R91-134RESOLUTION NO. R91-/~
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT BETWEEN THE CITY OF
BOYNTON BEACH AND CHARLES F. ANKROM,
INC., A COPY OF SAID AGREEMENT IS
ATTACHED HERETO AS EXHIBIT "A"; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Boynton
Beach, Florida, ('~OWNER" ) desires to improve the greens and
9ther features of the City owned and operated "Boynton Beach
27 Hole Municipal Golf Course"; and
WHEREAS, the Owner desires to engage the services of
lharles F. Ankrom, Inc., ("ARCHITECT") to provide the
~ecessary ~emodeting consulting services, construction plans
~nd specifications, to make the improvements to the golf
~ourse;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
DF THE CITY OF BOYNTON BEACH, FLORIDA THAT:
Section 1. The City of Boynton Beach, Florida
hereby authorizes and directs the Mayor and City Clerk to
~xecute the Agreement, as attached hereto as Exhibit "A".
Section 2. This Resolution
immediately upon passage.
shall take effect
PASSF~D AND ADOPTED this ~ day of August, 1991.
CITY OF BOYNTON BEACH, FLORIDA
Mayor
~~/Vice Mayor.
6o~mis sioner
~TTEST:
Commissioner
(Corporate Sepal )
~UThSIG.Doc - -
~o~f !fas
AGREEMENT
This Agreement is made and entered into this day of August,
1991, by and between Charles F. Ankrom, Inc., a State of Florida
Corporation, hereinafter called the "ARCHITECT", and the City of
Boynton Beach, Florida,. hereinafter called the "OWNER'.
Whereas, the OWNER desires to improve the greens and other
features of the City owned and operated "Boynton Beach 27 hole
Municipal Golf Course".
Whereas, the OWNER desires to engage the services of the
ARCHITECT to provide the necessary remodeling consulting
services, construction plans and specifications, to make the
improvements to the golf course.
Therefore, the OWNER hereby engages the services of the
ARCHITECT, and in consideration of the mutual promises herein
contained, the parties agree as follows:
SECTION A: SERVICES TO BE RENDERED BY TEE ARCHITECT.
PHASE I: PRELIMINARY RESEARCH~ SITE REVIEWS, AND AS-BUILT GREEN
PLANS.
The design services of this Agreement, unless additional work
is authorized by the City at the ARCHITECTS per-diem rates or
by contract addendum, shall be only for consulting services
and design work on the 18 hole Championship Golf Course, and
not the 9 hole Executive Golf Course.
2. PRELIMINARY RESEARCH:
ae
To make preliminary reviews of the 18 greens, plus the
practice putting green and chipping green (a total of 20
greens) to research design and enhancement opportunities
for the remodeling program.
To critique all 18 holes of the course, and to document
any additional areas of fairways, tees, or roughs that
need improvement, and to meet with the OWNERS
representatives on additional improvements that could be
made by either the golf course contractor or OWNERS
maintenance crew while each nine holes is closed to
remodel the greens.
3. AS-BUILT GREEN PLANS:
A)
To field measure and document all features of each green,
including the putting surface, slopes, san~ traps, mounds,
area of cart paths, lakes, and trees impacting the design,
and playing centerlines of the hole.
PAGE 1 OF 7
B) To set up a bench mark in front of each green (a level
fairway area or position to be determined), and by use of
a survey transit, to _establish spot elevations in key
areas of the green, mounds and low points, and to include
the estimated ~ne foot interval topographic lines in the
remodeled areas of the green site. These elevations to
then be used as a guideline to establish estimated grades
~of new features. (The "bench mark" would be 0' elevation).
C). To planimeter the putting surface square footage of each
as-built green.
D) To provide the OWNERS with copies of all 20 as-built
greens on ~ scale of 1" = 20', or a scale of 1" = 30'
(ARCHITECTS Choice).
To review with the OWNERS representative typical construction
schedules, estimated range of cost, and all items'to include
in the contract bid specifications for actual construction.
PHASE II: NEW DESIGN PAHSE:
1. GREENS DETAIL PLANS:
A) Using a sepia or reproducible of the as-built green~ to
superimpose, design and document all changes and new
features of each green and putting surface, including sand
traps, mounds and contours, grassy hollows or pockets,
exterior slopes, any~ lake changes, and preferred areas of
small catch basins or drainage devices.
