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90-SSSSSSRESOLUTION NO. 90-~~ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE A CERTAIN GOVERNMENTAL UNIT AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH, FLORIDA AND THE CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY, AUTHORIZING APPROVAL OF THE GRANT FOR LATCH-KEY AFTER SCHOOL PROGRAMS FOR POINCIANA ELEMENTARY SCHOOL AND ROLLING GREEN ELEMENTARY SCHOOL IN THE AMOUNT OF $121,291.00; A COPY OF SAID AGREEMENT BEING ATTACHED HERETO AS E~IBIT "A"; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, it is deemed to be in the best interests the City of Boynton of Beach, of the school Green the citizens and residents of Florida by the City Commission, to authorize approval Children Services Council Grant for Latch-Key after programs for Poinciana Elementary School and Rolling Elementary School in the amount of $121,291.00; and WHEREAS, said programs will service fifty children at Poinciana School and seventy-five children at Rolling Green School; and WHEREAS, said programs are funded at a no direct costs incurred by the City; NOW, THEREFORE, BE IT RESOLVED by of the City of Boynton Beach, Florida, that: 100% level with the City Commission amount of $121,291.00. Section 2. This immediately upon passage. Resolution shall take effect Section 1. The Mayor and City Clerk are hereby authorized and directed to execute a certain Governmental Unit Agreement between the City of Boynton Beach, Florida and the Children's Services Council of Palm Beach County, authorizing the approval of the Children Services Council Grant for Latch-Key after school programs for Poinciana Elementary School and Rolling Green Elementary School in the PASSED AND ADOPTED this ATTEST: c~-f c~ (Co~porave~eal) ~'--day of October, 1990. Commissioner % <~Co~i~i s s iofier- - C~ss~onor 1990-91 Pz~sal l~-stvuet~ons & Form~ for Pro~-am~ Curz~.ntly Contrnctm~ w~tlt (=SC Pa~ 37 Agency: CITY OF BOYNTON BEACH Program:AFTERSCHOOL LATCHKEY PROGRAM Date StLbmitted: 9-10-90 BUDGET FORA4 A:, PROPOSED CSC PROGRA~ BUDGET NARRAT~FE · Funding Period __ to Program: AFTERSCHOOL LATCHKEY PROG~JEM Pe~od 10-1-9o tO Date Submitted: 9-10-90 BUDGET NARRATIVE 9-27-91 19g0-91 Proposal lnsm~--uo~ & Forr~ for Agency: CITY OF BOYNTON BEACH Program: AFTERSCHOOL LATCHKEY PROGRAM Date Submitted: BUDGET FORA{ B:~ ~;_PROPOSED TOTAL PROGRAM BUDGET · ~un~,n~Pedod 10-1-90 tO 9-27- ~1 ?ARTL Pr~ ~m~fits .. 9686.72 II. T~_I 60. O0 (3} (4) $ .00 Utilities 750. O0 V. n-int~/su~Li~ 2800,00 18000.00 6250.00 3875.00 IX. F4~t 400.00 5127541'22 ~ 121291.225 'lUn%5 FR~GRAM ~ *~ust ~ with ~t Fc~m A Col. 9 B. Cc~t:ril:,uti~ 1. C~sb 2. In-Ic~ r~ (5) (6) $.,. 5 8~7~o 50 9686.72 .. 60.00 , .00 750.00 2800.00 18000.00 6250.00 3875.00 400.00 $127541.22 1 · $ 21291.22 C. P~,~ram Fees D. Palm Beach CcuntAz .6250.00 6250.00 United 127541.22 $127541.22 Pro,ram: AFTERSCHOOL LATCHKEY PROGRAM Date Submitted: 9-10-90 BUDGET FORMF~: PROPOSED CSC PROGRAM BUDGET NARRATIVE undingPeriod .i0-1-90 to 9-27-91 l~91 P~opo~i l~n~o~ & ~o~m~ for Agency:o C~TY OF ~O¥I~ON BEACH Program. AFTER$CHOOL LATCHKEY PROGRAM Date Submitted: 9-10-90 BUD.GET FORM C' AGENCY Funding Period tO"~"9~"~ (1) {2} (3) (4) (5) (6) Total VI. Food IX. Fzln~ .,~t mxkj~t ¥o~m A Col. 9 X.R~ $ 95406,72 $ $. 95406.22 SJ..42.1iQ.i $~2Z 60-~)0 _ 60.00 ?750 ?3lfl 2.6 750 750.00 75595 76345 1 28fl0 2800,00 8&RR 11788 2~,~ 18000 _18000.00 .00 18000 100 6250 6250.00 .00 -6250 100 3875 3875.00 29q?q2 J03107 I 3 400 400.00 5127541.22 $ $ 127541.22 $1846570 $1986111.22 6.5% S 171901L225 $~2 $ 6350.00 $12129~.72 100 % 242731.00 248981.00 3 /_I/Ill IIIIII I_III11 $ 127541.225 $ 5 /lUll 1~IH/ L127541.72 5~t2Zjl.~.005 370272.22 .34,4% 5 $ 5 --.