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Agenda 05-22-19 c„.,-(2e Ofi �t�ra t= City of Boynton Beach BOYNTON BEACH CITY LIBRARY 115 N. Federal Highway Boynton Beach, FL 33435 LIBRARY ADVISORY BOARD AGENDA Date: May 22, 2019 Location/Time: INTRACOASTAL PARK CLUBHOUSE, 1st FLOOR, 6:00 P.M. I. Call to Order II. Approval of Minutes—April 24, 2019 III. Correspondence and Communications IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations) V. Chair's Report VI. Unfinished Business: Library Construction Update Career Online High School (COHS) Update Currently Recruiting — Library Page PT, Librarian (Cataloging/Reference), Customer Services, Youth Services LSTA Innovation Grant— Internet Hotspots LSTA Grant— Upgrade to RFID VII. New Business: 2019 Summer Reading Club Palm Beach Post Online August Meeting and possible merger of November/December meeting to December 4th VIII. Library Director's Report/Statistics Monthly Report for April 2019 News/Media Coverage IX. Announcements Next Library Board Meeting —June 26, 2019 at Intracoastal Park X. Adjournment NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE, (561) 742-6060 OR(TTY) 1-800-955-8771, AT LEAST 48 HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE CITY'S WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. MINUTES OF THE LIBRARY BOARD MEETING HELD ON WEDNESDAY, APRIL 24, 2019, AT 6:00 P.M. AT THE INTRACOASTAL PARK CLUBHOUSE 2240 N. FEDERAL HIGHWAY, BOYNTON BEACH, FLORIDA PRESENT: John Welter, Vice Chair Jeannie Taylor, Assistant Library Director Tracy Tebo Dr. Stephanie Hayden-Adeyemo Deborah Hoban Dr. Bethanie Gorny Robyn Boucard ABSENT: Chris Simon I. Call to Order— Board Elections John Welter, Vice Chair, call the meeting to order at 6:02 p.m. There was a brief discussion about attendance. Ms. Taylor noted the February meeting did not occur due to violent weather, and the March meeting was cancelled. Ms. Taylor explained there are two open positions, which were the Chair and Vice Chair. Elections are normally held in January, but the Board wanted to wait until attendance was better. Vice Chair Welter opened the floor for nominations. Dr. Gorney nominated John Welter as Chair. Dr. Hayden-Adeyemo seconded the nomination. There were no other nominations received for the position of Chair. The members voted and all were in favor of Mr. Welter's nomination. Mr. Welter expressed he would like to see the library succeed and become an important part of the community. Nominations for the position of Vice Chair took place. Dr. Hayden-Adeyemo nominated herself. No other nominations received. There was consensus Dr. Hayden-Adeyemo would serve as Vice Chair. It was noted there was a regular position open and Ms. Boucard was an alternate. Ms. Robyn Boucard commented she serves as Chair of other boards, but thought serving as a regular member could work. If appointed she would be a full voting member at each meeting. Ms. Boucard advised she would like to serve as a regular member. Meeting Minutes Library Advisory Board Boynton Beach, Florida April 24, 2019 II. Approval of Minutes — October 24, 2018 (Tabled), January 23, 2019 Motion Ms. Hoban moved to approve the October 2018 and January 2019 minutes. Dr. Gorney seconded the motion that unanimously passed. III. Correspondence and Communications Ms. Taylor advised Chris Simon indicated he could not attend and announced Mr. Clark was sick. IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations) None V. Chair's Report Chair Welter commented he appreciated the nomination. It will be valuable for him as part of the community and he wants to see the Library flourish and have a substantial influence in the neighborhood. He liked the temporary location and thought staff was doing a great job with it. It was a nice place to read a book and borrow DVDs. VI. Unfinished Business: Library Construction Update Ms. Taylor advised she had no update to make, but was aware the foundation for the Library was laid and construction was on schedule. Chair Welter asked if staff had viewed updated architectural drawings. Dr. Hayden-Adeyemo noted at a prior meeting, drawings were reviewed and the square footage was considerably smaller than what they had originally been told. Ms. Taylor explained the members had to consider the amount of shared and meeting spaces. The Library would have use of the Commission Chambers and Program Rooms. Dr. Hayden-Adeyemo commented the Library was smaller than what was originally presented. It was understood there would be shared meeting spaces, but she felt the Library was not the prominent building. The prominent structure was City Hall. Chair Welter queried the members what they liked about the Library. Ms. Taylor explained the Board spoke a lot about natural light, and the new building has windows with a lot of natural light. The City worked with architects about what they needed and the space. Staff did not feel there was any missing space, but it would be different from what they had. The Library will have