R21-081 1 RESOLUTION NO. R21-081
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, APPROVING AMENDMENT TO THE
5 CONSULTING AGREEMENT WITH KIMLEY HORN &
6 ASSOC.,INC.(IIIA)FOR AN ADDITIONAL$72,115.00 AND
7 AN AMENDMENT TO THE SURVEY AGREEMENT WITH
8 WANTMAN GROUP, INC. (WGI) FOR AN ADDITIONAL
9 $15,685.00 FOR SERVICES ASSOCIATED WITH THE SE
10 1ST STREET SIDEWALK IMPROVEMENTS AND MULTI-
11 USE PATHWAY PROJECT; APPROVING A UTILITY
12 CAPITAL IMPROVEMENT PLAN (CIP) BUDGET
13 TRANSFER OF $87,800.00 TO FUND THE ADDITIONAL
14 SERVICES; AND PROVIDING AN EFFECTIVE DATE.
15
16
17 WHEREAS, on September 15,2020,the City Commission approved Resolution R20-
18 102 for the design and consulting services by KHA. for the SE 1St Street Sidewalk
19 Improvements and Multi-Use Pathway project;and
20 WHEREAS in addition, Public Works issued a PO (# 190709) authorizing WGI to
21 conduct topographic survey services for the project on January 24,2019; and
22 WHEREAS, these amendments will authorize Kimley-Horn to provide additional
23 engineering services to include underground water and sewer utility improvements and for WGI
24 to provide additional survey services required for the underground utility design; and
25 WHEREAS,the City Commission of the City of Boynton Beach upon recommendation
26 of staff,deems it to be in the best interest of the citizens of the City of Boynton Beach to approve
27 amending the consulting agreement with Kimley Horn &Assoc., Inc. (KHA)for an additional
28 $72,115.00 and an amendment to the survey agreement with Wantman Group, Inc. (WGI)for
29 an additional$15,685.00 for services associated with the SE 1st Street Sidewalk Improvements
30 and Multi-Use Pathway; and approve a utility Capital Improvement Plan(CIP)budget transfer
31 of$87,800.00 to fund the additional services by KHA and the WGI associated with the needed
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32 utility improvements to the SE 1st Street Sidewalk Improvements and Multi-Use Pathway
33 project.
34 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF
35 THE CITY OF BOYNTON BEACH,FLORIDA,THAT:
36 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
37 being true and correct and are hereby made a specific part of this Resolution upon adoption.
38 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby
39 approves amending the consulting agreement with Kimley Horn & Assoc., Inc. (KHA) for an
40 additional $72,115.00 and an amendment to the survey agreement with Wantman Group, Inc.
41 (WGI) for an additional $15,685.00 for services associated with the SE 1st Street Sidewalk
42 Improvements and Multi-Use Pathway project, a copy of the Amendment is attached hereto as
43 Exhibit"A".
44 Section 3. The City Commission hereby approves a utility Capital Improvement Plan
45 (CIP) budget transfer of $87,800.00 to fund the additional services by KHA and the WGI
46 associated with the needed utility improvements to the SE 1st Street Sidewalk Improvements
47 and Multi-Use Pathway project
48 Section 4. That this Resolution shall become effective immediately.
49 PASSED AND ADOPTED this 6th day of July,2021.
50 CITY OF BOYNTON BEACH,FLORIDA
51
52 YES NO
53
54 Mayor—Steven B. Grant ✓
55
56 Vice Mayor—Woodrow L. Hay ,✓
57
58 Commissioner—Justin Katz
59
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60 Commissioner—Christina L. Romelus
61
62 Commissioner—Ty Penserga ✓
63
64 VOTE `/'o
65 ATTEST:
66
67 474j
68 4-4444%•
69 Cr 7tal Gibson, MMCF
70 City Clerk
71
72
73 (Corporate Seal)
•
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Kimley>>>Horn 1-081
April 27, 2021
Paola Mendoza
Associate Engineer
City of Boynton Beach Public Works/Engineering
3301 Quantum Blvd, Suite 101
Boynton Beach, FL 33426
Re: RFQ No 035-2413/MFD—SE 1st Street Sidewalk Improvements Design Consulting Services, Utilities
Amendment
Dear Ms. Mendoza:
Kimley-Horn and Associates, Inc. ("Kimley-Horn"or"Consultant") is pleased to submit this letter agreement
(the"Agreement")to City of Boynton Beach ("City" or"Client")for providing additional engineering services
for the proposed utility improvements within the SE 1st Street Sidewalk Improvements Project.
