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R20-082
1 RESOLUTION NO.R20-082 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,FLORIDA, 4 RATIFYING THE ACTIONS TAKEN BY THE SOUTH CENTRAL 5 REGIONAL WASTEWATER TREATMENT AND DISPOSAL 6 BOARD, AT THE JULY 27, 2020 QUARTERLY MEETING, AS 7 STATED HEREIN; AUTHORIZING AND DIRECTING THE CITY 8 MANAGER AND CITY CLERK TO SIGN SAID RATIFICATIONS; 9 AND PROVIDING AN EFFECTIVE DATE. 10 11 WHEREAS, The South Central Regional Wastewater Treatment & Disposal Board 12 (SCRWTDB)requests ratification of the actions taken by the Board at the Quarterly Meeting of July 13 27,2020, as set forth on the attached Exhibit"A", and authorizes the City Manager and City Clerk to 14 execute said Ratifications. 15 16 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE 17 CITY OF BOYNTON BEACH,FLORIDA THAT: 18 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being 19 true and correct and are hereby made a specific part of this Resolution upon adoption. 20 21 Section 2. The City Commission does hereby ratify the actions taken by the South Central 22 Regional Wastewater Treatment & Disposal Board on July 27, 2020, as set forth on the attached 23 Exhibit"A, and authorizes the City Manager and City Clerk to sign said Ratifications. 24 25 Section 3. This Resolution shall take effect immediately upon passage. 26 27 PASSED AND ADOPTED this (1 day of August, 2020. 28 CITY OF BOYNTON BEACH, FLORIDA 29 YES, NO 30 Mayor—Steven B. Grant V 31 32 Vice-Mayor—Ty Penserga 33 34 Commissioner—Justin Katz 35 36 Commissioner—Woodrow L. Hay 37 38 Commissioner—Christina L. Rome lus 39 40 VOTE 41 ATTEST: Yti 0; 42 / �° ► 43 /Awn_. G /ci - 44 CD: al Gibson, MMC % , 4, 45 Ci y Clerk V t92O Y, D ig 46 t `44.- x -r 47 (Corporate Seal) i s' w5 S:\CA\RESO\SCRWTDB Quarterly Meetings July 2020 Ratification.- ,-1 I V tilTh Do U61. P�PsioATER TRFgT, W _ 2 Q 2�0 ^ago RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF JULY 27, 2020 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board on July 27, 2020, by a vote of 6-0, did give AUTHORIZATION TO ESTABLISH WASTEWATER USER RATE AT 1.11/1,000 GAL (O&M RATE OF $1.06/1,000 GAL AND R&R RESERVES RATE OF $0.05/1,000 GAL) TO DELRAY BEACH AND BOYNTON BEACH FOR FISCAL YEAR 2020/2021; AND FUND DEBT SERVICE BASED ON OWNERSHIP. WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board on July 27, 2020, by a vote of 6-0, did give AUTHORIZATION TO ESTABLISH RECLAIM USER RATE AT $0.18/1,000 GAL TO CONSUMERS DELRAY BEACH, BOYNTON BEACH AND SOUTH CENTRAL REGIONAL FOR FISCAL YEAR 2020/2021. WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board on July 27, 2020, by a vote of 6-0, did give AUTHORIZATION FOR THE CAPITAL IMPROVEMENT PLAN AND ASSOCIATED FUNDING PLAN. WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board on July 27, 2020, by a vote of 6-0, ACCEPTED THE 2020/2021 WASTEWATER AND RECLAIM O&M BUDGETS. WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently. The above acti n is hereby ratified in open session by the City of Boynton Beach this 09. day of ,a0,70 by a -n vote. i Page 1 of 2 CITY OF BOYNTON BEACH By: ":-...-A- g::: -- , Mayor/City Manager . . ., Attest: / L .. , . ,:„ C' Clerk Approved as " City Attorney Page 2 of 2 ATER 7" iti44 aft- 69v0 s cp. Approved Annual Budget F/Y — 10/01/2020 - 09/30/2021 Approved at July 27, 2020 Board Meeting South Central Regional Wastewater Treatment and Disposal Board WASTEWATER OPERATIONS REPAIR&REPLACEMENT RESERVES FUND USER RATE&PROJECTED COST TO CITY OF BOYNTON BEACH&CITY OF DELRAY BEACH F/Y 2020-2021 REVENUE ANALYSES FY Rate Description Unit FY 2019-2020 2020-2021 %Difference O&M Budget Revenue per 1,000 gal $1.06 $1.06 0.0% Reclaim Water Wholesale Re per 1,000 gal $0.18 $0.18 0.0% R&R Reserves per 1,000 gal $0.06 $0.05 0.0% Debt Service 50/50 Ownership Funding $1,200,000.00 $1,200,000.00 Prior Year Surplus $28,457.00 $23,474.00 CIP Funding 50/50 Ownership Funding 0.00 $0.00 Total Revenue $8,305,339 $9,306,255 10.8% 2020-2021 OPERATIONS&MAINTENANCE BUDGET AND RATE CALCULATION I O&M Budget including deep injection well pass through costs $7,862,755 O&M Budget including deep injection well pass through costs less debt svc $6,639,281 PROJECTED FLOW Billion Gal Rate Unit REVENUE MINIMUM,:17.1 mgd 6.242 $toe /1,000 981 $6,639,281 AVERAGE 17.5 mgd 6.296 $1.05 /1,000 gal $6,639,281 MAXIMUM 17.7 mgd 6.388 $1.04 /1,000 gal $6,639,281 RECLAIM OPERATIONS BUDGET AND RATE CALCULATION I Reclaim Water O&M Budget including deep well Expenses $1,143,500 PROJ.WHOLESALE FLOW Gal RATE Wholesale Rev MINIMUM 17:0 mgd 6.205 $0.18 /1,000 gallons $1,143,500 AVERAGE 17.5 mgd 6.205 $0.18 /1,000 gallons $1,143,500 MAXIMUM 17.7 mgd 6.388 $0.18 /1,000 gallons $1,143,500 F/Y 2020-2021 User Flows Unit RATE/1,000 gal Comments Revenue City of Boynton Beach 1.500 billion gal/year $0.18 $ 276,430 City of Delray Beach: 1.000 billion gal/year $0.18 $ 184,287 SCR Deep Well 3.645 billion gal/year $0.18 Pass through $ 671,726 SCR Process @.4 mgd 0.060 billion gal/year $0.18 Pass through $ 11,057 Total Flow/Revenue 6.205 billion gal/year $ 1,143,500 Expenditure/Revenue Check Combined GF&Reclaim Budget- $9,006,255 Combined GF&Reclaim Revenue- $8,982,761 Use of Prior Year Surplus $23,474 I REPAIRS&REPLACEMENT RESERVES/CIP FUNDING I PROJECTED FLOW Flows Unit RATE/1,000 gal Comments Revenue IMINIMBM 174 mgd 6.205 bllion gai(year $0.05 $300,000 AVERAGE 17.5 mgd 6.388 billion gal/year $0.05 $300,000 MAXIMUM 17.7 mgd 6.461 Billion gal/year $0.05 $300,000 Yearly Monthly Monthly 1 Annual Cr Transfer" $0 $0.00 $0.00 $6 Annual Capital Reserves Revenue $300,000 Total Funding for SCRWWTDB $9,306,255 Funding Source Estimates City of Boynton Beach= $ 4,301,213 City of Boynton Beach= $ 600,000 City of Delray Beach= $ 3,098,785 City of Delray Beach= $ 600,000 Use of Prior Year Surplus $ 23,474 Sub-total $ 8,623,472 Deep Well Pass Through 6 682,783 Total $ 9,306,255 `Annual CIP Transfer is based on CIP Five Year Budget South Central Regional Wastewater Treatment and Disposal Board + Proposed FY 2020-2021 Operating Budget Combined Summary 2017-2018 2018-2019 2019-2020 2019-2020 2020-2021 DESCRIPTION ACTUAL ACTUAL BUDGET YTD (6/30/2020) BUDGET PERSONNEL SERVICES 1,534,844 1,574,703 2,011,601 1,182,895 2,018,216 OPERATING EXPENSES: SERVICES(Legal,hauling,contracts) 1,747,521 1,754,549 1,955,500 1,221,591 1,955,500 OPERATIONS/MAINTENANCE 2,444,170 2,390,707 2,454,573 1,826,451 2,402,873 CHEMICALS/SUPPLIES 866,181 1,046,874 1,089,800 743,170 1,217,192 TOTAL OPERATING EXPENSES 5,057,872 5,192,130 5,499,873 3,791,212 5,575,565 TOTAL PERSONNEL AND OPERATING EXPENSES 6,592,716 6,766,833 7,511,474 4,974,107 7,593,781 OPERATING CONTINGENCY 100 1 ,942 100,000 737 100,000 OPERATING ASSETS 13,388 28,346 15,000 9,457 15,000 ENGINEERING 81,618 43,565 74,000 11,885 74,000 DEBT SERVICE - 1,446,561 1,228,457 1,030,399 1 ,223,474 TOTAL BUDGET 6,687,822 8,287,247 8,928,931 6,026,586 9,006,255 South Central Regional Wastewater Treatment and Disposal Board + Proposed FY 2020-2021 Operating Budget General Fund Summary 2017-2018 2018-2019 2019-2020 2019-2020 2020-2021 DESCRIPTION ACTUAL ACTUAL BUDGET YTD BUDGET (6/30/2020) PERSONNEL SERVICES 1,272,427 1,311,271 1,699,101 984,693 1,705,716 OPERATING EXPENSES: SERVICES(Legal,hauling,contracts) 1,705,244 1,705,953 1,932,500 1,192,286 1,932,500 OPERATIONS/MAINTENANCE 1,980,417 1,957,544 2,018,573 1,460,313 1,976,873 CHEMICALS/SUPPLIES 673,524 809,662 727,800 572,624 845,192 TOTAL OPERATING EXPENSES 4,359,185 4,473,159 4,678,873 3,225,223 4,754,565 TOTAL PERSONNEL AND OPERATING EXPENSES 5,631,612 5,784,430 6,377,974 4,209,916 6,460,281 OPERATING CONTINGENCY 100 1,942 100,000 737 100,000 OPERATING ASSETS 13,388 28,346 15,000 9,457 15,000 ENGINEERING 73,928 43,565 64,000 11,885 64,000 DEBT SERVICE 1,446,561 1,228,457 1,030,399 1,223,474 TOTAL GF BUDGET 5,719,028 7,304,844 7,785,431 5,262,395 7,862,755 Reclaim Summary 2017-2018 2018-2019 2019-2020 2019-2020 2020-2021 ACTUAL ACTUAL BUDGET YTD BUDGET PERSONNEL SERVICES 262,417 263,432 312,500 198,202 312,500 OPERATING EXPENSES: SERVICES(Legal,hauling,contracts) 42,277 48,596 23,000 29,305 23,000 OPERATIONS/MAINTENANCE 463,753 433,163 436,000 366,138 426,000 CHEMICALS/SUPPLIES 192,657 237,212 362,000 170,546 372,000 TOTAL OPERATING EXPENSES 698,687 718,971 821,000 565,989 821,000 TOTAL PERSONNEL AND OPERATING EXPENSES 961,104 982,403 1,133,500 764,191 1,133,500 OPERATING CONTINGENCY OPERATING ASSETS ENGINEERING 7,690 - 10,000 - 10,000 TOTAL REUSE BUDGET 968,794 982,403 1,143,500 764,191 1,143,500 TOTAL BUDGET 6,687,822 8,287,247 8,928,931 6,026,586 9,006,255 South Central Regional Wastewater Treatment and