R92-81RESOLUTION NO. R92- ~/
A RESOLUTION OF THE CiTY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
ADOPTING THE JOB DESCRIPTION OF
PURCHASING AGENT/~ND THE JOB DESCRIPTION
OF RISK MANAGER; MAKING THESE POSITIONS
PART OF THE PAY PLAN; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Boynton
Beach, Florida, upon recommendation of staff, hereby adopts
5he job description of Purchasing Agent and the job
description of Risk Manager and adding these positions to
5he pay plan at Grade 34 and 39, respectivley.
NOW, THEREFORE,' BE IT RESOLVED BY THE CITY CO~MISSION
9F THE CITY OF BoYN~oN BEACH, FLORIDA THAT:
Section 1o The City Commission of the City of Boyntbn
Beach, Florida hereby adopts the job description for the
position of Purchasing Agent and the job description of Risk
~anager as attachsd hereto and made a part hereof and adding
the positions to the pay plan at Grade 34 and 39,
respectively.
Section 2. This
immediately upon passage.
PASSED AND ADOPTED this
Resolution shall take effect
/~ day of May, 1992.
CITY OF BOYNTON BEACH, FLORIDA
Vi~Mayor /
ATTEST:
Corporate Seal)
3ob. Des
5/01/92
PURCHASING AGENT
NATURE OF WORK
Performs difficult professional and intermediate
administrative work, purchasing and contracting for
services, supplies, materials and equipment. Work includes,
but is not limited to, researching, analyzing, developing,
finalizing, and administrating a centralized purchasing
system. Work is reviewed through conferences, oral and
written reports, and results achieved in completing programs
and projects. Works under the general supervision of the
Finance Director.
ILLUSTRATIVE TASKS
(Note: These examples are intended only as illustra-
tions of the various types of work performed in this classi-
fication. The omission of specific statements of duties
does not exclude them from the position if the work is
similar, related or a logical assignment for this position.)
Develops efficient plans to meet the "short" and "long"
term purchasing and contract requirements for the City.
Has input on the direction, thrust and procedures to be
used in purchasing.
Prepares and uses statistical analysis of market
conditions to determine necessary modification or changes to
departmental strategy.
Gathers information, prepares reports and makes recom-
mendations to the Finance Director.
Signs purchase orders, requisitions, contracts, etc.
Supervises and schedules clerical and or departmental
subordinate employees.
Consults with department directors concerning current
and future purchasing and contracting needs, procurement
concerns and problems.
Oversees the opening and public reading of bids.
Exercises%discretion and independent judgement and has
the authority to make important decisions; works under only
general supervision using specialized and technical
purchasing knOWledge; ability to execute special assignments
under general Supervision.
Prepares specifications and establishes standards of
various conditions used by the City.
Designs and makes improvements in the record keeping
system of the department.
Superviseslandevaluates employees performance.
performs related work as required.
PURCHASING AGENT - cont.
KNOWLEDGE~ ABILITIES AND SKILLS
Knowledge of Federal and State governmental rules and
regulations concerning administration of purchasing con-
tracts.
Knowledge of effective administrative management,
principles, production and methods.
Ability to conduct research and analyze studies, plans,
specifications and other technical material.
Ability to prepare administrative and technical re-
ports, papers, specifications and to present them both
orally and in writing.
Knowledge of all purchasing methods and procedures and
of the laws, rules and regulations effective in the City
governing the purchase of commodities and services.
Knowledge of basic bookkeeping methods and the keeping
of accurate and systematic records.
Ability to establish and maintain effective working
relationships with the general public and co-workers.
~IONS
An A.A. Degree in Business Administration or related
field is required plus two (2) years experience in a munici-
pal purchasing department or five (5) years of administra-
tion work in a municipal purchasing department or a combina-
tion of education and experience may be considered.
A:PURCHAGT.REF
Res. 92-
RISK MANAGER
Page 2.
ILLUSTRATIVE TASKS - cont.