---_______J Agency: . CITY OF BOYNTON BEACH Program: AFTERSCHOOL LATCHKEY iPROGRAM Date Submitted: 9-10-90 BUDGET FORM ~:~ P~OP~OS. Ep, TOTAL,PROGRAM BUDGET' SUMMARY LtllGiilg~-erio(~ 10-i-~90 to 9-27-9I P~R~ 2. 1. Total ! o~ tt,~.,~mate~ ~,~,,;~ (Total Prcg~m Carat, F~m IV.SI 2. Total k~~ as slxwa iu Part 1, Cal,~ 6 ]. Co~t Per Und~l_imted Client (l(n~ 2 divided ~ lln~ 1) 130 $ 981.08 B. CC~T ~z~ L~IT OF S~rfCg 1. Tot~ It of l.T~i, lm o~ ,~qrice (F~M{ 17-5, ~_rrice 0bjectiws) 5040 2. Total 1~ Expe~s as s/~wm in part 1, Co1~6 $.~27541.22 3. Cost Per Unit of ~ice (l~r~ 2 di~J~ by l~r~ 1) $ 25.31 PA~T 3. ~'~uim~ K~ - Tnrl~mte belc~ the amount used ~ eaah l~ml so~m ~ mt~W bM,, t~ 9~t amm~t a~d gr-~nt title. ~t ~t ~t ~ ~ 2. United Way 3. Je~ _~h ?- $ $_ Program: AFTERSCHOOL LATCHKEY PROGRAM Date Submitted: 9_10_90 BUDGET FORM D: COMPARISON OF 1989-90 TO 1998-91 PROPOSED PROGRAM FUNDING Funding Period 10-1-90 tO 9-27-90 Cost Category I. Personnel II. Travel III. Communications VII. Indirect Cost VIII Other Costs IX. Equipment V. Printing/Supplies VI. Food Explanation of Increase(Decrease) in Excsss of 10% Cost of living increase and 1 new position Not used as extensively as planned Lines were not run underground as expected - one phone was provided by the school. No postage request was made in original proposal. Unnecessarily large allowance provided Increased to include field trips Initial equipment already purchased Initial supplies already purchaesd Refigured on a 180 day school year tggO-91 Prop~al lrmtructio~ & Forrtm for P~ Cu~tly ~nt~ng ~th ~C Pa~ 42 Agency:.. CITY OF BOYNTON BEACH Program: Cost Category I. Personnel II. Travel III. Building Space IV. Communications/ Utilities g. Printing/Supplies VI. Food VII. Indirect Costs IVIII. Other Costs !l. Equipment TOTAL PROGRAM EXPENSES {1) C$C Funds Budqeted 10ll/89~9/30/90 1245.00 20000.00 16298.19 1750.00 1500,00 (2) (3) (4) C$C ~ount Funds Of % Budqeted Increase Increase 10/1/9079/30/91 (Decrease) (Decrease). ~n,o0 (3d5.OO) (~.7-~ 750.00 (495-00/ (60) 18000.00 (2000.00} (10) 6250,QQ (10048.19) I260.7) 3875.00 2125.00 221,4 400 O0 (1100.00) (73.3) X. Revenues A. CSC $ $. $ B. Contributions 1. Cash 2. In-Kind C. Pro,ram Fees 5000.00 6250.00 1250.00 TOTAL PROGRAM REVENUES $. 20126. O0 $133791.22 $_136~_~2=_ USING THE FOLLOWING PAGE, PLEASE EXPLAIN, BY COST CATEGORY, ALL INCREASES OR DECREASES IN EXCESS OF 10%. RECEIPT NO: PROPOSED PROGRAM: APPLICANT AGENCY: 027 Afterschool Latchkey Recreation Program Boynton Beach Parks & Recreation Department TAB: J(47) PAGE: 12 FISCAL RECOMMENDED CONDITIONS OF AWARD Ar, Be ~3. 4 4. 4 5. 6. TO be resolved prior to contract execution: 1. Submit Budget Section Revisions to reconcile with Funding Award and CSC Staff Recommendations. ~ 2. If applicable, mileage reimbursement rate is not to exceed $.20 per mile for CSC program. Delete $2,000 from Food in CSC Budge~ Form A. Delete $12 from In-Area Travel in CSC Delete $2,000 from Program Supplies in Form A. Delete $2,125 from Transportation in Budge= Form A. CSC Budge= CSC Budge= Form A. ~ Dele=e $500 from Copying in CSC Budget Form A. 8. Maintain .4~0', in Equipment for purchase of 2 refrigerators and 2 storage closets. Dele=e $1,390 from~Csc Budget Form A. Delete $11,376 (salary and related cos=s for one Supervisor II) from CSC Budge= Form A. Issues or information to be furnished or resolved within thirty (30) days of execution of contract: Conditions to be observed throughout contract: 1. If applicable, the indirec~ rate is to be calculated based on a specified percen=age applied to the Program' Budget excluding indirec~ cos=s. The indirec~ rate is not to exceed 18%. ADDITIONALINFORMATION TO BE SUBMITTED Documents listed in Section E. Agency Certification, Cover Form of the RFP: a. Articles of Incorporation b. Agency Bylaws c. Service Site(s) Fire Inspection Certificate(s) d. Service Site(s) Health Inspection Certificate(s) if applicable. e. Personnel Policies & Procedures f. Resumes of Agency Executive Director, Program Director, and all CSC funded staff positions g. Certificates of Insurance & Bonding h. Certificate of Occupancy, lease or rental agreemen~ i. Licenses to Operate Agency/Program, if applicable Page 2 909lEV.DOC .May 24. 