Disposal Board WASTEWATER OPERATIONS&MAINTENANCE BUDGETS FY 2020-2021 General Fund Budget PERSONNEL ACCOUNT 2017-2018 2018-2019 2019/2020 2019-2020 2020-2021 YTD @ PROPOSED NO. DESCRIPTION ACTUAL ACTUAL BUDGET 06/30/2020 BUDGET 1212 REGULAR WAGES $794,291 $761,992 $937,500 $552,513 $937,500 12121 SICK/VACATION REDUCTIONS 29,588 100,937 50,000 41,321 50,000 1214 OVERTIME 96,967 125,874 130,000 109,184 130,000 12151 EMPLOYEE ASSIST. PROG. 644 594 750 347 750 1221 SOCIAL SECURITY 89,646 91,630 105,625 69,269 105,625 1223 HEALTH INSURANCE 153,355 166,525 220,626 109,334 227,241 12231 DENTAL INSURANCE 4,428 4,212 6,600 3,383 6,600 12232 DISABILITY INSURANCE 5,005 6,822 11,000 5,596 11,000 12233 LIFE INSURANCE 1,834 2,076 2,000 3,174 2,000 12234 VISION CARE 1,153 965 1,000 851 1,000 1224 WORKERS'COMPENSATION 40,501 19,356 36,000 14,656 36,000 1225 UNEMPLOYMENT 122 76 2,000 324 2,000 1236 PENSION 34,643 10,685 175,000 41,554 175,000 1237 DEF COMP SUP 16,149 19,217 20,000 31,755 21,000 1238 H.S.A.CONTRIBUTION 3,801 0 1,000 0 0 1240 PAYROLL CONTINGENCY 300 310 0 1,432 0 TOTAL PERSONNEL SERVICES $1,272,427 $1,311,271 $1,699,101 $984,693 $1,705,716 SERVICES ACCOUNT 2017-2018 2018-2019 2019-2020 2019-2020 2020-2021 YTD @ PROPOSED NO. DESCRIPTION ACTUAL ACTUAL BUDGET 06/30/2020 BUDGET 3100 MEDICAL SERVICES $3,416 $3,285 $3,000 $3,540 $3,000 3110 LEGAL(GENERAL&ADMIN) 25,781 21,774 31,000 16,831 31,000 3120 SERVICES(G&A) 65,867 94,140 67,300 40,280 67,300 3200 AUDITING 21,000 22,000 30,000 21,500 30,000 3300 LAB PERMIT TESTING 9,654 0 15,000 9,320 15,000 3406 METER CALIBRATION 6,855 5,841 10,000 3,816 10,000 3409 PELLETIZATION FEES-SWA 1,079,571 1,038,483 1,272,000 753,026 1,272,000 3410 SLUDGE HAULING 300,552 262,148 270,000 184,557 270,000 South Central Regional Wastewater Treatment and Disposal Board WASTEWATER OPERATIONS&MAINTENANCE BUDGETS FY 2020-2021 General Fund Budget 3411 GRIT HAULING 100,782 165,126 120,000 91,952 120,000 3412 TRASH HAULING 804 1,666 3,000 1,694 3,000 3500 SERVICES(Ops&Maint) 90,962 91,490 111,200 65,770 111,200 TOTAL SERVICES $1,705,244 $1,705,953 $1,932,500 $1,192,286 $1,932,500 OPERATIONS/MAINTENANCE ACCOUNT 2017-2018 2018-2019 2019-2020 2019-2020 2020-2021 YTD @ PROPOSED NO. DESCRIPTION ACTUAL ACTUAL BUDGET 06/30/2020 BUDGET 4000 VEHICLE EXPENSE $8,811 $8,546 $10,000 $3,311 $10,000 4020 BOARD CONTINGENCY 0 0 1,000 0 1,000 4100 TELEPHONE 10,443 11,300 6,000 6,589 6,000 4102 POSTAGE 3,832 3,797 1,000 2,357 1,000 4300 ELECTRICITY 750,862 753,255 846,405 396,200 744,705 4302 WATER 24,344 8,512 9,000 6,426 9,000 4303 IRR/PROCESS RECLAIM WATER 8,468 4,172 11,057 2,935 11,057 4304 INJECTION WELL PROCESS 713,445 596,458 671,726 585,522 671,726 4400 EQUIPMENT RENTAL 136 9,826 10,000 2,328 10,000 4500 INSURANCE 208,615 261,768 240,660 273,797 270,660 4600 M&R EQUIPMENT 180,457 237,748 120,000 140,993 $150,000 4620 M&R VEHICLES 13,670 13,356 9,000 9,366 9,000 4630 M& R GROUNDS 14,707 13,120 15,000 3,421 15,000 4640 M&R BUILDINGS 16,698 6,545 15,000 12,792 15,000 4650 M&R UNSPECIFIED 576 0 10,000 0 10,000 4900 ADVERTISING 6,590 3,350 5,000 1,210 5,000 4902 LICENSE&PERMITS 12,253 18,141 16,725 11,696 16,725 5400 MEMBERSHIP DUES&SUBSCRIPTIOI 391 490 4,000 609 4,000 5410 TECHNICAL TRAINING 3,485 5,106 12,000 761 12,000 5420 EDUCATIONAL EXPENSES 2,634 2,054 5,000 0 5,000 TOTAL OPERATIONS/MAINT. $1,980,417 $1,957,544 $2,018,573 $1,460,313 $1,976,873 South Central Regional Wastewater Treatment and Disposal Board WASTEWATER OPERATIONS&MAINTENANCE BUDGETS FY 2020-2021 General Fund Budget CHEMICALS/SUPPLIES ACCOUNT 2017-2018 2018-2019 2019-2020 2019-2020 2020-2021 YTD @ PROPOSED NO. DESCRIPTION ACTUAL ACTUAL BUDGET 06/30/2020 BUDGET 5100 OFFICE SUPPLIES $4,742 $6,402 $7,500 $4,368 7,500 5201 SAFETY SUPPLIES 6,981 10,860 15,000 5,235 15,000 5202 GENERAL OPERATING 11,959 19,125 10,000 5,790 10,000 5203 JANITORIAL SUPPLIES 1,212 2,793 2,000 1,329 2,000 5204 LABORATORY SUPPLIES 632 1,240 10,000 270 10,000 5210 CHEMICALS 627,486 734,112 643,800 527,752 761,192 5220 OIL, FUEL, LUBRICANTS 1,253 2,134 5,000 5,596 5,000 5225 DIESEL 5,539 20,421 15,000 27 15,000 5230 CONSTRUCTION MATERIALS 0 0 4,000 1,078 4,000 5240 UNIFORMS 5,928 3,182 8,000 7,986 8,000 5250 SMALL TOOLS <$750 2,724 6,249 3,000 6,358 3,000 5251 OFFICE EQUIPMENT<$750 3,961 3,045 1,500 4,040 1,500 5252 LAB EQUIPMENT<$750 