R20-081 1 RESOLUTION NO.R20-081
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, APPROVING AND AUTHORIZING THE CITY
5 MANAGER TO SIGN THE FIRST AMENDMENT TO THE
6 PAY FOR PARKING SERVICES AGREEMENT BETWEEN
7 THE CITY OF BOYNTON BEACH AND PARKMOBILE;
8 AND PROVIDING AN EFFECTIVE DATE.
9
10 WHEREAS, on June 9th, 2020, the City of Boynton Beach and Parkmobile, LLC
11 entered into the Pay for Parking Services agreement which outlined the scope of services, fees,
12 and payments; and
13 WHEREAS,as part of the implementation effort it was discovered that fees associated
14 with parking permit management software were inadvertently left out of the line item proposal;
15 and
16 WHEREAS, parking permits are an essential part of making the automated parking
17 technology system work, therefore, it is necessary to execute an amendment to the agreement
18 to provide the necessary expenditures and payments to Parkmobile; and
19 WHEREAS,the City Commission of the City of Boynton Beach upon recommendation
20 of staff,deems it to be in the best interest of the citizens of the City of Boynton Beach to approve
21 and authorize the City Manager to sign the First Amendment to Pay For Parking Services
22 Agreement to add fees associated with parking permit management software which were
23 inadvertently left out.
24 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF
25 THE CITY OF BOYNTON BEACH,FLORIDA,THAT:
26 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
27 being true and correct and are hereby made a specific part of this Resolution upon adoption.
28 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby
29 approves and authorizes the City Manager to sign the First Amendment to Pay For Parking
S:\CA\RESO\Agreements\First Amendment to Agreement to Parkmobile(meters)-Reso.docx
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30 Services Agreement to add fees associated with parking permit management software which
31 were inadvertently left out,a copy of which First Amendment is attached hereto as Exhibit"A".
32 Section 3. That this Resolution shall become effective immediately.
33 PASSED AND ADOPTED this 17 day of August, 2020
34 CITY OF BOYNTON BEACH,FLORIDA
35
36 YES NO
37 /
38 Mayor—Steven B. Grant //
39
40 Vice-Mayor—Ty Penserga 17
41 /
42 Commissioner—Justin Katz 1/
43 V'44 Commissioner—Woodrow L. Hay
45 1/46 Commissioner—Christina L. Romelus
47
48 VOTE 5,0
49
50 ATTEST:
51
52
53 4 , J
,.,
54 C tal Gibson, MM
55 City Clerk
56
57
58 (Corporate Seal)
59
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S:\CA\RESO\Agreements\First Amendment to Agreement to Parkmobile(meters)-Reso.docx
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DocuSign Envelope ID:BDCCCD1E-3265-4FBC-B67A-49102F2BB87B
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FIRST AMENDMENT TO PAY FOR PARKING SERVICES AGREEMENT
This First AmTddm�e t to Pay for Parking Services Agreement is made and entered into this
—7 day of Aagu ,`2020 by and between the City of Boynton Beach(hereinafter referred to as
"City") and Parkmobile, LLC., (hereinafter referred to as "Provider") (collectively referred to as
the"parties").
WITNESSETH
WHEREAS, the City and Provider entered into a Pay for Parking Services Agreement
("Agreement")dated June 9,2019, and
WHEREAS, Provider is obligated to perform professional services in connection with the RFP
FOR PAY FOR PARKING SERCICES, RFP NO.: 018-2413-19/IT; and
WHEREAS,the parties desire to further amend said Agreement as provided below.
NOW THEREFORE, in consideration of the premises and for other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as
follows:
1. The recitals contained herein are hereby incorporated by reference.
2. Exhibit "B" of the contract is amended to include the Permit Management Software and
associated fees as outlined in attached Exhibit"1"; and
3. The terms and conditions of the Agreement shall remain in full force and effect except as
specifically amended herein. In the event of a conflict between the terms of the
Agreement and this First Amendment, the terms of the First Amendment shall control.
IN WITNESS WHEREOF,the Parties have signed this First Amendment to Pay for
Parking Services Agreement on the date(s) set forth below.
