R19-171 1 RESOLUTION NO. R19-171
2 A RESOLUTION OF THE CITY OF BOYNTON
3 BEACH, FLORIDA, ESTABLISHING
4 PROCUREMENT THRESHOLDS FOR THE CITY
5 MANAGER AND THE CITY COMMISSION AND
6 MINIMUM STANDARDS FOR ALL CITY
7 PROCUREMENT RELATED CONTRACTS; AND
8 PROVIDING FOR AN EFFECTIVE DATE.
9
10 WHEREAS, the City Administration under the authority of the City Manager has
11 implemented rules and procedures regarding procurement of commodities and services needed
12 by the City to perform its public services; and
13 WHEREAS, the City Commission has reserved to itself the authority to establish
14 monetary limits on the City Manager's authority to enter into contracts for purchases and
15 services.
16
17 NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
18 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
19 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
20 being true and correct and are hereby made a specific part of this Resolution upon adoption.
21 Section 2. The following establishes the monetary thresholds for all procurement
22 matters:
23 Processing Requirements and Approval Levels. Requirements for approvals of all
24 construction and non-construction purchases follows:
25
Personal Property, Commodities, and Services (Non-Construction) - Bid Threshold $35,000
Total Requisition Process Approval Level Purchase Type
Purchase Amount Total Purchase
Less than $2,000 One quotation Department Head* Requisition/P.O.
$2,000 to $4,999 Three Written Quotes Department Head* Requisition/P.O.
$5,000 to $34,999 Three Written Quotes City Manager* Requisition/P.O
$35,000 & over Formal Bid City Commission Requisition/Contract
Construction Projects - Bid Threshold $100,000
1
S:\CA\RESO\Procurement Policy Thresholds-Reso.Docx
l
Total Requisition Process Approval Level Purchase Type
Purchase Amount Total Purchase
Less than $ 2,000 One Quotation Department Director* Requisition/P.O.
$2,000 to $4,999 Three Written Quotes Department Director* Requisition/P.O.
$5,000 to $99,999 Three Written Quotes City Manager* Requisition/P.O
$100,000 or above Formal Bid Process City Commission Requisition/Contract
26 *Or Designee
27
28 Section 3. All contracts and purchase orders shall be subject to (1) the laws of the
29 State of Florida, and (2) venue in Palm Beach County, Florida, and (3) Florida Public Records
30 law, and (4) Florida's Scrutinized Company law.
31 A person, vendor, contractor or company who does not acknowledge agreement to the
32 four foregoing requirements is not a "responsible bidder or offerer" as that term is used in the
33 City's Procurement Policies.
34 Section 4. That this Resolution shall become effective immediately.
35 PASSED AND ADOPTED this 17 day of December, 2019.
36 CITY OF BOYNTON BEACH, FLORIDA
37 YES NO
38 Mayor— Steven B. Grant ✓
39
40 Vice Mayor—Justin Katz
41
42 Commissioner—Mack McCray ✓
43
44 Commissioner— Christina L. Romelus ✓
45 /
46 Commissioner—Ty Penserga V
47
48 VOTE ] -O'
49 ATTEST:
50 /
51 —AFL!// .°
cA, rystal Gibso MMC \`
City Clerk
54
t3J��
55 (Corporate Seal) ; r
gg
S:\CA\RESO\Procurement Policy Thresholds-Reso.Docx "'
1 RESOLUTION NO. R19-171
2 A RESOLUTION OF THE CITY OF BOYNTON
3 BEACH, FLORIDA, ESTABLISHING
4 PROCUREMENT THRESHOLDS FOR THE CITY
5 MANAGER AND THE CITY COMMISSION AND
6 MINIMUM STANDARDS FOR ALL CITY
7 PROCUREMENT RELATED CONTRACTS; AND
8 PROVIDING FOR AN EFFECTIVE DATE.
9
10 WHEREAS, the City Administration under the authority of the City Manager has
11 implemented rules and procedures regarding procurement of commodities and services needed
12 by the City to perform its public services; and
13 WHEREAS, the City Commission has reserved to itself the authority to establish
14 monetary limits on the City Manager's authority to enter into contracts for purchases and
15 services.
16
17 NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
18 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
19 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
20 being true and correct and are hereby made a specific part of this Resolution upon adoption.
21 Section 2. The following establishes the monetary thresholds for all procurement
22 matters:
23 Processing Requirements and Approval Levels. Requirements for approvals of all
24 construction and non-construction purchases follows:
25
Personal Property, Commodities, and Services (Non-Construction) - Bid Threshold $35,000
Total Requisition Process Approval Level Purchase Type
Purchase Amount Total Purchase
Less than $2,000 One quotation Department Head* Requisition/P.O.
$2,000 to $4,999 Three Written Quotes Department Head* Requisition/P.O.
$5,000 to $34,999 Three Written Quotes City Manager* Requisition/P.O
$35,000 & over Formal Bid City Commission Requisition/Contract
Construction Projects - Bid Threshold $100,000
S:\CA\RESO\Procurement Policy Thresholds-Reso.Docx
Total Requisition Process Approval Level Purchase Type
Purchase Amount Total Purchase
Less than $ 2,000 One Quotation Department Director* Requisition/P.O.
$2,000 to $4,999 Three Written Quotes Department Director* Requisition/P.O.
$5,000 to $99,999 Three Written Quotes City Manager* Requisition/P.O
$100,000 or above Formal Bid Process City Commission Requisition/Contract
26 *Or Designee
27
28 Section 3. All contracts and purchase orders shall be subject to (1) the laws of the
29 State of Florida, and (2) venue in Palm Beach County, Florida, and (3) Florida Public Records
30 law, and (4) Florida's Scrutinized Company law.
31 A person, vendor, contractor or company who does not acknowledge agreement to the
32 four foregoing requirements is not a "responsible bidder or offerer" as that term is used in the
33 City's Procurement Policies.
34 Section 4. That this Resolution shall become effective immediately.
35 PASSED AND ADOPTED this 17 day of December, 2019.
36 CITY OF BOYNTON BEACH, FLORIDA
37 YES NO
38 Mayor— Steven B. Grant ✓
39
40 Vice Mayor—Justin Katz V
41
42 Commissioner— Mack McCray
43
44 Commissioner— Christina L. Romelus
45 /
46 Commissioner—Ty Penserga V
47
48 VOTE 5 -0
49 ATTEST:
50 / _
51
VcA
-/Lei/A.1 / A, rystal Gibso MMC _
City Clerk
54
55 (Corporate Seal)
2
S:\CA\RESO\Procurement Policy Thresholds-Reso.Docx