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Minutes 05-11-00 (2) MTNUTES OF THE AGENDA PREVI'EW CONFERENCE HELD TN CONFERENCE ROOM "B"~ C'rTY HALL, BOYNTON BEACH~ FLOR/DA ON THURSDAY, MAY 11, 2000 AT S:00 P.M. PRESENT Gerald Broening, Mayor Ronald Weiland, Vice Mayor Bruce Black, Commissioner Charlie Fisher, Commissioner Kurt Bressner, City Manager James Cherof, City Attorney Sue Kruse, City Clerk The Agenda Preview Conference began at 5:00 p.m. with Mr. Bressner announcing that the press had been provided with a complete agenda packet. There were no questions asked or clarifications required on any of the items prior to: IV-C. Resolutions: Proposed Resolution No. R00-62 Re: Accepting the proposal from Geographic Technologies Group, ]:nc. for completion of a G]:S Needs Assessment (in an amount not to exceed $25,300) and the implementation of a pilot project (in an amount not to exceed $36,400) Dale Sugerman, Assistant City Manager, invited everyone to attend the GIS Kick-Off Meeting that would be held on Wednesday, May 17th from 9:00 a.m. until 11:00 a.m. in Commission Chambers. This meeting will explain GIS and talk about its value to the organization. The demonstration will show how information throughout the City will be tied together. Mr. Bressner explained that he would be very interested to see that the consultant stays true to the concept of open architecture for this system. When Vice Mayor Weiland questioned whether it would be premature to negotiate a contract with Regina Hagger as G]:S Coordinator at this time since the City will be doing a needs assessment, Mr. Bressner said this individual would play an integral role in getting this system coordinated. Mr. Bressner explained that in another jurisdiction, all of the mapping work was done through the Geography Departments at universities and the files were transferred over the Internet. This was a cost- effective way to handle this task and it was a wonderful experience for the students. The students were then invited to the jurisdiction to see what they were mapping. IV-C.8 Proposed Resolution No. R00-69 Re: Authorizing the Mayor and City Clerk to execute settlement agreement incorporating changes in Change Order #3 for Phase II West Water Treatment Plant expansion for a net decrease of $19,622.35 for an amended contract amount of $2,342,305.39 and closure of contract Attorney Cherof advised that this project ran over and has cost the contractor $33,500. V-CITY MANAGER'S REPORT Mr. Bressner advised that a status report on Gateway Boulevard would be added under City Manager's Report. MEETZNG MTNUTES AGENDA PREVZEW CONFERENCE BOYNTON BEACH, FLORZDA MAY 11~ 2000 VIII-FUTURE AGENDA 1TEMS: Ordinance - Continued discussion on billboard regulation changes (tentatively .lune 6, 20000) Attorney Cherof reported that the billboard company representatives are trying to put their thoughts in writing. It was the City's hope that the representatives would collectively submit their ideas; however, it appears that their input will be on an individual basis. C. Resolution - Proposed policy for cemetery late arrival fee Mr. Bressner advised that City Clerk Kruse put together a notebook for the Commissioners that provided a complete set of materials on this issue. The Cemetery Board met on Tuesday and will forward to the Commission for its meeting on .lune 6th their recommendation concerning the policy. Mr. Bressner also advised that at the last Forum Meeting, it was recommended that the City Manager and City Commissioners read Lay Down Body that offers an insight into cultural ceremony and rituals. He recommended that the Commissioners read Pages 1-31 and 257-309. E. Marina Project Update (June 6, 2000) At Commissioner Black's request, Mr. Bressner agreed to add a Future Agenda item for June 6th regarding the Marina Project Update. Attorney Cherof advised that the Commission would probably see a version of the last agreement prior to June 6th. OTHER: Vice Mayor Weiland referred to the conditional use approval for the Kingdom Hall of .lehovah's Witness item that was approved at the May 2nd meeting. He reminded the Commissioners that he voted in favor of that item in order to have the opportunity to recommend reconsideration of this issue. He explained that according to the Code, the structure should be compatible with other structures in the area. Vice Mayor Weiland pointed out that Yachtsman's Plaza and Benvenuto's Restaurant are across Federal Highway within 1/4 mile of this building and this is an area where there is room for future development. A tile roof on this structure would be a starting point for the area. Commissioner Fisher pointed out that the petitioner expressed a willingness to add the tile roof. Vice Mayor Weiland confirmed that the minutes of the meeting indicated that the petitioner was willing to comply with the Commission's wishes. Attorney Cherof advised that there are elements of conditional use review. One element is the general compatibility of adjacent properties and other property in the zoning district, and the second is the economic effect on adjacent properties in the City as a whole. Under either of MEETt'NG MrNUTES AGENDA PREVLEW CONFERENCE BOYNTON BEACH,, FLOR/DA MAY 11, 2000 those standards, the Commission has the authority to impose conditions on development under a conditional use approval. Vice Mayor Weiland questioned whether or not Mr. Montantes had been given permission to move forward with his project as a result of the motion at the last meeting. Attorney Cherof advised that because of the discussion during the meeting, the petitioner was on notice that a motion to reconsider was possible. Attorney Cherof advised that a motion to reconsider should go back on the agenda under Public Hearing and the applicant should receive a notice from the Development Department that the item will be reconsidered. It was agreed that the item to reconsider this issue would be placed under VII-A, Public Hearing. Mr. Bressner requested that the City