R01-331RESOLUTION NO. R01-
A RESOLUTION OF THE CiTY COIvlMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE CHANGE
ORDER NO. 01- 090 FOR PREVENTIVE MAINTENANCE
SUPPORT SERVICES, 1NC., (BID #01-C-020F - CORAL
SPRINGS) IN THE AMOUNT OF $18,975; AND
PROVIDING AN EFFECTIVE DATE.
WltEREAS, the City Commission, upon staff's recommendation, has deemed it
appropriate, and in the best interests of the public, to approve Change Order 01-090 for
Preventive Ma'mtenance Support Services, Inc., for an increase to the blanket for roof
inspections, pressure clean/ng, maimemmace repairs and reporting for $18,975, based on the
City of Coral Springs Bid;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission of the City of Boynron Beach, Florida does
hereby authorize and direct the Mayor and City Clerk ro approve and execute Change Order
No. 01-090 with Preventive Maintenance Support Services, Inc., in the mount of $18.975.
Section 2. This Resolutiun shall become effective immediately upon passage.
PASSED AND ADOPTED this lB day of December, 2001.
Vice Mayor
PUBLIC WORKS DEPARTMENT
Memorandum No. 01-090~f~
TO:
FROM:
DATE:
SUBJECT:
Bill Atkins, Deputy F/nance Director
Procurement
Jeffrey Livergood, Public Works Director
Richard A. Fiege, Facilities Management Supervisor~.?q
Paula J. Leblanc, Administrative Assistant
November 28, 2001
Facilities Management Change Order Requests
Please process the following roofing change orders. Agenda Item Request Forms are attached for
each change order request.
Overview Summary of the Change Order Requests
(Detailed justification is available below this chart.)
Advanced Roofing, Inc. I Ori~n~l Contract Amount I $48,825
~e_c,e_ssary chaf~.due~ ~ m~sture that was found in / Change Order Request I $26 725
maintenance/repair needs of all City roofs.
Advanced Roofing, Inc. -PO #12982 (Acct #001-2511-519-62.01):
In order to complete the roof repairs to the lower roof at the Police Station, Facilities is
requesting a change order in the amount of $26,725; this change order request would bring the
purchase order amount from $48,825 to $75,550. This is for a new 2001 Company CPA
Thermoplastic Single-Ply Membrane Roof with a 15-year manufacturers warranty for a cost of
$43,200 with a $16,475 credit for the RPM Coating on the lower roof that was bid. This change
became necessary when the contractor found out that not only was the membrane of the lower
roof was wet, but that the manufacturer would not provide a warranty for the coating as currently
required in the contract. This is neither the fault of the contractor nor that of the City. The sub-
surface roof moisture conditions could not be fully assessed at the time of the project scope
def'mition and moisture levels only became apparent when the actual construction began. As a
further comparison Facilities verball3? contacted five contractors who are authorized installers,
receiving responses from four of the contractors and found that Advanced Roofing came in as the
most competitive quote. Copies of the proposal for the change order, a roofmmsmre survey, and
quotes are attached.
Bill Atkins
November 28, 2001
Page 2
Preventive Maintenance Support Srvs., Inc. -PO #20475 (Acct #001-2511-51-49.17):
Facilities has been experiencing leaks m several City facilities and find that it would be in the
City's best interest if we would bring m contractual assistance for roof inspections, pressure
cleaning, maintenance repairs and reporting to efficiently maintain our roofs. Furthermore.
initiating this extensive roof maintenance/repair program would greatly improve avoiding the
reoccurrence of the problem we are presently experiencing in the above change order request.
Presently the contractor that we have a blanket with is just handling extreme emergency
maintenance repairs, but they are under contract with the City of Coral Springs for.an Open-End
Roofing Contract (Bid #01-C-020F / Effective: 02/06/01 through 02/05/03). In order to achieve
the above mentioned, the blanket purchase order would need to be increased ]~om $5,000 to
$23,975, therefore; I am requesting change order in the amount of $18,975. Copies of the City of
Coral Springs bid award letter and a fee schedules are attached.
It is the recommendation of Facilities to defer the following projects in the C.I.P. Budget totaling
$45,700 in order t.o fund these change orders. Should conditions dictate, we can attend to those
projects marked by an asterisk with in-honse staff.
C. I.P. Project Account Number Budget
Civic Center - Replace Condensing Unit 3024105z580-62.01 $3,700
Civic Center- Rebuild Generator Bldg/Fuel.Tank Replace 302-4105-580-62.01 $13,500
Hester Center- Emergency Lights* 302-4109-580-62.01 $2,000
Tennis Center - Concrete Walks* 302-4112-580-63.15 $4,000
Tennis Center-Fence Repair* 302-4112-580-63.15 $4,500
Public Works - Replace Overhead Doors in Fleet 302-4116-580-62.01 $12,000
Police Station - Repair Skylight {Kalwall) · 302-4117-580-62.01 $6,000
Call me with any questions or request for additional information and thanks for your assistance.
.
pl APPROVED: , i
Atta~chments G~rald F. Broenirtg, Mayor
, lllll! City of Boynron Beach
Co Christine Roberts, Assistant Public~-~$~.~s~o~'~W/O Attachments
'; · ~. .~ ~(3 C~y Clerk - City of Boynton Beach