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Agenda 12-13-01The Ci- -.. o? Bo _-nton Beach OFPICE OF THE CITYi~LA~AGER 100 K Boynton Beach Boulevard iq O. Box Boston B~eb, ~o~a 33425-0310 Oity Manage~s Of~: (56~ ~ 742-6010 F~' (561) 742-6011 e-mag: city. man~ge~ei, bo~ton-beach.~.us ~w~ci. bo~ton-beach.~.us ]oint City Commission/Chamber of Commerce Workshop Meeting Agenda December 13, 2001 Immediately following Pre-Agenda Library Program Room II. III. Sister City Program A. City's interest in establishing a working committee to assess the ~ister city Program with Qufu B. Explore economic development opportunities from this relationship C, Evaluate the viabihty of establishing a sxster city Program with a community in another country Update on the City Permit and Development Review Project Economic Development Strategies for the City and how can the Chamber be involved NOT[CE IF A PERSON DECIDES TO APPEAL ANY DECISION HADE BY THE CITY COMMISSION WITH RESPECTTO ANY MATTER CONSIDERED AT THIS MEE-FING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND. FOR SUCH PURPOSE~ HE/SHE HAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL iS TO BE BASED. (F.S. 286,0105) THE C~f'f SHALL FURNISH APPROPFLEATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WI~H A DISABILITY AN EQUAL OPPORTUNTrY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM~ OR ACTiViTY CONDUCTED By THE CITY. PLEASE CONTACT ]OYCE COSTELLO, (561) 742-60t3 AT LEAST TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTiVTTY IN ORDER FOR THE C:TTY TO REASONABLY ACCOMMODATE YOUR REQUEST. America's Gateway to the Gu]£stream Strategic Initiative 2.10 Transform the development review process in Boynton Beach to a facilitative approach as opposed to a restrictive approach Status Report December, 2001 Team Members: Kurt Bressner, City Manager Lusia Galav, AICP. Principal Planner Jeff Livergood, P.E., Public Works Director Tim Large, Building Code Administrator Scott Blaise, Code Compliance Adrmmstraror Steve Gale, Fire Marshall Jeannie Heavilin. CRA Board and Chamber of Commerce Jose Aguila. CRA Board Strategic Initiative 2.10 Status Report December, 2001 Background In June of this year. a status report was presented to the City Commissmn regarding Strategic Initiative 2.10. The status report identified six (6) areas that required further study. Since that time, the team has met weekly to continue our research. Most of the focus has been an permits and the permit process. This area appears to present considerable problems for our target group - small business owners and homeowners. This interim report will provide an update on the six research components identified in the in/rial report. Summary Update 1. Develop an inventory of existing City permits to determine the validity of value of each. Make recommendations concerning either the elimination or modification of same. The team met with representatives from the following departments/divisions to discuss the respective permits: Building, Occupational License, Fire, Engineering, Utilities and Planmng and Zoning. We have cotnpiled an inventory of all permits. Currently the team is reviewing a draft document outlining the applicable statutes..[ype of permits, fees and recommendations for each area. The team will prepare a final document and review the recommendations with each department/division. The final recommendations will be ,Forwarded to the City Commission in early 2002. Review Land Development Regulations. The City should consider contracting this work so that an independent review is conducted. It is desirous to develop regulations that are, to some degree, consistent with the direction of surrounding commumties. No change regarding this recommendation. Since June 2001 the city has adopted two amendments to the Land Development Regulations which may affect our target group. Ordinance No, 01-48 adopted on September 4, 2001 provided for the reduction in the requirements applicable to non- conforming lots. Ordinance No. 01-33 provided an additional exemption from minimum parMng requirements for properties in the CBD and a segment of Ocean Avenue. In addition, staff is processing the proposed land development regulations for the US 1 corridor. Develop educational materials and programs for customers and staff. The Planning staff is currently revising the development manual. The ~eam has no formal recommendatwn on this component at this time. We have discussed several ideas for inJbrmation dissemination to the ~argez group. These including: the use of the city and Chamber of Commerce web sites; articles in the Chamber monthly publication - Horizons; articles in the City of Boymon Beach newsletter; seminars and workshops. The team will focus on education after finalizing the permit component. Identify specialized customer service tra/ning for City staff. Foster consistency and customer understanding among staff. The zeam is discussing the feasibility of having a Customer Service Center in the Development Departmem. This "One-stop shop" concept wouM t~rovide the public with a central location to obtain planning/zoning/permitting information. It would also provide an opportunity to cross-train staff. Research by the team is on-going. Research electronic tools and software applications to facilitate both internal and external permit monitoring. The Development Department is currently working with the vendor to update and enhance the HTE system capabilities. 5. Create an enhanced staffing structure that will accommodate liaison activities. The team has discussed this concept at length. Some form of liaison activity is recommended to assist the target group, The team is drafting a job description for the "liaison "position. Research by the team is on-going.