R00-062 RESOLUTION NO. R00-/~,~
A RESOLUTION OF THE CITY COMIVlZSSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, APPROVING A
CONTRACT AWARD TO GEOGRAPHIC
TECHNOLOGIES GROUP, INC., FOR COMPLETION OF
A GIS NEEDS ASSESSMENT AND THE
IMPLEMENTATION OF A PILOT PROJECT; AND
PROVIDING AN EFFECTIVE DATE,
WHEREAS, the City is about to undertake the implementation of a
Geographical Information System (GIS) program, and a nationwide Request for
Proposals was solicited in December of last year; and
WHEREAS, upon recommendation of staff, the City Commission of the
City of Boynton Beach does hereby approve the award of a contract to
Geographic Technologies Group, Inc,, for completion of a GIS Needs Assessment
and the implementation of a pilot project, in an amount not to exceed $25,300
for the Needs Assessment; and $36,400 for the Pilot Project;
NOW, THEREFORE, BE IT RESOLVED BY THE CI'TY COMM]:SSTON
OF THE Ci'TY OF BOYNTON BEACH, FLOR]:DA, THAT:
Section 1. The City Commission of the City of Boynton Beach, .Florida,
hereby approves the award of a contract to Geographic Technologies Group,
Inc,. for completion of a GIS Needs Assessment and the implementation of a
pilot project, in an amount not to exceed $25,300 for the Needs Assessment;
and $36.400 for the Pilot Project, a copy of each Agreement is attached hereto
as Composite Exhibit "A".
Section 2. That this Resolution shall become effective immediately.
PASSED AND ADOPTED this ~ day of May, 2000.
CI'TY O~ ~,: BOYNTO~ BE/~H, FLORal'DA
Mayor Pro Tem
Commissioner
ATTEST:
CITY OF BOYNTON BEACH
..... AGENDA ITEM REQUEST FOR/;
Requested Cit3,. Commission~ Date Final Form Must be Turned Requested City Commission
Meeting Dates in to City Clerk's Offico Meeting Datea
[] March21,2000 MarchS, 2000 (5:00p.m.) [] May 16,2000
[] April4,2000 March22,2000 (5:00p.m.) [] June6,2000
[] April 18,2000 AprilS, 2000 (5:00p.m.) [] Jun~ 20, 2000
[] May2,2000 April 19,2000 (5:00p.m.) [] JulyS, 2000
IV-CONSENT AGENDA
ITEM C. 1
Date Final Form Must be Turned in
to City Ci~k's Offic~
May 3, 2000 (5:00 p.m.)
May 17, 2000 (5:00 p.m.)
June 7, 2000 (5:00 p.m.)
Sun~ 21,2000 (5:00 p.m.)
NATURE OF'
AGENDA ITEM
[] Administrative: [] Development Plans
[] Consent Agenda [] New Business
[] Public Hearing [] Legal
[] Bids [] Unfmished Business
[] Announcemmlt- [] Presentation
RECOMMENDATION:
Motion to award a contract to Geographic Technologies Group~ Inc:~of Goidsboro, NC for'
completion of a GIS Needs Assessment (RFP #:- 008~2821-001SP) and the implementation of
a pilot project, in an amount not to exceed $25,300.00 for the Needs Assessment and
$36,400.00 for the Pilot ProjeCt. Funding is available in account 001-2413-524.31-90.
EXPLANATION:
The City is about to undertake the implementation of a Georgraphical. Information System
(GIS) program. In order to helPus determine how we can best implement a citywide GIS, we
have undertaken* a process to hire a GIS consultant to do an organization-wide Needs
Assessment, and a Pilot Project:
A nationwide Request for Proposals was solicited in December of last year. A total of 10 firms
responded to that request, An employee based GIS committee short-listed the submittals to
four firms and the committee then heard on-site presentations from those four firms. The'
committee went on to select Graphic Technologies Group, Inc. (GTG) as the firm we want to
partner with. to conduct the citywide Needs Assessment. GTG will also set up a small Pilot
Project (demonstration p~roject) using an 8 block area of downtown, generally known as the
Civic Center Area. The Pilot Project will help to show the tremendous power and value of a
GIS program to the City Commission and the citizens of the community.