portability and laptop carts for teens. Chair Welter queried if the designated shared space was why it seemed smaller. He asked how the shared spaces would work and learned there will be a reservation system. City staff will handle reservations for the various areas and meeting spaces as well as for 2 Meeting Minutes Library Advisory Board Boynton Beach, Florida April 24, 2019 the programming the Library will offer. The Library was also promised space in the Cultural Center. Dr. Hayden-Adeyemo asked for the record, because there are laptop carts, if there was less space and that was why there were no rooms committed to the Library. Ms. Taylor did not agree for the record. They will use Commission Chambers for children's programming. Ms. Hoban was glad the teens were not in the garage. Ms. Taylor agreed and explained they are still with the Youth Library. Staff was working to brand themselves and come up with specific Library branding. They will carry their new identity on social media and even small things like new Library cards different from the current Library cards will be issued when the new Library opens. Library cards for youth will be different from library cards for adults. Chair Welter asked how the branding was going and what ideas were behind it. Ms. Taylor explained it was still in the gathering stages. Staff will bring more to the Board as they move forward. Chair Welter was pleased staff was cognizant of rebranding the Library to something new and exciting. The timetable is still the original 18 months and completion was planned for summer 2020. Dr. Gorny thought it was a plus they will be affiliated with City Hall so other people and officials will provide more support for the Library. It would be to the Library's benefit to share. Chair Welter noted parts of the Mandell Library in West Palm Beach work very well. They have shared program spaces and shared spaces for government offices within the Library itself as well as different activities with City Hall. There is a plaza that separates the larger City Hall staff and employees, but it is a larger City with a larger staff. Dr. Hayden-Adeyemo asked about the new Library hours, staffing and when it will be open. Ms. Taylor explained the intent is to return to closing at 8:30 p.m. The plan is to be open on Fridays, but it has not been funded yet. Chair Welter would love to see the Library open more. If there is an opportunity to keep bringing Library hours up at Commission or public meetings during public audience, the members should feel free to do so. The goal is to have longer Library hours and if the members supported it, it would send a strong unified message. Ms. Boucard queried in order to have something to take to a Commission meeting, if it was possible to survey the residents. Ms. Taylor explained the City conducted a community survey that was presented at the last City Commission meeting and the Library did very well. The Library was rated three in importance and two in satisfaction. People value the library. Mr. Welter attended a neighborhood meeting, and the City was now surveying and reaching out to its constituents to participate so they can voice their desires. The Board is advisory and their role was to advise the Commission what the public in interested in. Members can do so in any way they like, such as attending meetings, email or use social media. Career Online High School (CONS) Update Ms. Taylor announced she has three students that are 99%, 94% and 93% completed. She was hoping they would finish at the same time to have a group ceremony at a City Commission meeting to be recognized. Some students have gone and it has been great. She hoped it would be a group celebration. She has two people in the prerequisite class 3 Meeting Minutes Library Advisory Board Boynton Beach, Florida April 24, 2019 that have two weeks to complete the work. When finished, the students will interview for a scholarship. Ms. Taylor commented she could only interview through the end of May because the funding ends in June and they have a 30-day probation with the scholarship. She hoped to get a few more students in before the term ends. One year the program was not funded because the Governor vetoed the measure and the Library provided monies to keep the program going. The Library's fiscal year starts in June and staff can consider partially funding the program again if funds are not received from the State. Currently Recruiting — Library Page PT, Librarian (Cataloging/Reference), Customer Services, Youth Services Ms. Taylor explained the Library needs a part-time Library page to shelve books. Applicants have to pass a Dewey Decimal test and staff will look for someone with prior library experience. They posted that job; interviewed, selected an applicant and the applicant took another position. Part-time hours are 20 hours a week and the schedule may vary each week. If there are extra hours for a specific project, the Page gets the hours. Ms. Taylor pointed out some employees are