B) Based upon existing grades (above or below the bench mark)
to establish the preferred changes and elevations of new
grades on both the green exterior features and putting
surface.
C) To planimeter the new design putting surfaces and to
establish the desired square footage of each green.
D) Based upon preliminary reviews with the OWNER, to assume a
portion of the greens with all new designs, some with
major improvements, and others with minor or slight
improvements.
E) To include on 'the new green designs all
irrigation sprinkler head adjustments, or
designs.
areas requiring
new irrigation
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F) To provide to the OWNER an artist type illustration of the
~reens with all new designs or ma3or earthwork changes,
but to exclude these type of renderings for greens with
only moderate or minor changes, and that all renderings
are to be provided by only the staff of the ARCHITECT, and
not by outside professional artist or illustrators.
2e
To prepare up to 5 designs, sketch plans, or illustrations on
additional feature or drainage improvements to the course.
The ARCHITECT shall provide to the OWNER 2 sets of all
blueprints, and one reproducable sepia o~ 'mylar of each
print.
PHASE III: MATERIAL CALCULATIONS, ESTIMATES AND BID PHASE
To measure and calculate all construction requirements of
grassing, including Tifway 419, amd Tifdwarf putting surface
Bermuda, and to include any estimates of sodding
requirements.
To provide earthwork calculations for all greens (or any new
features designed) that may require new additional fill~ and
to review with the OWNERS representative potential fill
borrow areas on the course.
3. To provide estimates and specifications on the volum~ of
topsoils required, and fumigation requirements of the greens.
4. A) Bid Phase: to prepare all necessary construction and "Bid
S~ecifications" to the golf course contractors for the
greens remodelinG program, and for any additional site
improvements that are to be included in the bid. To
document the work to be performed in the summer of 1992~
and the summer of 1993.
B) To provide all necessary "Bid Forms" and bid data to be
submitted by the contractor to the OWNER.
¢)
To attend
answer all
bid phase,
any required pre-bid contractor meetings, to
contractors questions that may occur during the
and to contact potential qualified bidders.
D)
To meet with the OWNERS representative following the bid
phase, and to evaluate the qualifications of the low
bidding contractors.
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PNASE I¥: CONSTRUCTION SITE INSPECTIONS.
To periodically inspect the Site to monitor and review the
progress of construction, with an average of'one site trip
each 7 days during the actual golf course contractor
construction period, and a minimum of 2 times following the
grassing of the contruction areas (see Section C, paragraph
1).
To continually evaluate the artwork performance of feature
construction, and to make any necessary field adjustments or
changes that will improve the golf course.
3. To conduct progress meetiqgs with the contractor and OWNERS
representative.
4. To examine the work of any sub-contractors to the general
contractor.
5. To review and approve contractor draws.
6e
The ARCHITECT shall personally sign off and approve each
sequence step of construction, and including:
a) The establishment of the greens sub-grades.
b) The installation of drainage lines, the various layers of
base materials, the greens mix topsoil installation, and
fumigation and sprigging of the turfgrass.
SECTION B: SERVICES TO BE PRO¥IDED BY THE OWNER
To provide any and all required scaled site topographic or
aerial maps that may be required (excluding the ARCHITECTS
work of Section a~ paragraph 3), and any necessary property
survey maps, easements, and location of utilities if needed
to execute the design work.
2e
To provide any and all services of civil and utility
engineers, surveyors, environmental scientist or specialist,
structural architects, and to handle any and all requirements
of any permitting required for the construction improvements
to the golf course.
That the OWNER agrees to pay to the ARCHITECT the
fees for design and consulting services.
following
A fee of fifty thousand dollars ($50,000.00) for the design
and consulting services of Section A, 'and the site
construction monitoring inspections, and with the fees
allocated according to the following schedule~
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~)
Thirty Two Thousand Dollars ($32,000.00) for the site
research, as-built green plans, new designs and
illustrations, and 5 separate plans or renderings of
additional workm and with all progress draws according to
the following analysis:
1. $4,500.00 applicable to Section A, Phase I, paragraph
2.
2. $12,000.00 applicable to Section A, Phase I~ paragraph
3 and 4.
3. $15~500.00 applicable to Section A, Phase II.
B)
Four thousand dollars C$4,000.00) for the bid
specifications, bid documents, and the bid phase. (Phase
III of Section A.)
c)
Fourteen thousand dollars ($14,000.00) for the site
construction monitoring inspections (Phase IV of Section
A), with the allocation of seven thousand dollars
($7,000.00) for each summer of 1992 and 1993.
