R00-019RESOLUTION NO. R00-/~
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA,
AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT BETVVEEN THE CITY OF
BOYNTON BEACH AND QUALITY TRANSPORT
SERVICES, INC., PROVIDING FOR SUMMER CAMP
TRANSPORTATION SERVICES; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Quality Transport Services, Inc., (Bid #047-2710-00/KR)
currently has a contract for transportation services with the City of Boynton Beach,
)roviding for summer camp transportation services, which contract will expire on
~larch 16, 2000; and
WHEREAS, the City and Quality Transport Services, Inc., have elected to
9xercise an option for renewal in said Contract for a one (1) year term; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
]'HE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission of the City of Boynton Beach, Florida
does hereby authorize and direct the Mayor and City Clerk to execute a Agreement
between the City of Boynton Beach and Quality Transport Services, Inc., said
Agreement being attached hereto as Exhibit "A".
Section2. This Resolution shall become effective immediately upon
~assage.
PASSED ANDADOPTED this ~' day of March, 2000.
~Vic~ Mayor ¢, A
Commissioner
ATTEST:
~.~..a~/
S:Reso~Ouali~~ ~00
'///Iffllll
SUMMER DAY CAMP TRANSPORTATION AGREEMENT
T~IS AGREEMENT made and entered into this 8th. day of March 2000, by and between
Q~tality Transport Services, Inc, a Florida corporation, hereinafter referred to as "Transportation
;' ' ' th
ent , whose bus~ness address ~s: 650 N.W. 27 Avenue, Ft. Lauderdale, Florida 33311 and
thy City of Boynton Beach, Florida, a municipal corporation, hereinafter referred to as "City",
wnose address is: 100 East Boynton Beach Boulevard, Boynton Beach, Florida, 33435.
d~d camREAS, the City is in need of services to provide bus service transportation for 'the summer
p program to various sites throughout Palm Beach County from June 05-July 28, 2000
WHEREAS, Transportation Agent has the knowledge, ability and equipment to provide bus
ifice transportation for the summer day camp program, and
W~rI.EREAS, the City desires to engage the services of Transportation Agent to provide bus
service for the summer day camp program for the aforementioned purposes,
NOW THEREFORE, and in consideration of the mutual covenants and promises set forth herein,
the parties to this agreement do hereby agree as follows:
1. The initial term of this agreement is June 05 - July 28, 2000.
That Transportation Agent shall provide equipment and drivers for summer day camp
transportation for. the eight week schedule (attached) fi.om June 05 - July 28, 2000 for the
amount of $275.00 per school bus per day.
3. That Transportation Agent shall submit to the City a weekly invoice for service provided
and upon review of this invoice by Sharon Golden, a check will be issued.
That Transportation Agent shall ensure that all buses have passed a 2000 Florida
Department of Transportation (DOT) inspection, with all of the work performed by a
certified mechanic.
5. That Transportation Agent shall have documentation of all inspections available upon
request by the City of Boynton Beach.
5. That'Transportation Agent's buses shall have two-way radio communications with their
base station operation.
7. That Transportation Agent's buses are to be school bus type, with a minimum 65
passenger seating.
That Transportation Agent's buses shall be clean and fi.ce from any potential safety
hazards.
10.
11.
12.
13.
14.
15.
16.
17.
That Transportation Agent may leave bus equipment on City property overnight. The
City waives any responsibility for any damages that may occur while the bus is left
unattended and on City property. Transportation Agent hereby agrees that City shall not
be responsible for any damages to its equipment while the equipment is left unattended
and/or on City property.
That, if the Transportation Agent intends to sub-charter, the sub-charter's certificate of
insurance listing the City of Boynton Beach as additional insured shall accompany the
· written confirmation.
That Transportation Agent shall be responsible for any and all materials, parts, labor, oil
and fuel for the buses provided for the summer camp program with the City of Boynton
Beach. ~
That Transportation Agent shall provide on-call maintenance service in case of
mechanical failure during times buses are operating on a trip or preparing to leave for a
trip.
That Transportation Agent shall provide standby drivers and bUses to be available and on
site, as requested by the City, within two hours of notification that there is a mechanical
problem with the bus.
That Transportation Agent shall submit an outline of how they will respond in the event a
bus breaks down during transportation by ~. The plan must include the
provision that if a field trip is cancelled due to mechanical breakdown or vehicular
accident, the City will not be charged for this time. If the Transportation Agent is unable
to perform a service as scheduled and the City is forced to utilize another method or
vendor for transportation, the Transportation Agent shall be responsible for paying any
charges incurred.