1990 11:22 am EXHIBIT "C" RECEIPT NO: 027 PROPOSED PROGRAM: Afterschool Latchkey Recreation Program APPLICANT AGENCY: Boynton Beach Parks & Recreation Department TAB: J(47) PAGE: 11 RECOMMENDED CONDITIONS OF AWARD PROGRAMMATIC A. To be resolved prior to contract execution: Revise Service Objectives Form to conform to CSC staff recommendations, if any, in regard to: a. Number of unduplicated clients to be served. b. Number of units of service to be provided. Revise Goals, Outcome Objectives and Evaluation form 5o reconcile with CSC St~ff recommendations, if any, regarding such Objectives. Revise the Client Information and/or Program Evaluation sys=em to reconcile with CSC s=aff recommendations, if any. Submit revised Program Narratives to comply with CSC Staff recommendations or requests, if any. 5. Submit Disclosure Statemen=. 6. Submit statemen= on registration policy. B. Issues or information to be furnished or'resolved within thirty (30) days of execution Of contract: Provide copies of all clien= information forms, program evaluation forms (e.g. pre~pos~ ~es=s, standardized instruments, surveys, e=c~) and data tracking forms. C. Conditions to be observed throughout con=tact: Provider agrees to obtain CSC approval for any proposed changes in the program prior =o implementation. Provider agrees to submit copies of all subcontracts, contracts and/or agreements related ~o the implementation of this program. Follow all conditions established by the School Board of P.B.C. for school based acuivities. Submit applica:tion to ~he Health Depar=men= for Child Care licensure. If child care licensure is required, complete licensure process and submit license to CSC. Page I 909lEV.DOC May 24. 1990 11:22 am 1990-91 Prol~~ Inset*ions & Forms ~or Pro.ams Cur~nuy Contr~mg w~th C-,SC Pa~ 34 Ag'erlcy: CITY OF BOYNTON BEACH Program: AFTERSCHOOL LATCHKEY PROGRAM Date Submi%ted: 9_1o_90 BUDGET FORM A: PROPOSED CSC PROGRAM BUDGET NARRATIVE Funding Period lo-~-90 to ~ 1~9~9! Prop~l ln~truct~or~ & Form~ for Program~ Currently ~n~ng~th ~C Pa~ ~ Agency: Program:.,, ~Date Submitted: BUDGET FORA: PROPOSED CSC PROG~ BUDGET N~~ Fund~g Period to 1990-91 Protx~aI Inat~..~m & Forum for Px~ama Cun~atly ~n~g~ ~C Pa~ 32 Agency: CI~ OF BOYNTON BEACH PrOgramg.,AFTERSCHOOL LATCHKEy PROGRAM Date Submitted: 9- ! o-90 BUDGET ~ u 10_~_90 tO 9 77 qfl 0 [990-91 Propo~l l~s~ & Forms Program~ Curr~nt .ly Conir~c~l~g w~ ~C Pa~ ~3 Agency: CITY OF BOYNTON BEACH Program: AFTERSCHOOL LATCHKEY PROGRAM: Date Submitted:q_lo_gm d 0 la, EXHIBIT "B" 19~-9! Proposal Ins~io~ ~ l~orm~ for Pa~ 31 ~ency: . C~TY. OF BOYNTON B~ACH Program: ;3TERSCH00L ~TCHKEY PROG~ Date Submitted:9-10-90 B~GET FO~ A: PROPOSED CSC PROG~ B~GET F~gPe~od 10-1-90 [O 9-27-~ 1 EXHIBIT "A" 4. PROGRAM III. 1990-91 PROGRAM SYNOPSIS SUMMARy OF CHANGES' (Cont,d) ITEM 1989-90 % Service ObJectives: a Total ~ Unduplicated 130 100 Children 30Z a Total # Unduplicated Adults 0 0 a Total # Unduplicated Clients 130 100 30% a Total # Units of Service 5,040 320 16.7Z # in Direc= Services 5,040 4,320 16.7% # in Indirect Services 0 0 0% # in Outreach Services Program Staff: # Program Employees 8 7 # C~C Funded Employees '8 7 14% 5. FISCAL  1990-9! 