students, so staff will accommodate their school schedule. Chair Welter inquired if applicants had to have library experience. Ms. Taylor explained they receive so many applications, that applicants without experience would probably be weeded out. Staff interviewed and selected a Librarian and extended a conditional offer. The final offer will be extended after the background and reference checks, and the physical and other tests are done. The selected individual was Ms. Hoban's daughter, who is the Broward County Librarian. Ms. Taylor explained they need a Teen Librarian and Supervisor for Customer Service. The Librarian positions are currently being processed through the Human Resource Department. They do not have a Teen Librarian. Ms. Taylor was hoping those positions would be posted in the next few weeks. Chair Welter queried if the positions were for the new Library and learned they were not and staff was trying to fill all the open positions now. They are moving from a passive customer service model to a pro-active customer service model. They need a supervisor that proficient in the proactive customer service model that will be able to coach and lead a team. Dr. Hayden-Adeyemo asked if management was trying to promote from within and learned it was part of rewriting their job descriptions. This would give staff a career path. Supervisor positions do not have a lot of mobility. All librarians involved are in collection development. VII. New Business: New Staff — Georgen Charnes, Archivist/Librarian & Allison Killip as the Marketing & Outreach Manager 4 Meeting Minutes Library Advisory Board Boynton Beach, Florida April 24, 2019 Ms. Taylor announced the Library hired Georgen Charnes as the new Archivist and Allison Killip is the Marketing and Outreach Manager. Ms. Killip is working on branding. She had previously worked for the City and has a lot of social media experience. Ms. Taylor explained the Boynton Page is doing much better and utilizes a great deal of social media. Chair Welter agreed. Ms. Tebo commented Ms. Killip has many good ideas to reach out to the public. There are meeting rooms and they can program and reach out to different audiences. That was why she has included outreach. The Library previously had someone handling the task, but the person retired. Staff reworked the position because that is what was needed. An Outreach Manager could seek out new sources of revenue and Ms. Killip is part of the management team. LSTA Innovation Grant— Internet Hotspots Ms. Taylor advised the Innovation Grant was received for Internet Hotspots. Patrons check out the devices, take them home, and receive internet access. Ms. Taylor explained the Library received a quote from a company that would provide 20 devices; however, the contract indicated if there are legal disputes, the venue is in Palm Beach County and the company is from a northern state and refused. Staff has to find another of company and may only get five devices. It is a pilot program, and five devices would not meet current demand. If the device is not returned, a fee would be imposed. The grant helps with the initial purchase. The Library pays so much for the device and the service is similar to how people pay for data. Library staff could also turn off the service to the device if not returned. Dr. Hayden-Adeyemo likened the program to a million phones. They gave out phones to students without intemet and Wi-Fi because they have broadband. The devices can be checked out for three weeks. Ms. Hoban inquired if the devices could be automatically renewed. Ms. Taylor explained the rule with books is if there is a hold on a book, the book could not be renewed. It would be the same way as books and other devices are handled such as the Nooks. Chair Welter stated the devices would expand the Library outside to the common areas. Ms. Taylor thought the program would be a success once the technicalities are worked out. LSTA Grant— Upgrade to RFID Ms. Taylor announced the RFID is part of the new system. The Library is changing its security and identification tags for all of the collections. Staff applied to the LSTA to be reimbursed. The application was just submitted and the State has not announced the winners. Sometimes the State gets more grant applications than funds resulting in less funds being awarded. Library Budget Request for FY2019-2020 Ms. Tebo noted as of last week, she could not log into Ancestry and Fold3 and learned the database has to be unlocked. Charles Stevens, ITS, was aware of the problem. She 5 Meeting Minutes Library Advisory Board Boynton Beach, Florida April 24, 2019 did not know about the Heritage program. Someone from IT has to enter the Library code before patrons can access the programs through the Library. Chair Welter asked about the Library's hours of operation, as he did not see a significant change in the budget to accommodate more hours. Ms. Taylor explained this budget would end in September 2020, just after the Library moves in to its new location. The