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R20-014 1 RESOLUTION R20-014 2 3 4 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 5 FLORIDA, APPROVING AND AUTHORIZING THE CITY 6 MANAGER TO SIGN AN INTERLOCAL AGREEMENT 7 WITH THE BOARD OF COUNTY COMMISSIONERS, 8 PALM BEACH COUNTY, FOR THE USE OF EMS GRANT 9 FUNDS FOR EMERGENCY MEDICAL SERVICES 10 EQUIPMENT FOR ONE (1) LARGE AND ONE (1) SMALL 11 NARCOTIC SECURITY BOX; AND PROVIDING AN 12 EFFECTIVE DATE. 13 14 15 WHEREAS, the grant award is for the purchase of one (1) large Narcotic Security box 16 and one (1) small Narcotic Security box which will improve the manner in which the fore 17 department complies with State and Federal regulations in storing narcotics; and 18 WHEREAS, the purchase will streamline and provide complete chain of custody 19 information on narcotics; and 20 WHEREAS,the City Commission of the City of Boynton Beach upon recommendation 21 of staff, deems it to be in the best interest of the citizens and residents of the City of Boynton 22 Beach to approve and authorize the City Manager to sign the Interlocal Agreement with Board 23 of County Commissioners of Palm Beach County for the purchase of one (1) large and one (1) 2,4 small Narcotic Security box. 25 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 26 THE CITY OF BOYNTON BEACH,FLORIDA,THAT: 27 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 28 being true and correct and are hereby made a specific part of this Resolution upon adoption 29 hereof. 0 Section 2. The City Commission of the City of Boynton Beach hereby authorizes the S:\CA\RESO\Agreements\ILA with PBC for EMS Grant Funds(2020)- Reso.docx 1 City Manager to sign the Interlocal Agreement with Board of County Commissioners of Palm ► Beach County for the purchase of one (1) large and one (1) small Narcotic Security box, a copy c of said Interlocal Agreement is attached hereto and made a part here as Exhibit"A". Section 3. That this Resolution shall become effective immediately upon passage. • PASSED AND ADOPTED this (0 day of February, 2020. • CITY OF BOYNTON BEACH, FLORIDA YES NO •I Mayor—Steven B. Grant ✓ ► Vice Mayor—Justin Katz _, V •c Commissioner—Mack McCray ,/ •• Commissioner—Christina L. Romelus Commissioner—Ty Penserga 17 -1 VOTE Y—O -r ,c ATTEST: C tal Gibson, C City Clerk ny -1 + (Corporate Seal) • o • ,n , 1920 ORCD S:\CA\RESO\Agreements\ILA with PBC for EMS Grant Funds(2020)- Reso.docx \ Y,),0 "OVA ATTACHMENT 1 INTERLOCCAL AOGREEMENT with JUL 14 2020 CITY OF BOYNTON BEACH FOR EMS GRANT FUNDS THIS INTERLOCAL AGREEMENT("the Agreement")is made as of the e`'kr day of ItCtq , 2020, by and between the Board of County Commissioners, Palm Beach ounty, a political tub- division of the State of Florida(herein referred to as "COUNTY"), and the City of Boynton Beach, a municipal corporation of the State of Florida(herein referred to as "CITY"), each one constituting a public entity as defined in Part 1 of Chapter 163, Florida Statues. WITNESSETH WHEREAS, Section 163.01, Florida Statutes, known as the "Florida Interlocal Cooperation Act of 1969" authorizes local governments to make the most efficient use of their powers by enabling them to cooperate with other localities on a basis of mutual advantage and thereby to provide services and facilities that will harmonize geographic, economic, population and other factors influencing the needs and development of local communities; and WHEREAS, Part I of Chapter 163, Florida Statutes, permits public agencies as defined therein to enter into agreements with each other to jointly exercise any power, privilege, or authority which such agencies share in common and which each might exercise separately; and WHEREAS, the Department of Health, Bureau of Emergency Medical Services ("DOHEMS") is authorized by Chapter 401, Part II, Florida Statutes, to dispense pre-hospital emergency medical services grant funds ("EMS Grant") throughout the State to improve and expand pre-hospital emergency medical services; and WHEREAS, Forty-five percent(45%)of EMS Grant funds are divided among the counties to be used by each county for its EMS needs including using the EMS Grant funds for reimbursement or expenditures of licensed emergency medical service providers; and WHEREAS, the CITY has requested the COUNTY disburse a portion of the FY2019-2020 EMS Grant funds to reimburse the City for its purchase of one(1)Large Narcotic Security Box and one(1) small Narcotic Security Box (together"EMS Equipment"); and WHEREAS, the CITY agrees to accept said reimbursement for EMS Equipment under the terms and