Understanding
After the City's review of the Consultants 30% design of the SE 1S` Street Sidewalk Improvement Project,
the City identified a need to make some miscellaneous utility upgrades along the SE 1st Street corridor.
Within this corridor, the City has a 24-inch water transmission main and a 21-inch gravity sewer main.
The existing 24-inch water transmission main can remain as is since the City has not experienced any
operational or maintenance issues with this pipe. Currently, the side streets into the neighborhoods(SE 2nd
Ave to SE 14th Ave, a total of 13 streets) are provided water service thru 2-inch water mains that run-in
easements behind the homes. The Consultant will provide 8-inch water main stub outs off of the existing
24-inch main for future water main extensions into these neighborhoods. In addition, the Consultant will
determine new fire hydrant locations along the SE 1st Street corridor in accordance with the City's Fire
Department's criteria.
The City performed a video and evaluation of the 21-inch gravity sewer main within the SE 1ST Street
corridor and determined that this main is not repairable and needs to be replaced. Manholes along the
corridor were found to be in satisfactory condition and can remain in place.The City has observed significant
flow in this 21-inch gravity sewer main that could be attributable to inflow and infiltration(I/I)or due to growth
that has increased flow in this main. Due to this concern, flow monitoring may not be the best solution to
determine if the 21-inch main is sized correctly. The Consultant will need to perform an analysis of the
associated basin wastewater flow for this corridor to determine actual calculated flow.
Scope of Services
TASK 1—SANITARY SEWER CALCULATIONS
Task 1.1 Sanitary Sewer Calculations
As noted above, the City has concerns over the 21-inch gravity main size. The Consultant can define the
wastewater basin for this corridor and calculate associated wastewater flows based on current land use,
and the flows that contribute to the 21-inch gravity sewer main.The mains pipe size can be calculated using
the Ten State Standard Criteria. It should be noted this does not take into consideration I/I that could be
occurring downstream. The calculated pipe size will need to be coordinated with the City to ascertain I/I
outside of the corridor that could impact the main size.
kimley-horn corn 1920 Wekiva Way, Suite 200 West Palm Beach. FL. 33411 (561) 845-0665
Ms. Paola Mendoza
April 27, 2021
Page 2 of 5
TASK 2—DATA COLLECTION
Task 2.1 Subsurface Utility Exploration (SUE)
In addition to the work previously approved, it is assumed soft dig utility locations for up to twenty-five (25)
known underground utilities will be required along SE 1"Street. Overhead facilities and private laterals are
not included in this investigation and gravity sewers shall be located based on invert elevations from the
existing manholes. The information collected shall be incorporated into the design plan.
Task 2.2 Survey
It is assumed the City will provide additional survey along the project corridor and side street intersections
for proper fire hydrant relocations. Kimley-Horn efforts have been included for CAD file incorporation, field
verification and coordination.
TASK 3— CONSTRUCTION DOCUMENTS
All design plans listed below shall be prepared to be consistent in size and scale with those plans included
in the original scope of work.
