R20-053 RESOLUTION NO. R20-053
►.
IA RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, AUTHORIZING THE CITY MANAGER TO
M SIGN THE PROPOSAL FOR THE PURCHASE OF 5
li MOBILE DIESEL GENERATORS AND ONE MOBILE
I PARALLEL BOX FROM TAW POWER SYSTEMS,INC. OF
M POMPANO BEACH, FL, A KOHLER GENERATOR
• SYSTEMS DISTRIBUTOR FOR THE SUM OF $332,960
1,,I1
i UTILIZING THE NATIONAL SOURCEWELL CONTRACT
11 #120617-KOH; AND PROVIDING AN EFFECTIVE DATE.
14
11 WHEREAS,The City is a Member of Sourcewell,a service cooperative created by
11 the Minnesota legislature as a local unit of government which makes cooperative purchasing
1 i contracts available to Members as an alternative to direct solicitation M at on of bids and proposals.
1 i WHEREAS,City staff has confirmed that Sourcewell's procurement process meets
1 or exceeds the City of Boynton Beach's competitive bid requirements; and
1
1 i WHEREAS, upon recommendation of staff, it is the City's desire to utilize the
111 ourcewell's contract with Kohler Co.NJPA Contract#120617-KOH; and
•I WHEREAS, TAW Power Systems, Inc., of Pompano Beach, Florida, is a Kohler
Generator Systems Distributor and Kohler's pricing available to Sourcewell Members
•► reflects a significant discount from list prices; and
WHEREAS,the City Commission finds this action necessary to the public's safety
•, to facilitate the purchase of 5 mobile diesel generators and one mobile parallel box from
•• TAX Power Systems,Inc.,of Pompano Beach,FL,a Kohler Generator Systems Distributor
•i for the sum of$332,960.00 through the national Sourcewell Contract#120617-KOH.
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
•� THE CITY OF BOYNTON BEACH,FLORIDA,THAT:
•I Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed
M
1 as being true and correct and are hereby made a specific part of this Resolution upon
1 adoption.
S:\CA\RESO\Agreements\Sourcewell-TAW Power-Reso.docx
32 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby
33 approves the City Administration to utilize Sourcewell NJPA Contract #120617-KOH for
34 the purchase of 5 mobile diesel generators and one mobile parallel box from Taw Power
35 Systems, Inc., in the amount of$332,960.00.
33 Section 3. The City Manager is hereby authorized to sign all necessary
37 documents, including but not limited to proposals, contracts, equipment leases and/or
33 purchase orders with TAW Power Systems, Inc of Pompano Beach, FL and Kohler
39 Generator Systems Distributor necessary to acquire the 5 mobile diesel generators and one
4: mobile parallel box to support pumping operations at wastewater lift stations and raw water
41 wells.
42 Section 4. That this Resolution shall become effective immediately.
43 PASSED AND ADOPTED this aday of June, 2020.
44 CITY OF BOYNTON BEACH, FLORIDA
4b YES NO
43
47 Mayor—Steven B. Grant
48
49 Vice Mayor— Ty Penserga ✓�
5C
51 Commissioner—Justin Katz ✓
52
53 Commissioner—Woodrow L. Hay
56 Commissioner—Christina L. Romelus t/
5€
57 VOTE
5IE ATTEST:
5E
61 1'Yfir`r
62 C stal Gibson, MMC • •••"•--
a y0k •
63 City Clerk Cr: �°� {`�"W'• -
•
64 `
,-w C
1920
6E (Corporate Seal) _J
67
QoE2S:\CA\RESO\Agreements\Sourcewell-TAW Power. so1
7/14,,,;„„ TAW POWER SYSTEMS, INC.
TA111/ 1500 NW 15th Ave
WINONA
Pompano Beach, FL 33069
` 954 977-0202 (800) 876-0990
c >/ Tim.Grady@TAWinc.com
Kohler Generator Systems Distributors
KOHLER POWER SYSTEMS DISTRIBUTOR FOR ALABAMA, SOUTH GEORGIA, FLORIDA, LOUISIANA AND MISSISSIPPI
Date: 05/18/2020 Offer No: GP2005 0110
To: CITY OF BOYNTON BEACH Contact: Tim Grady
Attn: Michael Low, Deputy Utilities Director Contact Cell #: 954-668-7247
Project: Towable—(2) 145REOZT4 and (5) 55REOZT4
(2) New KOHLER Model 145REOZT4, EPA TIER 4 Certified Diesel Trailer Mounted Generator Set
rated at 120kw Standby Power 3 phase at 277/480 volt and 120/208 volt
(3) New KOHLER Model 55REOZT4, EPA TIER 4 Certified Diesel Trailer Mounted Generator Set
rated at 48kw Standby Power 3 phase at 277/480volt and 120/208 volt
INCLUDES ALL STANDARD EQUIPMENT: NJPA Member Price FOB ,jobsite$23,194.00 -
See Attached Specification Sheets unloading by others
ADDITIONAL ACCESSORIES: START UP, COMMISSIONING and TRAINING: $9,713.00
DEC3500 Controller NJPA MEMBER DISCOUNT LESS 5%
Camlock Load Connectors NJPA Member Price $9,227.00
Sound/Steel Enclosure
MOBILE PARALLEL BOX KOHLER LIST$19,139.00
Battery Charger: 10 Amp NJPA Member Discount 30% -
Dry Contacts: 15 Relay NJPA Member Price FOB Factory $13,397.00
Cable Box
Ball Hitch TOTAL: $332,960.00 plus Tax, if applicable
Spare Tire Freight and Commissioning required
Wheel Chocks
Cold Weather Package
Two Way Fuel Valve SUPPLIED BY OTHERS
Installation of System
Three Year Standard Warranty Supply of Fuel
1 Engine, Generator Parts, Maintenance Manual All Infrared, 3rd Party and NETA Testing by Others
1 Electronic Manual
ESTIMATED LEAD TIME:
145REOZT4 x 2 - Kohler List Price -$239,985.00 16-17 weeks after release of order. This estimated
NJPA Member Discount 30% - lead time is subject to change daily due to availability.