S:,~BULLETIN~ORMSka, GENDA ITEM REQUEST FORM.DOC
. CITY OF BOYNTON BEACH
AGENDA ~EM REQUEST FORM
PROGRAM IMPACT:
The hiring of GTG is the first step for the City to undertake its GIS program. The Needs
Assessment and the Pilot Project will help us to'..
1)
2)
3)
4)
5)
6)
7)
Determine
Determine
Determine
Determine
Determine
Determine
Determine
the type of GIS system we can construct.
the various layers of the GIS system:
hoW the various services of the City will integrate withinthe GIS program.
the types of services one department can offer to another department.
the flexibility of information we can provide to the City Commission.
the types of services we can offer to the public.
the costs associated with implementing GIS citywide.
FISCAL IMPACT:
Funds are available in the Engineering Department budget; account # 001-2413-524.31-90
for the two expenses of the Needs Assessment and the Pilot Project°
ALTERNATIVES:
1)
2)
Not to hire GTG as the City,s GIS consultant. To. attempt to conduct a GIS Needs
Assessment without the help of a consultant, and to attempt to construct a GIS program
by' using existing staff:
Abandonment of the. proposed citywide GIS program.
~ O~3~azlm~t Hea~j $ignaturo,
Engineering
Depnrtment Nnme
~ity Manager's Signature
~/ - City AttomeyO~l~i~nc~'/ Human Resour¢~
S:~BULLETIN~ORMS~,GENDA ITEM REQUEST FORM. DOC
THE CITY OF
BOYNTON BEACH,
FLORIDA
A Proposal:
GeOgraphic Information System
Design and Implementation Plan
RFP#: 008-2821-00/SP
Submitted by:
Geographic. Technologies
Group, Inc,.
Georgia
4751-C Cox Road
Evans, GA 30809
706.855.7507' tel
706.855.1536 fax
North Carolina
1401 N. Berkeley Blvd, Suite G
Goldsboro, NC 27534
919.759.9214 tel
919.759-0410 fax
TRANSMITTAL LETTER
December 9, 1999
Geographic
~gies Group. Inc. RE:~
Procurement Services
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, FIOrida 33425-0310
Geographic Information Systems (GIS) Desigrt and
Implementation Plan'
North Carolina
401 N. Berkeley Blvd.,
Suite G~
Goldsboro, NC 27534
919.759.9214 tel
919.759.0410 fax
Georgia
4571-C Cox Road
Evans. GA 30809
706.855.7507 tel
706.855.1536 fax
Dear Selection Committee:
Geographic Technologies Group, Inc. is submitting for your review a propoSal..
for Geographic Information Systems (GIS) consulting service, t. Consulting sercices
will include a GIS design and the development of a comprehensive GIS
Implementation Plan for the City of Boynton Beach.-~
Geographic Technologies Group, Inc. (GTG) offers a full range of GIS services.
We believe that our award winning local government GIS experience, familiarity
with implementation planning at the local and state level, national recognition as
leading GIS implementation authorities, and enthusiasm makes, us the best.
choice for Boynton Beach.
'We are committed to the planning and development of advanced and comprehensive
geographic information systems for towns, cities, and counties;. We are confident in
our abilityto workwith you to successfully develop a strategic GISplam We will
develop a work plan that will draw upon the primary skills of Mr. Curds- I-rmtor~ Mr.
Claris Niven (1W~i; Legg, and Associates), and myself, David HoIdstock.. Our solid
GIS credentials and demonstrated expertise in implementation, of GIS at the local
govemnt level will allow us to produce the highest quality Product
GTG was established in response to the void of quality GIS from that truly
understand how to optimally implement GIS for local government We fOUnd two
common problems that were the fa;l;ngs of most implementation plans. First, we
found that implementation plans were conducted by firms'with no hands-on;
successful, maLworld experience in implementing GIS for local govemmenc~ It is
extremely difficult for realistic and attainable goals to be recommended by a~
consultant who has not been in the trenches and gone thro~ the multiple:' .....
challenges of implementinga successful enterprise-wide GIS. All members'of our
staff have this real world experience; Curtis I-~mton workedin W'~on, North
TRANSMITTAL LETTER
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Ca~lina for over eight years as GIS Coordinator and eStablished one of the most
notarized County/Gty GIS implementations in the country. Wilson won awards at
the state and national level which included: ~ TheA rrer/azn C~ and ~Magazme
f xorio r S st rrs in ,4 ,rl Urban
l~nuianS)sterrs Assodation(UR[SA)". M.r: (leis Niven is the GIS Director at
lVliller, I. egg and fias0ciates in Pembroke Pines, Florida. Mr. N'rven has an extensive
GIS, GPS, and Remote Sensing background. Mr. Niven will serve as the local
contact for this project Finally, I have worked extensively on implementation
projects through previous employment as GIS/GPS Director with North Carolina
State University and GIS Cost Center Manager for the. world's largest
lxansportation engineering company, Parsons, Brinekerhoff, Inc.