additional funds would be budgeted to begin October 2020. Chair Welter was satisfied with the current hours at the temporary location. The budget for the new Library would have to be bigger. She noted previously that there were budget cuts when they closed on Friday (Dr. Hayden Adeyemo left at 6:30 p.m.) Friday was the least attended day, but the Library should have more hours Chair Welter commented the Board could always bring it up to the City Commission. Ms. Taylor recalled it is a discussion the City Commission has every year when the budget is reviewed. The City Commission has budget workshops, which 3as another opportunity to speak. Ms. Taylor agreed to apprise the Board when the workshops are scheduled. New hours at the new location would be reflected in the Library budget. Chair Welter thought opening the new Library could be a new branding opportunity and he puts what he needs in his budget. It makes a statement of what they want because this is how the library could move forward. Ms. Hoban noted there was a big jump in library supplies. Ms. Taylor explained staff would have to buy a lot more tags for the RFID. If they will move next summer, staff will want to start the RFIP program sooner and in October, there will be a new computer system program, which will be in effect October 15t. When that is done, staff will begin the RFID project and hoped it would be completed in four months. They hoped to finish the project by February. She noted it is staff intensive, but must be complete before they move. VIII. Library Director's Report/Statistics Ms. Tebo asked about Library attendance. Ms. Taylor explained it was contained in the meeting materials. They are at about half of what they had. They had snowbirds and some days that had higher than normal attendance, but the numbers show it was down about half. Chair Welter suggested reading the reports on their own time as it makes for a more efficient meeting. Ms. Boucard asked about the Adult Reading Club. Ms. Taylor explained patrons were not able to sign up for it in March, but staff was still giving out prizes to those who signed up and did not collect their umbrella. Monthly Report for January, February & March 2019 News/Media Coverage 6 Meeting Minutes Library Advisory Board Boynton Beach, Florida April 24, 2019 IX. Announcements Next Library Board Meeting — May 22, 2019 at Intracoastal Park Ms. Hoban asked if there was any news or media coverage about the Library. Ms. Taylor explained there was a nice article about Cozi the dog. He is a therapy dog to help the children read. A volunteer who had the dog approached Ms. Taylor about bringing the dog to the Library on Thursdays. The dog had not worked with children before, but the children love him. He comes in and the children read to the dog. She noted it is a good program for reluctant readers. Chair Welter saw the program elsewhere and thought it was a great program. Chair Welter commented aside from the Library being open seven days a week, he would like to see the budget for books increase. He advised as an avid reader, he sees more people returning to books. Chair Welter thought he might have an opportunity at the budget workshops to suggest it. X. Adjournment Motion There being no further business to discuss, Ms. Boucard moved to adjourn. Dr. Gomey seconded the motion that unanimously passed. The meeting was adjourned at 7:02 p.m. th±41-tAfia 0442A Aid Catherine Cherry Minutes Specialist 7 TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Kids read to therapy dogs who loves tie stories ..„. . Australian Labradoodle '` is helping build literacy ...+1-' skills as part of library program ilk , tea :, By Linda Haase a ..r.+.. Special to The Palm Beach Post i!! c r BOYNTON BEACH — In just two short weeks,Cozi has ' s _ `v stolen the hearts of the staff •" ' � ' at the Boynton Beach City _ °+ -111 Library—along with children • �0 t ' who attend an after-school m '- ' reading program there. a • The Australian Labradoodle a is patient,kind— and abso- `:' ,1 - =; lutely adorable — while . , .'" happily posing for selfies with .. ` ''.. — '� 7 the kids.But it's her dedica- �' tion to helping them improve ni.A'¢� ., their reading skills that makes f , . ,. 6. :t.) is her even more endearing. s{ The certified therapy dog R . . \, VC u is the cornerstone of the • , , -. ti library's PAWS To Read pro- - ,;` gram at 4 p.m. Thursdays. The hourlong event, where elementary school students read aloud to Cozi,is designed - to"transFURm and PAWfect their literacy skills and build Cozi the Australian Labradoodle poses with children who read to her as part of the Boynton Beach City confidence in their abilities." Library's PAWS to Read program in Boynton Beach.The hourlong program is at 4 pm.Thursdays. "It's really good for reluc- [PHOTO BY ALLISON KILLUP] tant readers because they will persevere to the end because libraries." she explained. "Cozi went small space— the library is they are getting attention The program began after through the