R91-156RESOLUTION NO. R91-/~
A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORTDA
AMENDING 'r~ CIVIL SERVICE RULES AND P~EGULATIONS OF
T~E CITY OF BOYNTON BEACH, FLORIDA EFFECTIVE
OCTOBER 1, 1991
NOW THEREFORE, BE IT RESOLVED BY TN CITY CO~4TSSION OF
THE CITY OF BOYRTON BEA(~, FLORIDA, THAT:
Section 1: That the following sections of the Civil
Service Rules and
Regulation of the City of Bolrnton
Beach Florida be amended as referenced in Exhibit A and
attached, hereto.
Rule VI: Compensation Plan, Section 2
Rule XI:
General Personnel Policies and Provisions
Section 3. - Vacation Leave
Section 4. - Sick Leave with Pay
Section 2. This resolution shall take effect October
1~ 1991.
PASSED AND ADOPTED THIS 19TH DAY OF SEPTEMBER, 1991
ATTEST
City Clerk
(CORPORATE SEAL)
CITY OF BOYNTON BEACH, FLORIDA
5{a or ~
Co~is~oner __
RULE VI
cOMPENSATION P~AN
SECTION 2. SALARY SCHEDULES: To provide for adequate
recognition of growthon the job, and recognizing that the
City expects all employees to educate and train themselves
so they may be more productive and valuable, the following
method of advancement will apply:
A. Employee growth in knowledge and diversity.
Employee efficiency and a specific demonstration,
act or performance that clearly indicates to the
department head superior attainments.
A one il) increase may be approved by the City Manager at
any time during the anniversary year for performance
outlined in "B" above. The above schedule will provide
incentive for advancement of skills though education and
training and tenure, and at the same time will provide
increases where justified. To insure systematic_
progression, each classification has been assigned to a
Salary Range containing five (5) steps of approximately 5%
each. All normal advances will be made automatically, upon
satisfactory completion of the employee evaluation report,
to the next step in the assigned range, one (1) year-from
the employment date. However, due to budgetary constraints
no automatic increase described above shall be authorized
for fiscal year 1991/92.
Upon activation of this plan, all personnel will retain
their present anniversary date and all new employees'
anniversary.dates will be uhe date of employment. All new
employees will start ~t the first step for his class, unless
it is impossible to recruit at the starting step. The City
Manager may approve a higher starting rate or adjust an
individual rate when he deems it in the best interest of the
City provided funds are within the approved budget,
Longevity increases beyond Step 5 will be authorized as
follows:
Step
L-1
L-2
L-3
L-4
L-5
L-6
Service Required
Two (2) years in Step L-1
Two (2) years in Step L-2
Three (3) years in Step L-3
Three (3) years in Step L-4
L-5 is the final step in the pay plan
One year in Step L-5 eligible for a one
time 5% or $1,000, which is less.
RULE XI
SECTION 3: VACATION LEAVE
The following outlines the vacation leave policy for both
the 40 hour employees and the Fire Department shift
employees.
Plan A: The following language and schedule apply to all
full time employees with an employment date prior to October
1, 1991.
Each full time employee, with the exception of shift members
of the Fire Department, shall earn vacation leave at the
rate of one working day per month during the first year of
service. Each employee shall, at the end of each year
thereafter be credited with additional vacation days
(accumulated in hours) for each full year of continuous
service as outlined in the chart below. The number of
days/hours credited per year will not increase after the
21st year of service unless the included chart is amended.
Employees on initial one year probation are not eligible to
take vacation for the first slx months. Vacation may be
accrued in accordance with the following schedule:
PLAN A
VACATION ACCRUAL POLICY
(Based on'4G hour work week)
Years of Service
Vacation Days
Vacation Hours
1 year 12 96
2 years 15 120
3 years 15 120
4 years 16 128
5 years 17 136
6 years 18 144
7 years 19 152
8 years 20 160
9 years 21 168
10 years 22 176
11 years 22 176
12 years 22 176
13 years 22 176
14 years 22 176
15 years 22 176
16 years 24 192
17 years 24 192
18 years 24 192
19 years 24 192
20 years 24 192
21 years & after 25 200
For purposes of vacation leave, each shift member of the
FireDepartment shall receive the equivalent of six (6)
shift days (144 hours) per year vacation. Each shift member
of the Fire Department shall earn one (1) 24 hour shift days
additional vacation for each four years of continuous
service. The number of days/hours credited per year shall
not increase after the 16th year of service unless amended.
In computing vac no increments will
accrue for includesthre~ or more days of
leave of ~ For UnifOrmed members of the
Fire Department no increments will accrue for any three week
pay period.
Vacation leave may be taken as earned with the approval of
the department head who shall schedule vacations so as to
meet the operating requirements of the department.
Employees may accrue vacation leave to a maximum of the
leave earned in the most recent two employment years.
Vacation leave accrued during January 1 - December 31 may
exceed this stated policy, however, any amount over the
allowable maximum that has not been used during that
(January 1-December 31) will be forfeited as of December 31.
PLAN B. The following language and schedule apply to all
full time employees with an employment date of October 1,
1991 and thereafter. Each full time employee with the
exception of shi~t members of the Fire Department shall earn
vacation leave at the rates shown in the schedule outlined
in this Section B. Each employee shall at the end of each
year be credited with additional vacation days (accumulated
in hours)for each full year of continuous service as noted
in the chart below. The number of days/hours credited per
year will not increase after the 20th year of service unless
the schedule is amended. Employees on their initial one
year-probation are not eligible to take vacation for the
first six months of employment.