1989-90 % INCREASE/ CSC Funds -- -- Total Program Budget 121,29_1.22 _ 115_ 126.00_ -- 127,54t.22 120,126.00 _ 5_.4% CSC % of Program Budget -- -- Total Agency Budge~ -- 1,986,1111.22 1,760,111. Program_ % of Agency Budget~----~' C0_ ~ Cost/Unduplicated .... { ~ ' '~ - ~ ~ --~ { ...... 1,201.26 /un~u O~ Service L 25.31 27.80 (9.8)% F1 ures should cortes ond to Tota~--~Pro ram Count a earin on b Form IV-5 Service Ob'ectives. F'~et Form B, Part 2. RFP3.DOC /an 15. 1990 10:37 am Contract No. 90-027 1990--91 GOVEP~NMENTAL UNIT AGP~EEMENT Page 5 in writing, of the action to be taken, the reasons for it, and the conditions, if any, under which the suspension will be lifted. Within five (5) days of receipt of the notice of suspension, the Provider~may request a hearing before the council. Suspension shall be effective five ~5) days after~receipt by the Provide~, unless ~th'e Council as determined that.immediate suspension is necessary and so informs the Provider. If a hearing is timely requested by the Provider, the suspension will not be effectiveunti~ a date determined ~y ~the. Council following the hearing. The hearina will ne~ ~lthi~ a reas0nable time after, reqUest there~o~-~~~ ~ons!uer anymatter~ relevant t0 the s6smensio~ a~J~ determine, in light of matters.presented~ if the suspension andany ~onditions imposed.on reinstatement are war~anted. The decision of the Council shall be-final. 16. In the event funds to finance this Agreement ~ec0~e ~navailable t9 the Council, the Council may =ermlnate this Agreement Upon no less than.five (5) days written notice t6 the Provider. The Council shall.be the final authority as to the availability of funds. b ~7- The Council may terminate thisAgreement for any reach by th~ Provider.. If the Council intend~to . terminate this Agreement~ notice shall be provided an writing to the.Provider n? less than twenty-four (24) hours.prior to the effective date of the termination. The counclli'S failure to terminate or Suspend a Provider for pastlbr~ Agreement shall not be construed as a w~ demand strict compliance with the terms to terminate~for said'breaches or similar bre~ches, and shall ne~ be construed to be.a modification of the terms of the A~reement. The Provider may terminat~ this contract with or without cause pro¥ided that Pro¥ider shall give sixty (60) days notice in-writin~ to Council. The Council shall reimburse the Prouider for- all monies expended up to and nclu~ing, the effective date of the termination. · 18. Notices: all notices required hereunder shall be in writing and shall be addressed to the following representative of the partparties.' · For the Council: Barbara A. Kauffman, Executive Director Children's Services Council of Palm Beach 3111 So. Dixie Highway, Suite 243 West Palm Beach, Florida 33405 County 027GOV.DOC(BF) Sep 14, 1990 11:41 am Contract No. 90-027 1990-91 GOVERNMENT~ UNIT AGREEMENT Page 6 For the' Provider: Charles Frederick Recreationand,Parks Director City. of, Boynton Beach R~creation & Parks Dept. 100 E~ ,Boynton Beach Blvd. Boynton Beach, Florida 33435 ,(~07) ~734~81,11 agreed~upon by the parties, iNo other 'agreements, oral or otherwise, regardin~· the subj'ect matter Of this Agreement shall be.deemed to exist or Go bind any.?f.the partie~ hereto. This Agrreement shall not be m~dlfled u~less in writing and signed by both parties hereto. IN.WITNESS THEREOF, the parties have caused this Agreement to b? executed by their undersigned duly a~th0rized o~flcers. PROVIDER CHILDREN'S SERVICES COUNCIL CITY OFBOYNT, ON BEACH. OF PALM~ BEACH COUNTY RECRE~TION~DpARKs DEPARTMENT - AFTER SCHOOL~TCHKEYRECREATION PROGRAM By: Print Name/Title By: Elaine Webb Alvarez, Chairman Date: , Date: APPROVED ASi TO FORM & LEGAL .SUFFI~CIENCY By: ThOmas A. Sheehan, III Attorney for Children's Services of Palm Beach County Council 027GOV.DOC(BF) Sep 14, 1990 11:41 am Contract No. 90-027 1990-91 GOVERNMENTAL UNIT AGREEMENT Page 3 commissions actions, causes of actionsj claims, suits, judgments,and damages accruing, inC~udin~ codrt costs and attorneys feeS, a~ a ~esult of'services' pe~formed~of-not performed, or any negligent act by the Provider Or funding granted or not g~anted by the Council or any action arising out of the operation of this Agreement. 