R02-019RESOLUTION NO. R 02 - O Iq
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA,
AUTHOP, JZING AND DIRECTING THE MAYOR TO
EXECUTE AN AGREEMENT BETWEEN TH~ CITY
OF BOYNTON BEACH AND PALM BEACH COUNTY,
FLORIDA, PROVIDING FOR FUNDING OF THE
CHENANLAH PRAISE DANCERS' TRIP TO
WASHINGTON, D.C.; AND PROVIDING AN
EFFECTIVE DATE.
WItEREAS, Boymon Beach sponsored the Chenaniah Praise Dancers trip to
Washington. D.C., to represem Boynton Beach at the African American Gospel
22 through June 24, 2001; and
WHEREAS, this Agreement defines the terms and conditions for the City to
re~mbursemem funding from Palm Beach County in an amount not to exceed
500 from the County toward the costs associated with this trip;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The Mayor and City Clerk are hereby authorized to execute an
Agreement between the City of Boymon Beach and Palm Beach County, which
Agreement is attached hereto as Exhibit "A".
Section 2.
That this Resolution shall become effective immediately upon
PASSED AND ADOPTED this ~' dayofFebmary, 2002.
ATTEST:
CITY OF BOYNTON BEACH, FLORIDA
~~C c ~is s:. o~ier ~--~~
Commissioner
o~
AGREEMENT BETWEEN PALM BEACH COUNTY AND
THE CITY OF BOYNTON BEACH FOR FUNDING OF THE CHENANIAH PRAISE
DANCERS' TRIP TO WASHINGTON, D,C.
THIS AGREEMENT is made and entered into on ,~.-5'--~2, by and between Palm Beach
County, apolitical subdivision of the State of Florida. hereinafter referred to as "County". and the
City of Bc~ynton Beach a Florida Municipal Corporation, hereinafter referred to as "Boynton Beach".
WITNESSETH:
WHEREAS, Boynton Beach sponsored the Chenaniah Praise Dancers trip to Washington
D.C. to represent Boynton Beach at the African American Gospel Showcase from June 22 through
June 24, 2001;
WHEREAS, in addition to the live performance at the Afdcan Amencan Gospel Showcase
the program was aired Internationally; and
WHEREAS. Boynton Beach has requested from County an amount not to exceed $2.500
for travel expenses to include the concert entry fee, hotel accommodations, airline fares, and other
miscellaneous expenses associated with the Chenaniah Praise Dancers trip to Washington, D.C.
to participate in the African American Gospel Showcase; an(;
WHEREAS, County desires to provide funding to the City of Boynton Beach for the
Chenaniah Praise Dancers trip to Washington, D.C. in an amount not to exceed $2,500; an(:
WHEREAS, funding for said trip expenses in an amount not to exceed $2,500 is available
from District 7 Recreation Assistance Program reserves; and
WHEREAS, Boynton Beach's sponsorship of groups participating in cultural programs is
deemed to serve a public purpose: and
WHEREAS, both parties desire to enter into this Agreement.
NOW THEREFORE, in consideration of the covenants and promises contained herein, the
parties hereby agree to the following terms and conditions:
1. County agrees to fund an amount not to exceed $2,500 to Boynton Beach to assist in the
cost of the Chenaniah Praise Dancers' trip to Washington, D.C. to ~articipate in the African
American Gospel Showcase which took place from June 22 through June 24, 2001 to include the
concert entry fee, hotel accommodations, airline fares, and other miscella~.eous expenses
associated with the Chenaniah Praise Dancers's travel expenses for the trip to Washing[on, D.C.
to participate in the African American Gospel Showcase. as described more fully in Exhibit "A",
hereinafter referred to as the "Program".
2. Coun~__~.i~..N~se_ its best efforts to provide said funds to Boynton Beach on a
reimbursement basis within forty-five (45) days of receipt of the following information:
a. A written statement that the Program has been con' aleted; an(~
b. A Contract Payment Request Form and a Contractual Services Purchases
Schedule Form, attached hereto and made a part hereof as Exhibit "B", which are required for each
and every reimbursement requested by the Boynton Beach. Said information shall list each invoice
paid by Boynton Beach and shall include the vendor invoice number; invoice date; and the amount
paid by Boynton Beach along with the number and date of the respective check for said payment.
