R91-117 RESOLUTION NO. R91-//~
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
AMENDING THE PREVIOUSLY ACCEPTED
PROPOSAL OF GEE & JENSON, DATED OCTOBER
30, 1990, FOR DESIGN SERVICES FOR
CONSTRUCTION OF A RECREATION BUILDING;
AMD FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Boynton
~each requested the firm of Gee & Jenson to submit a
proposal for design services for construction of a
~ecreation building; and
WHEREAS, the City Commission of the City of Boynton
~each accepted the proposal of Gee & Jenson, dated October
30, 1990, by Resolution No. R90-168, dated December 4, 1990;
~nd
WHEREAS, the City Commision of the City of Boynton
~each has determined that additional services of Gee &
'enson will be needed in order to meet the City Codes and
.he water management district's requirements to provide
lecessary site improvements on the subject property and to
~ccommodate required parking for the new facility; and
WHEREAS, the City Commission of the City of Boynton
~each and Gee & Jenson have reached an agreement regarding
the additional scope of services and additional payment in
the amount of $5,000.00 for such services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
)F THE CITY OF BOYNTON BEACH, FLORIDA THAT:
Section 1. The "WHEREAS" clauses above are hereby
'atified and confirmed as being true and correct and
incorporated herein by reference.
Section 2. The City Commission of the City of
~oynton Beach, Florida hereby amends the previously accepted
proposal of Gee & Jenson, dated October 30, 1990 and passed
Dy Resolution No. R90-168, as outlined in the letter from
iiee & Jenson, dated June '21, 1991,
iRecreation Department MemorandUm No. 91-269,
i~991 and attaChed hereto as Exhibit "A".
Section 3. This Resolution shall
as amended bY the
dated July 5,
take effect
[mmediately upon passage.
PASSED AND ADOPTED this /~ day of July, 1991.
~TTEST:
CITY OF BOYNTON BEACH, FLORIDA
one r /
Clerk
Seal)
TO:
FROM:
SUBJECT:
RECREATION & PARK MEMORANDUM ~9t-269
JUl. Il 1991
J. Scott Miller, City Manager
Charles C. Frederick, Director of Recreational& Parks
Recreation Activity Center: Request for Additional
Architect/Engineering Fees - Gee & Jenson
DATE: July 5, 1991
The City Commission has approved additional funding ($77,000) to
provide necessary site improvements for the subject project to
-accommodate required parking for the new facility per our codes.
This is an expense over our original scope of services per the
contract with Gee & Jenson. The new scope for this site requires
new parking area, new paving, new drainage system and landscaping
to meet our codes and the water management district's
requirements.
Gee & Jenson originally presented a request of additional fees of
$9,920 for these services. Through discussion and negotiation,
staff has reduced their total request to $5,000. Documents are
attached reflecting the actions regarding this request.
I am forwarding a copy of this package to the City Attorney so he
can prepare the necessary resolution and contract amendment for
consideration at the July 16th Commission meeting.
If you have any questions or concerns regarding this additional
fee, please advise. Otherwise, I recommend the request be
approved. The current C.I.P. project account should be able to
accommodate this increase.
CCF:cm
Attachments (4)
xc: James Cherof, City Attorney
Bill DeBeck, Project Manager
GEE&JENSON
June 21, 1991
City of Boynton Beach
1000 E. Boynton Beach Boulevard
Boynton Beach, FL 33435
Attn: Charles Frederick, Director
Parks & Recreation
Re: Recreation Building
Additional Services Request
Dear Mr. Frederick:
As per your request, attached please find a breakdown of hours
and tasks for th~ additional services request of $9,920.00 dated
june 11, 1991.
Also, we are awaiting authorization to provide a site survey for
a not-to-exceed amount of $1,000.00, as previously discussed.
If you have any questions, please call.
Very truly yours,
Thomas C. Orlowski,
Vice President
A. I.A.
TCO: gs
91-050
Att.
One Harvara C rcle · West Palm Beact' Florida 33409-1923 · 407/683-3301 · FAX 407~686-7446
June 21,
1991
Boynton Beach Recreation Building
Additional Services Request
Background/History:
The scope of the Project increased afteK several
schemes offered increased/varying on-site parking
culminating in a phased master plan of the site.
site plan
scenarios
Phased Master Site Plan
The original project intent and basis of our Contract was to do
minimal required landscaping and irrigation around the new
recreation building and to use and leave the 2 existing parking
lots as-is, only seal-coating their surfaces and re-striping the
parking spaces. We then would request a variance in the number of
parking spaces required based on additional spaces being provided
per the phased master plan of the site.
The latest site plan concept (dated 5/23/91) shows that we can
provide 89 parking spaces without using the existing northeast
parking lot thus exceeding the 90 spaces which are required for
the recreation building and the biadsen Center combined.
This, however, means that our Scope of Services has increased
considerably due to the following:
Paving, drainage, and water management design must be
provided for the entire site of approximately 60,000 SF
due to the inclusion of a new parking lot for 89 spaces
in lieu of the original scenario which was to use the
existing lots with no engineering design required.
Previous minimum landscaping and irrigation around the
new recreation building must now include the entire
6~,000 SF site area including all requirements within
and around the new parking lots.
Landscaping now includes physical review of existing
on-site landscaping and how to reuse the same in the
new landscaping plan wherever possible to reduce costs.
Expanded scope of Architect to attend TRB Planning and
Commission meetings in lieu of one Commission meeting,
as understood at time of Proposal~
~3EE &
Boynton Beach Recreation Building
Additional Services Request
June 21, 1991 - Page 2
Since the $30,000 A/E fee for design, construction documents and
bidding previously had minimal sitework and utilities, paving,
drainage, water management design, landscaping and irrigation,
the proportional fees for the above were only 10% of the to~al
fee, ie. $1,500 for civil/land development (no parking lot
civil/drainage design) and $1,500 for landscaping-~rrigation.
Due to the increase in scope, as mentioned above, the following
is an hourly breakdown of our June i1, 1991 additional services
request for $9,920.00 which ~elates to 8% of additional construc-
tion costs, which was the basis of the original fee negotiated.
Additional Fees Requested - "through biddings' ' '
Architect: Attendance and Preparation for TR
Board, Planning and Commission meetings and
additional project coordination due to
expanded project scope.
12 hrs X $75/hr
$ 900.00
Landscape Architect: For expanded landscape
and irrigation design beyond $1500 original fee.
16 hrs X $60/hr
$ 960.00
Civil:
(Civil, drainage, water management
'design for site - parking beyond
original $1500 fee)
Site Design Plans
Water M~mt. Design
Permitting
Specifications
Bidding ~ssistance
45 Hrs x $60~00 $2705.00
15 Hrs x $65.00 975.00
8 Hrs X $65.00 520.00
8 Hrs X $65.00 520.00
8 Hrs x $65.00 520.00
$5240.00
Total Requested Add'l Fees Thru Bidding $7100.00
Additional Fees Requested "Construction Administration."
Landscape Architect: (field observation/review
of existing & specified plant material)
14 Hfs X $60.00 $ 840.00
Boynton Beach Recreation Building
Additional Services Request
June 21, 1991 - PaGe 3
2. Civil:
Total Requested Additional
Construction Administration
Observation & required certification of
drainage piping & structures equivalent of:
3 wks x 12 hrs/wk x $55/hr
Total Requested Additional Fees for
Construction Administration
Fees:
ThrouGh Bidding $7100.00
2820.00
$1980.00
$2820.00
$9920.00
TCO: Gs
91-050
G~ & J~NSON