city's application in temporary quarters while from the dog as well as help Cozi's owner,Hypoluxo resi- process then came in for a visit awaiting anew facility—it has from staff when needed so dent Katie Crompton,emailed and was perfectly comfortable worked out well,Taylor said. they don't get frustrated if Taylor asking if Cozi could here." The new venue is—as Taylor they don't know a word," volunteer to help children And on a recent Thursday, succinctly dubs it— "cozy." explained Boynton Beach City with their reading skills. it was evident a special bond "This is perfect because Library Assistant Director "I reached out to the library has been created.The children we've been describing our Jeannie Taylor. "And, they after learning about how were mesmerized—and abso- temporary space as cozy, aren't being graded,making much therapy dogs can help lutely quiet—as they gathered then she(Cozi)came to share it even easier for them." with reading programs," around and took turns reading it with us,"Taylor quipped. The therapy dog puts kids Crompton said. "It's great to the curly-haired, sandy- Cozi takes her therapy at ease. for kids who want to practice colored canine. duties seriously.She recently "Studies show that reading their reading as well as those While Cozi isn't particular spent her loth birthday corn- to a therapy dog improves who need some help reading. about the books chosen(the forting patients at the West literacy because the children And Cozi loves the attention. tales ranged from"Paddington Palm Beach VA Medical don't feel like they are being I thought it would be a good Bear Beach Adventure"to the Center."She has always been judged,"added Allison Killip, fit." classic "Brown Bear, Brown calm,sweet and loves people. the city's marketing and out- Taylor was definitely on Bear What Do You See?")— She has the perfect tempera- reach manager."It is a relaxed board. "We knew it was a she especially likes looking at ment to be a certified therapy setting so they feel freer to successful program because the pictures— and being the dog.She was born to do this," read.It fosters a love of read- we had a similar one in the center of attention. said Crompton,who adopted ing,and hopefully,a love for past, but the dog retired," Although they meet in a Cozi when she was a puppy. Tlrh�uCIot rn� 1 tinai h r'm i IITit rr CI.CIcr f 1�iT-4q1_ A BOYNTON BEACH CITY LIBRARY MONTHLY REPORT APRIL 2019 Administrative Services/Public Relations Library Director attended City Commission meetings, a library makerspace webinar, Friends of the Library Board meeting, LSTA panel meeting, Schoolhouse Bash fundraiser, and a Schoolhouse Museum Board of Directors meeting. Library Director also met with the City's fundraising consultant regarding naming opportunities for the new library. The library celebrated National Library Week (April 7-13) and National Library Worker's Day on April 11. A proclamation from Mayor Steven B. Grant in honor of National Library Week was issued at the City's Commission meeting on April 2. Friends volunteered 182 hours during the month of April. Library hosted the following meetings/programs: Mental Health Initiative, AmeriCorps. Customer Service and Circulation Statistics Current Same Month Percentage Month Previous Year Change Customer Visits 9,577 19,729 -51 Total Circulation* 8,549 11,376 -25 Adult Circulation 5,383 7,079 -24 Young Adult Circulation 336 434 -23 Juvenile Circulation 1,496 2,839 -47 ILS System Circulation (Print Materials) 7,215 10,172 -29 Overdrive Ebook Circulation 594 616 -4 Audiobook Circulation 146 101 +45 RB Digital Magazine Downloads 286 129 +122 Audiovisual (incl.w/Adult #) 2,462 3,132 -100 Onecard Cards 3 0 +/- Current Onecard Users 9,796 14,931 -33 Number of Reference Transactions 911 Interlibrary Loans Provided 177 Interlibrary Loans Borrowed 3 *includes ILS, Ebooks, Freegal and RB Digital downloads. Digital Resource and Database Statistics Current Same Month Percentage Month Previous Year Change Freegal Streams 585 1,448 -60 Freegal Users 21 26 -19 Freegal Downloads 299 358 -16 Kanopy Streams 78 n/a n/a ALLDATA Auto Repair Articles 98 266 -63 Learning Express Sessions 19 10 +90 Gale Legal 9 0 +/- Gale Infotrac Sessions 3,056 n/a n/a Gale Infotrac Retrievals 166 n/a n/a Transparent Languages Users 9 9 = Transparent Languages Sessions 50 31 +61 Learning Express Job Career Sessions 19 6 +217 Social Media The Library is now on Instagram (@BBCityLibrary) and LinkedIn (linkedin.com/company/bbcitylibrary). Facebook Likes 353 New Facebook Likes 21 Facebook Followers 360 Twitter Followers 138 New Twitter Followers 5 Twitter Impressions 17800 Instagram Followers 195 New Instagram Followers 55 Instagram Post Impressions 449 Boynton-Beach.org/city-library visits 3861 Public Computer Usage Statistics Adult Computer use = 1242 Average time per session = 47 minutes Teen Computer use = 334 Average time per session = 100 minutes Youth Computer use = 665 Average time per session = 45 minutes Computer Usage total = 2241 One year ago = 4085 (45% decrease) Public Computer Training Classes Computer classes temporarily suspended. Collection Management Discarded Items = 1114 Items Added to Collection = 598 April 2019 Monthly Report I Page 2 Archives Activities Our archivist is continuing to make inroads on the creation of a guide to the collections currently held at the Boynton Beach City Library. Plans were made for how to create better access to the BBCL photograph collection, including scanning, description, and online access. Each photograph will be scanned at a high resolution and saved as a of and a jpg. Then it will be cataloged in an Access database with a description, donor, creator, and other information. Then we will be making these images available through the FIU Libraries digital collection dPanther Repository as a partner institution. Library Program Report ADULT SERVICES Number of adult programs: 5 Attendance at adult programs: 32 Adult Outreach: Programs: 0 Attendance: 0 YOUTH SERVICES Number of Children's programs: 7 Attendance at Children's programs: 49 Children's Outreach Programs: 0 Attendance: 0 TEEN SERVICES Number of Teen programs: 5 Attendance at Teen programs: 71 Teen Outreach Programs: 0 Attendance: 0 AmeriCorps Report YOUTH PROGRAMS - Tia Youth Homework Help Sessions: 165 5 new students signed up for Homework Help this month. This has been an incredible school year with many challenges for each of my students. This has definitely been month of great improvement. I am so happy that I can impact the children through positive words of affirmation and give them the encouragement they need to persevere. Not only have I impacted their lives, they have also impacted mine too by their leadership, helping hands, smart minds, and their eagerness to learn. Applebee's is a 3rd grader who has shown the greatest improvement of all of my students. When he first started coming to Homework Help two years ago, he was very behind and unmotivated to learn, listen or to even show interest in learning. He was unfocused and easily distracted. He remained at level K reading for most of 2nd grade going into 3rd grade. He was on the verge of failing this year due his parents splitting up. I kept encouraging him and reminding him how important education is. Although there were obstacles in his way, he has improved in reading and math tremendously. He went from being at a level K reading level to level Q. He is on reading level and will be passing the third grade. It was hard work but worth every session I could help take him from being a struggling learner to a more efficient and eager learner. April 2019 Monthly Report I Page 3 • Chick-fil-a is a 2nd grader who struggled a lot with reading and math. She has improved the most in reading. She started off 2018 at level K and has since then moved to level 0. She now takes her reading very serious but at first she did not like it at all. I taught her that reading is like going into an adventure and being able to see the story unravel. I let her know that I understood she didn't like it, but stressed how fundamental it is for life. I asked her what she wants to be when she grows up, and she said she wanted to be an Actress. Ever since that talk, I can see that she cares more about reading. She now understands if she wants to reach her future career goal, she will have to be an efficient reader. When it comes to reading and math, she has been the most improved 2nd grader. Hibachi is a 4th grader who struggled with reading. She has also shown really great improvement and has been a student of mine for two years. When she came a year ago, she was reading at level 0 and has recently reached level T. She is such a fast learner and cares deeply about her education. I have not only seen her grow in her school work, but also in her leadership skills. If I was not in the room, she would be able to show the other AmeriCorps Tutors how to get things done in Homework Help. She is a great helper, leader and tutor. She has grown the most in that area and her level of maturity is incredible. Recently I helped her fill out her form to become a Safety Patrol Member at her school. The leadership she's shown working with me makes me confident she'd be an excellent Safety Patrol, helping other grade levels make good decisions and exhibit good behavior. TEEN PROGRAMS - Gavin Teen Homework Help Sessions: 38 We had no new students come for help this month. Most of the students complete their assignments online so most of the homework help is done at the computers. Many of the teens are seniors and since graduation is approaching, their school work has stopped. The younger teens are very self-sufficient. I've engaged with a few teens and talked to them about FAFSA and the importance of applying for financial aid. We've also discussed other ways to pay for college. ADULT PROGRAMS - Liz Beginner ESOL Classes: 18 The Beginning ESOL class was held from 9:00-10:15 A.M. on Mondays, Tuesdays, Wednesdays, and Thursdays. I had one new student enroll with 12 