Boynton Beach shall attach a copy of each vendor invoice paid by Boynton Beach along with a
copy of the respective check and shall make reference thereof to the applicable item listed on the
Contractual:Services Purchases Schedule. Further, Boynton Beach's Project Financial Officer shall
certify the total funds spent by Boynton Beach on the Program and shall also certify that each
vendor invoice as listed on the Contractual Services Purchase Schedule was paid by Boynton
Beach and approved by Boynton Beach as indicated.
c. Planning and expenses for The Program were initiated by Boynton Beach on
June 1. 2001. Those costs incurred by Boynton Beach for the Program and approved and
submitted accordingly by Boynton Beach subsequent to the date of said Program initiation are
eligible for reimbursement by County pursuant to the terms and conditions hereof,
d. Recreation Assistance Program funds may be used as a match for other local.
State, or Federal grant programs, but Boynton Beach may not submit reimbursement requests for
the same expenses to the County or other funders to receive duplicate reimbursement for the same
expenses.
3. Boynton Beach agrees that it abided by, and was governed by, all applicable federal,
state, county, and municipal laws, including but not limited to, Palm Beach County's ordinances,
as said laws and ordinances exist and are amended from time to time. In entering into this
Agreement. Palm Beach County does not waive the requirements of any County or local ordinance
or the requirements of obtaining any permits or licenses which are normally required to conduct
business or activity conducted by Boynton Beach. Failure to comply may result in County's refusal
to honor reimbursement requests for the Program.
4. Boynton Beach warrants and represents that all of its employees and participants in the
Chenaniah Praise Dancers' trip to WashingTon. D.C. to participate in [he Afdcen American Gospel
Showcase, as delineated in Exhibit '%" attached hereto and made a part hereof~ were treated
equally without regard to residency, race, color, religion, sex, age, disability, marital status sexual
orientation, national origin, or ancestry.
5. Boynton Beach shall provide accounting data to County for same on or before April 30,
2002.
6. The term of this Agreement shall be until April 30, 2002.
7. Prior to execution of this Agreement by the County, Boynton Beach shall provide either
a certificate evidencing insurance coverages as required herein or a statement of self insurance
from Boynton Beach's Risk Manager. Boynton Beach shall, during the term of this Agreement and
any extension hereof, maintain in full force and effect self insured or commercial general liability
insurance, including contractual liability and completed operations liability, in the amounts specified
in Section 768.28, Florida Statutes, to specifically cover all exposures associated with the Program
and terms and conditions of this Agreement. Where permissible with respect to the above
coverages, such policy shall include Palm Beach County as additional insured and shall contain
a clause providing the County with at least thirty (30) days prior notice in the event of cancellation.
non-renewal, or material adverse change in coverage. Compliance with the foregoing requirements
shall not relieve Boynton Beach of its liability and obligations under this Agreement. Boynton
Beach agrees to indemnify, defend, and hold harmless the County for any liability ads~ng out of any
negligent act or omission of Boynton Beach to the extent the insurance described in this paragraph
fails to cover the County. Nothing in this paragraph shall constitute a waiver of either party's
sovereign immunity beyond the limits set forth in Section 768.28, Florida Statutes.
8. The parties may pursue any and all actions available under law t~) enforce this Agreement
including, but not limited to, actions arising from the breach of any provision set forth herein.
9. This Agreement shall be governed by the laws of the State of Florida and any and all
legal action necessary to enforce this Agreement shall be held in Palm Beach County.
10. Any notice given pursuant to the terms'of this Agreement shall be in writing and hand
delivered or sent by U.S. Mail. All notices shall be addressed to the following:
As to the County:
Director of Parks and Recreation
Palm Beach County Parks and Recreation Department
2700 Sixth Avenue South
Lake Worth, Florida 33461
As to Boynton Beach:
City Manager
City of Boynton Beach
P.O. Box 310
Boynton Beach, FL 33425
3
IN WITNESS,._.__ · WHEREOF,. the undersigned parties have signed this
Agreement on the date first above written
ATTEST:
DOROTHY H. WILKEN, Clerk
By:
..,~ ¢~l[~,uty Clerk
LE~t~FFICIENCY
By:
Coun~ Attorney
PALM BEACH COUNTY, FLORIDA, BY ITS
BOARD OF COUNTY COMMISSIONERS
By:
By:
Warren H. Newell Chairman
//V~a~or '7' !''~ ~
APPROVE ,D,~AS/~ORM AND
Ci~ AEorney v
APPROVED AS TO TERMS AND CONDITIONS
By:,
Dennis L. Eshleman, Director
Parks and Recreation Department
The City of B - Beach
OFF~CE OF TttE CITY MANAGER
100 E. Boynron Beach Boulevard
P.O. Box 310
Boynton Beach. Florida 33425-0310
City Managers Office: (56I) 742-6010
F~Y: (561~ 742-6011
e-mail: aity.manager~ci.boynton-beach.Jl.v-s
www. cLboynwn-beach.fl.us
August 8, 2001
Ms. Gladys Whigham
Palm Beach County Board of Commissioners
Governmental Center
301 N. Olive Avenue
West Palm Beach, FL 33401
RE: Chenaniah Praise Dancers
Dear Gladys:
Pursuant to your request, attached is a copy of the letter sent to Mayor Gerald
Broening requesting funding for the Chenaniah Praise Dancers to perform in
the Nations Capitol. Also attached is a copy of Commissioner Greene's good
faith effort that she will contribute up__Lq $2500 from the District VII Recreation
Assistance Fund 2001-2002 budget. The City of Boynton Beach agreed to fund
r_his function and Commissioner Gi-eene agreed to reimburse the City.
