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Minutes 02-01-01 MZNUTES OF THE AGENDA PREVTEW CONFERENCE HELD ZN CONFERENCE ROOM "B', Cl'TY HALL, BOYNTON BEACH, FLORZDA~ ON THURSDAY, FEBRUARY 1, 2001 AT 5:00 P.M. PRESENT Gerald Broening, Mayor Ronald Weiland, Vice Mayor Bruce Black, Commissioner Mike Ferguson, Commissioner Charlie Fisher, Commissioner Kurt Bressner, City Manager James Cherof, City Attorney Sue Kruse, City Clerk OPENTNG The agenda review began at 5:00 p.m. V-C.7. Proposed ResolUtion No. R0:[- Re: Fire Special Assessment Cost Analysis Selection of consultant to perform Mr. Bressner advised that there is an 80¢ per parcel handling cost to send legal notifications. Ms. Hagger reported that there are approximately 20,000 parcels involved. Therefore, there will be additional costs of approximately $18,000 to $20,000 over and above the costs listed in the proposal. Proposed Resolution No. R01- Re: 'Authorizing the City Manager to submit application for Design and Construction of Library Renovation Mr. Bressner reported that the City of Boynton Beach has an opportunity to receive $400,000 in funding for planning and design work. There is a local match for this cost. The Capital Tmprovement budget identified this project as coming on-line in 2004 as opposed to 2003. Mr. Bressner explained that the City Commission would have to decide whether or not they wanted to move forward with this project in order to secure this grant. Virginia Farace, Library Director, explained that the time line for the grants is long and spread out. The application must be submitted by April ist of this year in order to get the funding by July 2002. Tf we were successful in securing the grant in 2002, we would have 540 days to be under contract. We could start construction in 2003 or 2004 for completion in 2004 or 2005. :If we delay for a year, construction would not be completed until 2006. The commitment the Commission needs to make is that the City would have the matching funds in hand by July 2002. The total projected cost of the Library is $5.5 million. Tf the Commission decides to wait on this project, this item would be pulled from the agenda. V-C.10. Proposed Resolution No. R01- Re: Ratifying the action of the South Central Regional Wastewater Treatment and Disposal Board of January 18, 2001: Authorization to renew contract with New Look Lawn Services dated March 1, 2000 for the sum of $1,400 per month for the length of the contract in the north area and an additional sum of $1,000 per month for the length of the contract in the south area. Contract will be in effect for one year but may be extended for an additional one-ear term. IMEET:ING MINUTES AGENDA PREVZEW CONFERENCE BOYNTON BEACH, FLOR!I~A FEBRUARY 1, 2001 Vice Mayor Weiland requested that the last sentence in Ttem V-C.10.a be corrected to read: "...one-year term." IV-C. 11 Author/ze the/~ayor and City Clerk to execute a Contract for Purchase and Sale of Real Property between the O'ty of Bo?nton Beach and Robert R. Pavese for the purchase of Lot 7in Costa Bella Subdivision Mr. Bressner added the above item to the agenda and explained that the acquisition of this property is very important to the City because it will enable us to install stormwater detention facilities in this area to protect this neighborhood. V-I. Establish one regularly scheduled meeting of the Planning & Development Board on the fourth Tuesday of each month Commissioner Fisher pointed out that the Senior Advisory Board changed its meeting schedule without confirming it with Legal or the City Commission. He questioned whether this was permissible. Mr. Bressner said staff would research this issue. However, Quintus Greene, Development Director, explained that the Code is very specific with regard to the Planning & DevelOpment Board. The Commission sets the Planning & Development Board schedule. Attorney Tgwe will research this issue. V:[-A. Purchase of 3.5-acre parcel north of Intracoastal Park (,~RO/~O$£D R£$O£Oz'~rDNNO, ~0~- ) Mr. Bressner advised that the City would know on Tuesday whether or not the property owner would accept the offer. Commissioner Black requested that the City Attorney contact Mr. Gandolfo and his attorney to request their presence at the City Commission meeting to respond to questions by the Commission. Commissioner Fisher