students enrolled by the end of the month. Attendance was consistent as I have a core group of students who show up nearly every day. Half have attended at least 50% of classes held since they signed up, and five have shown up to over 60%. Seven are from Haiti, two are from Ecuador, two are from Colombia, and one is from Brazil. April Attendance for Beginning ESOL Student/ Date Attendance Classes Attended in Total Classes Registered Percentage Since April Attended They Signed Up 2018-19 1 (10/10/18) 91 out of 107 = 85% 18 out of 18 91 out of 110 2 (12/11/18) 56 out of 75= 75% 11 out of 18 56 out of 110 _3 (3/25) 15 out of 22 = 68% 11 out of 18 15 out of 110 4 (1/7/19) 39 out of 58 = 67% 10 out of 18 39 out of 110 5 (10/10) 70 out of 108 = 65% 11 out of 18 70 out of 110 6 (10/22/18) 45 out of 91 = 49% 10 out of 18 45 out of 110 7 (11/5/18) 35 out of 96 = 36% 4 out of 18 35 out of 110 8 (2/12/19) 13 out of 38 = 34% 0 out of 18 13 out of 110 9 (2/12/19) 13 out of 38 = 34% 0 out of 18 13 out of 110 10 (11/8/18) 27 out of 93 = 29% 0 out of 18 27 out of 110 11 (4/8/) 1 out of 14 = 7% 1 out of 18 1 out of 110 12 (2/13/19) 2 out of 37= 5% 0 out of 18 2 out of 110 April 2019 Monthly Report I Page 4 In April we completed Side by Side book one and moved on to book two. Students learned the present vs. the present continuous tense, possessive adjectives, object pronouns, "this"and "that,""there is"and "there are," the verb "to like,"the verb "to give," and reviewed the past, present, and future tenses. I'll be planning out of book two probably for the remainder of the class. Students in the Beginner class have been asking me exactly how to say things based on situations they've encountered in life, like how to call out sick from work, how to greet someone over the phone, etc. This is reassuring because it shows that students are using English outside of class and are dedicated to improving their skills. Students have been putting what they've learned in class into practice (e.g. applying for jobs) and all are now able to hold at least short conversations. Private Tutoring I met with one student from the Advanced class every Tuesday for 45-minute sessions, totaling three hours. During those sessions we worked on pronunciation and edited some of their personal projects for spelling and grammar. I met with one other student solely for private tutoring once a week for one-hour sessions, totaling 4 hours. During those sessions we worked out of the student's own English book to continue lessons she had started with a different teacher. Those lessons focused primarily on reading comprehension and writing skills. Advanced ESOL Classes: 18 The Advanced ESOL class was held from 10:30 — 11:45 A.M on Mondays, Tuesdays, Wednesdays, and Thursdays. I didn't have any new students enroll in April, but for students enrolled attendance was mostly consistent. All but one have attended at least 39% of classes since they enrolled. Two speak Creole and are from Haiti, two speak Spanish and are from Ecuador, one speaks Polish and German and is from Poland, one speaks Belarusian and is from Belarus, one speaks Russian and is from the Ukraine, and one speaks French and is from Canada. April Attendance for Advanced ESOL Student/ Date Attendance Classes Attended in Total Classes Registered Percentage Since April Attended They Signed Up 2018 - 19 13 (1/15/19) 43 out of 53 = 81% 13 out of 18 43 out of 110 14 (11/6/18) 40 out of 64 = 62% 12 out of 18 40 out of 110 15 (9/10/18) 59 out of 110 = 54% 15 out of 18 59 out of 110 16 (9/10/18) 52 out of 110 = 47% 0 out of 18 52 out of 110 17 (9/10/18) 47 out of 110 = 43% 2 out of 18 47 out of 110 8 (2/12/19) 15 out of 38 = 39% 0 out of 18 15 out of 110 9 (2/12/19) 15 out of 38 = 39% 0 out of 18 15 out of 110 18 (11/27/18) 4 out of 56 = 7% 0 out of 18 4 out of 110 We completed Side by Side book three and moved on to book four. Advanced students learned the present perfect, the present perfect continuous, the past perfect, and the past perfect continuous tenses. For more grammar practice I incorporated paragraph corrections into lessons. For miscellaneous vocab, I also incorporated crosswords which students really enjoy. Since this is such a small class, students have gotten to know each other better and support each other's efforts. One notable moment was when students were originally overwhelmed by a difficult lesson, but upon further practice were able to grasp the concept within the same class period. Another notable moment was when a student asked for book recommendations for further practice outside of class. April 2019 Monthly Report I Page 5 VIQUE MANAGEMENT SERVICES,INC. 