Determines the adequacy of excess liability and
Worker's Compensation Insurance limits and makes
recommendations for changes, if necessary, to the City
Manger.
Analyzes the effectiveness of different methods of
financing and funding of property and liability risks.
Supervises and approves the audit and accounting
distribution of all insurance premium'billings.
With management and subordinates and makes
final ~ to the City Manager on major problems
and serious related to emplOyee safety and risk
management.
St~di~s governmental regulations, laws and decisions
concerning insurance and employee safety, analyzes their
impact on the City and its programs and implements
appropriate action to stay in compliance.
Reviews loss prevention reports from insurance company
and City departments to keep informed about serious loss
potentials and to i~sure compliance with recommendations for
minimizing or eliminating such losses.
Pro~des~ technical~ assistance to the Legal Department
regarding icontrac~s and lease agreements, the drafting of
contract amendments, etc., and makes recommendations to the
City Ma~ge~. Coordinates and supervises all claims brought
against~e City
-
PerfOrms the following executive type duties:
interviews~, selects and trains employees, directs work
assignment; maintains production records for use in
superVisi~ of control; appralses productivity and
efficienc~ for the purpose of recommending promotions or
other Cha~ges in status; handles complaints and grievances,
plans work and provides for safety of employees.
KNOWLEDGE~ ABILITIES AND SKILLS
Sound knowledge of principals and practices of public
administration.
Extensive knowledge of the principals and application of
the modern risk management and risk financing techniques.
Good knowledge of all lines of insurance; tort law,
Workers' Compensation Law, indemnification agreements.
Knowledge of modern safety practices.
Ability to prepare statistical reports for top
management.
Ability to plan, assign, supervise and evaluate the
work of subordinates.
Ability to plan, organize and implement a wide range of
special projects.
RISK MANAGER
NATURE OF WORK
This is highly responsible professional, technical and
administrative work in the operations of the Deparrnnent of
Risk Management. This employee is responsible for the
planning, technical direction and coordination of all areas
of Risk Management including general insurance procurement~
safety loss control and risk analysis and special projects
as assigned by the City Manager. Supervision is exercised
over the RTsk Management staff with work performed under the
general ' ' cf the This employee
exerci and initia=ive
in the ~ of
ILLUSTRATIVE T~SKS:
(Note: These examples are intended only as
illustrations of the various types of work performed in this
classification. The omission of specific statements of
duties does not exclude them from the position if the work
is similar, related, or a logical assignment for this
position.)
Implements administrative policies and procedures.
Negotiates with insurance brokers/agents and insurance
companies with respect to premiums, terms and conditions of
all property and liability insurance contract renewals and
modifications as needed to transfer those insurable risks
which are not retained by the City.
Makes use of the various risk management "tools" for
the discovery of exposures to loss, including financial
statements, leases and other contracts; discussions with
various management personnel, personal interviews and
inspections, review of loss records and analysis of policies
and procedures.
Confers with department and administrative management
and provides technical advice and information regarding
insurance and employee safety matters.
Is designated as the Emergency Preparedness Coordinator
in connection with the Emergency/Disaster Management Plan.
Evaluates the financial impact upon the entity of
various risks which cannot be eliminated and selects the
most economical method for treating such risks.
~eveilops a~d maintains systems of self insurance or
self fun~ing for risks that are retained.
Under the direction of the City Attorney, investigates
all incidents pertaining to liability.
RIsK MANAGER
Page 3.
KNOWLEDGE~ ABILITIES AND SKILLS - cont.
Ability ~o establish
relationShips with other
general public.
and maintain effective working
departments, co-workers and the
DESIRABLE EXPERIENCE AND TRAINING
Graduation from an accredited college or university with
major course work in Public or Business Administration or
related field; five years progressively responsible
experience in public Administration with three years
experience in risk management or safety related activities.
A Master's Degree is preferred or any equivalent combination
of training and experience. Must possess a current valid
Florida driver's license.
A:Rskmgr.ref
Res. 92-