Task 3.1 Design Plans
Water Main Stub-Outs/Connection Details. In addition to the work previously approved, Kimley-Horn will
prepare additional details and designs for fire hydrants to be relocated or added as part of this effort. The
original scope of work anticipated approximately 19 connection details for connection to the existing 24-
inch water main between SE 11th Avenue and SE 2"d Avenue. The additional requested work shall include
stub outs for SE 13th Avenue and SE 14th Avenue (2 details, west of SE 1' Street) as well as eight(8)fire
hydrant relocations from the existing 24-inch water main to the proposed stub-outs. The Consultant will
determine if existing hydrant spacing meets current codes and if additional hydrants will be included as
required.
All designs shall be completed in plan view only.
Sanitary Replacement Plan and Construction Details. Kimley-Horn will prepare plans for the replacement
of the City's existing 21" gravity sewer and any connecting laterals. A base map of the existing conditions
will be prepared utilizing the field survey data. Kimley-Horn shall rely on results from Task 1 and the City to
determine if an increase in size shall be required. A temporary by-pass plan shall be prepared to provide
sanitary service throughout construction for both residential and commercial customers. This information
will be included in the notes of the sanitary design sheets and construction detail sheets. Determination for
manhole replacement shall be made upon review of available condition documentation and coordination
with the City.
All designs shall be completed with plan and profile views.
This effort does not include design for the replacement of any gravity sewer or manholes along the side
streets within the SE 1"Street corridor. Replacement of the remaining sanitary mains along the side streets
shall be completed under a separate effort.
Task 3.2 Supplemental Opinion of Probable Construction Cost
In addition to the work previously approved, Kimley-Horn will prepare an Opinion of Probable Construction
Cost for the additional utilities work requested. Kimley-Horn has no control over the cost of labor, materials,
equipment, or over the Contractor's methods of determining prices or over competitive bidding or market
conditions. The costs to be provided will be based on the Consultant's knowledge at the time and will not
be guaranteed.
kimley-horn.corn 1920 Wekiva Way. Suite 200 West Palm Beach, FL, 33411 (561) 845-0665
Ms. Paola Mendoza
April 27, 2021
Page 3 of 5
Task 3.3 Supplemental Technical Specifications
In addition to the work previously approved, Kimley-Horn will prepare technical specifications for the
additional utilities work requested. These documents will use descriptions consistent with the City of
Boynton Beach Standards and the Florida Department of Transportation (FDOT) Standard Specifications
where applicable.
TASK 4—PERMITTING
Task 4.1 Palm Beach County Health Department/ Florida Department of Environmental Protection
The following permits are anticipated with the Florida Department of Environmental Protection (FDEP):
• One (1) General Permit for Construction of Watermain Extensions for PWS
• One(1) General Permit for Constructing a Wastewater Collection/Transmission System
Kimley-Horn will coordinate and submit the application packages to the Palm Beach County Health
Department (PBCHD) for review. The City will be listed on the applications as the permittee and owner
upon completion of the project.
Kimley-Horn will respond to one (1) Request for Additional Information (RAI) from the PBCHD for both
applications.Additional revisions or changes in response to subsequent review comments shall be provided
as an Additional Service.
It is assumed the permit application fees will be paid for directly by the City and are not included in this
scope. The permit fees shall be$650 for the water main permit and $500 for the sanitary permit.
Task 4.2 City of Boynton Beach Fire Rescue
Kimley-Horn will provide plans for review by the City of Boynton Beach Fire Rescue for the relocation, and
potential addition, of fire hydrants along the project corridor. Kimley-Horn will respond to one (1) RAI for
this application.
It is assumed the permit application fees will be paid for directly by the City and are not included in this
scope. The permit fees shall be a percentage of the total contract value.
TASK 5—COORDINATION AND MEETINGS
In addition to the work previously approved, Kimley-Horn will attend an initial kick-off meeting to verify
project elements, scope and schedule; prepare for and attend up to two (2) additional meetings.
Additionally, communicate with designated City staff (via phone, fax, email, etc.) to provide coordination
between City staff and the Designer.
TASK 6—INTERDISCIPLINARY SUBMITTAL COORDINATION
Kimley-Horn will complete coordination of the utility design with the roadway and drainage design
throughout the duration of the project.