0 0 2,000 0 2,000 5255 PLANT EQUIPMENT 1,107 99 1,000 2,795 1,000 TOTAL CHEMICALS/SUPPLIES $673,524 $809,662 $727,800 $572,624 $845,192 OPERATING EXPENSES (SUMMARY) SERVICES $1,705,244 $1,705,953 $1,932,500 $1,192,286 $1,932,500 OPERATIONS/MAINTENANCE $1,980,417 $1,957,544 $2,018,573 $1,460,313 $1,976,873 CHEMICALS&SUPPLIES $673,524 $809,662 $727,800 $572,624 $845,192 TOTAL OPERATING EXPENSES $4,359,185 $4,473,159 $4,678,873 $3,225,223 $4,754,565 OPERATING CONTINGENCY ACCOUNT 2017-2018 2018-2019 2019-2020 2019-2020 2020-2021 YTD @ PROPOSED NO. DESCRIPTION ACTUAL ACTUAL BUDGET 06/30/2020 BUDGET 4990 OPERATING CONTINGENCY $0 $0 $100,000 $0 $100,000 4992 INTEREST/FEES/PENALTIES 100 1,942 $0 $737 $0 4995 TRANSFERS OUT 0 0 $0 $0 $0 TOTAL OPERATING $100 $1,942 $100,000 $737 $100,000 CONTINGENCY South Central Regional Wastewater Treatment and Disposal Board WASTEWATER OPERATIONS&MAINTENANCE BUDGETS FY 2020-2021 General Fund Budget OPERATING ASSETS ACCOUNT 2017-2018 2018-2019 2019-2020 2019-2020 2020-2021 YTD @ PROPOSED NO. DESCRIPTION ACTUAL ACTUAL BUDGET 06/30/2020 BUDGET 6400 OPERATING ASSETS 13,388 28,346 $15,000 $9,457 $15,000 TOTAL OPERATING $13,388 $28,346 $15,000 $9,457 $15,000 CONTINGENCY ENGINEERING ACCOUNT 2017-2018 2018-2019 2019-2020 2019-2020 2020-2021 YTD @ PROPOSED NO. DESCRIPTION ACTUAL ACTUAL BUDGET 06/30/2020 BUDGET 3150 GENERAL $73,928 $43,565 $60,000 $11,885 $60,000 3160 BIOTOXICITY $0 $0 3162 PRETREATMENT $0 $0 0 3163 THERMAL SCREENING $0 $0 $4,000 0 4,000 TOTAL ENGINEERING $73,928 $43,565 $64,000 $11,885 $64,000 DEBT SERVICE ACCOUNT 2017-2018 2018-2019 2019-2020 2019-2020 2020-2021 YTD @ PROPOSED NO. DESCRIPTION ACTUAL ACTUAL BUDGET 06/30/2020 BUDGET 7100 PRINCIPAL-BANK LOAN 2018 $0 $1,090,000 $820,000 $820,000 $840,000 7200 INTEREST-BANK LOAN 2018 $0 $356,561 $408,457 $210,399 $383,474 TOTAL DEBT SERVICE $0 $1,446,561 $1,228,457 $1,030,399 1,223,474 TOTAL GF BUDGET: $5,719,028 $7,304,844 $7,785,431 $5,262,395 $7,862,755 SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2020-2021 Budget Line Item Detail PROPOSED FY PROPOSED 2020/2021 YTD as of ACCT.NO. ACCOUNT TITLE DESCRIPTION DETAIL BUDGET 06/30/2020 PERSONNEL 1212 REGULAR WAGES Base wages-22 Regular Employees; 1 part-time 1,250,000 552,513 3 Administrative(Oper Comm, Admin Asst) Reclaim 312,500 2 Lab Wastewater 937,500 9 Operators(including Chief)+Holiday reg 7 Maintenance(Lead Mech& Chief) 1 Board Accountant (25%man hours for Reuse) 12121 SICK PAY REDUCTION Employees 96 hours sick pay 30,000 12,366 12122 VACA PAY REDUCTION Vacation up to 120 hours 20,000 28,955 1214 OVERTIME Shift coverage as required for plant operations. Employees working over 40 hours per week(excluding sick hours) are paid at time and a half. 12140 Administration $0 16 12141 Emergency Coverage 3,000 0 12142 Maintenance 10,000 6,048 12143 Shift 1&3 Coverage 40,000 40,181 12144 Shift 2&4 Coverage 40,000 22,276 12145 Shift 3 Coverage $0 6,554 12146 Training 3,000 0 12148 Holiday Coverage 26,000 32,220 12149 Lab/Pretreatment 6,000 1,889 12150 Special Projects 2,000 0 130,000 12151 EMPLOYEE ASSISTANCE Board cost:$2.75 per employee per 750 347 PROGRAM month. Provides family counseling and referral services to employees and their families. Legal and financial consulting. 1221 SOCIAL SECURITY/ Employer's estimated cost: 7.65% 105,625 69,269 MEDICARE Social Security-6.2% Medicare-1.45%. 1223 FLORIDA BLUE Board Allowance per employee[21]is estimated @ 227,241 109,334 HEALTH INSURANCE (21 *901.75)*12 mths 12231 DENTAL INSURANCE Board cost per employee @$25.00 monthly 6,600 3,383 12232 DISABILITY INSURANCE Short and Long term disability insurance provided 11,000 5,596 by the Board at approximately on 40 hour base pay per employee. 12233 LIFE INSURANCE Board provides term life insurance. 