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R01-308RESOLUTION NO, 01- ~o ~ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND APPROVING AMENDMENT 1 BETVVEEN THE CITY OF BOYNTON BEACH AND KIMLEY-HORN AND ASSOCIATES, INC,, FOR THE INDUSTRIAL AVENUE CORRIDOR STORMWATER IMPROVEMENTS PROJECT; AUTHORIZING THE MAYOR AND Gl-FY CLERK TO EXECUTE SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE, WHEREAS, the City Commission, upon recommendation of staff, has eemed it to be in the best interests of the citizens and residents of the City of Beach to approve Amendment 1 of the Consultant Agreement between the of Boynton Beach and Kimley-Hom and Associates in the amount of , for additional engineering services for the East and West Industrial Boynton Estates stormwater improvements; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida does authorize and approve Amendment 1 to the Consultant Agreement between City of Boynton Beach and Kimley-Horn and Associates in the amount of ~108,820.00, for additional engineering services for the East and West Industrial Boynton Estates stormwater improvements which Amendment i is hereto as Exhibit "A". Section 2. The Mayor and City Clerk are authorized and directed to execute aid Agreement. Section 3, This Resolution shall become effective immediately upon ~assage, PASSEDAND ADOPTED this go day of November, 2001. Vice Mayor 'Commissioner i~Clerk [Corporate Seal) ~[. ~- % ;T:;,,,%- Kimley-Horn and Associates Inc. EXHIBIT "A" October 24, 2001 Mr. Paul Fleming Senior Project Manager, Engineering City of Boynton Beach 100 East Boynton Beach Boulevard BoyntonBeach. FL 33425 Industrial Avenue Corridor Stormwater Improvement Project Project No. 044349001 West Palm ~each. Flori~ 33407 Dear Mr. Fleming: Over the course of this project, Kimley-Hom has agreed to provide cert~ gdditional consutfi~n~ servtces at the request of the Utthty and Engineering Departments. Wei~Emceeded with thcs{!' additional services based upon verbal requests from the City In Dre¢i0us corre~nond~;~ regarding our additional effort the City has requested that we submit a complete summarv of tho:. provided serv ces with supporting documentation. As we near completlo~of the design and phases of the project, we request a contract supplement to cover our additional effort. We have attached a scope of services, fee and billing schedule and manp~w~er_ ~,, ~ estimate ,(Ex~b'~tS ..... ~!t ~ . , A through C) for providing these services. Ihe manpower estnuate ~s ~sented m the format as our original scope of services. -. Kimley-Horn has modified Task I1 Additional Design and Analysis per ~gr,request. We hays. deleted Task 12 Drainage Alternative Analysis as we agree that our ~inal contract scope. }: included analysis of alternative drainage designs· i · Please forward the attached documents to the appropriate parties for author".~zation. Thank' your assistance in resolving this matter. Sincerely,  IATES. INC. Michael D. Spruce. P.E Attachments Q:\044349000\Contract~ddsrvc 10~24.doc TEL 561 845 0665 FAX 56' 863 8175 OCT 2 5 DMSION EXHIBIT A SCOPE OF SERVICES EXHI BZT "A" Kimley-Horn and Associates, Inc. has been requested to provide the following additional services by the City of Boynton Beach: Task 7. Water Main Upgrades/Redesign Kimley-Horn has designed an 8" DIP watermain along Industrial Avenue ro replace the existing 6" asbestos-cement water minn. This design was performed concurrently with the previously authorized roadway and stormwater improvements and includes: Approximately 1,350 feet of 8" DIP ~vatermmn · Valves, fittings, fire hydrant assemblies, sample points, and:other appurtenances required to complete the looped system and bring the proposed line into service · Reconnection of existing water services along Industrial Avenue to City meters with new touch read meter boxes · Reconnection of watermain to branch lines along Industrial Avenue · Removal and/or grout filling of the existing 6" asbestos-cement watermain · Miscellaneous sanitary sewer improvements as required to meet City requirements for water main and sewer separation · Permit application submittal to Palm Beach County Health;Department. Kimley-Horn also designed modifications to existing water mains within the Lake Boynton Estates area. The proposed design modifications included removal ora 6" water main in the vicinity of the proposed detention pond and an alternative connection to the existing looped system. In addition, Kimley-Hom designed improvements to sections of existing water main at the intersections of Southwest 6th Street with Northwest 1st Avenue. Southwest 1st Avenue, Ocean Drive, and Ocean Avenue to resolve conflicts with the proposed stormwater improvements in these tntersections. \~KYLE\VOL 1 ~PROJECT~ENG\CIVIL\044349000\contractXA~IdcxA10-24.do¢ . ~ EXHIBIT "A" The design of these water main improvements required additional data collection with City staff, including additional field location of existing utilities and review of City utility records. Task & West Industrial Avenue Right Turn Lane Design Due to the increased traffic volume expected along West Industrial Avenue after the proposed roadway and stormwater improvements are completed, the City requested that Kimley-Horn improve the right turn lane from West Industrial Avanue-m Boynton Beach Boulevard. Kimley-Horn performed a traffic analysis at the intersection Avenue and Boynton