Vacation maybe accrued in accordance with the
schedule:
PLAN B
VACATION ACCRUAL POLICY
(Based on 40 hour workweek)
Years of Service
Vacation Days
1 year 6
2 years but less than 5 12
5 years but less than 10 15
10 years but less than 20 17
20 years and after 20
following
Vacation Hours
48
96
120
136
160
For purposes of vacation leave, each shift member of the
Fire Department shall receive the equivalent number of
vacation shift days (24 hours) as outlined below. Each shift
member of the Fire Department shall earn one (1) 24 hours
shift day additional for each four years of continuous
service. The number of days/hours credited per year shall
no~ increase after the 16th year of service unless amended.
VACATION ACCRUAL POLICY
(Based on Fire Department 48 hour shift)
Years of Service Vacation Shift Days Vacation
Hours
1 year 3 72
2 years but less than 5 5 120
5 years but less than 10 6 144
10 years but less than 15 7 168
15 years and after 8 192
Employees may accrue vacation leave to a maximum of the
leave earned in the most recent two employment years.
Vacation leave accrued during January 1 - December 31 may
exceed this stated policy, however, any amount over the
allowable maximum that has not been used during that
(January 1-December 31) will be forfeited as of December 31.
RULE XI
Section 4. SICK LEAVE WITH PAY
The following outlines the sick leave policy for both the 40 hour
employees and the Fire Department shift employees.
SICK LEAVE WITH PAY: Sick leave with pay shall be granted to regular-
ly emplloyed full time employees at the rate of 8 hours for each
completed month of service (96 hours per year] with the exception of
Fire Skift personnel who will be granted 12 hours per month (144 hours
per year]. Sick leave shall be computed on an employment year basis.
Sick leave the same rate as a regular work day.
by the City Manager and City Commission
accumulation of sick leave is unlimited.
Sick leave shall not be considered as a right which an employee may
use at his discretion, but rather as a privilege which shall be
allowed only in case of personal sickness or disability, legal quaran-
tine because of exposure to contagious disease, or in the case of
illness within the immediate family. No more than five working days
in any calendar year may be taken for general employees and two shift
days for Fire Department shift employees as sick leave because of
illness within the immediate family. In the case of a prolonged,
serious illness within the family, an employee may take more family
sick time only if approved by the Department Head, Personnel Director
and City M~nager and a doctor's letter must be submitted. For
purposes of this rule "immediate family'~ shall consist of the
employee's spouse, parents ~nd children only. Sick leave will not be
granted if it falls on regular days off or on a holiday.
Sick leave is credited as one fifth (1/5) of the assigned average work
week per month excluding overtime, holiday time, etc.
In order to be paid for sick leave an employee must meet the following
conditions:
ae
Notify his immediate supervisor not later than one
(1) hours after the beginning of the scheduled
workday of the reason for his absence or within
lesser limits if required by the Department Head.
B. Permit such medical examination, nursing visit or
inquiry which the City deems desirable.
File a written notification for such sick leave on
the form and in the manner to be prescribed.
Sick leave for more than three (3) working days,
personal or family must be accompanied by a
doctor's certificate explaining the absence and/or
unfitness for duty.
E. If excessive sick leave is taken in such a way as
to indicate a pattern, random or otherwise, the
employee will be placed on restricted sick leave
and a doctor's certificate will be required for a
one day absence.
An employee prior to being placed on restricted sick leave
shall be so advised through a counseling session with his/her
Director or Department Head. During that counseling session,
the employee will be informed of the reasons being considered
for restricted sick leave. At that time, the employee will
be given an opportunity to explain the sick days taken,
however, the Department Director shall have the sole discretion to
place the employee on restricted sick leave. When an employee is
placed on restricted sick leave, the employee will be notified in
writing of that fact. An employee placsd on restricted sick leave
shall be re-evaluated in three months. At the end of each three (3)
month ~period if si~k lea~e has continued to be taken the employee will
be told that they will remain on restricted sick leave for another
three~ [3) months. If no violation is noted the employee shall be
removed from restricted sick leave statUs. If not re-evaluated within
five (5) working days after the three (3) month period the employee
will ~e automatically removed from restricted sick leave. The
emplOyee shall receive a letter removing him/her from restricted sick
leave.
Employees servlng a probationary period on an original appointment
shall accrue sick leave in accordance with the provisions of this
section.
In computing sick leave no increments will accrue for any week which
includes 24 hours or more of leave of absence without pay. For
uniformed members of the Fire Department, no increments will accrue
for any nine day cycle which includes five (5) or more days of leave
of absence without pay, or two thirds of the pay cycle if other than
nine days.
In computing sick leave taken, all employees shall be charged one hour
sick leave for each hour not worked because of illness.
Permanent employees that have exhausted their accumulated sick leave
and are still unable to return to work, may draw against their annual
leave account. Such request mus~ be made to the Department Head by
the employee, who in turn must notify the Personnel Director on the
prescribed form.
Claiming sick leave when physically fit shall be cause for discharge.
F. REIMBURSEMENT OF SICK LEAVE
Plan A. For all full time employees hired prior to October 1, 1991
employees (or their beneficiaries in the case of death) that have
attained permanent Civil Service status and are regular employees will
have payment made for unused sick leave at the rate of one half (1/2)
of the total number of hours accumulated, not taken, upon termination
in good standing, retirement, or death.
Plan B. Employees hired October 1, 1991, and thereafter, that have
attained permanent Civil Service status and are regular employees will
have payment made for unused sick leave at the rate specified in the
table below, upon resigning in good standing, retirement or death.
Plan B
Continuous Years of Service
Percent of
Accumulated Sick Leave
Less than 5 full years 0%
More than 5 full years, but
less than 10 full years 10%
More than 10 full years, but
less than 15 full years 15%
More than 15 full years, but
less than 20 full years 20%
Upon reuirement from City Service 30%
(Retirement shall include normal retirement,
disability retirement or early retirement as
defined~in the appropriate Pension Plan).