2,000 3,174 12234 VISION CARE Employee vision plan- 1,000 851 1224 WORKERS'COMPENSATION Cost per employee based on a 40 hour 36,000 14,656 base pay and claims rating-1+annual audit 1225 UNEMPLOYMENT Paid on a reimbursable basis according 2,000 324 to claims received. SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2020-2021 Budget Line Item Detail PROPOSED FY PROPOSED 2020/2021 YTD as of ACCT.NO. ACCOUNT TITLE DESCRIPTION DETAIL BUDGET 06/30/2020 1236 PENSION Defined Board contribution based on 40 175,000 41,554 hours base pay for participants plus administrative fees. (Forfeiture funds used to offset) 1237 DEF COMP SUPPLEMENT Deferred comp 21,000 31,755 1240 PAYROLL CONTINGENCY 1,432 TOTAL PERSONNEL 1,705,716 984,693 SERVICES ACCT.NO. ACCOUNT TITLE DESCRIPTION BUDGET 3100 MEDICAL SERVICES Employee physicals,drug screens&immunizations $3,000 3,540 3110 LEGAL SERVICES Attorney fees: 31101 Admin-Biggs $31,000 16,831 31,000 3120 SERVICES: 31200 Payroll Processing 12,000 6,630 General&Administrative 31201 Accounting&Bookkeeping 1,000 0 31202 Computer Consultant&S/W Lic renewals 25,000 24,556 31203 Contract Employees 20,000 0 31205 Insurance Review 2,000 0 31206 Copier Maint. Contract 4,294 31207 Appraisal Fee(completed 2018) 0 0 31208 Hiper Web(work order)-Others 7,300 67,300 4,800 0 3200 AUDIT FEES 32001 Annual Audit-GASB&Standards 30,000 21,500 (total$35,000-Reclaim=$5,000) 3300 LAB PERMIT TESTING Outside Lab Testing Services 15,000 9,320 3406 METER CALIBRATION Calibration of transmitters,totalizers, 10,000 3,816 FLORIDA SERVICE recorders, and flowmeter pump as required. 3409 SLUDGE PELLETIZATION 24,000 Wet ton per year*est$53 1,272,000 753,026 Any additional related costs 3410 SLUDGE HAULING Haul to SWA Pelletization 24,000 tons*$11.25 270,000 184,557 transportation re-route when required. 3411 GRIT HAULING Grit and Debris Dumpsters-2 120,000 91,952 3412 TRASH AND HAULING Tipping fee for trash hauling. Regular trash container. 3,000 1,694 3500 SERVICES: Operations,Maintenance& 35001 Centrifuge 25,000 28,933 Professional 35002 Air Scrubbers Balancing-vibration testing 2,000 0 35003 Generators[3 units] 10,000 11,117 35004 Lawn Maintenance 24,000 14,915 35005 Admin. Building Cleaning 6,000 4,080 35006 Lab Equipment-Calibration 2,000 0 35007 Sodium Generators 0 0 35008 Other-SCADA, PLC 30,000 6,725 35009 Water Softener 1,000 0 35010 Contract-Operations Worker 0 0 35011 Lab Compliance Consultant 11,200 111,200 0 External Auditor for Lab$11,200 TOTAL SERVICES $1,932,500 1,192,286 SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2020-2021 Budget Line Item Detail PROPOSED FY PROPOSED 2020/2021 YTD as of ACCT.NO. ACCOUNT TITLE DESCRIPTION DETAIL BUDGET 06/30/2020 OPERATING EXPENSES: SERVICES; MAINTENANCE; CHEMICALS &SUPPLIES OPERATIONS/MAINTENANCE ACCT.NO. ACCOUNT TITLE BUDGET DESCRIPTION 4000 VEHICLE EXPENSE Mileage reimbursement @ $0.56/mile(FED rate);Fuel for company vehicles golf carts,and gas powered equipment (Due to the fluctuating cost of fuel,we are estimating fuel) 40002 Mileage Reimbursement 0 40003 Fuel for Vehicles/Equip 4000 gal$2.50 10,000 $10,000 3,311 4020 BOARD CONTINGENCY Plant Tours, Public Meetings,Community Outreach 40201 Board Expense: Public Outreach 1,000 40202 Board Expense: Meals 0 40204 Board Expense:Travel, Lodging 0 1,000 0 4100 TELEPHONE EXPENSE 6,000 6,589 Monthly base fees and long-distance usage including Fax,cellular phones and E-mail/Internet/website 4102 POSTAGE 1,000 2,357 U.S.Mail-Rate$.49 first class/Equipment lease 4300 ELECTRICITY 744,705 396,200 13,065,000 kw*.057/kw Plant avg 17.0 mgd 4302 WATER CONSUMPTION 9,000 6,426 Consumption of plant avg$1,000 @ mth"25% 4304 INJECTION WELL PROCESS 671,726 585,522 Estimated-Pass Through Anticipate 10 mg @ day @$0.18/1000=3.475 mgy 4303 IRR/PROCESS REUSE WATER 11,057 2,935 Irrigation water cost.4 m gal/day @$.18/1000 4400 EQUIPMENT RENTAL 10,000 2,328 Cranes,various equipment,and instru- ments as required in maintenance and operations. 4500 INSURANCE EXPENSE 45001 General Professional Liability 54,000 32,089 45003 Employment Practices 1,600 0 45004 Fiduciary 2,000 1,984 45005 Equipment Floater 0 3,126 45006 Petroleum Storage Tank 2,100 0 45007 Pollution Liability (3 yr policy 2012-2015) 12,660 8,293 45008 Commercial Property 185,000 207,858 45009 Boiler&Machinery 7,200 9,024 45011 Employee Dishonesty 6,100 6,203 45012 Cyber Liability 1,825 5,220 270,660 SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2020-2021 Budget Line Item Detail PROPOSED FY PROPOSED 2020/2021 YTD as of ACCT.NO. ACCOUNT TITLE DESCRIPTION DETAIL BUDGET 06/30/2020 OPERATIONS/MAINTENANCE ACCT.NO. ACCOUNT TITLE BUDGET DESCRIPTION 4600 M&R EQUIPMENT Annual repair items for pumps and plant equipment: 46001 Influent Building-Barscreens 25,000 18,149 46002 Aerators 5,000 10,694 46003 Blower Building 20,000 3,642 46004 Scrubbers 6,000 8,295 46005 Clarifier 15,000 