R01-332pLrBLIC WORKS DEPARTMENT
Memorandum No. 01-090~
TO:
FROM:
DATE:
SUBJECT:
Bill Atkins, Deputy Finance Director
Procurement
Ieffrey Livergood, Public Works Director /kev'
Richard A. Fiege, Facilities Management Supervisor-~
Paula J. Leblanc, Administrative Assistant
November 28, 2001
Facilities Management Change Order Requests
Please process the following roofing change orders. Agenda Item Request Forms are attached for
each change order request.
Overview Summary of the Change Order Requests
(Detailed justification is available below tiffs chain)
Advanced R°°flng~ Iac. Ori~nai Contract Amount $48,825
Necessary change due to moisture that was found in Change Order Request $26,725
the tower roof ofthe Police Station. Adjusted Contract Amount $75,550
Preventive Maintenance Stipp°rt Services, Inc. Original Contract Amount $5,000
Necessary change for better addressing the Change Order Request $18,975
maintenance/repair needs of ail City roofs. Adjusted Contract Amount $23,975
Advanced Roofing. Inc. - PO #12982 (Acct #001-2511-519-62.01):
In order to complete the roof repairs to the lower roof at the Police Station, Facilities is
requesting a change order in the mount of $26,725; this change order request would bring the
purchase order amount from $48,825 to $75,550. This is for a new 2001 Company CPA
Thermoplastic Single-Ply Membrane Roof with a 15-year maunfacm.rers warranty for a cost of
$43,200 with a $16,475 credit for the RPM Coating on the lower roof that was bid. This change
became necessary when the contractor found out that not only was the membrane of the lower
roof was wet, but that the manufacturer would not provide a warranty for the coating as currently
required in the contract. This is neither the fault of the contractor nor that of the City. The sub-
surface roof moisture conditions could not be fully assessed at the time of the project scope
definition and moisture levels only became apparent when the actual construction began. As a
further comparison Facilities verbally contacted five contractors who are authorized Installers,
receiving responses from four of the contractors and found that Advanced Roofing came in as the
most competitive quote. Copies of the proposal for the change order, a roof moisture survey, and
quotes are attached.
Bill Atkins
November 28, 2001
Page 2
Preventive Maintenance Support Srvs., Inc. - PO #20475 (Acct #001-2511-5149.17):
Facilities has been experiencing leaks in several City facilities and find that it would be in the
City's best interest if we would bring in contractual assistance for roof inspections, pressure
cleaning, maintenance repairs and reporting to efficiently maintain our roofs. Furthermore,
imtiating this extensive roof maintenance/repair program would greatly improve avoiding the
reoccun'ence of the problem we are presently experiencing in the above chang~ order request.
Presently the contractor that we have a blanket with is just handling extreme emergency
maintenance repairs, but they are under contract with the City of Coral Springs for an Open-End
Roofing Contract (Bid #01-C-020F / Effective: 0Z/06/01 through 02/05/03). In order to achieve
the above: mentioned, the blanket purchase order would need To be increased l~om $5,000 to
$23,975, therefore, I am requesting change order in the amount of $18,975. Copies of the City of
Coral Springs bid award letter and a fee schedules are attached.
It is the recommendation of Facilities to defer the following projects in the C.I.P. Budget totaling
$45,700 in order to fund these change orders. Should conditions dictate, we can attend to those
projects marked by an asterisk with in-house staff.
C. I.P. Project Account Number Budget
Civic Center-Replace Condensing Unit 302-4105-580~62.01 $3,700
Civic Center -Rebuild Generator Bldg/Fuel Tank Replace 3024105-580-62 01 $13,500
Hester Center - Emergency Lights* 3024109-580-62.01 $2,000
Tennis Center- Concrete Walks* 302-4112-580-63.15' $4,000
Tennis Center- Fence Repair* 302-4112-580-63.15 $4,500
Public Works - Replace Overhead Doors in Fleet 302-4116-580-62.01 $12,000
Police Station- Repair Skylight (Kalwall) 3024117-580-62.01 $6,000
Call me with any questions or request for additional information and thanks for your assistance.
//
Ge"rald F./ Broening, Mayor
Attachments City of Boynton Beach
DATE:
Copy: Christine Roberts, Assistant Public 13forks Director - w/u A~tachmenrs
~ane/ M. Prainito, CMC, City Clerk
i~,~ of Boynton Beach
RESOLUTION NO. R01- ~ ~
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE A
CHANGE ORDER FOR ADVANCED ROOFING, INC., IN
THE AMOUNT OF $26,725 FOR A MODIFICATION OF
THE REPAIRS TO THE POLICE STATION LOWER ROOF;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission, upon staff's recommendation, has deemed it
appropriate, and in the best interests of the public, to approve a Change Order for Advanced
Roofing, Inc., for a modification of the repairs to the Police Station lower roof in the mount
of $26,725;
NOW, THEREFORE, BE IT RESOLVED BY TIlE CITY COMMISSION OF
DF BOYNTON BEACH, FLORIDA, TItAT:
Section 1. The City Commission of the City of Boynton Beach, Florida does
authorize and direct the Mayor and City Clerk to approve and execute a Change Order
:, Inc., in the amount of $26,725.
Section 2. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this lB day of December, 2001
Vice Mayor
Advanced Roofing 121201