conditions of the EMS Grant and this Agreement. Now, therefore, in consideration of the mutual promises contained herein, COUNTY and CITY agree as follows: ARTICLE 1 —RECITALS The above recitals are true, correct and incorporated herein. Page of ARTICLE 2 -REPRESENTATIVE/MONITORING POSITION The COUNTY'S representative/Agreement monitor during the term of this Agreement shall be Sally Waite, whose telephone number is (561) 712-6484. The CITY representative/contact monitor during the term of the Agreement shall be Matthew Petty whose telephone number is 561-742-6326. ARTICLE 3—REIMBURSMENT OF CITY The COUNTY agrees to reimburse the CITY for CITY purchased EMS Equipment from the COUNTY'S FY2019-2020 EMS Grant funds in an amount not to exceed nine thousand dollars ($9000.00). The CITY shall purchase the EMS Equipment and submit the required purchase documentation for reimbursement (referenced in Article - 4)to the COUNTY Representative at least ninety (90) days before the expiration of the FY2019-2020 EMS Grant. Approved documentation will be processed by the County Finance Department for payment to the CITY. ARTICLE 4 -GRANT PROGRAM REQUIREMENTS CITY SHALL: A. Comply with general requirements of COUNTY and the conditions of the EMS Grant. B. Submit to the COUNTY Representative on or before December 31, 2020 copies of paid receipts, invoices, or other documentation acceptable to the Palm Beach County Finance Department to establish that EMS Equipment was purchased by the CITY. C. Immediately return the purchased EMS Equipment to the COUNTY should the CITY cease to operate its pre-hospital emergency medical services during the life of the EMS Equipment. D. Submit a training report to the COUNTY'S Division of Emergency Management to include a sign in sheet, date, title and contact number of the persons trained in use and operation of the EMS Equipment if applicable, within 90 days of the effective date of this Agreement. This report shall include all of the necessary training provided for the EMS Equipment. It is the responsibility of the CITY purchasing the EMS Equipment to provide the training. The CITY'S failure to satisfactorily complete the training in the timeframe provided shall constitute a material breach of Agreement. As such, COUNTY may terminate this Agreement and demand return of the EMS Equipment. ARTICLE 5—LIABILITY Each party to this Agreement shall be liable for its own actions and negligence. To the extent permitted by law, and solely within the limits established by Section 768.28, Florida Statutes, the CITY agrees to indemnify, defend and hold harmless the COUNTY against any actions, claims demands, costs or damages arising out of the CITY'S use, care and/or maintenance of the EMS Equipment. This provision does not constitute consent of either party to be sued by third parties and is not to be construed as a waiver of either party's sovereign immunity. Page of a ARTICLE 6—FILING A copy of this Agreement will be filed with the Clerk of the Circuit Court in and for Palm Beach County. ARTICLE 7-AVAILABILITY OF FUNDS The COUNTY'S performance and obligation to reimburse the CITY under this Agreement is contingent upon availability of FY2019-2020 EMS Grant funds. Ongoing costs for EMS Equipment including,but not limited to,operation,use,maintenance and replacement,is the responsibility of the CITY and will not be funded under this Agreement or the EMS Grant program. ARTICLE 8_REMEDIES This Agreement shall be governed by the laws of the State of Florida. Any legal action necessary to enforce the Agreement will be held in Palm Beach County. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity, by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof. No provision of this Agreement is intended to, or shall be construed to, create any third party beneficiary or to provide any rights to any person or entity not a party to this Agreement, including but not limited to any citizen or employees of the COUNTY and/or the CITY. ARTICLE 9—ARREARS The CITY shall not pledge the COUNTY'S credit or make it a guarantor of payment or surety for any Agreement, debt,obligation,judgment, lien, or any form of indebtedness. The CITY further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Agreement. ARTICLE 10 -ACCESS AND AUDITS The CITY shall maintain adequate records to justify all charges, expenses, and costs incurred in estimating and performing the work for at least three (3) years after completion or termination of this Agreement. The COUNTY shall have access to such books, records,and documents as required in this section