The second most common problem in the f=;l;q§s of most implementation plans is
that large, impersonal from chum out a high volume of implementation plans with
little personal attention to any one community. These large firms' often rely on
inexperienced employees to do a bulk of the implementation plan and use boilerplate
material that is not applicable to the unique needs of a community. GTG
guarantees that the firm's two principals, Curtis Hinton and David
Holdstock, our local contact, Chris Niven, will personally perform the entirety
of the work for this project. ,
Our staff has been recognized as leading authorities in the GIS
implementation field~ Curds I-[mton, ~ Niven, and myse~ have ali taught GIS
Implementation classes at nmmrous national conferences. Curds t-rmton is the lead
instructor for the Implementing GIS course taught at the national URISA (Urban
and Regional Infomtion System Association) conferences and specialized GIS
conferences throughout the United States. Mr. I-ranton is the training/workshop
coordinator for URISA for the year 2000. Also, Mr. I-fmton was a lead speaker at
the GIS and IT integration conference in Chicago this past August. Irls presentation
focused on optimal implementation and use of databases, such as Oracle, and how
theY are Uril;,~,d with new GIS technologies (especially those from ESRI).
Our staff has published many articles in nadonal magazines and periodicals
discussing optimal implementation of GIS for local governr~nr. Curtis I-rmton
recently finished a seven month series of articles for the Institute of Gty and County
Managers Association (ICMA) tided; "The Seo¢n Keys to a Successful Enterprise-
Wide GIS."
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TRANSMITTAL LETTER
Mr. Curt I-Ymton and Mr. Da4id Holdstock are under a book contract with
ARTECH publishing out of BoSton, Massachusetts. The tide of the book is ~A
Pr~ Guide to I~ GIS and GPS for Toum, CJ. ties, ard Couraies". One of
our goals for 2000 will be to uril~Te our project work for publicatiom and case
studies. As we get into the project, we will bring this opportunityto you for
consideration for including your project in the booE Please note that should you
Choose not to be included, we will maintain client c°nfidentiality and not disclose
any information rehting to th[~ study in our publication.
Tha~Y°u for allowing us to propose on tl~ proje~ We I°ok forward to the
oppommity of working with you to advance and implermnt a strategic plan for
Boynton Beach,~
Please feel free to call us should you have any quesfiom during the review of our
proposal and qualifications (Tel: 919 759 9214).
Sincerely,
Geographic TechnolOgies GrOup, Inc.
Curtis I-Ymton
CEO
SCOPE OF WORK
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The use of geographi'c information tools has received overwhelming acceptanCe by local,
state, and federal government organizations. This technology is enabling organizations to
implement more effective ways of doine business... Towns,: cities, and counties
throughout the world are now embracing GIS. The task of managing a communities
assets and resources is becoming more complex as we witness-escalating growth. It is by
no accident that the use of GIS technologies: has grown commensurately. Many local
governments have embraced GIS with high expectations.. HoWever, after absorbing the
cost of building large.databases, only a few organizations have made GIS available
to ali staff,~ The vast majority of local' government officials are unable to take advantage
of GIS for their daily duties.
The complexity and cost of managing the.vast amounts of data which each department in
The City of Boynton Beach is required' to maintain, along with the reality of limited
financial resources, have greatly increased the 'demand for automated information
systems. Based upon both tabular and graphic data, decisions must be made quickly and
efficiently on a daily basis.
Today, new' technological developments and a new approach to GIS will allow Boynton
Beach to develop a more open, user-friendly GIS environment that allows all staff to take
fulI advantage of the GIS investment: A tree "citywide" GIS is now possible.