NJPA Member Price FOB Factory -$167,989.00
F.O.B. FACTORY, FREIGHT ALLOWED TO JOB SITE.
55REOZT4 x 3 - Kohler List Price-$170,219.00
NJPA Member Discount 30% - SALES TAX NOT INCLUDED.
NJPA Member Price FOB Factory -$119,153.00
TOTAL FOB KOHLER....$287,142.00 Regards,
INCOMING FREIGHT: FOB JOBSITE, $24,414.00 TAW Power Systems, Inc.
Less 5% Member Discount
Tim Grady
Senior Sales Engineer
OFFER VALID FOR 30 DAYS FROM THIS OFFER
DATE(LISTED ABOVE).
I EXCEPTIONS/CLARIFICATIONS/NOTES:
Delivery and start up are quoted as during normal
business hours. If after hour, weekend, or holiday work
hours are required, the Contractor will be responsible for
the overtime differential unless otherwise noted.
NOTE: TAWs STANDARD TERMS and CONDITIONS apply to all
offers for purchase and any purchase orders accepted by TAW.You may
find a copy under the terms and conditions section at TAWINC.com or
please contact our office at 800-456-9449 and we will forward you a
copy.TAW will transmit a written delivery schedule based on the
manufacturer's confirmation,approximately fifteen(15)days after
product release. Also included will be the related progress invoice
values based on material shipments.
All TAW offers,plans,specifications,and technical drawings are copyrighted
works and contain proprietary know-how of TAW,and Buyer has no right to
reproduce,distribute or publish copies of TAW's copyrighted works or to
create derivative works of TAW's copyrighted works without the express
written permission of an authorized representative of TAW.
(OFFER ACCEPTANCE BELOW)
City of Boynton Beach
COMPANY I
—jv/114.-ev „
AUTHORI D SIGNATURE
City Manager
TITLE
Lori LaVerriere June 9, 2020
PRINT NAME DATE
TERMS&CONDITIONS ACKNOWLEDGED:
INITIAL
APPR, ,.f : TO
i 6, ti u2,0
.... r . a ATTORNEY
osiotNMENT,�O
FORM E G e°
CONTRACT ACCEPTANCE AND AWARD Ing z
I* JPA
\auuul!Dim Puarn All®nK
o� * * * a'
�.1)) �'unAs
cH ,N°5°
(Top portion of this form will be completed by NJPA if the vendor is awarded a contract. The vendor should
complete the vendor authorized signatures as part of the RFP response.)
NJPA Contract #; 120617-KOH
Proposer's full legal name: Kohler Power Systems
Based on NJPA's evaluation of your proposal,you have been awarded a contract. As an awarded vendor, you
agree to provide the products and services contained in your proposal and to meet all of the terms and
conditions set forth in this RFP,in any amendments to this RFP, and in any exceptions that are accepted by NJPA.
The effective date of the Contract will be January 29,2018 and will expire on January 29, 2022 (no later than the
later of four years from the expiration date of the currently awarded contract or four years from the date that the
NJPA Chief Procurement Officer awards the Contract). This Contract may be extended for a fifth year at NJPA's
discretion,
NJPA Authorized Signatures:
`tairr. 11; ur.4 Jeremy Schwartz
NJPA -EC1..' OF COOPERA, CONTRA(1' (NAME PRINTED OR TYPED(
AND PROCUREMENT/ •
d. J C_h_ad Coauette
NJPA EXECUTIVE DIRECTOR/CEO SIGNATURE (NAME PRINTED OR TYPED)
Awarded on January 25, 2018 NJPA Contract # 120617-KOH
Vendor Authorized Signatures:
The Vendor hereby accepts this Contract award, including all accepted exceptions and amendments.
Vendor Name -I \ ex (^
�T— o
Authorize 'gnatory's Title l ? °Ma \P`›
t-- Chic \ems '0soc k.e (
VENDOR AUTHORI/ED SIGNATURE (NAME PRINTED OR TYPID)
Executed on -/Z ,2011 NJPA Contract # 120617-KOH
i
Form.0
EXCEPTIONS TO PROPOSAL,TERMS,CONDITIONS,3.34M ,,, :,,,
AND SOLUTIONS REQUEST tl "
Company Name:____Kohler Power%stems... _
Any exceptions to the terms, conditions, specifications,or proposal forms contained in this RFP must be noted in
writing and included with the Proposer's response. The Proposer acknowledges that the exceptions listed may or may
not be accepted by NJPA or included in the final contract. NJPA will make reasonable efforts to accommodate the
listed exceptions and may clarify the exceptions in the appropriate section below.