D)
Reimbursable Expenses: to reimburse .the ARCHITEC~ for all
cost of labs or soil testing performed by the ARCHITECT;
any job requirements of purchased materials or supplies
(not to exceed $500.00); and any outside fees and services
of professionals or consultants authorized and approved by
the OWNER. The ARCHITECT shall establish a fee for all
construction plans, specifications, and bid documents, and
the construction bidders and contractors shall be
required to pay these fees directly to the ARCHITECT.
E)
Monthly draws: The ARCHITECT shall submit to the OWNER
monthly progress--~draws-, and withl all monthly draws to be
based upon the percentage of work completed in each phase
of work specified, and according to the payment of funds
allocated in Section B, paragraph 3, and all statements
shall be paid by the OWNER within 20 days after submittal.
Final payment to the ARCHITECT shall coincide with the
final payment to the contractor for each summers worN.
SECTION C: THE PARTIES MUTUALLY AGREE UNDER THIS AGREEMENT
That the performance of the ARCHITECT under this agreement
shall be complete when the golf course construction is
completed and grassed at each scheduled yearly phase.
However, following the grassing phase of the contractor, and
during the grow-in phase being performed by the OWNER, the
ARCHITECT shall inspect the site a minimum of 2 times to
consult with the OWNERS Golf Course Superintendent and
Director Of Golf on the progress of turf development, mowing
outlines, and maintenance and site preparation of all newly
constructed areas.
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The OWNERS golf course maintenance superintendent and crew
shall be responsible for the grow-in phase after grassing,
and to perform all necessary task of the grow-in phase until
there-opening of the course, and to include, but not limited
to, all practices of irrigation, fertilization, use of
chemicals, top dressing, verti-cutting and aeriation, sodding
on repair of washouts, mowing outlines, preparation of traps,
and all items required zo mature the grass .and prepare the
course for play.
That ~the OWNER may request additional design and consulting
w~rk ~by contract addendum~ or at the ARCHITECTS hourly
per-diem rates, and with the hourly per-diem, rates for 1991
and 1992 charged according to the following fees.
a) Charles F. Ankrom, principal, at $100 per hour.
b) Design staff at $37.50 per hour.
c) Clerical at $25.00 per hour.
That the ARCHITECT shall maintain insurance for any personal
vehicles used on the job at the following minimum rates.
A) Bodily injury: $100,000.00 each person, $300,000.000 each
accident.
B) $50,000.00 property damage
That during the taking of field measurements of site features
and the as-built green data, the OWNER shall provide one golf
course staff member~ to ~ssist the ARCHITECTS staff, and that
this requirement shall not exceed 120 hours of the staff
member provided by the OWNER.
After all plans and specifications are complete and accepted
by the OWNER, should there be any substantial changes or
re-design work request, ed or caused by outside agencies, the
OWNER, or any g0vernme~t permitting phase, and not caused by
the ARCHITECT, then such changes to the plans and
specificatiQns shall be~. made at the ARCHITECTS hourly
per-diem rates, plus exp~nses, or 'Dy contract addendum.
The OWNER'S golf course superintendent shall be responsible
for the day-to-day observation of the Contractor performance,
and the golf course superintendent and director of golf shall
also approve the maintenance and playing performance of each
green or new desig~ feature.
PAGE 6 OF 7
This agreement may be terminated by either party upon not
less than seven days written notice. If the project is
suspended by the OWNER for more than thirty days, the
ARCHITECT shall be compensated for all services and work
performed prior to the notice of suspension. In the event of
termination not the fault of the ARCHITECt, the ARCHITEC~
shall be compensated for all services prior to termination.
e
Ail work products paid for by the OWNER, including all plans
and documents, shall become the propsrty of the OWNER.
~ow~ver, the ARCHITEC~ shall retain all original .cop~es of
all plans and documents.
In WITNESS WHEREOF, the parties hereto have caused this Agreement
to be executed the day and year written below.
Attest:
Date ~ /[~ /91
Executed by:
By: Charles ~. ~nkrom
Title: President
For: Charles F. Ankrom, Inc.
Date: ~ /~ /91
By:
Date / /91
By:
Title:
For: City of Boynton Beach
Date: / /91
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