Our team understands the following key issues:
1. On -time and Within Budget
We are confident that our proposed budget reflects the level of effort required to produce
the products required by the City.' GTG will produce' and-deliver all work products as
identified in the scope of services on time and within budget:
2. Future GIS Developments and Close Coordinatiow--
The consultant must show an understanding and appreciation for future developments in
GIS and GPS. A fleXible and responsive work plan must be created to allow for
technological changes over time. Close coordination will be necessary between Boynton
Beach and GTG, Inc: to effectively utilize our experience and talent and achieve the goals
and objectives of the City. We will seek frequent input nnd feedback throughout this
impiementntion plan nnd commit ourselves for the durntion of the project,
3. Project Tasks and Project Methodology'-
The following concise project undertaking will act as a framework for the effort
needed to develop a citywide comprehensive GIS implementation plan. Mr. Curtis
Hinton and myself will be responsible for the content and quality of all deliverables, and
the schedule identified in thia~ document; The. City of BOynton Beach will benefit fi:om a
well-structured Needs Assessment. There are four distinct tasks for this project: Task I -
Existing ConditiOns, Task'II - Draf~ Needs Assessment, Task IH - Final Needs
Assessment; and Task IV- Three Year Implementation Plan..
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GEOGRAPHI('. TECHNOLOGIES GROUP. IN(.'..
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C. Description of Software
· _ Description of all software applications.
· Detailed description of all software
developed custom sof~ware.
Address the strengths and weakness of the existing system configuration.
including-in-house or vendor
Current and Desired Activities Relying on Maps.
· Identify the primary kinds of mapping activities of each department.
· Documentation of maps internally produced and maps that are created by
outside vendors,
* Description of the types--of digital information required by each
department, as well as analytical tasks 'performed by each department or
section.
. Identify all possible GIS opportunities.
· A GI$ Functionality Requirement (See EXample B)' analysis will be
performed.
Current and Desired Activities Relying on Databases
· A sequence of questions will be asked to identify the primary kinds of
databases used by each department.
· Evaluate the effectiveness of relational databases and possible linkage to a.
GIS.
Organizational Issues
, CondUCt interviews of each department regarding departmental
cooperation in terms of sharing data.i
· Identify and document the advantages and. disadvantages of sharing data.
· Identify roadblocks and political, realities existing within the organization
Ge
Guidelines.to a Successful, GIS Implementation ....
· . GTG, lnc~ will. develop: general~ guidelines for, the successfUl
implementation of GIS .
~ These guidctines~will take the form of the main keys to implementing a
successful GIS in Boynton Beach.
H. External Entities:- -_ -
· Identify all existing external sources of information.
· Description of the City GIS and tax base,.:,
~ Identify the protocols and procedures for utilizing this base.
L Departmental GISApplications Evaluation_
GTG, Inc. will take a comprehensive look at GIS usage and/or need withia
each City department.
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GEOGRAPHIC TECH'NOLOGIES GROUP. INC.
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The following is an outline of each project.phase and the tasks involved;
PttASE I - EXISTING CONDITIONS AND NEEDS ASSEMENT
Phase I will include: '
· A Thorough Existing Environment Review
· Draft Needs Assessment Report..
· Final Needs AsseSsment Report
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The GTG, Inc.. team will meet with each City department, to interview and inventory GIS
resources, facilities, hardware, and software. Special attention will be paid to full
utilization of existing investments in soft:ware and hardware. The sample questionnaire
:(EXAMPLE A) illustrates the comprehensive approach to developing a needs
assessment. The project team- will utilize our own optimized interview guidelines to
perform a GIS Needs Assessment. The guidelines will address the key issues in
performing a needs assessment. TheY include:
1. The Needs Assessment structure
2. Conducting a Needs Assessment
3. Local Government Uses of GIS
4. Data Used by Local Government
5. Document GIS Needs
6. Documenting an Activity-Type Use' of GIS
7. The Master Data List-
8. Conducting Interviews
9. Preparing the Needs Assessment Report
These general guidelines will be augmented to prodUce a more comprehensive inventory
and assessment including, but not limited to:
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Department Structure and Size- '
· , Identify the primary function of each department., Document general and
specific GIS tasks.
, ComPile/description of overall organization including the number of
employees;
Descriptiorr of the number of staff with
computer and their level of need of GIS.
Political realities within the organization.
availability and access to a
I B. Description of Hardware
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· Documentation of the number of workstations, personal computers, and
individual staffusing them. ~
· Evaluation and reporting of operating systems, connectivity descriptions
and computer cOnfigurations.