'REATED: 04/30/2019 4:57 PM JWB ACCOUNT STATUS REPORT PAGE: 514 MS JEANNIE TAYLOR BOYNTON BEACH CITY LIBRARY 208 S SEACREST BLVD BOYNTON BEACH FL 33435 2EDITOR: 1581 -- BOYNTON BEACH CITY LIBRARY vTES LISTED: 01/01/1900 TO 04/30/2019 L AMOUNTS LISTED :counts Submitted 2,500 •Dollars Submitted 194,962.51 Dollars Received 22,716.66 tnkruptcies 0 Dollars in Bankruptcy 0.00 Material Returned 44,982.35 icorrect Addresses 451 Dollars in Skiptracing 25,448.59 Dollars Waived 13,013.97 ktron Disputes/Suspends : 1 Dollars in Dispute 37.00 :counts in Process 2,048 Dollars in Process 158,901.89 of Accounts Activated : 1,222 Total Activated 98,406.75 of Accounts Activated : 59.67% % of Dollars Activated 61.93% UNIQUE MANAGEMENT SERVICES, INC Page 1 of 1 UNIQUE MANAGEMENT SERVICES, INC. EXPLANATION OF SUMMARY PAGE ACCOUNT STATUS REPORT Left Column • Accounts Submitted:Total number of accounts submitted for collection. Bankruptcies:Total number of accounts in bankruptcy. Incorrect Addresses:Total number of accounts for which we do not have correct addresses yet. Skip tracing efforts continue for quite some time so this number is very dynamic. Patron Disputes/Suspends: Total number of accounts where collection efforts have been stopped because the patron disputed the debt or the Library suspended collection efforts as a result of payment arrangements, mistakes, etc. Accounts in Process: Total number of accounts being processed through our collection service. This number is arrived at by subtracting Bankruptcies, Incorrect Addresses and Patron Disputes/Suspends from the total number of Accounts Submitted. #of Accounts Activated:Total number of accounts that have responded in some way to reduce their balance. They could have returned material, made a payment or a combination of both. % of Accounts Activated: Percentage of processed accounts that have responded in some way (#of Accounts Activated divided by Accounts in Process).This percentage is a good measure of response rate because it measures the percentage of patrons that have actually responded due to the collection process. Middle Column Dollars Submitted: Total dollar amount due from all accounts submitted for collection. Dollars in Bankruptcy: Total dollar amount due from all accounts in bankruptcy. Dollars in Skips: Total dollar amount due for accounts with incorrect addresses. Dollars in Dispute: Total dollar amount for all accounts that have been disputed.. Dollars in Process:Total dollar amount for all accounts being processed. This number is equal to the Dollars Submitted minus Dollars in Bankruptcy, Dollars in Skips, and Dollars in Dispute,as well as the dollar amount due for all suspended and closed accounts(not detailed on this report). Its purpose is to show the total dollar amount actually being worked. Total Activated:Total original amount due by all Accounts Activated. The difference between this number and the sum of Dollars Received, Material Returned, and Dollars Waived is the remaining balance due by all Accounts Activated. % of Dollars Activated: Percentage of processed dollars that have been activated(Total Activated divided by Dollars in Process). Right Column Dollars Received:Actual money recovered as reported by the Library. Material Returned:Actual value of material returned as valued and reported by the Library. Dollars Waived:Actual dollars waived by the Library as reported by the Library. https://web.unique-mgmt.com/help_files/summary.asp 3/6/2017 Boynton Boesch City Library 115 N. Federal Hwy., Boynton Beach, FL 33435 www.boyntonlibrary.org Juno Youth Programs A Universe of Stories! Summer Reading Club 2019: Join the Summer Reading Club (SRC)! It's free and you can win great prizes! Read, participate and win! Registration starts Monday, June 3 at 2:30 pm in the Youth Services Room and ends August 8. Thanks and appreciation to the SRC sponsor, the Friends of the Boynton Beach City Library. Ages: Infants—Grade 12. Reader's Theatre: Tuesday, June 4, 11, 18 & 25 @ 2:30-3:30 pm Write and illustrate your own book and have fun acting it out! Grades K-5. Morse Code Bracelets: Tuesday, June 4 @ 4-5 pm Translate the dots and dashes of Morse code into beads to create a bracelet with a secret message! Grades K-5 Family Storytime: Wednesday, June 5, 12, 19 & 26 @ 10-11 am Listen to stories, sing silly songs and learn new fingerplays while making friends at the Library. Ages Infants-5 years old Community Service Club: Wednesday, June 5 & 19 @ 2:30-3:30 pm If you like helping others, spend an afternoon each week doing something nice for different people in the community. Grades K-5. Science Wednesdays: Wednesday, June 5, 12 & 19 @ 4-5 pm Participate in experiments and activities to experience different branches of science! Grades K-5. June 5: Straw Rockets June 12: DIY Telescopes June 19: Phases of the Moon Movie Break: Thursday, June 6, 13, 20 & 27 @ 12-2 pm Relax and enjoy a fun movie! All ages. Room: June 6: Ralph Breaks the Internet (PG) June 13: Home (PG) June 20: Incredibles 2 (PG) June 27: Hotel Transylvania 3 (PG) Page 1 of 2 Contact: Allison Killip FREE , Phone 561 742 6886 Children under the age of 13 must be accompanied by a parent, the. : . Groups of five (5) or guardian or chaperone at all times while in the Library. Publc " more must pre-register.;: N ca I N = co Cu c Y p °' I X ..c cti .� Y . 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