6. This contract may not be assigned o~ subcontracted to any.othe~ party by th~ Provider without the prior written approva~ of the Council. 7. The Children's Services Council acknowledges that the P~ovider ~s self-insuredand accepts the levels of self insurance provided by the Pr0vid~r. 8. The Provider shall not use or disclose any a. The Provider agrees to establish and maintain ~rgcedure~ and controls acceptable to the~Council for a=eguarding records so that 'no information contained in the ! ' obtained-from others shall be used by or employees except as by law. b. It's~alI be the the Provider to take all~easonable steps ~implement promptly such procedu~e~ ts in order to protect the privacy of a client receiving services hereunder ian~ in oraer t6 assure the maintenance of confi~e~tiality of any medical or other information pertainln~ to any suc~ client. t0. reports such require. by The Provider shall furnish the Council with include persons served and Duncil m~y ~] as requested from the and in a format provided 1I. The duties requ~ not as services and or and loint venturer soleand waqes to ~11 them under this 027GOV.DOC(BF) Sep 14, 1990 11:41 am Contract No. 90-027 1990-91 GOVERNMENTAL UNIT AGREEMENT Page 4 Agreement. The.Provider shall, with ~espect~to said e~ployees~ b~ responsible for withholding federgl incgme takes, paying fedora! social security taxes, maintaining unemployment insurance land maintaini~gworker's compensation coverage in amounts required by applicable federal and State law. 12. The services providedby, t~e Provider hereunder are provided on ~' non-~xclu~ive basis, and the Council specifically reserves the right to subcontract withothers for simiIar serVicesl 13. Payments: for services,rendered pursuant to this Agreement shalI be made to the PrOvider monthly on a reimbursement basis. Provider shall submit an invoice to the Council.by the 10th day of each month following the month, in which .the services were p~ovided. The invoice will include, documentation reflecting.all expenditures made by the~Provider u~der this Agreement, in whatever form reasonablY ~equired by CoUncil.- Subject to the avgilabili~y of funds, the Counci~ will provide reimbursement to the Provider within 45 days after receipt ees return to the Council any miscalculation nothaving.been sshall be .bi Within ~hlr y (30) Agreement. c. from the date ofwritten the Provider of · or days following the end of this The Council shall have the right to deduct from tted by t~e or d~sallowed 15. Council for reasonab] cause, suspend the p i fUnds by~ the Pre Council tc terminate for reasonable cause, 'om lncur~inga~ditional obligation 1 'om thelC~ncili pending c~rrective , the Provider or a decision to terminatel this Agreemen=. Said suspension of p~ymen= of funds or obligation thereof may apply,to ~1 or part of the Provider's Operations. pr~ Of funds Provider or obligation fy ~the Provider, 027GOV.DOC[BF) Sep 14, 1990 11:41 am Contraot No. 90-027 1990-91 GOVERNMENTAL UNIT AGREEMENT Page 1 AGREEMENT THIS AGREEMENT, entered.into this ls~ d~y of October, t990~ by and between the. Children,s Services Council of Palm Be~ch C°~nty, a political subdivision, of the State of ~~~t~ferred t~as,Council,,)and City of n and Par~s Department - After School Latc.h~_ey Recreation Program, (hereinafter