17,739 46006 Return Building 10,000 457 46007 Solids Handling Building-Centrifuges 35,000 24,274 46008 Hypochlorite 15,000 17,304 46009 EQ Building 2,000 1,436 46010 Effluent Building 2,000 1,380 46011 Shop Building 1,000 2,171 46012 Office Building 2,000 2,517 46013 Dechlorination 1,000 0 46014 Miscellaneous (GMS) 10,000 32,468 46015 Operators Office 1,000 467 $150,000 4620 M&R VEHICLES Annual repairs for vehicles: 46200 Company Vehicles 2,000 1,084 46201 Tractor 1,000 896 46202 Ottawa-Off road trailer 1,000 514 46203 Service Carts 3,000 6,225 46204 Boom Lift 1,000 558 46205 Other 1,000 89 9,000 4630 M&R GROUNDS 15,000 3,421 Landscaping,sprinkler systems, retention ponds,piping,etc. (west fence) 4640 M&R BUILDINGS 15,000 12,792 Painting, Repair or replacement of doors, screens, locks,windows,ceiling tiles, bulbs electrical, plumbing, and lighting to improve energy efficiency. 4650 M&R UNSPECIFIED 10,000 0 Funds for emergency or unidentified equipment deficiencies that require upgrade or improvement in operation. 4900 ADVERTISING 5,000 1,210 Advertisement and legal ad allowance related to plant operation or bids and public notices. SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2020-2021 Budget Line Item Detail PROPOSED FY PROPOSED 2020/2021 YTD as of ACCT.NO. ACCOUNT TITLE DESCRIPTION DETAIL BUDGET 06/30/2020 OPERATIONS/MAINTENANCE ACCT.NO. ACCOUNT TITLE DESCRIPTION BUDGET 4902 LICENSES AND PERMITS 16,725 11,696 STATE Professional&Operators license 1,000 Operating Permit-Minor Modification 2,000 Annual Regulatory Program/Surveillance Fee 7,000 Storage Tank 200 Depart of Health-Lab 1,000 11,200 PALM BEACH COUNTY Air Pollution Licenses 1,000 Wellfield Permit 100 Storm Water 500 Tags on Trucks 100 Wastewater-Dept of Health 2,800 4,500 CITY&SPECIAL DISTRICT Solid Waste Assessment/Lake Worth Drainage 0 Special District Fee 175 Other 850 1,025 5400 MEMBERSHIP DUES AND 4,000 609 SUBSCRIPTIONS Dues-Professional organizations Professional Registration and licenses,journals and subscriptions. 5410 TECHNICAL TRAINING CPEs required for lic renewal per FLDEP Lab Technical,and Quality Assurance Short Schools; Personnel Seminars and technical conferences; computer classes 0 54101 Conferences 5,000 761 54102 Meals 1,000 0 54103 Travel&Lodging 4,000 12,000 0 54104 CEU courses 2,000 0 5420 EDUCATIONAL EXPENSES 5,000 0 Classes, books&fees. TOTAL OPERATIONS/MAINT. $1,976,873 1,460,313 SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2020-2021 Budget Line Item Detail PROPOSED FY PROPOSED 2020/2021 YTD as of ACCT.NO. ACCOUNT TITLE DESCRIPTION DETAIL BUDGET 06/30/2020 OPERATING EXPENSES: SERVICES; MAINTENANCE; CHEMICALS &SUPPLIES CHEMICALS AND SUPPLIES ACCT.NO. ACCOUNT TITLE BUDGET DESCRIPTION 5100 OFFICE SUPPLIES 7,500 4,368 Copier paper,stationery, printer ink cartridges business cards, check printing, general office supplies,&necessities. 5201 SAFETY SUPPLIES 15,000 5,235 Gloves, protective glasses,face shields, hearing protection,over boots, ear-plugs, muffs,emergency eye wash, cartridge respirators, gas cartridge,sterile storage bags for resp- irators,disinfection systems for respirators, fit test ampoules, respirator storage cabinets, disposal respirators,chemical spill absorb- ents,oil sorbent, liquid chemical neutralizers, barricade tape, hazardous materials response kit, salvage drum,diffusion detector tubes, signs, labels,tags,first aid supplies,fire extinguishers and accessories, hazardous area lights,emergency small tools, safety charts, books. 5202 GENERAL OPERATING 10,000 5,790 SUPPLIES Operating supplies, raingear, hard-hats, boots,drager tubes,gloves, hoses, fire hoses, pH meters, DO meters, sludge jugs,flags,water,misc test strips cooler supplies,batteries, hurricane supplies, and other miscellaneous supplies. 5203 JANITORIAL SUPPLIES 2,000 1,329 Mops,brooms, paper goods, brushes, all necessary janitorial cleaning supplies. 