The City of Boynton Beach cannot provide a Certificate of Liability since this
function did not take place on City Property and the dancers were not City ~
employees. [(.~..~ ~ ~ c~d ~_-~-4e~' ri' eon S, cP~'r~--{-,6~ - Ccr-~ ~',cq
is cc o ch ea.
Please advise if any additional information in needed.
Sincerely,
CITY OF BOYNTON BEACH
AW~/~.~da nJ~ cHia~annager
Attachment
C: Kurt Bressner, City Manager
AGREEMENT EXHIBIT
Page 1 of 3
America's Gateway to the Gulfstream
Memo
To:
From:
Susan Yinger, Grant Coordinator/Contract Manager
Gladys Whigham and Michelle Andrewin
Commissioner Addie L. Greene, District 7
Date: June 20, 2001
Subject: Recreational Assistance Program
Chenaniah Praise Dancers of Boynton Beach
This will confirm that Commissioner Greene wishes m contribute funding
towards the Chenaniah Praise Dancers participation at the African
American Gospel Showcase from the District VII discretionary funding
not to exceed $2500.00. This event will take place on June 22- 24, 2001,
in Washington, DC. Due to tire fact, that the group is not a 501 (c)(3),ihe
City of Boynton Beach has agreed to enter into a retro active agreement
via Commissioner Greene's Recreation Assistance Program to be
reimbursed out of the fiscal year 2001 - 2002 Budget.
The contact person for the City of Boynton Beach is City Manager, Kurt
Bressner. Mr. Bressner can be reached at 561 742-6019.
Attached is a copy of the letter of agreement a.k.a. "good faith effort" to
the City of Boynton Beach by Commissioner Greene and other pertinent
information relative to this request.
In addition, Commissioner Greene has asked to be kept informed of the
progress of this request and would like to be advised immediately of any
problems or concerns so that she might assist.
cc: Commissioner Greene
AGREEMENT: EXHIBi~ "iq"
Page 2 of 3
:CHENANIAH FRAI, 'E I)ANCEI
1291 ..~W 2gI'tl AV~Ng~: IOYNTON gEACII, ~ 33426
#OMEI~ION~ (56~1_) ?$2-2029 CE~IIII.4R (561) S23-1600 E-MAlL AMAY'ZINOI~AOLCOM
~OYNTOH K4GV ~ 33426
The Chenaniah Praise Dancers would like to take this opportunity to thank you again
for allowing us to service the Community through dance. God has really used us
poWerfully in Palm Beach County and throughout The City of Boynton Beach. Now, an
opportunity has presented itself for Chenaniah to represent The City of Boynton Beach in
the Nations Capitol.
Chenaniah has been invited to appear on June 22-24, 2001, at the Bobby Jones (of
BET)African American Gospel Showcase in'Washington, D.C.. This is in celebration of
Dr. Jones' 25th Anniversary in Black Gospel Music. The event will be aired Internation-
ally on The Bobby lones Show and Word Network. Chenaniah will be sharing the stage
with stellar artists, such as Fred Hammond, Yolanda Adams, Shirley Ceasar and
more ........ However, we must pay for all accomodations ourselves. ,The Ent,ry fee, Hotel
Reservations, and ~el expenses are at least $26.50.00. One half(1325.00) is du~-d~'~
F~and the reminder by June 15, 2001. We are Prayerfully soliciting
your financial aid. Your contributions will help Chenaniah ga/n expos,~e and go to the
next level in the Arts. We know that The City of Boynton Beach is proud of its own and
desires to see them go far. Thank you in advance for your support. We are looking
forward to hearing from you soon.