referred to as "Provider"), for the period from October 1, 1990, to September 30, 1991. W I T N E S S E T H : In.consideration of the mutual agreements hereafter contained, the parties, intending to be legally bound, hereby agree as lo'tows: THIS AGREEMENT has been entered into pursuant to the Co~ncil,s RFP process and Provider's response ,h~,~ ~ nG any addendums accepted by the Council. Those oorti~n= of Exhibits A, B and C contained herein that diffe~ fro~ the originaI proposal shall be deemed to be addendums thereto and shall control over any inconsistent provision of the original proposal. 1. The Council agrees to reimburse to the Provider sums up to $121,1291.00 for provision of services described in the attached composite Exhibit.~,,A,, i(consisting of the Program Synopsis Fo~m, Service Objectives Form, Program Model,and Measurement Model, and the Program Organlzati0nalChart) and the attached composite Exhibit "B" (consistinq ~of the 1CSC Budget For~s A; B, C and D submitted by.t~e Provider) attached hereto and made a part hereof. It is eXpresSly ~nderstood and agreed, by and between the par~i~S, that th~ ser~vices to-be rendered hereunder by theI Pr6vider shall be Provided in compliance with all terms a~d condition~ set f~rth in Exh' ' , - "B" . . . lblt A and and ~n the Conditions of Award attached hereto and made a paru hereof as Exhibit "C", as well as the ter~s and conditions of this document. 2. ~ The Provider agreeSlto comply w~th all applicable federal, ~tate and loca~ law~ ~ requirements:3' The. Provider agrees Eo comply with the following a. To ma.intain books, records, and documenEs ~n accordance with normally accepted accounting procedures andlpraotices, w~ich sufficiently and broperly reflect all expenditures of funds ~rovided by the coun¢i~ under the Agreement. b. To assure that these records shall be available, upon reasonable notice, to inspection, review or audit by the Counoil and personnel ~uly authorized by the Council to make such inspection, ~eview or audit. 027GOV.DOC[BF) Sep 14, 1990 11:41 am Contract No. 90-027 1990-91 GOVERNMENTAL UNITAGREEMENT Page 2 c. To maintain and file with the Council such progress, fiscal, inventory, and other reports as ~he Council maT require during the terms ~f'the Agreement. d. To include these aforementioned auditand recordvkeepingrequi~ements in all approved Subcontracts andasslgnments~ e. To.acknowledge, to the extent feasible and appropr%ate, Coun?i% funding of the program i~entilf!edin Exhibit "%" in publ~cati°ns, bulletins,.public relatlons activity, and stationery of~Provider. The Provider agrees: ~. T© retain all financial records, supporting ocuments, statistical re~ords and any other documents p~rtinent~to,thls Agreement for period of five (5) years following termination ~f this ~greement 6r, if an audit ~as been initiated and audit findings have not been the all of said materials during said period. c. =cess by persons duly authorized by the Cc reasonabl~ notice, tO the ~rogram(s) funds~ by the Council hereunder for purposescf monitoring said program(s). d. To report to the Council-during the term of this Agreement any threatened or pending litig~tionlbrought aga%nst~t~e Provider, incl6ding.a description of th'e nature of the ~laims i~volved, and, dpon request, to furnish l~formation ~regarding the status of such litigation and copies of pleading filed therein. . To ueport to the Counc%l, in a format deemed cc~ptable by. the.CounCil; ~nforma~ion regarding edlcaid or ~insurance reimbursement for individuals ~nr011ed in or~provide~ services under~the~prog=am.(s) funded by the.Council under this Agreement if such reimbursement is or may be available for such program,s)~. O27GOV.DOC(BF) Sep 14, 1990 11:41 am