beach County must be acquired with updates at set intervals. The three most im~r~rtant GIS la~ers maintained'by Palm Beach County are the street centerlines, tax parceJs (properties), and digital ortho- .photography. Initial conversations with Palm Beach County staff indicated a willingness to work with Boynton Beach to share data ia a reciprocal data sharing agreement Currently the County maintaim their GIS data with both ESRI and Intergraph products and centralizes their database uril;~;ng Oracle Spatial GTG will work Closely with Palm Beach County GIS staff to extract their data for use by Boynton Beach. Ali efforts will be made to emure that rh;.~ data sharing effort is fluid and repeatable. This is crucial since Boynton Beach will rely on updates from the County. Deliverable.- AcquiSition of Palm Beach County GIS Data AcquisMon of Dam From Various Federal, St~e, and Pffvate Sounres florida is a very progressive state, and was an early adopter of GIS technology. Them are many governrmnt agencies that make GIS data available at a lowcost or for free. As part of the pilot project GTG will identify these sources of data and acquire Pertinent data on behalf of Boynton Beach. [The Florida Geographic Data Library ('FGDL) serves to distribute satellite imagery, aerial photographs, data and spatial (GIS) data. ~ throughout the state of Florida. Tho data is R0~lllll ~0~iiAi~llglllI&l. ll~i~lff organized by county, or other regulatory boundaries, and is distributed on CD-ROMs. The latest version of FGDL will be released once a year. FGDL version has over I65 layers of GIS data and several types of remotely sensed images, including LandSat TM and Aerial Photography. FGDL version 2 began shipping August 10, 1999. The FGDL is warehoused and maintained at the University of Florida's GeoPlan Center, a GIS Research and Teaching Facility. The FGDL data is distributed on CD-ROMs, and delivered to you by Federal Express. Order forms can be found at: http://www, geoplan.ufl.edu/fgdl/order, html If you were to order the FGDL data for the entire state, you would receive about 300 CD- ROMs. To reduce the cost, FGDL has grouped the data into 9 different CD-ROM series. For instance, the FGDL core series contain almost all of the data available .for each county in Florida - about 100 layers per county. The cost for this CDROM is $20. You can also purchase DOQQs, FDOT Aerials, etc. for a nominal fee of $20 per CDROM.