That Transportation Agent's drivers shall have valid State of Florida Commercial
Driver's Licenses (CDL) as required by state law to transport passengers by bus.
Transportation company shall be responsible for regularly updating all their drivers'
licenses and driving records and maintaining a file, making it accessible to the City of
Boynton Beach should any mishap occur during the City's scheduled or requested trips.
That Transportation Agent's drivers, prior to leaving the City site for a trip, are required
to complete and sign a vehicle inspection report form indicating that the driver has
determined that the vehicle is in safe operating condition.
18. That Transportation Agent's drivers shall have good communication skills, be familiar
with trip locations and be responsible for appropriate attire.
9. That Transportation Agent's drivers shall l~e responsible for recording and reporting all
pertinent information to the vendor with regard to payroll, forms, etc. Drivers shall not be
represented in any manner as employees of the City of Boynton Beach.
20. That Transportation Agent's drivers shall stay on the site of the field trip. At no time shall
the bus leave the trip site, unless the trip has been deSignated by the Camp Director, in
writing to the driver, as a "shuttle service" trip.
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· That Transportation Agent shall provide one bus on site (per attached schedule),
Tuesdays through Fridays fi:om June 05, 2000 through July 28, 2000. Bus will be
scheduled for use fi:om 8:30 a.m. until 4:30 p.m: No bus Will be needed on July 4, 2000.
22.
That the City, through the Camp Director, shall notify Transportation Agent 48 hours in
advance should unfOreseen circumstances arise and it is necessary for the Camp Director
to cancel a field trip. TranspOrtation Agent will not charge the City for the bus for this
day.
23.
That Transportation Agent shall ensure that buses are on time. If buses are late arriving to
base campsites, the Transportation Agent acknoWledges that City may deduct fi:om
payment to Transportation Agent an hourly fee ($34.38) for each hour or part of any hour
that the bus is late.
24. That the City reserves the right to renew this agreement for one (1) year intervals, with
Transportation Agent's approval, for future summer camp programs.
25.
In the event that any provision of this agreement is breached by Transportation Agent, the
City of Boynton Beach may serve written notice upon Transportation Agent of its
intention to terminate the agreement. The liability of the Transportation Agent for any
and all such breaches shall not be affected by any such termination.
26.
That Transportation Agent shall maintain a drag-fi:ce workplace and that no alcohol or
illegal drags shall be consumed by Transportation Agent's drivers prior to or during
transportation service.
27.
That Transportation Agent shall provide verification of a one million dollar insurance
liability policy which names .the City, its participants, employees and volunteers as
additional insured. An original certificate of this insurance coverage shall be provided to
the City's Risk Management Department fi:om the Transportation Agent's insurance
carder (Insurance advisory form attached).
28.
That the City shall not be responsible for any property damage or personal injury
sustained by or caused by Transportation Agent, its drivers or representatives from any
cause whatsoever, prior, during or subsequent to the period of time during which this
agreement is in effect. Transportation Agent hereby waives, discharges, releases,
indemnify for, and hold the City, its agents, employees and officers harmless fi:om any
liability, damages, costs, and attorneys fees arising out of this agreement.
29.
That Transportation Agent shall not sell, subcontract or transfer this agreement to any
individual, group, agency, government, r;on-profit or profit corporation without the
written consent of City, and at City's discretion.
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30.
31.
32.
33.
34.
That Transportation Agent shall indemnify, save and hold harmless the City, its agents,
employees and officers from any claim, demand, suit, loss, cost of, expense or damage
which may be asserted, claimed or recovered against or from City or City's agents,
employees or officers, by reason of any damage to property or person, including death,
sustained by. any person whomsoever, which damage is incidental to, occurs as a result
of, or arises out of the negligent or wrongful act(s) of Transportation Agent, its drivers
and employees.
That, in the event that litigation shall be necessary for the enforcement of this agreement
on behalf of either party, then the prevailing party shall be entitled to reasonable attorney
fees and costs incurred in said litigation. Venue for said litigation shall be Palm Beach
County.
That Transportation Agent shall not discriminate against any person on the basis of race,
color, religion, ancestry, national origin, age, sex, marital status, sexual orientation or
disability in its hiring or contracting practices, or for any reason associated with this
agreement.
That this agreement alone sets forth all the covenants, promises, agreements, conditions
and understanding between the parties hereto. There are no covenants, promises,
agreements, conditions or understandings, either oral or written between the parties other
than those herein set forth. No agreement shall be binding upon the parties unless and
until it is reduced to waiting and signed by both Transportation Agent and the City.
