Minutes 01-31-02MZNUTES OF THE AGENDA PREV/EW CONFERENCE
HELD TN CONFERENCE ROOM B, CZTY HALL,
BOYNTON BEACH, FLOR/DA
ON THURSDAY~ 1ANUARY 31, 2002 AT 4:00 P.M.
Present
Gerald Broening, Mayor
Ron Weiland, Vice Mayor
Mike Ferguson, Commissioner
Chadie Fisher, Commissioner
Mack McCray, Commissioner
Kurt Bressner, City Manager
David Tolces, Assistant City Attorney
Janet Prainito, City Clerk
City Manager Bressner began the agenda review at 4:00 p.m.
~V,A. Appointments to be made
All advisory board members whose terms expire ~n April 2002 will be sent letters informing
them of this. The letters will be sent by the City Clerk's office in February.
V,A, Announcements
]:tern V.A.1 will be added to the agenda announcing the demonstration of the new voting
machines. City Manager Bressner requested that the voting machine be placed in the
Commission Chambers dudng the February 5TM Commission meeting.
VL/.B.3. Award "RE-BZD ANNUAL CONTRACT FOR SECURI'TY OFFZCER
SERVICES FOR THE EZELL HESTER COMMUNITY CENTER, THE LZBRARY AND
THE SCHOOLHOUSE MUSEUM," B]~D #023-2710-02/C3D, to V.G.I. Security,
Inc., in the amount of $44,358
There was a question whether this was the same vendor that backed out before. Wilfred
Hawkins, Assistant City Manager, will obtain the answer for the Commission.
VII.C.8. Proposed Resolution No. 02-024 Re: Authorizing Mayor
to sign an agreement between the City of Boynton Beach and Silverlake
Property Owners Association for stormwater outfall improvements
City Manager Bressner said that the Commission may want to pull this item from the consent
agenda for discussion at the Commission meeting. The original monetary figure was only a
guesstimate on the cost of the stormwater out'fall improvements. The actual cost for this
project would be approximately $35,000, which is substantially less than the figure previously
mentioned. The original direction from the City Commission was to solve this problem and the
City can solve it for less money than originally thought. Silverlake Estates are now asking for
other items. Staff is recommending spending $35,000 to correct the problem. They are
recommending against doing any additional work on this private property as requested by the
property owners association.
Meeting Minutes
~Agenda Preview Conference
Boynton Beach. Florida
3anuary 3:1, 2002
Assistant City Attorney Tolces stated that City Attorney _lames Cherof approved of the
agreement for stormwater out-fall improvements in its present form but is not in favor of the
other items.
VTZ.D.1. Corina Collin Center, LLC (North side of Woolbright Road
approximately 263 feet east of Congress AvenUe) - Request for site plan
approval to construct a two-story 9,143 square foot Medical/M.R.I. office
building on 1.12 acres
Planning &Zoning Director Mike Rum pf said that a condition of approval was added by the
Planning & Development Board regarding colors on the project. The Board wanted a different
color for the roof.
V~I.D.3. Villas @ (~uantum Lake - ((~uantum Lakes Drive) - Request major
site plan modification for an additional 42 residential units to be located on a
2~91-acre addition to this apprOved 272-unit prOject
It was noted that the Planning & Development Board recommended waiving the park and
recreation fee for these 42 units. Staff does not agree. There was discussion regarding
whether lot 31 was ever offered to the City in lieu of paying the park and recreation fee, The
offer was on the table at one time; however, it is no longer being offered.
V/]LF. Authorize the Utilities Department to turn over $147,344.24 in unpaid
Utility and Refuse billings to the City's collection agency, and authorize the
Finance Department to reduce the Allowance for Uncollectible Account by
that same amount
Commissioner Fisher asked whether the City places liens on these properties.
Dale Sugerman, Assistant City Manager, stated that liens are not placed on the properties as
the majority of the unpaid bills are for renters and not property owners. It was thought that
less than 10% of these [3ills are paid even after they go to the collection agency. The unpaid
figure of $147,344 is a small portion of the overall bills, approximately one-half of
City Manager Bressner said that an updated report will be prepared-~ regarding the collection
success rate.
~X.A. Ordinance on first reading rescinding LDR Chapter 2, Zoning, Section
11.3. EnvirOnmental Review and associated references to Environmental
Review Permit or the EnvirOnmental Review Committee (February 19, 2002)
Assistant City Attorney Tolces stated that there is a relationship between the above ordinance
and current litigation. Therefore, City Attorney Cherof requested that this item be pulled from
the agenda. It is currently listed under Future Agenda l[tems.