Beach Boulevard to proj left-turning vehicles during peak hours. We submitted findings and recommendations for review by the City. comments, Kimley-Horn designed an extension to the right ~ accommodate the projected number of right-turning of the lane from left-turning vehicles in the adjacent lane. The design required additional survey and field review: defme the existing conditions in the vicinity of the the design included revisions ro roadway, drainage, signing control plans as well as cross-section sheets. Task 9. Gopher Tortoise Permitting City staff identified the presence of gopher tortoises in the design. Kimley-Horn also located several tortoises environmental evaluation of the site. The City req permit to relocate the tortoises offsite ro KYLE\¥OL l~PROJECT~ENG\CIVIL\044349000\¢on~actXAddcxA 10.24.do¢ -2- EXH B!IT "A" Kimley-Hom performed additional field evaluations to estimate the number oX tortoise burrows, researched the potential solutions, and prepared a report with recommendations for review by the City. Kimley-Hom then prepared an ]incidental Take Permit application with supporting documentation and submitted it tgAhe, Florida Fish and Wildlife Conservation Commission. The permit has been~issUed pending receipt of the required fee. Taslc 10. Foster Oil Easement Kimley-Hom's design of roadway improvements at the south,end o£Jndustrial Avenue included increased turning radii to accommodate large tmcktraffic. The proposed design impacted the southeast comer of the Foster Oil.prol~rty. The City requested that Foster Oil grant an easement through its properry,to:consmxet a portion of the proposed roadway improvements. Kimley-Hom visited the site to field locate and paint mark th~mVos~ comer cut through the property and the proposed new location of the sO,~(g~,~ el~nd.driveway:~ for review by Foster Oil. The City subsequently received ve~~ ~p~¥al to construct the proposed improvements pending a formal easeme~ agr~mem Kimley-Hom and its subconsukant Heller-Weaver and Shei~m~ ta; lg~ ,~ prepared legal description and sketch of the proposed easement for u~by ~e ~ in seanririv the easement agreement. Tasl, 11. Additional Design and Analysis Kimley-Hom has responded to several other requests from tt~!C~ t6 ~iovide add~tmnal services. The following paragraphs describe add~,~.~. ~m0ql~mg, other analysis, and redesign that has been authorized by the Engin~ a~d ~fility Departments. \\KYLE\¥OL 1 ~PROJECTXENG\CIVIL\044349000\¢ont ractL4~d dexA 10.24.do c '3- EXHi'BIT "A'. Kimley-Horn will revise the City's Utilities Engineering Design Handbook - Technical Specifications for the City of Boynton Beach Utilities Department, Volume Two to address potential conflicts with the latest edition of the City's front end documents and to better address proJect specific issues such as Measurement and Payment for specific bid items· The Anderson Stor-All detention pond is an integral,part of the maste~ drainage plan for Industrial Avenue. The City prewously sectwed a 12 easement through the pond for stormwater facilities. some concern that no firm arrangement had been made ~hat~wou!~l:allo~v ~ drainage from Industrial Avenue to discharge directly ~nto ~ ~t!~e.' addition, the proposed ouffall structure discharging inio tlx~iw~uid fit completely in the 12' easement. In order to facilitate closure on this of Stor-All understanding of the owner's concerns, engineering consultant to discuss the engineerint Kimley-Horn convinced the consultant that the affect the drainage from the Stor-All site an on some maintenance responsibility. The results ~ up telephone call were transmitted to City subsequently met with the City, Mr. Jeffre3 and his consultant on October 4, 2001, m secure an meet SFWMD requirements and satisfy all parties. with Mr. Anderson's consultant in the property purchase by the City. \\KYLE\VOL l~PROJECTXENG\CIVIL\044349000\contractXAddexA10-24.do¢ .4- EXHZBZT "A': During preliminary design, Kimley-Horn determined that Polyplas~ics, Inc. had constructed certain improvements within the Industrial Avenue:right-of- way. After receiving this information, the City requested that Kim;ley-Horn submit signed and sealed copies of the original survey for their use in addressing related issues with Polyplastics. Inc. Kimley-Hom submitted these drawings in January, 2001. Kimley-Hom and its subconsultant. Dunkelberger Engineering ~nd Testing, Inc., prepared a Construction Materials Testing Program inconjunction~with our final specification modifications in order to clarify the Testing requirements for the potential bidders. Kimley-Horn submi~,e~l ~ dmzft~ ~ for review by City staff, then revised the testing program to add~¢ssCity comments. Kimley-Hom also submitted a typical pricing ~sti~'ot the individual testing items for use by the City. In the latter stages of design, after the primary components~e been reviewed and approved by the City, several design chat requested by the City. These changes altered the project sut5 require substantial plan, quantity, and drainage analysis rex~ ~Ihe pmject had ges were eientl:y )ns. On June 4, 2001, the City requested that Kimley-Hom revi~ design in several locations. These changes represented a substantial~o~ise~eral of the project plans. First, the City requested that Kimley-Hom revise the desi Industrial Avenue such thal the entire west ri for drainage swales. This task included revising the plans of rock