Term,Condition,or NIPAI
I Sectionlpage Specification Exce tion ACCEPCEP
TS
P
Clarification:All Kohler product supplied will _
be covered by the industry standard or better NJPA Accepts
warranty. Attached to this RFP is the Kohler
standard warranty however,a product specific
3,34 Warranty _._ _ muranty can be made available upon request.
Clarification:Due to the customizable nature of
11
the product and vast amount of differences,it is
not possible to provide a price list for each Clarification-
generator and its multitude of options. However see below
each customized quote will show a list price
specific to the quoted project along with the
discount/savings per the attached pricing
document. The NJPA member discount will be
limited to the Kohler FOB bill of material and
Percentage Discount From will exclude open market options add-ons that
5,1Q ._ . ,I _catalog or Category i_may bc.,kypplied by others_ _ _ __, _
Clarification:Kohler has attached its certificate
of insurance as part of this RFP. At the time of I NJPA Accepts
actual quote,a certificate of insurance from the
Iocal Kohler authorized distributor can be made I W I
6.26 Subcontractors available as well.
Request the contract to read:"Either party may
terminate the Contract without cause by giving
each other sixty(60)days'written notice of NJPA Accepts
NJPA Accepts
I termination. Termination of the Contract
without cause does not relieve either party of the I
Contract Termination for Cause financial,product,or service obligation incurred
7.17 and W ithout Cause before the termination,
Vendor's indemnification obligation is
contingent upon NJPA and NJPA Members
providing Vendor with prompt written notice of
any third party claims believed to be covered by
this Article. Vendor has the unrestricted right to
11
select and hire counsel,and the exclusive right I
Patent and Copyright to conduct the legal defense and/or settle the I
8.10 Infringement claim. _
Clarification: Kohler is the manufacturer of
record for all of its supplied equipment. Kohler NJPA Accepts
Material Suppliers and Sub- is happy to supply specific information on a
8.23 i Contractors i specific component of a generator upsnie uest.
Proposer's Signature: s�'--/_"'V.,.--C Date:__ /1
�1 '�
----- .�
NJPA's clarification on exceptions listed above:
5.10 Acknowledged as a discount and pricing proposal as part of the RFP response. This is not a legal exception and this
response is best included in the relevant questions within Form P.
Review and Approved: / (J
; f 123/ !"
NJPA Legal Department
Contract Award
RFP 1120617
FORM D
Formal Offering of Proposal ittlEA)
(To be completed only by the Proposer) =
ELECTRICAL ENERGY POWER GENERATION WITH RELATED PARTS,SUPPLIES,AND SERVICES
In compliance with the Request for Proposal(RFP)for ELECTRICAL ENERGY POWER GENERATION WITH RELATED
PARTS,SUPPLIES,AND SERVICES,the undersigned warrants that the Proposer has examined this RFP and,being familiar
with all of the instructions,terms and conditions,general and technical specifications,sales and service expectations,and any
special terms,agrees to furnish the defined products and related services in full compliance with all terms and conditions of this
RFP,any applicable amendments of this RFP, and all Proposer's response documentation. The Proposer further understands
that it accepts the full responsibility as the sole source of solutions proposed in this RFP response and that the Proposer accepts
responsibility for any subcontractors used to fulfill this proposal.
Company Name: C 0 . Date: \-1
Company Address: tA W \C &c s D{
City: �thi\U( State: W Zip: bel 1...1
Contact Person: C, Y'\tS cV.42,1 Title: V \ S a c°>
Authorized Signature: / �, L-1�sr.�SCJ .c./-c
(Name printed or typed)
oprlMENT 4k°
FORME o/7 * *`,
CONTRACT ACCEPTANCE AND AWARD z
JPA
\ * * *0 National Mat Pineers ' r.
(Top portion of this form will be completed by NJPA if the vendor is awarded o contract.The vendor should
complete the vendor authorized signatures as part of the RFP response.)
NJPA Contract#: 120617-KOH
Proposer's full legal name:Kohler Power Systems
Based on NJPA's evaluation of your proposal,you have been awarded a contract.As an awarded vendor,you
agree to provide the products and services contained in your proposal and to meet all of the terms and
conditions set forth In this RFP,in any amendments to this RFP.and in any exceptions that are accepted by NJPA.
The effective dote of the Contract will be January 29, 2018 and will expire on January 29,2022 (no later than the
later of four years from the expiration date of the currently awarded contract or four years from the date that the
NJPA Chief Procurement Officer awards the Contract). This Contract may be extended for a fifth year at NJPA's
discretion.
NJPA Authorized Signatures:
1..r� �11. ...*W Jeremy Schwartz
-
NJ IPA` EC:IS
. OF COOPERAA;CONTRACTS (NAME r'RINI.D OR TYPED!
AND PRO(UREMENT C'
_ .% _�� Chad Coauette
N.JPA EXEc;.U1IVE DIRECTOR/CEO SIGNA1URE (I•JAME F'ROJTED IYPtD
Awarded on January 25, 2018 NJPA Contract # 120617-KOH
Vendor Authorized Signatures:
The Vendor hereby accepts this Contract award,including all accepted exceptions and amendments.
Vendor Name �\eJ( C
f-,1 o
Authorize gnatory's Title 1 ? S1a\FS _
VENUC)R AlllIli Ri/1 D SIGNATURE iI IAME PRIMED OR 1vr`Fhl
Executed on 'ZIZ ._ 2011 NJPA Contract # 120617-KOH
Form F •
PROPOSER ASSURANCE OF COMPLIANCE DAVM,
Proposal Affidavit Signature Page R,
PROPOSER'S AFFIDAVIT
The undersigned, authorized representative of the entity submitting the foregoing proposal(the "Proposer"), swears that
the following statements are true to the best of his or her knowledge.
1. The Proposer is submitting its proposal under its true and correct name,the Proposer has been properly originated
and legally exists in good standing in its state of residence, the Proposer possesses, or will possess before
delivering any products and related services,all applicable licenses necessary for such delivery to NJPA members
agencies. The undersigned affirms that he or she is authorized to act on behalf of,and to legally bind the Proposer
to the terms in this Contract.
2. The Proposer,or any person representing the Proposer, has not directly or indirectly entered into any agreement
or arrangement with any other vendor or supplier, any official or employee of NJPA, or any person, firm, or
corporation under contract with NJPA, in an effort to influence the pricing, terms, or conditions relating to this
RFP in any way that adversely affects the free and open competition for a Contract award under this RFP.
3. The Proposer has examined and understands the terms, conditions, scope, contract opportunity, specifications
request, and other documents in this solicitation and affirms that any and all exceptions have been noted in
writing and have been included with the Proposer's RFP response.
4. The Proposer will, if awarded a Contract, provide to NJPA Members the/products and services in accordance
with the terms, conditions, and scope of this RFP, with the Proposer-offered specifications, and with the other
documents in this solicitation.
5. The Proposer agrees to deliver products and services through valid contracts,purchase orders, or means that are
acceptable to NJPA Members. Unless otherwise agreed to, the Proposer must provide only new.and first-quality
products and related services to NJPA Members under an awarded Contract.
6. The Proposer will comply with all applicable provisions of federal, state, and local laws,regulations,rules, and
orders.
7. The Proposer understands that NJPA will reject RFP proposals that are marked"confidential"(or"nonpublic,"
etc.), either substantially or in their entirety. Under Minnesota Statute §13.591, Subd. 4, all proposals are
considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals
generally become public data. Minnesota Statute §13.37 permits only certain narrowly defined data to be
considered a"trade secret,"and thus nonpublic data under Minnesota's Data Practices Act.
8. The Proposer understands that it is the Proposer's duty to protect information that it considers nonpublic,
and it agrees to defend and indemnify NJPA for reasonable measures that NJPA takes to uphold such a
data designation.
[The rest of this page has been left intentionally blank. Signature page below]
39
NJPA;'�
By signing below,Proposer is acknowledging that he or she has read,understands,and agrees to comp_,;rth
the terms and conditions specified above.
Company Name: Kohler Power SI stems
Address: N7650 Lakeshore Dr.
City/State/Zip: Shebo‘flan,Wisconsin 53083
Telephone Number: 920.457.4441
E-mail Address: Charles.Hunsucker(a;kohler.com
Authorized Signature: ..- ---le-------
-----
Authorized Name(printed): Charles Hunsucker
Title: Vice President-Sales
Date: l2 - tl ' / �
Notarized
Subscribed and sworn to before me this - 1 day of BC`PJ1 vt b`ee .20 I -7
Notary Public in and for the County of S h-.b 0,3 9 a rState of w I
My commission expires: d MQ / - 0 0 o /0
Signature: Tfl ( L., 16,80_00__D_JI
Form P itist1PA '
`t-17.,/
PROPOSER QUESTIONNAIRE
Payment Terms,Warranty, Products and Services,Pricing and Delivery,and Industry-Specific Questions
Proposer Name: Kohler PowerSvstents
Questionnaire completed by: Jell Schoneman
Payment Terms and Financine Options
I) What are your payment terms(e.g.,net 10,net 30)?
Kohler response:Since the PO will be between the NJPA member and the local Kohler distributor.pay ment terms
will he detailed on each quotation. Kohler and its authorized distributors understand that terms can vary from
project to project depending on scope of work. but traditional payment terms are net 30.
2) Do you provide leasing or financing options,especially those options that schools and governmental entities
may need to use in order to make certain acquisitions?
Kohler response: No. Kohler Power Systems does NOt' offer these programs. However. Kohler authorized
distributors may be able to assist NJPA members with leasing;or financing options depending on the scope of
work.
3) Briefly describe your proposed order process. Please include enough detail to support your ability to report
quarterly sales to NJPA. For example, indicate whether your dealer network is included in your response
and whether each dealer(or some other entity)will process the NJPA Members' purchase orders.
Kohler response:The typical process for this customized product is for the local Kohler distributor receiving the
inquiry to provide a quotation using the on-line Kohler quotation system to meet the customer's specifications.
The quotation will be coded so that the N.IPA contract discount gets applied. Besides quoting the product the
distributor can also quote freight, start-up. training and a preventative maintenance agreement. These services
will typically he broken-out as separate line items. When the quotation is accepted and PO is received by the
Kohler authorized distributor a submittal is generated for approval. Upon approval of that submittal by the NJPA
member the Kohler authorized distributor will convert the quotation into a PO via the Kohlernet on-line business
system. Kohler w ill acknowledge that PO with an estimated ship date/address so that the distributor can relay that
information to the NJPA member. The local Kohler authorized distributor is always in the middle of the
communications between the NJPA member and Kohler Power Systems. Quotation!POs will have the NJPA
contract number followed by order specific numbers. The Kohler business system can be easily search each
monthlquarter for reporting and annual auditing.
4) Do you accept the P-card procurement and payment process? If so, is there any additional cost to NJPA
Members for using this process?
Kohler response: Each local Kohler authorized distributor is an independent/private company and most probabl
do NOT have P-card procurement and payment systems.
Warranty
5) Describe in detail your manufacturer warranty program, including conditions and requirements to qualify,
claims procedure, and overall structure. You may include in your response a copy of your warranties,but
at a minimum please also answer the following questions.
• Do your warranties cover all products,parts,and labor?
Kohler response: Yes,standard ►►arranty covers all three. See'1 P-SS20 for reference to individual warrant%
polio numbers for each product category: tp5830Warrantv.pdf
• Do your warranties impose usage restrictions or other limitations that adversely affect coverage?
Kohler response: Yes. warranties are available ranging from I-year/2000 hours - whichever occurs lira
through optional 10-year warranties. Also per EPA laws Staationar► Emergency Power Systems can(ml► be
operated while a reliability utility is out of specification plus up to IUO hourshear for maintenance and
readiness testing. For Stationary Non-Emergency and Mobile-die'el powered(Cl)units EPA'F4 Certification
is required or EPA certified(SI)Gas eneines need to be used. These restrictions don't necessarily affect the
warrant} but ntis-uselapplication of EPA law is illegal. Also Start-up must be performed b. Kohler
Distributor, Dealer or Authorized Representative within 2-1 months of shipment. See t>pica! warrant>
statement as there are 32 different warranty statements depending upon the product. t)5374 Std. Industrial
Warrantv.pdf
• Do your warranties cover the expense of technicians' travel time and mileage to perform warranty repairs?
Kohler response: Yes. standard warranty includes up to iiO, 200 or 300 miles round trip with travel time
included depending upon the product category.Sec tp582OWarrantv�ndfand individual warranty policies b)
product category for details.
• Are there any geographic regions of the United States for which you cannot provide a certified technician to
perform warranty repairs? How will NIRA Members in these regions be provided service for warranty repair?
Kohler response: While not all service technicians may be certified.all service technicians are enrolled in the
certification process. Some are recent hires and full cerlitication can take up to 3 years as there are man>
products such as diesel and gas engines,alternators.controllers.Automatic Transfer Switches and Paralleling
Switchgear. I lowcver, each distributor has certified technician's on-staff to assist as needed PLUS they are
all supported by the Kohler Field Service Engineering Team. The Residential/Light Commercial product is
also supported by a large dealer network with a goal of having a dealer w ithin SO miles of customers for a
fast response:US Resi Dealer Map 2017.docx
• Will you cover warranty service for items made by other manufacturers that are part of your proposal,or are
these warranties issues typically passed on to the original equipment manufacturer?
Kohler response: Everything included in the Kohler proposal is covered by a Kohler warranty. There are no
third-party item included in the Kohler proposal. If other items are negotiated between the NJPA member
and local Kohler distributor,warranty on those items w ill he by others.
• What are your proposed exchange and return programs and policies?
Kohler response: Exchange program is explained in the Kohler warrant} statement,at the discretion oI'Kohler
Co..defective product w ill be repaired or replaced. flue to the size and customization of each product for a
specific application, returns are treated the same. Typically damaged or defective product is promptly
repaired in the field at site by the local Kohler distributor and if required with factory assistance.tp5374 Std.
Industrial Warrantv.pdf
6) Describe any service contract options for the items included in your proposal.
Kohler response: Kohler distributors provide and renew service contracts ever) day for Kohler Power Systems
product. Contracts are tailored to meet customer needs/budgets such as annual.semi-annual or quarterly visits.
Some also include annual load bank testing. fuel polishing and fuel deliver) services. Please see representative
sample from one Kohler distributor and know that it can be tailored to specific customer needs. Typical Kohler
Distributor PM Quote.doc
Pricing, Delivery,Audits,and Administrative Fee
7) Provide a general narrative description of the equipment/products and related services you are offering in
your proposal.
Kohler response: industrial, Commercial, Residential and Portable grade - 2.0kw to 1300kw natural
gas/LP gas and gasoline powered gensets under 15kw; industrial grade - 15kw to 4000kw diesel
powered gensets and all related power system accessories such as fuel storage tanks and outdoor
enclosures with sound attenuation all available in low voltage and larger units available in low and
medium voltage configurations used in North America. 30-4000amp transfer switches in styles and
configurations to meet all requirements in Industrial, Commercial and Residential applications and
paralleling systems when 2 or more gensets arc required/desired or when paralleling with the utility is
required meeting UL891 or ULI558 and when medium voltage ANSI standards. All products are made
to EPA and UL standards and comply with the National Electric Code(NFPA-70)and when properly
configured comply with NFPA-110, NFPA-101 and NFPA-99. Kohler also meets CSA and CUL
codes for Canadian sales. Kohler Power Systems holds 1S0900(Certification since 1995 and products
are built to international and National standards such as NEMA, CEMA, ISO, IFF and ANSI. Sales
and post sales assistance via local distributors including but not limited to quotations, order
processing. deliveries, installation supervision, start-up, product training, service maintenance
agreements, rentals, warranty service and parts. Service technicians are generally located within 2 - 4
hours of customer sites for a fast response.
8) Describe your pricing model (e.g., line-item discounts or product-category discounts). Provide detailed
pricing data(including standard or list pricing and the NJPA discounted price)on all of the items that you
want NJPA to consider as part of your RFP response.Provide a SKU for each item in your proposal.(Keep
in mind that reasonable price and product adjustments can be made during the term of an awarded Contract.
See the body of the RFP and the Price and Product Change Request Form for more detail.)
Kohler response. Please see attached discount schedule off Industrial Product that will have a custom quotation
from the Kohler on-line quotation system. Due to the customizable nature of the product and differences for each
quotation generated on-line, the NJPA member discount will be applied to the Kohler FOB bill of material.
Freight, start-up, training and maintenance agreements will be broken-out and administration fee will be
calculated on the FOB portion. For Portable,Residential and Commercial product please refer to MSRP as these
products are ordered from STOCK. NJPA member discount schedule also attached tier these product categories.
Kohler Power Price List NJPA vfnl.xlsx,Kohler Power Residential MSRP vfnl.xlsx
9) Please quantify the discount range presented in this response.For example,indicate that the pricing in your
response represents is a 50%percent discount from the MSRP or your published list.
Kohler response: Industrial Product discounts will be applied to Kohler List Price generated from the on-line
quotation system for each and every project. The local Kohler distributor will generate a quotation and the Kohlei
on-line business system will apply the NJPA member discounts off list price. For Portable. Residential and
Commercial products the discount is from MSRP as these products are ordered from STOCK.
10) The pricing offered in this proposal is
a. the same as the Proposer typically offers to an individual municipality, university, or
school district.
x b. the same as the Proposer typically offers to GPOs, cooperative procurement
organizations,or state purchasing departments.
c. better than the Proposer typically offers to GPOs, cooperative procurement
organizations,or state purchasing departments.
d.other than what the Proposer typically offers(please describe).
11) Describe any quantity or volume discounts or rebate programs that you offer.
Mohler response: Quantity/Volume discounts are considered on a case-by-case basis due to the fact that most
projects involve just one Electric Power System. In cases where multiple systems are quoted/purchased at one
time consideration is given to an extra discount and consolidating freight to minimize cost. Rebate programs are
not typical with this product/industry as most customers purchase one or less electric power system each year.
12)Propose a method of facilitating"sourced"products or related services,which may be referred to as"open
market"items or"nonstandard options". For example,you may supply such items"at cost"or"at cost plus
a percentage,"or you may supply a quote for each such request.
Kohler response: Sourced/Open Market items will be priced by the local Kohler authorized distributor per
the NJPA Discount Schedule off distributor list price. Typical items include: Fuel Storage lank
1 esting Permitting. Service Contracts and Rental Equipment
13)Identify any total cost of acquisition costs that are NOT included in the pricing submitted with your
response. This cost includes all additional charges that are not directly identified as freight or shipping
charges. For example, list costs for items like installation, set up,mandatory training,or initial inspection.
Identify any parties that impose such costs and their relationship to the Proposer.
Kohler response: Freight is nut included hut can he quoted Pre-bard and Add using the Kohier preferred carrier's
discounts. Cost to Kohler will be '`Passed Through" to NJPA member with zero mark-up (since Kohler will
NOT be marking up freight we would ask that freight not be included in the Administration Fee
calculation). If NJPA members can obtain freight at lower rates. they should coordinate the pick-up/freight.
Installation is always by others as typically an Architect, Engineers,General Contractors and sub-contractors are
also involved Building codes and inspections are also typical. Installation Supervision,start-up and training will
be included with each quotation and broken-out.
14) If delivery or shipping is an additional cost to the NJPA Member, describe in detail the complete shipping
and delivery program.
Kohler response: Freight is quoted FOB Sheboygan, Wisconsin, 53083. Shipment size varies from simple LTL
to complex multiple truck deliveries. Most shipments are arranged on flatbed trailers or for larger product,
specialized drop deck trailers and cranes need to be arranged for site deliver and oft-loading which is BY
OTHERS and NOT included in the Kohler proposal.
15) Specifically describe those shipping and delivery programs for Alaska, Hawaii, Canada, or any offshore
delivery.
Kohler response: For Alaska most shipments are the same as they would be for the lower 48 and most of Canada,
via ground using typical freight carriers and specialized trailers. In remote villages of Alaska such as the Kodiak
Islands the last leg of the shipment might involve a local barge. The NJPA member can arrange freight or Kohler
can using Pre-Pay and Add. For Hawaii most freight will travel by land to a port on the west coast and from there
travel via ocean cargo and once in port travel by surface once again. If size and weight become an issue Roll-on-
Roll-off should be considered. For Canada most freight will move the same as in the lower 48 but again some
local barges may be required in coastal areas and ICE ROAI)s in northern Territories. Crossing the border into
Mexico is usually done at Lerado. Other offshore deliveries go surface to sea ports and ocean freight from there
with coordination via a freight forwarder for export/import documentation and local surface transportation.
16)Describe any unique distribution and/or delivery methods or options offered in your proposal.
Kohler response: Kohler offers Split Shipments, meaning sonic products ship sooner than others due to the
progress of the construction site. Often times pieces need to arrive months prior to building completion or walls
are closed in and other times outdoor equipment must arrive before cranes are moved or taken down. As freight
is NOT included in the Kohler proposal these are just unique options available that can be arranged by Kohler at
the time of PO processing.
17) Please specifically describe any self-audit process or program that you plan to employ to verify compliance
with your proposed Contract with NJPA. This process includes ensuring that NJPA Members obtain the
proper pricing,that the Vendor reports all sales under the Contract each quarter,and that the Vendor remits
the proper administrative fee to NJPA.
Kohler response: Kohler uses a SAP based business system and that extends to local Kohler distributors.
Quotations. purchasing and deliveries are made via this business system between the factory and distributors.
herclurc, monitoring actix ity and performing monthly,quarterly and annual reports is a simple task. Kohler can
add a new category to customer tope,..N.tl'A' to make searches easier and double check against quote do>.eriptiun:
and POs using the,N.IPA Contract Number.
18) Identify a proposed administrative fee that you will pay to NJPA for facilitating,managing,and promoting
the NJPA Contract in the event that you are awarded a Contract. This fee is typically calculated as a
percentage of Vendor's sales under the Contract or as a per-unit fee; it is not a line-item addition to the
Member's cost of goods. (See RFP Section 6.29 and following for details.)
Mohler response: hohlrr mill pa NJPA a 2",, fee of Kohler l OH net ins vice price which %sill t}picall�
exclude open market"items or"nonstandard options,freight,start-up and training. if Kohler coordinated
Pre-Pa► and Add freight is used it will be treated as Pre-Paid and Add since it is a Pass-Through hrough and NO1
be considered ss hen calculating the Administration Fee. The N.M.1 member discount'will be limited to the
Kohler FOB bill of material and nil)exclude open market options add-ons that may be supplied to others.
Industry-Specific Questions
19) Please specify product and voltage range the generator equipment that you are offering.
Kohler response: Portable-Mand Carry gasoline& diesel powered gensets, 120/240v single phase. Air cooled,
gas powered Residential/Light commercial gensets 7kw • 20kw, I20'240v single phase and larger models
available in reconnectahle 120/208 to 277/480v three phase plus 600v fir Canada. Liquid cooled, gas powered
Residential/Light Commercial gensets 24kw 150kw, 120/240v single phase, reconnectable 120'208 to
277/480v three phase plus 600v for Canada. Associated RDPRXT Automatic Transfer switches 30-400amps at
same voltages in 2 pole - 3 wire and 3 pole 4 wire. Industrial Grade Gas Powered Gensets: 25kw - 150kw.
I20/240v single phase, reconnectable I20'208 to 277/480x three phase plus 600v for Canada. I80kw-400kw,
reconnectahle 120.'208 to 277/480v three phase plus 600v lhr Canada. 500kw -1300kw, reconneetable 120.`208
to 277/480v three phase BUT larger units are fixed voltage as ordered or 600v for Canada and medium voltage
such as 4160v, Industrial Grade Diesel Powered Gensets: 15kw- 150kw, 120�240v single phase, reconnectable
120/208 to 277/480v three phase or 600v for Canada. 180kw 600kw,reconnectable 120/208 to 277/480v three
phase or 600v for Canada. 750kw.2000kw, fixed voltages as ordered ranging from 120/208 to 277/480v three
phase or 600v for Canada and medium voltage such as 4160v. 2250kw 4000kw, fixed voltages as ordered
ranging from 120`208 to 277/480v three phase or 600v for Canada plus medium voltage including 4160v to
13.8kv. Associated Industrial Grade Automatic Transfer Switches 30-4000amps, all voltages previously listed.
Associated Paralleling Panels, all voltages previously listed. Towable gensets 35KVA-17Skva, gas or diesel,
reconnectable 120'240v single phase and 120'208 to 2771480v three phase or 600v for Canada or optional 3-
position selector switch for 120'240 single phase and I20'208 and 277/480x three phase. I20/240v three phase
is available via Special Order on Towable Products. G 12 18 Industrial Full-Line.pdf.1;12458 REST-RCL-Portable
Full Line.pdf,g12452 Portable Full Line.pdf. 8.12430 RCL 24-60kw.pdf.
20) Describe your mobile or trailer mounted units,if any,and specify the ranges.
Kohler response: Included in the proposal are 50Lva. 70kva and 125kva gas plus 35kva to I754a
diesel.The gas units are's cry ..GREEN-and can operate 24 hours with on-board LPG and include a
three way valve for off-board NG and LPG for extended run times. Diesel units conic v%hit >24<-4S
hours tical tanks and valve for oft-board fuel supply. Machines can be ordered yt ith reconneetable 12
lead generator or 3-position selector switch for 12O/240v single phase. I20/20Sv and 277/•180v three
phase. I20/240v three phase and 6(10y are dedicated connection machines. The enclosureK anti
trailers are designed and built Ibr on/off highway. Enclosures are rigid design with superior sound
attenuation.6b-71db(A). A really unique advantage of the design is the enclosure can be reproved in
one piece atter loosening$bolts as there are no other mechanical or electrical connections between
the genset!trailer and the enclosure. Also the controller./_aemets comes standard parallel--ready a ith
other Kohler Mobile Generators all coming with 3-year limited%%arrant\.g12443 Mobile.pdf
21) If you are providing trailers as part of a turnkey package,please provide details.
Kohler response:Trailers are DOE approved 1%ith single axle on smaller units and dual axle on larger
units, Sparc tire,jack stands.tongue stand and lire extinguisher are optional. Tool box, fenders.
lighting package and brakes are standard. Tongue is either 2"or 2-1/8 ball or pintail as required by
GVW. 812442 Towable Features.pdf
22) Describe how you will include customization and the pricing of such for the units.
Kohler response:One ofKohler's advantages is the ability to customize product to specific customer
requirements. A team of Application Engineers are dedicated to providing Special Quotation
ADDERS to modify standard quotations. There are limitations due to 3rd parte certifications such as
l)l.. EPA and CSA plus modifications add to delivery time.
23)Describe installation and service programs,and identify the associated services,service
provider locations and pricing.
Kohler response: Installation is always provided by others such as a General/Electrical Contractor.
Service is provided by local distributors. Emergency services arc typically provided in less than 2-4
hours,24/7/365.Service pricing varies by product on-site as some have just one small Genset and
ATS while the nest can have multiple large paralleled gensets with many ATSs. Pricing will be
included and broken-out on each quote%viten requested by the N.IPA member. 02485 Service&
Parts.ndf
24) Describe any preventative maintenance or extended service coverage agreements.
Kohler response:Kohler distributor provide service contracts every day Ibr Kohler Power S stents.
Contracts are tailored to meet customer needs and budgets such as annual,semi-annual or quarterly
visits. Some also include annual load bank testing. fuel polishing and fuel delivery services. Service
Contracts need to be priced up on an individual basis as they are specific to each customer. Most
Kohler distributors also have a fleet of rental-tow able units that can be deployed during unexpected
events or yy hen the standby generator is critical and expected to be out of service longer than 24
hours. The customer needs to understand this NEC requirement and take into consideration other
equipment such as a portable generator connection hos and manual transfer sw itch to comply with the
code.Typical Kohler Distributor PM Ouote.doc
25) Do you provide preventive,periodic or full maintenance plans/programs for the solutions you
are proposing in this response?
Kohler response: The Kohler proposal does NOT include these items BUT the Kohler distributor can
provide a custom quotation as a Sourced Good or Open Market Item. If requested.PM quotes can be
included with the equipment quotation and broken-out in the same way that freight and start-up will
be broken-out.
a. If so,provide a recommended service&maintenance agreement for a periodic/preventative
and or full maintenance plan.
Kohler response: Please see typical agreements from one Kohler distributors: Typical Kohler •
Distributor PM Quote.doc
Agreements from the other 24 distributors will he similar and can he customized.
b. What are recommended service intervals?
Kohler response:Annual. Semi-annual or quarterly maintenance%isits are recommended
depending upon the critical nature of the application.reliability of the local utility and
possibility/frequency of regional heather events. Please see Typical Service Interval
Schedule tthiclt tt ill tart' slightly machine to machine. Typical Service Routine.PDF
26) Describe your rental agreements and pricing schedule.
Kohler response: Rental agreements are NO'l part of the Kohler proposal hut could he obtained front
Kohler distributor.as Sourced C.ioodfOpen Market Items. Please see ty pleat Kohler distributor rental
agreement. Agreements from the other 24 distributors tt ill he similar and can be customized.
However,as part of the NJPA agreement,Kohler distributors will provide pricing per the
iS.JPA Discount Schedule off distributor list price. Typical Kohler Distributor PM Ouote.doc
27) Will you include used equipment and if so,provide a pricing strategy for these units.
Kohler response; Kohler will NO`l offer I Ised or I lot List items in the proposal. We hate such a list
but it changes daily and includes items tthim less than standard ttarrantt. Kohler distributors do
have used inventory fur sale. As part of the N.IPA agreement,Kohler distributors still provide
pricing per the N.IPA Discount Schedule off distributor list price.
28) Provide a general overview of your products EPA compliance.
Kohler response: Kohler oilers products that comply tt ith current EPA laws for the three categories
of gensets related to our business. These categories are I)Stationary Emergency. 2)Stationary Non-
Emergency and 3)Non-Road Mobile. The NJPA member also needs to understand EPA laths as they
are application/use specific. Kohler Potter Systems and local Kohler distributors can advise NJPA
members that might not be familiar tt ith EPA lath as it applies to Electric Pouter Systems. Several
states or municipalities around the country have air quality laths that are greener then the federal EPA
hart such as the South Coast Air Quality Management Districts of California and Kohler also has
products and permitting assistance available via the local Kohler distributor. Environment Canada
laws mirror EPA laths. Please see typical EPA Certification that tt ill be included with each industrial
Genset Submittal Package. Typical EPA Certificate tliDXL04.5315-023.pdf
29) Identify the lifecycle cost of ownership of your generator solutions.
Kohler response: Lifecycle costs are rarely considered in the Emergency Potter System business.
These Potter Systems are typically legally required under NEC Article 700 and 701. Per EPA lata
most will only operate to back-up a reliable utility and thereibre operate just a few hours per year.
except during big weather events like hurricanes.tornados, ice storms, tt MI tires,flooding, etc. when
they can operate for a week or more during an extended utility outage. plus up to 101)hours per year
for maintenance and readiness testing.Typical life of these products is 30-50 years at which time they
need to be replaced as repair parts become difficult to procure. For customers with Prime Potter.
Peak Shaving.Co-Generation or Interruptible Rate programs,diesel units need to be EPA T4 and
Pay hack calculations are rarely attractive and therefore fall out of consideration early in the decision
process. For these Non-Emergency applications most customers consider Natural Lias genets as the
price of fuel is usually the largest cost component in a Lite-Cycle/Total-Cost-of-Ownership study
plus they are very GREEN. We can provide'Total-Cost-cif Ownership calculations upon specific
request.
C Date: /�/0 / 7
Signature: /` `��
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