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GEOGRAPt'IIC TECHNOLOGIES GROUP, IN(.'..
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·How GIS will interface with their current system.
· Ho~ will GIS interface with any database initiatives/efforts,.
~, '"Ev~aluating the base way to interface with G/S sofhvare.
· - Suggest hardware, sot~vare, networking solutions. '~
· Address custom application specifications.
· ConcentratiOn on best sources for grant flmding~ ' -
GTG further understands that the Needs Assessment must address the following areas:
The City data base structure
An evaluation of the data layers presently being utilized by the City
The personnel and the job descriptions that are currently being utilized as
the required' level of expertise that are needed to operate the Boynton
Beach GIS
The current City structuring of the GIS as far asthe technicians and Where
they are' currently place~ with regard to a decentralized GIS structure.
Compare and contrast a centralized structure verses, a decentralized
structure for the City GIS. Show the pros and cons of each structure with
the emphasis on providing the most cost efficient use of personnel and
the ability to provide, the services that are required by the City.
A review of Departmental GIS Plans that have been developed by the user.
community within the City
Review the Meta Data format that is currently being utilized by the City
PHASE II- GIS DESIGN AND IMPLEMENTATION PLANNING
Based on 'the findings of Phase. [.- the GTG, Inc. team Will develop a cost effective
implementation plan and system design. This plan will address all technical and
personnel issues that facilitate a successfuI GIS implementation. Tasks will' include:
A. Three-Year Implementation Plan
Develop a three-year implementation plan that will document all required
hardware and soi~ware purchases.
Recommend an approach that Will include assigning reSPonsibilities for
implementation (See Example C~- Attachments Section of This
Document)
The plan will act as aroad map~and scope of services for implementing a
cost effective GIS that MUST ILLUSTRATE improved efficieney~
reduced costs, and increased productivity.
Implementation SChedule
Data Conversion Requirements
Staffing and Training Requirements~
Total Implementation Costs. .~ ·
GEOGRAPHIC TECH'NOLOGIES GROUP. IN(.'..
THE, CITY OF
BOYNTON BEACH,
FI,ORIDA
A Proposal:
Geographic Information System
Pilot Project
Submitted by:
Geographic Technologies
Group, Inc;
Georgia
475 I-C Cox ROad
Evans, GA 30809
706.855.7507 tel
706.855.1536 fax
North Carolina
1401 N. Berkeley Blvd, Suite G
Goldsboro, NC 27534
919.759.9214 tel
919.759-0410 fax
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B. System Design
$ Develop a GIS system design of a selected alternative implementation
' - -".:'plal~:':- .
': *: ~'Ifis 'design will address connectivity of computers, responSibility of
': database, software, operating systems, and cabling issues.-
*. Diagrammatic illustrationofhow the system will Iook and data flow.- :
C. Needs Assessment, Feasibility Study and Three~ Year Phased
Implementation, Plan
$ GTG, Inc. will develOp draft implementation plans for review and
comment. (See Example D - sample Table of Contents- Attachments.
section of this document)
$ GTG, Inc; will make. all. changes as indicated by the City.
* GTG, Inc. will develop final implementation plans;-.
*~ Mr. Curtis Hinton and Mr. David Holdstock will present: all project
findings in a formal presentation.
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GEOGI~PHIC TECHNOLOGIES GROUP, IN(?.
~eogr~Dhic
~es ~roup, Inc.
Dear Selection Committee:.
The City of Boynton Beach is about to embark on an exciting
implementation of Geographic Information Systems (GI$) technology. We
begin the .first quarter of the twenty first Century facing a new era of
~, ~ anti ever ;ncreas;n_~ WoHd Wide Web usage anti
deman_, d. This is giving rise to an entirely new class· o£ highly scalable, cost-
effective_ component based enterprise-wide GI$ solutions; A new era of
means that it is poised to deliver greater value than ever before.
Our team will urili?e the pilot study to demonstrate the value and efficiency
of GI$ technology as it relates to the needs of Boynton Beach. We offer a
solid and innovative' pilot study approach that will :~q;~e-state-of-the-art
technolog)~ Our pilot study approach ~ showcase the versatility of GI$
s oftwa~, department soecifie applications,/intemet based GIS,
enterprise.wide solutions-k_ and public, access via touch-screen
Our team will. convert geo-spatial dam and make k available to all.
departmen~ within the City of Boynton BeaCh- Our team understands
demonstrating improved efficiency; increased productive, and an eventual
reduction of costs am the.. driving force., behind the-pilot study a~zd
implementation of GLS based softwaze..