5204 LABORATORY SUPPLIES 10,000 270 Laboratory upgrades and replacements. Reagents,glassware, replacement of equip- ment, apparatus. Lab supplies consumed by Process testing done in house. Plus NELAC 5210 CHEMICALS 52101 Polymer:455,000 lbs @ .95 lb 460,000 142,244 52103 cl2 Sodium Hypo 12%. @$.49.5 Gal 20,000 30,192 46,514 52105 Misc.Chemicals-Bisulfite,Sulfuric etc 10,000 23,314 52106 Caustic($632.10 per ton) 75,000 39,879 52107 Sulfuric Acid 0 3,615 52108 Salt 300 tons @$128.50.00*25%** 0 (669) 52109 Peroxide tons @ Odor Control 90,000 0 52110 Calcium Nitrate-Odor Control 96,000 761,192 272,855 SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2020-2021 Budget Line Item Detail PROPOSED FY PROPOSED 2020/2021 YTD as of ACCT.NO. ACCOUNT TITLE DESCRIPTION DETAIL BUDGET 06/30/2020 **Plant=$120.00*350 tons 5220 OIL,GAS,GREASE, AND 5,000 5,596 LUBRICANTS Misc gas,grease,oil and lubricants for pumps and mowers 5225 DIESEL FUEL 15,000 27 Diesel fuel for generator 5230 CONSTRUCTION MATERIAL 4,000 1,078 Walkways, signs,fencing, rails, platforms, small shelters,concrete,etc. Additional office and storage units. 5240 UNIFORMS 8,000 7,986 Provides five(5)new sets of uniforms for employee per year. Basis cost of$200.00 each. Approved protective safety shoes: $100($200) employee per year(potential of two pairs due to environment). 5250 SMALL TOOLS AND 3,000 6,358 EQUIPMENT PURCHASE Hand tools, drills, bits,files, small toolboxes, electrical equipment, and small maintenance tools<$750.00 value. 5251 OFFICE EQUIPMENT 1,500 4,040 Filing cabinets, chairs, calculators, adding machines,office mats,shelves, printers, tables<$750.00 value. 5252 LAB EQUIPMENT 2,000 0 Small equipment<$750.00 5255 PLANT EQUIPMENT 1,000 2,795 Equipment used to maintain grounds/buildings TOTAL CHEMICALS AND $845,192 572,624 SUPPLIES OPERATING CONTINGENCY ACCT. NO. ACCOUNT TITLE BUDGET DESCRIPTION 4990 OPERATING CONTINGENCY $100,000 4992 BANK FEES/PENALTIES $0 737 4995 TRANSFERS OUT Transfer of electricity savings to reserve for debt service $0 0 TOTAL OPERATING CONTINGENCY $100,000 $737 SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2020-2021 Budget Line Item Detail PROPOSED FY PROPOSED 2020/2021 YTD as of ACCT.NO. ACCOUNT TITLE DESCRIPTION DETAIL BUDGET 06/30/2020 OPERATING ASSETS ACCT.NO. ACCOUNT TITLE BUDGET DESCRIPTION 6400 OPERATING ASSETS $15,000 9,457 To be utilized for Plant Operations/Maintenance $15,000 9,457 ENGINEERING ACCT. NO. ACCOUNT TITLE BUDGET DESCRIPTION 3150 GENERAL $60,000 11,885 3162 PRE-TREATMENT $0 0 3163 THERMAL SCREENING $4,000 0 Scan every 2 years TOTAL ENGINEERING $64,000 11,885 DEBT SERVICE ACCT.NO. ACCOUNT TITLE 7100 PRINCIPAL-BANK LOAN 2018 $840,000 820,000 7200 INTEREST-BANK LOAN 2018 $383,474 210,399 JAN 1ST AND JULY 1ST TOTAL DEBT SERVICE $1,223,474 1,030,399 GRAND TOTAL BUDGET: 7,862,755 $5,262,395 SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD RECLAIM WATER OPERATIONS&MAINTENANCE BUDGET F/Y 2020-2021 2017-2018 2018-2019 2019-2020 2020-2021 YTD as of PROPOSED ACTUAL ACTUAL BUDGET 06/30/2020 BUDGET PERSONNEL SERVICES $262,417 $263,432 $312,500 $198,202 $312,500 OPERATING EXPENSES: 698,687 718,971 821,000 565,989 821,000 SERVICES(Legal,hauling,contracts) 42,277 48,596 23,000 29,305 23,000 OPERATIONS/MAINTENANCE 463,753 433,163 436,000 366,138 426,000 CHEMICALS/SUPPLIES 192,657 237,212 362,000 170,546 372,000 TOTAL PERSONNEL AND OPERATING EXPENSES 961,104 982,403 0 1,133,500 0 764,191 0 1,133,500 OPERATING CONTINGENCY 0 0 0 0 0 OPERATING ASSETS 0 0 0 0 0 ENGINEERING 7,690 0 10,000 0 10,000 TOTAL BUDGET $968,794 $982,403 $1,143,500 $764,191 $1,143,500 ACCOUNT NO. DESCRIPTION 2017-2018 2018-2019 2019-2020 2020-2021 YTD as of PROPOSED ACTUAL ACTUAL BUDGET 06/30/2020 BUDGET R 1212 REGULAR WAGES $262,417 $263,432 $312,500 $198,202 $312,500 R 31101 LEGAL 0 0 5,000 0 $5,000 R 31502 ENGINEERING 7,690 0 10,000 0 $10,000 R 32001 AUDIT 5,000 5,000 5,000 5,000 $5,000 R 3402 TESTING 29,559 34,136 10,000 22,562 $10,000 R 3406 METER CALIBRATION 7,718 9,460 3,000 1,743 $3,000 R 4630 M&R GROUNDS 8,450 560 10,000 0 $10,000 R 43000 FUEL FOR VEHICLES 0 0 0 0 $0 R 4300 ELECTRICITY 407,465 339,305 375,000 278,056 $333,000 R 45001 INSURANCE 32,000 32,000 32,000 32,000 $32,000 R 46014 M &R EQUIPMENT 15,535 60,448 8,000 56,082 $50,000 R 4640 M &R BUILDING 303 850 1,000 0 $1,000 R 4902 LICENSES& PERMITS 0 0 0 0 $0 R 5204 SUPPLIES LAB 26,046 24,268 12,000 14,959 $12,000 R 52103 CHEMICALS 154,708 202,002 350,000 155,587 $350,000 R 5225 DIESEL 11,903 10,942 10,000 0 $10,000 TOTAL BUDGET: $968,794 $982,403 $1,143,500 $764,191 $1,143,500 SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD FN 2020-2021 Reclaim Budget Line Item Detail ACCT.NO. ACCOUNT TITLE DESCRIPTION BUDGET 06/30/20 R 1212 REGULAR WAGES Reclaim