If any term or provision of this agreement shall, to any extent, be deemed invalid or
unenforceable, the remainder of this agreement shall be valid and shall be enforced to the
fullest extent of the law.
That this agreement shall be interpreted under Florida law.
That the City of Boynton Beach Department of Leisure Services unanimously has
selected Quali _ty Transport Services, Inc. to provide Summer Day Camp Transportation
Services, and that Sharon Golden shall serve as the City's contact for the coordination
and selection of day camp transportation services, and that
of Ouali _ty Transport Services, Inc shall serve
as Transportation Agent's contact.
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IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed on the
day and year written above.
VMayo~ City of Boynton Beach
By:
Approved as to form and
legal sufficiency:
'ty Attome~y ~'
Company Name
By:
Signature
Title
I . lEEK li
WEEK 2
WEEK 3
WEEK 4
WEEK 5
WEEK 6
WEEK 7
2000 SUMMER DAY CAMP TRANSPORTATION SCHEDULE
Day
Monday
Tuesday
Wednesday
Thursday
Friday
Monday
Tuesday
Wednesday
Thursday
Friday
Monday
Tuesday
Wednesday
Thursday
Friday
Monday
Tuesday
Wednesday
Thursday
Friday
Monday
Tuesday
Wednesday
Thursday
Friday
Monday
Tuesday
Wednesday
Thursday
Friday
Monday
Tuesday
Wednesday
Thursday
Friday
Date
June 05
June 06
June 07
June 08
June 09
Location
No Bus Request
Kinder Kamp (Civic Center)
Camp Whispering Pines (Boat Club Park)
Camp Galaxy (Galaxy Elementary School)
Pioneer Play Camp (Poinciana Elementary School)
June
June
June
June
June
12
13
14
15
16
Destination
None
TBA
TBA
TBA
TBA
June 19
June 20
June 21
June 22
June 23
No Bus Request None
Kinder Kamp (Civic Center) TBA
Camp Whispering Pines (Boat Club Park) TBA
Camp Galaxy (Galaxy Elementary School) TBA
Pioneer Play.Camp (Poinciana Elementary School) TBA
June
June
June
June
June
26
27
28
29
30
No Bus Request None
Kinder Kamp (Civic Center) TBA
Camp Whispering Pines (Boat Club Park) TBA
Camp Galaxy (Galaxy Elementary School) TBA
Pioneer Play Camp (Poinciana Elementary School) TBA
July
July
July
July
July
3
4
5
6
7
No Bus Request
Kinder Kamp (Civic Center)
Camp Whispering Pines (Boat Club Park)
Camp Galaxy (Galaxy Elementary School)
Pioneer Play Camp (Poinciana Elementary School)
July 10
July 11
July 12
July 13
July 14
None
TBA
Rapids Waterslide
Rapids Waterslide
Rapids Waterslide
July 17
July 18
July 19
July 20
July 21
Kinder Kamp ( Civic Center TBA
No Bus Request (Holiday) None
Camp Whispering Pines (Boat Club Park) TBA
Camp Galaxy (Galaxy Elementary School) TBA
Pioneer Play Camp (Poinciana Elementary School) TBA
No Bus Request None
Kinder Kamp (Civic Center) TBA
Camp Whispering Pines (Boat Club Park) TBA
Camp Galaxy (Galaxy Elementary School) TBA
Pioneer Play Camp (Poinciana Elementary School) TBA
No Bus Request None
Kinder Kamp (Civic Center) TBA
Camp Whispering Pines (Boat Club Park) TBA
Camp Galaxy (Galaxy Elementary School) TBA
Pioneer Play Camp (Poinciana Elementary School) TBA
EEK 8
Monday July 24
Tuesday July 25
Wednesday July 26
Thursday July 27
Friday July 28
No Bus Request NOne
Kinder Kamp (Civic Center) TBA
Camp Whispering Pines (Boat Club Park) TBA
Camp Galaxy (Galaxy Elementary School) TBA
Pioneer Play Camp (Poinciana Elementary School) TBA
LOCATIiON ADDRESSES:
Pioneer 1~lay Camp - Poinciana Elementary School Kinder Kamp - Civic Center
1400 N.'~r. 1st Street 128 E. Ocean Avenue '
Boynton Beach, FL 33435
369-7094 Boynton Beach, FL 33435
375-6240
Camp Whispering Pines - Boat Club Park Camp Galaxy - Galaxy Elementary School
U.S. 1 and N.E. 20t~ Avenue 461 W. Boynton Beach Blvd.
Boynton Beach, FL 33435 Boynton Beach, FL 33435
736-9372 369-7090
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