CITY OF BOYNTON BEACH
By: OYAOYD(A.144—A"4""4"419 Date: XI 3 L 1 ZCLU
Lori LaVerriere
City Manager
APPROVED AS TO FORA, •
LT
Date: WL3//c2 �C-
•
James A. Cherof, City Attorney
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DocuSign Envelope ID:BDCCCD1E-3265-4FBC-B67A-49102F2BB87B
PARKMOBILE,LLC
A-atat Ucuaiia Date: 9/3/2020
BY: Hank Vanjaria
Hank Vanjaria, CFO
Attest/Authenticated:
MAI Shoot 9/7/2020
Secretary
Tony Stewart
2 of 2
DocuSign Envelope ID:BDCCCD1E-3265-4FBC-B67A-49102F2BB87B
PRICING SUMMARY
Description Upfront Ongoing Includes
Full citation processing software
suite configuration,training,
implementation,hosting,and
ongoing support
• Citation records management
system(AutoPROCESS)
• Registered owner acquisition
• FL DMV registration holds
• Processing notice generation
and mailing
• Mail payment processing
(Lockbox)
Parking Management Software - $1.99 • Web&IVR credit card payment
Per Citation Issued processing(hosted website and
IVR system)
• DMV vehicle registration hold
services
• Customer service(live call
reps.)
• Late notice generation,mailing,
and PDF image import on up to
a 3 processing notice series
• Correspondence processing
• Document imaging(notices,
originally issued citations,other
multimedia)
Web/IVR Payment Convenience $3.50 Hosted payment website
Fee(Paid by Motorist) Per payment transaction and IVR systems
via web or IVR systems (Duncan MOR)
Applicable USPS
bulk postage rate
Postage for Processing Notices $0.423* Direct pass-through costs for all
letters sent
Per letter sent
*As of 7/24/2020
DocuSign Envelope ID:BDCCCD1E-3265-4FBC-B67A-49102F2BB87B
Description Upfront Ongoing
Includes
$6,000.00
Annual hosting fee,billed
monthly Full permit management
Permit Management Software + AutoPROCESS module and PAM
$5.75 hosted online permit portal
Per permit purchased up configured to the requirements of
to 1,000 permits annually. the City.
Virtual permits in excess
of 1,000 annually are free
Web Payment Convenience Fee $3.50
_ Hosted payment website
(Paid by Motorist) Per permit purchased
via web (Duncan MOR)
Applicable USPS
bulk postage rate USPS first class mailing.Postage
Postage per Permit Renewal Notice $0.423* costs are a direct pass-through
based on USPS rate at the time of
Per Notice Sent
mailing.
As of 7/24/2020
Description Upfront Ongoing Includes
A full-service secondary collections
process following assignment to
collection agency
■ Notice generation(notice and
postage costs are included in
percentage of revenue
Special Collection Fee 30.00% collected fee. Based on 2 notice
of revenue collected, series.There are no additional
costs.)
• Target population analysis
• Effectiveness reports
• Skiptracing
• No name and address research
• Outbound Calling
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DocuSign Envelope ID:BDCCCDIE-3265-4FBC-B67A-49102F2BB87B
TERMS AND CONDITIONS
1. Client will be responsible for all postage costs associated with the mailing of notices mailed prior to
assignment to special collections.Vendor is responsible for postage costs following assignment to special
collections.
2. All post-implementation changes or enhancements requested by Client will be performed by Duncan on a
time and materials basis.The billing rates to be used will be the rates in place when the work is completed.
All requests for systems changes and/or enhancements will be submitted in writing by Client,from which
Duncan will furnish an estimate.
3. Consumables,including receipt paper,printer ink cartridges and toner will be provided by,or purchased by,
Client.
4. This agreement is subject to monthly contract minimum of$4,500.00.If the sum of Client's itemized invoice
(excluding convenience fee and special collection fee charges)falls below this threshold,Client will be billed
a fixed$4,500.00 program management fee in lieu of the itemized rates listed above.Threshold evaluation
will be conducted monthly,during invoice preparation.