R92-77RESOLUTION NO. R92-~7
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
ADOPTING THE JOB DESCRIPTION OF LEGAL
ASSISTANT/PARALEGAL; MAKING THIS
POSITION PART OF THE PAY PLAN; AND
PROVIDING AN EFFECTIVE DATE.
WHEREA$~ the City Commission of the City of Boynton
;each, Florida, upon recommendation of staff, hereby adopts
.he job description of Legal Assistant/Paralegal and adding
~he position to the pay plan at Grade 25.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
THE CITY OF BOYNTON BEACH, FLORIDA THAT:
Section 1. The City Co~mission of the City of Boynton
Beach, Florida hereby adopts the job description for the
9osition of Legal Assistant/Paralegal as attached hereto and
~ade a part hereof and adding the position to the pay plan
~t Grade 25.
Section 2. This Resolution shall take
immediately upon passage.
PASSED AND ADOPTED this ~ day of May, 1992.
effect
CITY OF BOYNTON BEACH, FLORIDA
~TTEST:
~Commission~r . //
Commi s s ~ner
2i~ Clerk
(Corporate Seal)
Job. DeS -
LEGAL ASS I STANT/PARALEGAL
NATURE OF WORK
Performs work assignments in support of City Attorney;
conducts fact research; prepares drafts of documents for
review by City Attorney; performs secretarial, paralegal,
and administrative work for the City Attorney and staff.
Emphasis of the work is to keep a great volume of work
flowing through the City Attorney's Office as rapidly and
efficiently as possible. Employees must be able to keep all
work confidential and to work under time pressure without
error. Work requires ability to handle myriad details
simultaneously and schedule own work by assessing
priorities. Employees at this level must possess a broad
knowledge of City functions and programs and an unusual
awareness of sensitive issues. Employees must be able to
coordina%e contacts with attorneys, Judges' offices, and
City staff. Work is performed with considerable
independence under the g.enemal supervision of the City
Attorney and staff and is supervised for achievement of
desired results.
ILLUSTRATIVE TASKS
(Note: These examples are intended only as
illustrations of the various types of work performed in this
classification. The omission of specific statements of
duties does not exclude them from the position if the work
is similar, related, or a logical assignment for this
position.)
Gathers information for the preparation of ordinances,
resolutions, agreements, easements, deeds, court pleadings,
and other legal documents under the supervision of and for
the review of the City Attorney.
Maintains calendar of scheduled appearances, hearings,
meetings, and conferences for attorneys and keeps attorneys
advised in advance of schedule with prepared materials.
Takes and transcribes dictation from attorneys and
others involving general and legal correspondence, cases,
legal opinions, documents and memorandums of law. Composes
general correspondence and compiles information. Handles
distribution of various materials to appropriate persons.
Answers phone calls and relays messages; has
considerable contact with City staff, attorneys, and the
general public; answers routine phone inquiries concerning
ordinances, statutes, and procedural matters.
Keeps records for budget purposes; supervises
maintenance of all office equipment; maintains law library.
Under the supervision of the Director of Risk
Management assists in various areas of claims preparation
and administration in conjunction with the Self Insurance
Program's claims investigators and attorneys. Duties
include, but are not limited to reviewing correspondence,
pleadings and incident reports, drafting routine
correspondence, obtaining information and conducting
interviews with City employees at the direction of Self
Insurance Program's appointed attorneys, coordinating
depositions and court appearances of city employees.
Reviews Subpoenas directed to City Employees and
coordinates all court appearances, to assure City's
compliance with the same.
SKILLS, KNOWLEDGE, AND ABILITIES
Legal research and writing skills; word processing
capabilities. Knowledge of court rules and procedures;
knowledge of governmental procedures. Some knowledge of
legal references applicable to City activities. Some
knowledge of City ordinances and charter provisions relating
to the authority and functions of City agencies.
Ability to communicate effectively, orally and in
writing. Ability to establish and maintain effective
working relationships with associates and the public.
Ability to handle matters with integrity and
confidentiality. Ability to handle individuals with
courtesy and patience. Ability to organize and coordinate
various individuals and/or groups for meetings, hearings,
depositions and conferences.
MINIMUM ENTRANCE REQUIREMENTS
Graduation from high school or an equivalent recognized
certification; completion of an American Bar Association
recognized Legal Assistant Program; a minimum of five years
experience with a governmental entity or private sector law
firm with governmental practice; a minimum of five years
experience as a legal secretary.