charged(25%) 312,500 198,202 • work related to reclaim R 31101 LEGAL Attorney fees associated with 5,000 - reclaim R 31502 ENGINEERING Engineering fees 10,000 - R 32001 AUDIT Audit fees for reclaim 5,000 5,000 R 3402 TESTING Costs associated for lab fee 10,000 22,562 R 3406 METER CALIBRATION Calibration of transmitters, 3,000 1,743 totalizers,recorders as required R 4630 SERVICES -Ground Cost incurred for maintenance 10,000 - of grounds associated with reclaim R43000 FUEL FOR VEHICLES Fuel for monitoring of reclaim - - &Golf Course service/meter reading R 4300 ELECTRICITY 4,355,000 kwh*.057/kwh 333,000 278,056 (kwh.057 avg) R 45001 INSURANCE Property liability package for 32,000 32,000 reclaim covered under plant policy R 46014 M&R EQUIPMENT Annual repair items for reclaim 50,000 56,082 pumps&equipment in-plant R 4640 M&R BUILDINGS Cost incurred for repair of reclaim 1,000 - buildings R 5204 LAB SUPPLIES Lab supplies consumed for 12,000 14,959 testing required by FLDEP &NELAC Specific for Reclaim R 52103 CHEMICALS Sodium Hypochlorite- 350,000 155,587 GF Line item= 52103 Sodium Hypo 12% @$.495 Gal 520,000 - R 5225 DIESEL Reclaim Generator 10,000 - TOTAL BUDGET: 1,143,500 764,191 FY 2020-2025 Loan Proceeds-Capital Project Fund Current Budget 5 Year Project Number Project Name Previous Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 Project Budget CIP 16-001* Process Air Improvements $ 4,577,757 $ 6,762,193 $ 3,315,050 $ - $ - $ - $ - $ 14,655,000 Reuse Filter Addition $ - $ - $ 345,000 $ - $ 345,000 Other Debt Service Costs $ 70,000 $ - $ - $ - $ 70,000 Sub-Total Bond CIP $ 4,647,757 $ 6,762,193 $ 3,660,050 $ - $ - $ - $ - $ 15,070,000 City Financed-Capital Project Fund Current Budget 5 Year Project Number Project Name Previous Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 Total CIP 19-001 Biosolids On-Site Digestion $ - $ - $ - $ - $ 519,000 $ 4,000,000 $ 2,000,000 $ 6,519,000 CIP 18-001 Upgrade Disinfection System $ - $ 176,000 $ - $ - $ - $ - $ - $ 176,000 CIP 19-002 Centrifuge#4 $ - $ 400,000 $ - $ - $ - $ - $ - $ 400,000 CIP 19-005** Effluent Disposal Improvements $ - $ 5,500,000 $ - $ - $ - $ - $ - $ 5,500,000 CIP 20-001 Reuse Filter Addition $ - $ 405,000 $ - $ - $ - $ - $ 405,000 Sub-Total CIP $ - $ 6,076,000 $ 405,000 $ - $ 519,000 $ 4,000,000 $ 2,000,000 $ 13,000,000 **Budget Amendment Approved January 2020. If needed in FY 2020-21 we will do another budget amendment. R&R Fund Current Budget 5 Year Project Number Project Name Previous Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 Total R&R-001 R&R-Reclaim Equipment $ 120,000 $ 164,000 $ 164,000 $ 200,000 $ 200,000 $ 200,000 $ 1,048,000 R&R-002 R&R-Wastewater Equipment*** $ 180,000 $ 116,000 $ 116,000 $ 155,000 $ 155,000 $ 155,000 $ 877,000 R&R-003 R&R-Building&Grounds $ 100,000 $ 20,000 $ 20,000 $ 45,000 $ 45,000 $ 45,000 $ 275,000 R&R-004 R&R-Vehicle Replacements $ - $ - $ - $ - $ - $ - $ - R&R-005* R&R-Other-Bar Screens $ - $ - $ - $ - $ - $ - $ - R&R-006 R&R-Ocean Outfall $ - $ - $ - $ - $ - $ - Sub-Total R&R $ 400,000 $ 300,000 $ 300,000 $ 400,000 $ 400,000 $ 400,000 $ 2,200,000 Funding Requirements for Proposed Capital Improvements&Annual R&R Current Budget 5 Year Funding Type Source Previous Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 Total CIP City of Boynton Beach $ 2,400,000 $ 600,000 $ 650,000 $ 650,000 $ 700,000 $ 750,000 $ 750,000 $ 6,500,000 CIP City of Delray Beach $ 2,400,000 $ 600,000 $ 650,000 $ 650,000 $ 700,000 $ 750,000 $ 750,000 $ 6,500,000 CIP Budget Amendment*(Bond) $ 9,570,000 $ 5,500,000 $ - $ - $ - $ - $ - $ 15,070,000 Total CIP Funding $ 14,370,000 $ 6,700,000 $ 1,300,000 $ 1,300,000 $ 1,400,000 $ 1,500,000 $ 1,500,000 $ 28,070,000 Total CIP Expenditures $ 4,647,757 $ 12,838,193 $ 4,065,050 $ - $ 519,000 $ 4,000,000 $ 2,000,000 $ 28,070,000 CIP Fund Balance $ 9,722,243 $ 3,584,050 $ 819,000 $ 2,119,000 $ 3,000,000 $ 500,000 $ - $ - R&R City of Boynton Beach-Flow $ 232,000 $ 232,000 $ 174,000 $ 174,000 $ 232,000 $ 232,000 $ 232,000 $ 1,276,000 R&R City of Delray Beach-Flow $ 168,000 $ 168,000 $ 126,000 $ 126,000 $ 168,000 $ 168,000 $ 168,000 $ 924,000 R&R Budget Amendment $ - $ - $ - $ - $ - $ - $ - $ - R&R Budget to Balance $ - $ - $ - $ - $ - $ - $ - $ - Sub-Total R&R Funding $ 400,000 $ 400,000 $ 300,000 $ 300,000 $ 400,000 $ 400,000 $ 400,000 $ 2,200,000