TASK 7—POST DESIGN PHASE SERVICES
Kimley-Horn will provide post design phase services up to the budgeted amount. These services include
response to RFIs (assumed no more than 5), attendance at meetings (assumed no more than 2) and
issuance of revisions of plans when required. It is assumed the City or their designated CEI consultant will
provide any construction phase services not specified in this scope.
kimley-horn corn 1920 Wekiva Way. Suite 200 West Palm Beach. FL. 33411 (561) 845-0665
Ms. Paola Mendoza
April 27, 2021
Page 4 of 5
Additional Services
Any services not specifically provided for in the above scope will be billed as additional services and
performed at our then current hourly rates. Additional services we can provide include, but are not limited
to, the following:
• Water line Analysis
• Additional Sanitary System design
• Additional meetings or presentations
• Storm Drain and Sanitary Sewer Video Inspections
• Additional plan submittals
• Additional meetings beyond those identified in this scope of services
• Certification during Construction
Information Provided by Client
We shall be entitled to rely on the completeness and accuracy of all information provided by the Client or
the Client's consultants or representatives.
Schedule
We will provide our services according to the mutually agreed upon schedule as part of the original scope
of work.
Fee and Expenses
Kimley-Horn will perform the services for this amendment in Tasks noted above on a labor fee plus expense
basis with the maximum labor fee shown below.
Task 1 Sanitary Sewer Calculations $1,470
Task 2 Data Collection $13,240
Task 3 Construction Documents $26,325
Task 4 Permitting $12,130
Task 5 Coordination and Meetings $2,370
Task 6 Interdisciplinary Submittal Coordination $10,780
Task 7 Post Design Phase Services $4,900
Reimbursable Expenses $900
Maximum Fee $72,115
Kimley-Horn will not exceed the total maximum labor fee shown without authorization from the Client.
Individual task amounts are provided for budgeting purposes only. Kimley-Horn reserves the right to
reallocate amounts among tasks as necessary.
Labor fee will be billed on an hourly basis according to our then-current rates. All permitting, applications,
and similar project fees will be paid directly by the Client.
Payment will be due within 25 days of your receipt of the invoice and should include the invoice number
and Kimley-Horn project number.
kimley-horn.com 1920 Wekiva Way. Suite 200 West Palm Beach, FL, 33411 (561) 845-0665
Ms. Paola Mendoza
April 27, 2021
Page 5 of 5
Closure
We understand that this work will be issued upon review and approval of the City Commission. If you
concur in all the foregoing and wish to direct us to proceed with the services, please forward a purchase
order. This proposal is valid for sixty(60) days after the date of this letter.
We appreciate the opportunity to provide these services to you. Please contact me at(561) 840-0214 or
eric.regueiro@kimley-horn.com if you have any questions.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
/‘4V
Marwan Mufleh, P.E.(#C45329) Eric Regueiro, P.E. (#C86211)
Principal Project Manager
K:\WPB_Design\043176027_SE1stST\KHA Files\Marketing\Scope and Fee
kimley-horn.corn 1920 Wekiva Way, Suite 200 West Palm Beach, FL, 33411 (561)845-0665
fa) WGI®
R21-081
June 3, 2021
Paola Mendoza, Associate Engineer
Public Works, Engineering
City of Boynton Beach
100 E Ocean Avenue,
Boynton Beach, FL 33435
MendozaP a@bbfl.us
Re: Professional Survey Services for SE 1st Street—Topographic Survey Update
Boynton Beach, FL
Dear Ms. Mendoza,
WGI, Inc. (WGI) is pleased to provide this proposal to City of Boynton Beach (CLIENT) for professional
survey services. Our scope of services and corresponding fees are detailed below. In addition, it is
agreed that WGI's services will be performed pursuant to WGI's Contract Terms and Conditions,
associated with the original contract between WGI and CLIENT, dated March 27, 2017.