We would like to thank, you for inviting us to propose on-this pilot study.
We wo, dd be del;_~bred, to orese,t our pilot study approach to the GIS
steerinu committee.
If you have any questions please do not hesitate to tele: ahone me at 919-759-
9214. ..
North C~rolina
N. Ber~eiey
' Su,te G~
NC ~.7534
919.759 9214
9!9 759 04t0 fax
4S7! .C .T."X
7Cfi a55 7':~7 :~,
Curds
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Pilot sm_dy _Methodology- A Three-Pronged Approach
The first step of any GIS implernentadon is the compilation and creation of data.
Traditionally;. this has been one of the most expensive and time-consuming phases of a
project. Many projects have floundered during this phase because exhaustive data creation
was deemed to be tantamount while products and applications were put on hold One of
the keys to GIS sUCcess is to prodUCe prodUCts and to depl0yworking applications veryearly
in the life of the projec~ Boynton Beach should recognize that data creation, departmental
applications, and enterprise.wide applications, should be developed in tandem A three-
pronged approach will be the bash for the pilot study.
The pilot project will focm on the following: :. ,..
.... Data development~.:.
o. Conversion of ex'ting files~.~
o Acquisition of data from palm Beach CounT
o . Acquisition of data fromvarious federal, state, and private sources
o Creation of newlayers .
Departmental'applicatiom~- demonstrating- how applicafi0n.~ will solve 'specific
departmental issues
o Depammnt of Devel°pment
· Zoning Oaange Notif]_tcation
National Flood Insurance Program Flood Zone Application
Inspectiom~and Permit Mapping ....
OccupationalLicense Mapping
o Fire/Rescue Department~ -
· H~_z_~ous MaterialTracking
· Fire and Rescue Incident'Analyais-
'~ ISO Rating Support ......
o Leisure Services.
· Park Land Queryand Browse. Application
o Police Department
· C_aime Mapper ('Pin Mapper~) Application
o Public Works
· Pavement Management.
· Sign Inventory and Management
o Utilities
' Dispatch and Work Order Processing
· Water,. Storm Water, and Sewer Navigation and Analytical
Application.
Enterprise.wide applications -.applications that will serve all staff.
o Intemet Map Server
o GIS Data Browser
o Customer Action Center (CAC] GIS Software Application
o Public Access Kiosk- MapTouch Technology
A three-pronged pilot study approach will demonstrate how quickly a functional GIS can be
deployed. The tools and techniques for data compilation and the applications utilized for
the pilot prOjeCt em ~rh~__n_ be applied to the overall ci .tywide GIS project. Once the pilot
project is complete, the transition to the citYwide phase will be straightforward. The next
step will be to expand the GIS data from beyond the eight block pilot area to the entirety of
the city service area. Data sets acquired from external sources, such as Palm Beach County
and other government agencies, Will include data for all of Boynton Beach and will be ready
for uriliTadon in the next phase.
This pilot project will not focus on hardware and high-end GIS software required for
maintaining GIS data. The focus will be on two cridcal elements; 1) Data conversion and
data organization and 2) howto effectivelymm data into meaningful information..
One personal computer (PQ will be required forthis pilot study This PC will store all of
the GIS data and will host the applications for the pilot project. The PC should have at least
these specifications:
450 megahertz (Mt-Iz) processor
128 megabytes (MB) random access
8 megabytes (MB) video random acc
· 800 megabytes (MB).of awlhble dis
· 17' color monitor able to support Ii
· Windows 98 or W'mdows NT
· 10/103 lVlBPS Ethernet card for cm
· CDROM drive-
If deSired this PC can be-connected to
applications can be loaded on city PCs for
GIS data needed for these applications will
of the pilot project does not include the pric
The following sections will detail data dev~
enterprise-wide and WEB based solutions,
management of resources and infrastructure
mmorytRAM)
=ss memory (RAM)
kstorage
80 x 1024 screen resolution
nection to current city network.
he city computer network Pilot project GIS
.-view and comment. Access to the pilot project
~e stored on the pilot project PC. The finalcost
of d~s PC.
~pment, specific departmental applications, and
~s well as: the utilization of desktop GIS for the
within the pilot area.