confirmed with City Manager Bressner that a super majority vote (~,/5) would be required to adopt this Resolution. W-B. Name Pond "B" Contest Vice Mayor Weiland questioned who decided how to organize the contest to "Name Pond B". Mr. Bressner said staff (Wayne Segal) developed the contest. VIIT-A. GTS Presentation on February 12, 200:[ with CRA, Planning & Development Board and Chamber of Commerce At City Clerk Sue Kruse's suggestion, this item was moved to Ttem IV-A.:L under Announcements & Presentations. C. Outdoor Dining Ordinance (February 20, 2001) Mr. Greene requested that the word "Outdoor" be changed to read "Sidewalk Cafe". IMEETt'NG MZNUTES AGENDA PREVZEW CONFERENCE BOYNTON BEACH, FLOR]DA FEBRUARY 1, 2001 Commissioner Black reminded the Commissioners of a past consensus to conduct the February 20th City Commission meeting at Sterling Village. He questioned what happened to that item since it did not appear under "Future Agenda Items". Commissioner Ferguson advised that as President of Sterling Village, he requested to have the meeting at Sterling Village deferred to April. Mr. Bressner suggested that staff be given the opportunity to work on a longer term schedule for Commission meetings on the road and bring it back to the Commission for review and approval. VITI-F. Traffic Management/Calming Program :Implementation by .left Livergood, Public Works Director (March 6, 2001) and VIII-D. Presentation by Public Works regarding procedures for handling storm related debris removal - ]eft Livergood, Public Works Director (February 20, 2001) When Vice Mayor Weiland questioned whether the date for Item "F" could be moved up to February 20th, Mr. Bressner said he would check with Mr. Uvergood to try to determine whether :Item "F" could be changed to February 20th and :Item "D' could be changed to March 6th. · Commissioner Black requested a status report on the development of a plan regarding stormwater priorities. When Mr. Bressner advised that this item would appear on the February 20th agenda, Vice Mayor Weiland said he would prefer to discuss the stormwater issue on February 20th rather than discuss traffic calming. Mr. Bressner advised that Future Agenda Item "D", dealing with storm debris removal would be moved into March along with :Item "F", traffic calming. With regard to the stormwater issue, Mr. Sugerman explained that on February 20th, staff will review where we are on the approved projects and those projects that we are moving forward on for design purposes. The Costa Bella and Industrial Avenue projects are approved. We plan to bring forward the NE 7th to NE 10th corridor project. That project includes more than just swales. The general swale program involves everything else east of 1-95 without a positive drainage system. That decision was made two years ago. There is no intention at this time to make a presentation on February 20th about anything new or different. Commissioner Fisher requested that staff provide a mist of the projects that were identified among with an explanation of how these problems could be fixed. Mr. Sugerman reiterated that the approved projects include Costa Bella, Industrial Avenue and the NE 7th to NE 10th corridor. Everything else without a positive drainage system would get swales. When Vice Mayor Weiland raised the issue of Smith Brothers and Railroad Avenue, Mr. Sugerman added that the Pond "B" project has four phases. Smith Brothers and Railroad Avenue are in Phase II that has already been approved. 3 IMEETZNG MTNUTES AGENDA PREV'ZEW CONFERENCE BOyNTON BEACH, FLOR'~I~A FEBRUARY 1, 2001 It was agreed that Mr, Sugerman would be part of the weekly briefings between the City Manager and the Commissioners to ensure that staff and the Commissioners are "on the same page" with regard to this issue. Mr. Sugerman advised that staff is aware of flooding situations on only two residential or business properties in town. Commissioner Black said there are at least two properties on West Ocean Avenue where water floods the homes. Mr. Sugerman confirmed for Commissioner Black that Mary Law has been informed that her property is part of the Pond "B" project. OTHER · Commissioner Fisher referred to a FAX that was circulated by the City Manager regarding the organization of an education committee involving the City of Boynton Beach, Delray Beach, Boca Raton and COBWRA. Commissioner Fisher would like the Education Advisory Board to know the Commission's position on this issue before they proceed. Ms. Farace advised that the Education Advisory Board would meet later in the evening where a discussion of this issue would take place. Ms. Farace and the board Chairwoman, Diana Tedtmann, have been meeting with Delray Beach on this issue and they would like to continue meeting in order to determine the cities' philosophies on this issue. The Education Advisory Board would appreciate the Commission's support of their investigation into this issue, but they do not want a mandate on how to handle this situation. Commissioner Fisher felt the Resolution would endorse having the City and the City Manager look into this situation. Mr. Bressner suggested forwarding the draft Resolution to the Education Advisory Board for their review and recommendation to the City Commission. Ms. Farace advised that she would meet on February 21St with Delray Beach to see what might work. While she appreciated the support of the Commission, the Education Advisory Board's position was that they would come back to the Commission and ask for direction to move forward once that meeting has taken place. ]:tem "C" was added to the agenda under X-New Business as follows: "Consideration of Resolution calling for Cooperative School Tssues Planning Work by Boynton Beach, Delray Beach, COBWRA and other parties" · Vice Mayor Weiland requested that an item be placed on the agenda regarding a "Discussion on Greenways". This item was added under Item X-New Business, Item D. · Commissioner Black reminded the Commissioners of the $10,000 that was received from the Optimist Club to build a pavilion at Hester Park. He would like to see this item on the agenda for approval of the expenditure so that the pavilion construction can begin. Mr. Hawkins explained that it was staff's intent to have this item on the February 6th agenda. However, the contractor delayed providing information that was necessary to get through the City's system. This item could be prepared for the February 20th agenda. This item will appear on the agenda as a future agenda item to "Purchase Order for the Pavilion at Hester Recreational Center". MEE'I'~NG Mt'NUTES AGENDA PREVZEW CONFERENCE BOYNTON BEACH, FLOI~DA FEBRUARY 1, 2001 , Commissioner Black would like to add an item to the agenda regarding the possibility of having a dog park in Boynton Beach. This item will be added under Ttem X-New Business as Ttem E. · Commissioner Black requested that an item be added to the agenda under Ttem X-New Business as Ttem F, "Community Tnvestment Fund Use - Civic Center Clock". Commissioner Black distributed information regarding two proposals for street clocks. He would like to place one clock on the east side of the entrance to the Schoolhouse Museum. One clock stands 16' tall and the other is approximately 13' tall. The more expensive clock would cost approximately $19,000. Commissioner Black said the discussion during the meeting would revolve around whether the Commissioners desired to contribute toward the purchase of the clock as a remembrance of this Commission. Commissioner Black pointed out that there is a bell system that could be tied into the clock. It is a remote computer system that would work off the clock and could be programmed for special events with holiday music. Mr. Bressner requested that staff review this item to verify the location suggested by Commissioner Black. · Ms. Farace thanked the Commissioners, City Manager Bressner and Mr. Hawkins for attending the Boundary Committee meeting and speaking on behalf of the City. She pointed out that we were successful because of the interest shown by our representatives. Ms. Farace said remarks were made that Vice Mayor Weiland's and Commissioner Fisher's summaries made the difference. In return, City Manager Bressner and the Commissioners thanked Ms. Farace for organizing the effort. , Mr. Bressner distributed copies of the newly published City of Boynton Beach "City Services Guide" that was prepared by Carisse Weise and staff. A'I-I'EST: Cit-~,"Clerk AD3OURNMENT There being no further business to come before the Commission, the meeting properly adjourned at 5:45 p.m. C~-I-Y OF~OYNTON BEACH /Commissioner ' ~" Com-'i~'l~sioner