SCOPE OF SERVICES
PROJECT UNDERSTANDING:
WGI will update the Topographic Survey previously prepared under Task Work Order U-A-03 to include
the additional information outlined below. Project limits are within the right-of-way of SE 1st Street and
intersecting side streets, bounded on north by SE 2nd Ave, and bounded on the south by Woolbright Rd,
located in the City of Boynton Beach.
I. Topographic Survey Update $15,685.00
1. Revise right-of-way limits of FEC railway crossing at Woolbright Road;
2. Incorporate drainage structure as-builts (approximately 25) from drawings provided by the
client, including top of grate and pipe invert elevations from Woolbright Rd to SE 11th Ave;
3. Obtain pipe invert elevations on previously surveyed drainage structures (approximately 10);
4. Update elevations and DTM (existing ground that reflects new pavement work in the recently
re-surfaced areas from Woolbright Rd to SE 11th Ave);
5. Extend topo 50ft beyond returns at SE 14th Ave, SE 13th Ave, and SE 11th Ave, as well as
100ft beyond returns to the west at SE 12th Ave;
6. Update elevations of new driveways aprons and tie-ins;
7. Update parking markings along corridor;
8. Extend topo to building faces at southeast corner of SE 1st Street and Se 12th Ave;
9. Field verify and include any additional updates to the topo and DTM within the original survey
limits;
10. Locate sanitary structures (approximately 20), including rim and invert elevations along SE
1st Street;
11. Locate sanitary structures (approximately 23), including rim elevations and invert elevations
for the manhole immediately upstream for each of the side streets;
2035 Vista Parkway, West Palm Beach, FL 33411 t: 561.687.2220 f: 561.687.1110 WGInc.com
City of Boynton Beach
June 3, 2021
Page 2 of 3
12. Deliverable will be a DTM, an AutoCAD file, and a signed and sealed plot of the Topographic
Survey.
BASIS OF THIS PROPOSAL
1. This survey will not constitute a boundary survey and property corners will not be set.
2. Location of trees and other landscaping is not included in this scope.
3. Research and/or Abstracting for title or encumbrances will not be performed by WGI.
4. This proposal does not include the coordination of underground utility designation, markings,
or records/asbuilts.
5. This proposal does not include any sketch and legal descriptions for easements.
6. Traffic control, lane closures, off duty police are not included.
7. Horizontal and vertical data will be referenced to the previously used datums.
Any additional optional services requested by CLIENT will be provided in accordance with WGI's current
hourly fee schedule in effect at the time of service, or a fixed fee to be negotiated once a scope of service
is defined.
We appreciate the opportunity to be of service to City of Boynton Beach. Upon acceptance of this
proposal, please sign and return an executed copy to this office. Please note that the Contract Terms
and Conditions are an integral part of this contract, are hereby incorporated by reference, and are
controlling unless both parties expressly waive them in writing prior to commencement of work.
Respectfully submitted,
WGI, Inc.
Kelsey Smith, PSM
Project Surveyor
Eric Matthews, PSM
Area Manager
® WGI.
WGInc.com
Project:SE 1st Street Topographic Survey Update-Revised
Project#: N/A
Date:June 3, 2021
Prepared by: KMS
Senior
Professional Survey 3 Man Field Laser Survey
Surveyor Technician Crew Crew Totals
$ 156.00 $ 85.00 $ 160.00 $ 200.00
I. Update Topographic Survey 10 41 54 10 $ 15,685.00
1. Review and Revise FEC/Woolbright RW 1 2 0 $ 326.00
2. Drainage/inverts new structures from Woolbright to 11th (+/-25 structures) 0.5 4 0 $ 418.00
3. Drainage/inverts previously surveyed structures(+/-10) 0.5 2 5 $ 1,048.00
4. Update DTM Woolbright to 11th (TML and conventional) 0.5 2 2 3 $ 1,168.00
5. