R99-162RESOLUTION R99-/~,,¢~'
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING
EXECUTION OF AN ENGINEERING SERVICES WORK
AUTHORIZATION, BETWEEN THE CITY OF BOYNTON
BEACH AND CAMP, DRESSER & McKEE, INC., TO
PROVIDE FOR PREPARATION AND SUBMITTAL OF A
THIRD ANNUAL NPDES REPORT, ATTENDANCE AT
MONTHLY MEETINGS HELD BY THE LEAD PERMITTEE
AND PROGRAM COORDINATION; PROVIDING
AUTHORITY TO THE CITY MANAGER TO EXECUTE THE
AUTHORIZATION AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City entered into an Agreement for Professional Services
with Camp, Dresser & McKee, Inc., on December 16, 1991, hereinafter
%greement"; and
WHEREAS, the AGREEMENT contemplated continuing engineering
consulting services in conjunction with the development of a master storm water
management program; and
WHEREAS, Camp, Dresser & McKee, Inc., have submitted a proposal to
~ssist the City in complying with requirements for Year Three of the Palm Beach
3ounty NPDES permit; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
rilE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission hereby confirms the foregoing
~vhereas clauses are true and correct findings of the Commission necessary to
support this Resolution.
Section 2. The City Commission does hereby authorize the City
Vlanager to execute an Engineering Services Work Authorization between the
City and Camp, Dresser & McKee, Inc., a copy of which is attached hereto as
Exhibit "A".
Section 3. This Resolution shall become effective immediately upon
passage and adoption.
PASSED AND ADOPTED THIS
1999.
ATTEST:
City'Clerk
DAY OF ~,,¢¢,<¢g~ ,
CITY ~ BOY~TON.B, EACH~FLORIDA
Mayor Pro Tern
Commissioner
Commissioner
CDM
consuiting
engineering
construcbon
opera#ons
Camp Dresser & McKee Inc.
6365 N.W. 8th Way, Suite 320
Fort Lauderdale, Florida 33309
Tel: 954 776-1731 Fax: 954 928-1649
November 10, 1999
Mr. Mark G. Law
Deputy Utility Director
City of Boynton Beach
124 East Woolbright Road
Boynton Beach, Florida 33435
Subject:
NPDES Permit Year Three Compliance Services
Dear Mr. Law:
Pursuant to your request, Camp Dresser & McKee Inc. (CDM) is pleased to submit this
proposal for the above referenced project. This proposal includes a scope of services and
budget to assist the City of Boynton Beach (City) in the preparation and submittal of the
Year Three annual report required by the City's NPDES storm water permit, to attend
monthly NPDES Steering Committee meetings, and to assist with program coordination.
We appreciate the opportunity to provide you with this proposal and look forward to
working with the City on this important project. If you have any questions or require
additional information, please do not hesitate to contact our office.
Very truly yours,
CAMP DRESSER & McKEE INC.
ewart J. Magenh~
SJM//mel
APPROVED BY:
Donald G. Munksgaard, P.E., DEE
Senior Vice President
Attachment
File: 0000-DFHNB-MD.DFHBB
CC:
Mark Bobich, Boynton Beach
ML0380
ENGINEERING SERVICES WORK AUTHORIZATION
WORK AUTHORIZATION NO.
CDM PROJECT NO.
DATE:
I. PROJECT DESCRIPTION
Il.
III.
Assist the City in complying with requirements for Year Three of the Palm Beach County
NPDES permit. This includes preparation and submittal of a third annual NPDES report,
attendance at monthly meetings held by the lead permittee, and program coordination.
CONTRACT REFERENCE
This Work Authorization shall be performed under the terms and conditions described
within the Master Agreement for Stormwater Utility Projects dated the 16th day of
December, 1991, by and between the City of Boynton Beach and Camp Dresser &
McKee Inc.
SCOPE OF SERVICES
IV.
Attached herewith are the Scope of Services and Exhibits A through D which detail the
work effort for this Work Authorization,
PROJECT STATUS REVIEW
Vo
The Engineer shall provide the City with a complete draft copy of the third annual
NPDES report for review.
PROJECT SCHEDULE AND DELIVERABLES
The Engineer shall commence services immediately upon authorization and complete
services requested by the City within a period of twelve months from receipt of written
Notice to Proceed. The schedule for completion of the NPDES draft report is April 30,
2000, with the final report due on July 8, 2000. The completion of the NPDES report
versions by these dates is predicated on receiving data from the City by February 28,
2000.
VI.
CONSULTING ENGINEER INSURANCE REQUIREMENTS
A. Workers' Compensation Insurance in accordance with Florida Statutes.
M10381 1
B. Comprehensive Automotive Liability with a minimum coverage of $1,000,000 annual
aggregate for bodily injury or accidental death.
C. Comprehensive General Liability with a minimum limit of $1,000,000 annual
aggregate coveting property damage.
D. Liability for Property Damage, while operating a motor vehicle, with minimum limits
of $1,000,000 annual aggregate.
E. Contractual Liability including limits established for Items VI B., C., and D. above.
F. Professional Liability with minimum limits of $1,000,000 annual aggregate.
VII. COMPENSATION FOR SERVICES
VIII.
The total amount to be paid to the Engineer by the City of Boynton Beach under this
Work Authorization for the services associated with Tasks 1 through 4 shall be on an
upper limit basis of $22,380. The Engineer will invoice the City on a monthly basis on a
percentage co[npletion basis as required for payment. This fee estimate assumes that the
City will provide electronic versions of the previous annual report.
Exhibits B through D detail the Budget Estimate for Tasks 1 through 4.
TERMINATION
This Work Authorization may be terminated by the City, upon thirty (30) days written
notice to the Other party. If terminated, the Engineer shall complete, and shall be paid for,
services rendered through the date of termination.
[REMAINDER OF THIS PAGE LEFT BLANK INTENTIONALLY]
M10381 2
IN WITNESS WHEREOF, the parties have hereunto set their hands the day and year first above
written
CAMP DRESSER & MCKEE INC.
Donald G. Munksgaard, P.E., DEE
Senior Vice President
CITY OF BOYNTON BEACH, FLORIDA
City'~nager '
File: 0000-DFHNB-MD.DFHBB
M10381 3
Work Authorization No.
Exhibit A
City of Boynton Beach
Year Three
NPDES Permit Compliance Services
Scope of Services
November 12, 1999
BACKGROUND
The City of Boynton Beach (City) has entered into a professional services agreement with Camp
Dresser & McKee Inc. (CDM) to assist the City in developing a Stormwater Master Plan, assist
the City in complying with an Environmental Protection Agency (EPA) National PollUtant
Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) permit,
and assist in the implementation of facilities and funding.
The City of Boynton Beach is a co-permittee on the Palm Beach County NPDES permit along
with forty other municipalities and agencies. The effective date of Permit No. FLS 000018 is
February 1, 1997. Pa~t of the permit requirements stipulate that annual reports be submitted that
provide information on the portion of the MS4 for which they are the operator. This information
includes an overall evaluation of the Stormwater Management Program, a summary table that
documents the program activities and compliance status, a narrative report describing in detail
the program activities and compliance status, and a discussion of the monitoring and fiscal
program. The City has submitted reports to fulfill their Year One and Year Two requirements
and has asked CDM to assist in developing the NPDES report for Year Three of the permit. It
has also been requested that CDM represent the City at monthly NPDES steering committee
meetings and assist in program coordination.
SCOPE OF WORK
CDM will assist the City in the following
Preparation of the third annual NPDES report
Response to EPA review comments
Attendance at monthly meetings of co-permittees
Program coordination
T~kl.0
Preparation of third annual NPDES report
CDM will prepare the City's section of the NPDES third annual report as a component of the
overall document for Palm Beach County. CDM will meet with City personnel to itemize
information needed from the City for the report. The City will provide pertinent information to
CDM including the second annual NPDES report, maintenance records, inspection forms and
logs, stormwater best management practice implementation, standard operating procedures,
interlocal agreements, and City ordinances. All of the information collected will be eValuated
and a draft third annual NPDES report will be developed in a format consistent with the MS4
permit. The report will include:
·
·
·
·
·
·
·
·
Contacts List
Stormwater Management Plan (SWMP) EvaluatiOn
Summary Table
Narrative Report
Monitoring
Summary of SWMP and Monitoring Modifications
Fiscal Analysis
Appendices
The draft report will be submitted to the City for review. CDM will meet with the City to discuss
their review comments. The review comments will be incorporated into the final draft version of
the report which will be submitted to the lead permittee. CDM will discuss with and respond to
the review comments,of lead permittee. Five hard copies of the fmal report will be submitted to
the lead permittee. Two copies of the fmal report will be provided to the City for their records.
Task 2.0
Response to EPA review comments
CDM will respond to comments received from the EPA and the Florida Department of
Environmental Protection (FDEP) on the sections of the third annual report that pertain to the
City. The upper limit labor estimate for these efforts is 40 hours. If additional services are
required to address review comments, the upper limit may be amended based on mutual consent
of the City and CDM.
Task 3.0 Attend Monthly Co-Permittee Meetings
CDM will attend monthly meetings held by the lead permittee to discuss issues related to Palm
Beach County NPDES permit compliance. CDM will attend up to twelve meetings and will
provide a monthly summary to the City on the issues discussed at the meetings.
Task 4.0 Program Coordination
CDM will provide assistance to the City with miscellaneous tasks related to permit compliance.
These activities may include responding to information requests from the lead permittee, EPA,
and FDEP; assisting the City with compliance with permit conditions; and assisting the Utilities
Department in coordinating NPDES requirements with other City departments. The upper limit
labor estimate is based on 60 hours of services under this task. If services exceeding this
estimate are required, the upper limit will amended accordingly upon mutual consent of the City
and CDM
m10381 A-2
EXHIBIT B
City of Boynton Beach
Year Three
NPDE$ Permit Compliance Services
Summary of Project Costs
NOT TO EXCEED
Labor
Outside Professionals
Other Direct Costs
TOTAL - NOT TO EXCEED
$20,932
$0
$1,448
$22,380
ML0382
11/10/99 B- 1
%---
~-- o ~ o
~ ~ o o o
0
o o ~
0 0 0 0 0
~ 0 0 0 0 0
EXHIBIT D
City of Boynton Beach
Year Three
NPDES Permit Compliance Services
Summary of Other Direct Costs
Other Direct Costs Units Unit Cost Total
AutoCADD 20 $12.00 $240
Microcomputer 50 $6.00 $300
Overnight Couder 20 $8.00 $160
FacSimiles 120 $1.00 $120
Postage 26 $0.32 $8
Telephone 12 $10.00 $120
Automobile Mileage 1200 $0.33 $390
Copies 1100 $0.10 $110
Total $1,448
ML0382
11£10/99 D-1