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Agenda Preview Conference
Boynton Beach~ Florida
3anuary 31r 2002
City Manager Bressner stated that this item should remain on the agenda but that the date
should be changed to the first Commission meeting in May.
ZX, E. Proposed Resolution regarding authorizing the use of eminent domain
to acquire the public right-of-way necessary to develop the Boynton Beach
Boulevard Promenade and Riverwalk (March 5, 2002)(Tab/e~ a/'.7anuary 15~
2002 rn~Ung)
It was explained that the reason the above item is being delayed until March is to allow the
owner to obtain an appraisal on the property.
XZ. New Business
Item XI.A will be added to the agenda for the rewew of the Code Compliance Board Order
regarding the Riverwalk lien reduction. The Code Compliance Board reviewed this matter and
has reduced the lien to $6,500. There was a request that the City Commission review this lien
reduction.
XTI. B.3. Proposed Ordinance No. 02-008 Re: Amending Chapter
9, City of Boynton Beach Code of Ordinances, providing for compliance with
NFPA 1~ Fire Prevention Codes, 2000 Edition
There was discussion regarding the gated communities' compliance with the emergency access
key. The cost is $70 to $80 including installation. The gated communities are being asked to
install these voluntarily and most have complied. City Manager Bressner requested a survey
from the Fire Department by February 5m regarding an inventory of the gated communities and
how many have complied.
XZ/.C.1, Proposed Resolution No. 02-025 Re: Authorizing Mayor
to execute Partial Release of Lien for 1000 W. Industrial Avenue, Boynton
Beach Tndustrial Park North, Lot 9
City Manager Bressner explained that the partia] release of lien was necessary in order to sell
this lot; however, the City will still have a lien on the remainder of the property.
XIZI.A. Update on Mangrove High School RestoratiOn
Quintus Greene, Director of Development, will invite a representative of the Historical Society to
attend the Commission meeting and give an updated report on their progress.
Other - Canals
Vice Mayor Weiland referred to a meeting held recently regarding canals. He requested that
when staff prepares their packet for the Commission's review, all canals in the City be
addressed, not just the Lake Eden area.
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Agenda Preview Conference
Boynton Beach; Florida
.lanuaw 31~ 2002
Wilfred Hawkins, Assistant City Manager, said that there are specific issues relative to these
canals that are not issues with the remaining ones. City responsibility is an issue with these
canals but not necessarily with others. He said that to address all canals would detay the
report.
A meeting summary will be provided to the Commission. Also, a status report on the other
canals can be provided
Other- Canopies
Commissioner Ferguson said that the .Commission passed the canopy resolution at the last
Commission meeting, which spedfied that the City would work with the 25 people who were
not in compliance before any liens were placed.
Police Chief Marshall Gage explained that Scott Blasie, Code Compliance Administrator, has
been out ill for some time and did not have an opportunity to share information with his staff
that there was a hold on these cases. Consequently, 11 letters were sent out in error. Some of
these people have been contacted by code officers. They are delivering new letters to those 1!
people and will be contacting them personally within the next few days to work with them.
Other - Woman's Club
Commissioner Ferguson stated that in the past there had been discussion regarding giving the
Woman's Club $24,000-$25,000. This was tabled.
Mayor Broening said that the new guard does not have the resources or the interest that the
old guard had. We need to preserve this site.
The consensus of the Commission was that a long-range plan was needed to preserve this
building. This item will be put on a future agenda for discussion. The date will be March 19m in
order to allow time for staff to prepare a report.
Other - Salaries/Expenses for Commission
Commissioner Ferguson requested that since the City Charter does not allow raising City
Commissioners' salaries, their expense account be doubled, effective April 1, 2002. He
requested that the funds required for this budget year be taken from their discretionary funds.
He also requested that discretionary funds be permitted to be used for contributions to other
operations, such as The Caring Kitchen and the YMCA.
City Manager Bressner explained that the guidelines for distribution of Community Investment
Funds would need to be changed by resolution. Also, a resolution would be required to transfer
the funds. These items will be added to Future Agenda Items for February 19, 2002.
Commissioner Fisher requested that the Commission salary issue be ;)laced on a referendum for
November, with language that the current Commission would not benefit.
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Meeting Minutes
Agenda Preview Conference
Bovnton Beach, Florida
3anuary 31~ 2007
There being no further business to be discussed, the Agenda Preview meeting properly
adjourned at 4:50 p,m,
ATTEST:
Deouty City C~erk
(one tape)
C1TY OF BOYNTON BEACH
Hayor..c..~) / _ _ ,
/~,~ommissioner
Commissioner