Clerk's Office duplicate the back-up material from the previous meeting to include in the final agenda packet. Vice Mayor Weiland inquired as to whether or not the City had begun enforcing the Sign Ordinance that expired in 1999. He referred to the sign on Harvey Oyer's building and stated that whatever is enforced for one person must be enforced for everyone. Attorney Cherof advised that the Legal Department met with Code Compliance two weeks ago to review the list of properties containing nonconforming signs. Shortly after that meeting, another notice was sent to the property owners advising them that the City was moving forward with enforcement action. There has been no abatement of enforcement. All nonconforming properties have received notices and will be cited to appear in front of the Code Compliance Board in the very near future. At Vice Mawr Weiland's request, an "Update on the Sign Code" will appear on an upcoming City Commission meeting agenda in June, · The Commissioners requested that "Selection of CRA Members" be added under "New Business". Discussion ensued about the process to be used to select the CRA members. When Mayor Broening recommended using a numerical ranking, Attorney Cherof advised that one downside of numerical scoring is that one Commissioner could negate another Commissioner's #1 candidate by ranking that person last on his list. Mr. Bressner reminded the Commissioners that the goal is to forward names that would be approved. Mr. Bressner felt that Mr. Greene offered the names of four or five qualified individuals who would serve well with him. The Commission's role is to determine how well these individuals would serve with the Commission. Mr. Bressner advised that each Commissioner would get two sheets of paper with the same names on them. The first and second choices would be marked and there will be a process to determine if there is a minimum of three favorable indications for one or two individuals. Ultimately, those names would have to be stated and put into nomination. MEETt'NG M'rNUTES AGENDA PREV]:EW CONFERENCE BOYNTON BEACH, FLOR/DA MAY 11, 2000 Mr. Bressner advised that the Commission was provided with an item relative to "Proposed Repairs of the Tennis Center". This item will be addressed at the June 6th meeting and will appear on the May 16t~ agenda as a "Future Agenda Ttem". Commissioner Fisher requested that staff provide an estimate of the amount of money the local economy could expect in return for the City's expenditure. · IVlr. Bressner distributed copies of information relative to a Round IV Development Regions Core Grant application for Thomas Souza for his project, "My Emotions". Hr. Sugerman advised that there were two applicants for the Round :IV Core Grant. Hr. Souza was the only qualified applicant. This application must be filed on .lune 7t~, Hr. Sugerman advised that Round TV was announced in January with a March 21~t deadline to the City. Round V will begin next year. This item was added to the agenda under X-New Business, Item D. · Hr. Bressner provided a draft of the landscape requirements. Vice Mayor Weiland advised that he had a meeting scheduled with Hike Rumpf for Monday. It was recommended that this item be reviewed and it will be added to a future agenda. Hr. Bressner reported that he received a call from Kieran Kilday relative to the Walgreens at Golf Road and Congress Avenue. Mr. Kilday would like to discuss amendments to the agreement. Vice Mayor Weiland said he did not want to hear another presentation from Hr. Kilday. Mayor Broening agreed that Hr. Kilday had previously approached the Commission with his proposal. Attorney Cherof advised that the City and property owner entered into an Agreement many years ago where the zoning and use was established. Office Professional was designated on the property. Hr. Kilday returned to the Commission a few years ago and repeatedly since then to change the zoning that required a change in the Court Order to allow a less professional use (Walgreens). They claim the Walgreens fits under the category of pharmacy. However, it is the City's opinion that it is a retail establishment. They attempted to do that through the court, and it failed. They have been back to the Commission on three occasions. The surrounding neighborhood has gone back and forth on whether they want it and the neighborhood to the southwest is opposed to it because of the intensity it will bring to the intersection. Commissioner Fisher said that he was approached because the impression was that the last time it was presented, it was an odd Commission meeting. There was a great deal of animosity over certain issues and Mr. Kilday did not feel he received a fair presentation. Vice Mayor Weiland said there are three Walgreens in the area. One is on the corner of Woolbright Road and Military Trail, one on the corner of Old Boynton Road and Congress Avenue, and one is at the corner of Woolbright Road and Federal Highway. If they were MEETZNG MZNUTES AGENDA PREVTEW CONFERENCE BOYNTON BEACH, FLORIDA MAY 11, 2000 granted their request, this would be a fourth store that would be located on 23rd Avenue and Congress Avenue. All of these stores are located within five minutes of each other. Vice Mayor Weiland said Mr. Kilday called him twice in the last three weeks and he advised Mr. Kilday that he was not interested in hearing another presentation. Mr. Sugerman advised that the I million-gallon ground water storage tank on Woolbright Road and Knuth Road developed a crack in the side. Tt was taken out of storage and emptied. Tt was inspected and a determination was made that it could be repaired for an amount up to $20,000. The repair was authorized and the item will appear on the next Commission agenda. AD.1OURNMENT X]:V. AD3OURNMENT: There being no further business to come before the Commission, the meeting properly adjourned at 6:15 p.m. ATTEST: 'Cit~Clerk ~ City Clerk pes) CiTY OF BOYNTON BEACH Ma~or / ~ ¥ice ~a¥or Mayor Pro Tem Commissioner Commissioner