Data Development
Comprehensive, up-tO'date; and accurate data, as well as user-friendly applications are
critical components for GIS success in Boynton Beach. This pilot project focuses on these
two key elements. The data layer creation and acquisition component of the pilot project
will focus on the following four areas:
· ConVersion of existing. Boynton Beach data
· Acquisition and Conversion of PalmBeach countydata
· Acquisition of data from variousfederal,,state, and private sources
· Creation of newlayers
Converslon~ of EJdsdn~ BoJ'nton Beach Dat~ ~
Boynton Beach has a variety of digital maps, that were created utilizing AutoCad. These
digital maps were derived from digitized aerial photography and include the follOwi.ng layers:
· Edge-of-pavement
· Buildings
· Sidewalks
· Drainage inlets
· Manhole covers
· Swimming pools
· Street lights
· -Power/telephone poles
· Fire hydrants
· Fences
· Water bodles
These layers are highly accurate;, upon which Boynton Beach ~ adding layers-for sewer,
water and storm drainage piping~ -'
ESRI based GI$ software will be ,,41;,~d to~ convert existing AutoCAD layers to Arc/Info
coverages and, A.mView shapefiles. Existing AutoCAD attributes/annotatiOn will be
assigned to their appropriate. GI$ feature; The conversion process will be automated so that
any later citywide conversiom of AutoCAD data can be ran through this same process.
The implementation plan along with the pilot project will take a close look at how Best to
integrate GIS with the existing base of AutoCAD skills and data. GTG is acutely avrare that
l~veraging current skiIl.~ and software (such as AutoCAD) are critical to the overall success of
the project. Therefore, recommendations will be made that detail how and where GIS and
CAD ~clmologies fit within the organization and how they best compliment each other.
Deliverable- Conversion of Existing Data for GIS Usage
Acqu]sMon.~of Da_~. From Palm Beach County
GTG understands that the ultimate success of GI$ at Boynton Beach will require a good
working relationship with 'Palm Beach CounT Data £mm Palm Beach County must be
acquired with updates at set intervals. The three most im~r~rtant GIS la~ers maintained'by
Palm Beach County are the street centerlines, tax parceJs (properties), and digital ortho-
.photography. Initial conversations with Palm Beach County staff indicated a willingness to
work with Boynton Beach to share data ia a reciprocal data sharing agreement Currently
the County maintaim their GIS data with both ESRI and Intergraph products and
centralizes their database uril;~;ng Oracle Spatial
GTG will work Closely with Palm Beach County GIS staff to extract their data for use by
Boynton Beach. Ali efforts will be made to emure that rh;.~ data sharing effort is fluid and
repeatable. This is crucial since Boynton Beach will rely on updates from the County.
Deliverable.- AcquiSition of Palm Beach County GIS Data
AcquisMon of Dam From Various Federal, St~e, and Pffvate Sounres
florida is a very progressive state, and was an early adopter of GIS technology. Them are
many governrmnt agencies that make GIS data available at a lowcost or for free. As part of
the pilot project GTG will identify these sources of data and acquire Pertinent data on behalf
of Boynton Beach.
[The Florida Geographic Data Library ('FGDL)
serves to distribute satellite imagery, aerial
photographs, data and spatial (GIS) data.
~ throughout the state of Florida. Tho data is
R0~lllll ~0~iiAi~llglllI&l. ll~i~lff organized by county, or other regulatory
boundaries, and is distributed on CD-ROMs. The latest version of FGDL will be released
once a year. FGDL version has over I65 layers of GIS data and several types of remotely
sensed images, including LandSat TM and Aerial Photography. FGDL version 2 began
shipping August 10, 1999. The FGDL is warehoused and maintained at the University of
Florida's GeoPlan Center, a GIS Research and Teaching Facility.
The FGDL data is distributed on CD-ROMs, and delivered to you by Federal Express.
Order forms can be found at:
http://www, geoplan.ufl.edu/fgdl/order, html
If you were to order the FGDL data for the entire state, you would receive about 300 CD-
ROMs. To reduce the cost, FGDL has grouped the data into 9 different CD-ROM series.
For instance, the FGDL core series contain almost all of the data available .for each
county in Florida - about 100 layers per county. The cost for this CDROM is $20. You
can also purchase DOQQs, FDOT Aerials, etc. for a nominal fee of $20 per CDROM.