formations, artwork, and the residential driveways way. Kimley-Horn reviewed this concept in the field and removing the rock formations from the right-of-way significant effort during walls to support the adjacent residential lots. Kimley-Ho~ [ be available ~for removal he rig[X-of- KYLE\VOL 1 \PROJECTXENG\CIVIL\044349000\contracBAddexAI 0.24.doc -5- EXHIBIT "A". revised the project plans to include an updated schedule of swales, new swale construction details, revised inlet, pipe and trench locations, and a gravity wall adjacent to the proposed right-rom lane. Kimley-Hom also produced plan sheets showing the proposed FDOT ditch ~mprovements (sheets C22 through C27) at the request of the City. Kimley Horn also revised the plans to include a connectionof drainage from the proposed north connector road to the master drainage system along Avenue at the City's direction. The requested plan,revisions mandated revisions ro the project quantities and drainage calculations. Kimley-Hom subsequently prepared large color exhibits proposed improvements in for use at the July 1 I, 200t public involvement me~fi~g. public involvement meeting generated design. Kimley-Hom subsequently modified the along the west right-of-way of West Industrial shoulder. The design of the drainage structures, trenches along this road was revised accordingly. notes were modified to address several other West Industrial Avenue. In addition, the proposed ,, Avenue was extended further south to the soutt West Industrial Avenue. Kimley-Hom met with City Engineering and Parks the field on July 25, 2001, to review the existin the area of the proposed detention pond in response public involvement meeting. At the request of the ( subsequently provided digital copies of specific Recreation staff for their use in adding landscaping detention pond. Kimley-Hom provided additional t, \\KYLESVOL I\PROJECT~ENG\CIVIL\044349000\contract~AddexA10.24.d0¢ ~6- EXHI'BI'T "A". needed to facilitate the addition of landscaping. The digital files were transmitted on July 30, 2001. The construction notes related to the proposed chain link fence on the detention pond were revised m require black vinyl covering at the.request of Parks and Recreation staff. Kimley-Horn will prepare additional revisions to the plans showing an extension of the sidewalk in this area, a rewsedrouting. of the fence, and traffic signs. As with the previous design modificafions~ the project quantities had to be modified to match the design. Additional desJ reflect revised construction phasing, addition connecting fence in front of Foster Oil, quantities. Kimley-Hom submitted the most recent Plans and specifications ready for bidding 2001, after receipt of the City' s current front During the latter stages of the desi notice from FDOT regarding three existing Estates to the FDOT ditch through the proposed The area served by these outfalls was excluded i~ between the City and Kimley-Horn, drainage calculations. The City requested that I~ issue on their behalf. Subsequent communications permits office Boynton Estates. Kimley-Hom's drainage analysis indicated drainage in the detention pond wouh \\KYLE\VOL 1 ~PROJECT~ENG\CIVtL\044349000\contract~AddexA10.24.doc EXHZBTT "A" overall project. Kimley-Hom proceeded to submit one general use permit application to FDOT for two outfalls into the ditch. One outfall was intended to replace the three existing outfalls from Lake Boynton Estates while the other would provide a point of discharge from the detention pond. The FDOT permits office subsequently called to inform Kimley-Horn that a drainage connection permit would be required instead of the general use permm As a result, Kimley-Horn prepared and submitted a neW application as requested. The inclusion of the existing drainage from the south e Estates in the project required modifications to drainage report prepared for the project, as well as J plan sheets (C1 through C3). This effor production, and quantity takeoffs. The final drainage submitted on August 28, 2001. \~KYLE\VOLI ~PROJECTXENG\CML\044349000\¢ontract~AddexA10.24.do¢ EXHIBIT B FEE AND BILLING EXHIB:IT "A" Kimley-Horn and Associates, Inc. requests payment for the seyvices described in Tasks 7 through 11 in Exhibit A for a lump sum fee of $108¢t20.00. The following is a breakdown of individual task budgets. Engineering Services Task 7. Water Main Upgrades/Redesign Task 8. West Industrial Avenue Right Turn Lane Design Task 9. Gopher Tortoise Permitting Task 10. Foster Oil Easement Task 11. Additional Design and Analysts Fee (includ~g expenses) $18,120.00 $15,359.00-; $11,884.00 $2,003.00 $61,454.000. Lump Sum Total $108,820.00 The lump sm fee includes labor costs and direct expenses identified in Exhibit C as well as items such as local cellular phone, in-house duplicatihg and blueprinting, facsimile, local mileage, telephone charges, postage, and computer expenses. All permitting, application, and similar project fees will be paid Oirectly by the Client. Alternatively, Kimley-Horn will agree to pay these fees witl~gae understanding that the City will reimburse us for these expenses. Fees will be invoiced monthly based upon the percentage of Services completed as of the invoice date. Payment will be due within 25 days of the date of the invoice. kKYLE\VO L 1 ~PROJECTxENG\CML\044349000\contractXAddexA 10.24.do¢ .9. EXHIBIT "A" EXHZBZT ~A" E~HIBIT ~A" EXHZBZT "A". ~HIBIT "A".