May God continue to Bless you,
C/O Anthony & Carla Mays
AGREEMENT EXHIBIT
Page 3 of 3
PALM BEACH COUNTY AG]~I~.~t4~NT E~IBIT "B"
PARKS AND RECREATION DEPARTMENT
Grantee
Billing #
CONTRACT PAYMENT REQUEST
Item
Contractual Service
Salary and Wages
( % of Salaries;
Materials, Supplies, Direct Purcnases
Grantee Stock
F~-~dpment
%. _~vel
Do qated Real Property
Indirect Costs
TOTAL PROJECT COSTS
Certification: I hereby certify ti~at ti~e above
expenses were incurred for the work identified
as being accomplished in the attached progress reports.
(Date)
Project
Billing Period
Project Costs
This Billing
Cumulative
Project Costs
Certification: I hereby certify that the documen-
tation has been maintai ned as required to support
the project expenses reported above and is avail-
able for audit Upon recl uest.
Administrator/Date
Financial Officer/Date
?BC USE ONLY
~'=~unty Funding Participation
~. v~al project costs to date
County obligation to date
i .~.o. unty retainage ( %)
$
$
$
)
2255 G~ES ~ SUITE
SSl 995-6706 7379
City of Bol~nton Beach
100 E. Boynton Beach Blvd.
P.O. Box 310
~'PT., 33425-0310 --
emm, L u,.fu~ 0048.2 10/01/00
544~000048-2 10/OZ/00
than Form
~'S~l of 2 #9755
IMPORTANT
DISCLAIMER
~.,.,~r. mo ~e c:.rl~cam tlc~e., nar does
,,.T.,,.~kmly ar m~.lk~ly amerce, 8xmn~l or ~ the a:a,~rage IIf~Ed ~ly~le .~l:~J~e~l~d~leraor~,
F~D~Z~"aP'/IZ)2 O~ 2 J:9755 ---
IN WITNESS WHEREOF, the undersigned parties have signed this
Agreement on the date first above written~,,~,,.~,,,,,. R 2. 0 0
~ / .. ~ ~H COUNTY, FLORIDA, BYITS
ATTEST: ~g/ *~'¢~'~CgUNTY COMMISSIONERS
DOROTHY H. WILKEN, Clerk ~i COUNTY
APE
Deputy Olerk "~~~-'~~. Newell, Ohsirm~n
ATTEST: CI~ O~p~N~N B~CH
[EO~r~'~ ,AND
y C~ttorney
APPROVED AS TO TERMS AND CONDITIONS
Dennis L. Eshleman, Director
Parks and Recreation DePartment
Department of
Parks and Recreation
2700 6th Avenue South
Lake Worth FL 33461
(561) 966-6600
Fax: (561) 642-2640
www. pbcgov, com
Palm Beach County
Board of County
Commissioners
Warren H. Newell, Chairman
Carol A. Roberts, Vice Chair
Karen T. Marcus
Mary McCarty
Burr Aaronson
Tony Masilotti
Addle L. Greene
County Administrator
Robert Weisman
"An Equal Opportunity
Affirma~'v~ AcC'on Employer"
Apri 17, 2002
Mr. Wilfred Hawkins
Assistant City Manager
City of Boynton Beach
P.O. Box 310
Boynton Beach, FL 33425
RE:
PALM BEACH COUNTY RECREATION ASSISTANCE PROGRAM- FULLY
EXECUTED AGREEMENT FOR CHENANIAH PRAISE DANCER'S TRIP TO
WASHINGTON, D.C.
Dear Mr. Hawkins:
Attached is a fully executed original of the funding Agreement for up to $2,500
from District 7 Recreation Assistance Program reserves to help offset expenses
paid by Boynton Beach for the Chenaniah Praise Dancers' trip to Washington,
D.C. to participate in the African American GoSpel Showcase. Expenses eligible
for reimbursement as indicated in Exhibit A to the Agreement include the entry
fee, hotel reservations, and travel expenses associated with the trip. Invoices
for these expenses and copies of the City's checks to pay the expenses should
be submitted by April 30, 2002. All invoices and checks must be dated within
the project period of June 1, 2001 through April 30, 2002.
If you have any questions regarding the Agreement or the reimbursement
process, please contact Susan Yinger, Contract/Grant Coordinator, at 966-
6653.
On behalf of District 7 CommissionerAddie L. Greene and the Board of County
Commissioners, we are pleased to assist in the funding of this cultural arts trip
sponsored by the City of Boynton Beach.
Sincerel , .
Parks and Recreation Department
DLE/SWY
Attachment
Copy to:
Commissioner Addie L. Greene, District 7
Mike Martz
Bill Wilsher
~ pdnted on recycled paper