for the purpose of inspection or audit during normal business hours, at the CITY'S place of business. Palm Beach County has established the Office of the Inspector General in Palm Beach County Code, Section 2-421 -2-440,as may be amended. The Inspector General's authority includes but is not limited to the power to review past, present and proposed County contracts, transactions, accounts and records,to require the production of records,and to audit, investigate,monitor,and inspect the activities of the CITY,its officers,agents,employees,and lobbyists in order to ensure compliance with Agreement requirements and detect corruption and fraud. Failure to cooperate with the Inspector General or interfering with or impeding any investigation shall be in violation of Palm Beach County Code,Section 2-421 -2-440,and punished pursuant to Section 125.69,Florida Statutes,in the same manner as a second degree misdemeanor. Page 3 of ARTICLE 11 — NONDISCRIMINATION The COUNTY is committed to assuring equal opportunity in the award of contracts and complies with all laws prohibiting discrimination. Pursuant to Palm Beach County Resolution R2017-1770, as may be amended, the CITY warrants and represents that throughout the term of the Agreement, including any renewals thereof,if applicable,all of its employees are treated equally during employment without regard to race, color, religion, disability, sex, age, national origin, ancestry, marital status, familial status, sexual orientation, gender identity or expression, or genetic information. Failure to meet this requirement shall be considered default of the Agreement. ARTICLE 12-AUTHORITY TO PRACTICE The CITY hereby represents and warrants that it has and will continue to maintain all licenses and approvals required to conduct pre-hospital emergency medical services during the life of the equipment. Proof of such licenses and approvals shall be submitted to the COUNTY's representative upon request. ARTICLE 13—SEVERABILITY If any term or provision of this Agreement, or the application thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement, or the application of such terms or provision, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and every other term and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by law. ARTICLE 14—NOTICE All notices required in this Agreement shall be sent by certified mail, return receipt requested, hand delivery or other delivery service requiring signed acceptance. If sent to the COUNTY, notices shall be addressed to: Sally Waite, EMS Manager 20 South Military Trail WPB, FL 33401 With copy to: Palm Beach County Attorney's Office 301 North Olive Ave. —6th Floor West Palm Beach, Florida 33401 If sent to the CITY, notices shall be addressed to: Matthew Petty Interim Chief 2080 High Ridge Road Boynton Beach,FL 33426 Page " of ARTICLE 15 - INSURANCE Without waiving the right to sovereign immunity as provided by section 768.28, Florida Statutes, (the "Statute"), the CITY represents that it is self-insured with coverage subject to the limitations of the Statute, as may be amended. If CITY is not self-insured, CITY shall, at its sole expense, purchase and maintain in full force and effect at all times during the life of this Agreement,insurance coverage at limits not less than those contained in the Statute. Should CITY purchase excess liability coverage, CITY agrees to include COUNTY as an Additional Insured. The CITY agrees to maintain or to be self-insured for Workers' Compensation insurance in accordance with Chapter 440, Florida Statutes. Should CITY contract with a third-party(Contractor)to perform any service related to the Agreement,CITY shall require the Contractor to provide the following minimum insurance: • Commercial General Liability insurance with minimum limits of$1,000,000 combined single limit for property damage and bodily injury per occurrence and$2,000,000 per aggregate. Such policy shall be endorsed to include CITY and COUNTY as Additional Insureds. CITY shall also require that the Contractor include a Waiver of Subrogation against COUNTY. • Business Automobile Liability insurance with minimum limits of$1,000,000 combined single limits for property damage and bodily injury per occurrence. 1 • Workers' Compensation insurance in compliance with Chapter 440,Florida Statutes,and which shall include coverage for Employer's Liability with minimum limits of $1,000,000 each accident. When requested,the CITY shall provide an affidavit or Certificate of Insurance evidencing insurance or self-insurance. Compliance with the foregoing requirement shall not relieve the CITY of its liability and obligations under this Agreement. ARTICLE 16-ENTIRETY OF CONTRACTUAL AGREEMENT The COUNTY and the CITY agree that this Agreement sets forth the entire Agreement between the parties, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in this Agreement may be added to, modified, superseded or otherwise altered, except by written instrument executed by the parties hereto. ARTICLE 17-EXPIRATION OF AGREEMENT This Agreement shall automatically expire in five(5)years from the effective date or upon the expiration of the life of the EMS Equipment, whichever comes first, in accordance with the State EMS County Grant Program. At such time,the CITY may dispose of said EMS Equipment as surplus property with no further municipal purpose. ARTICLE 18 - EFFECTIVE DATE This Agreement shall become effective on the date indicated in the first paragraph of this Agreement provided the Agreement has been executed by both the COUNTY and the CITY. Page 5 of Y ARTICLE 19 — PUBLIC RECORDS Notwithstanding anything contained herein, as provided under Section 119.0701, F.S., if the CITY: (i)provides a service;and(ii)acts on behalf of the County as provided under Section 119.011(2)F.S., the CITY shall comply with the requirements of Section 119.0701, Florida Statutes, as it may be amended from time to time The CITY is specifically required to: A. Keep and maintain public records required by the County to perform services as provided under this Agreement. B. Upon request from the County's Custodian of Public Records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law. The CITY further agrees that all fees, charges and expenses shall be determined in accordance with Palm Beach County PPM CW- F-002, Fees Associated with Public Records Requests, as it may be amended or replaced from time to time. C. Ensure that public records that are exempt, or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement, if the CITY does not transfer the records to the public agency. D. Upon completion of the Agreement the CITY shall transfer, at no cost to the County, all public records in possession of the CITY unless notified by County's representative/liaison,on behalf of the County's Custodian of Public Records,to keep and maintain public records required by the County to perform the service. If the CITY transfers all public records to the County upon completion of the Agreement, the CITY shall destroy any duplicate public records that are exempt, or confidential and exempt from public records disclosure requirements. If the CITY keeps and maintains public records upon completion of the Agreement,the CITY shall meet all applicable requirements for retaining public records. All records stored electronically by the CITY must be provided to County, upon request of the Coupty's Custodian of Public Records, in a format that is compatible with the information technology systems of County, at no cost to County. Failure of the CITY to comply with the requirements of this article shall be a material breach of this Agreement. County shall have the right to exercise any and all remedies available to it,including but not limited to,the right to terminate for cause. CITY acknowledges that it has familiarized itself with the requirements of Chapter 119,F.S.,and other requirements of state law applicable to public records not specifically set forth herein. Page (p of Y r IF THE CITY HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CITY'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT,PLEASE CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT RECORDS REQUEST, PALM BEACH COUNTY PUBLIC AFFAIRS DEPARTMENT, 301 N. OLIVE AVENUE, WEST PALM BEACH, FL CGOV.ORG OR BY TELEPHONE AT 5614 01, BY -MAIL AT RECORDSREQUEST(&,,PB 55-6 gp THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK Page 7 of 4 i IN WITNESS WHEREOF, the Board of County Commissioners of Palm Beach County, Florida has made and executed this Agreement on behalf of the COUNTY and CITY has hereunto set its hand the day and year above written. R202. 0 " IC PALM BEACH COUNTY JUL 1 4 2020 CITY OF BOYNTON BEACH BOARD OF COUNTY COMMISSIONERS BY ITS UNTY ADMINISTRATOR By: By. —11:-AZIA"'" C- Verdenia ' .t.X_/lr Baker City Representative County Administrator APPROVED AS TO FORM APPROVED AS ' 1 FORM AND LEGAL SUFFICIENCY AND LEG S FFICI NCY ni By: ��aAil - add G{�cl��r.'O. f'u4 By: ILL Asst. County Attorney Ci Atto 117 APPROVED AS TO TERMS APPROVED AS TO TERMS AND CONDITIONS AND CONDITIONS By: Depa �, D � By: M ent Director ity ''Representative i Page 1 of e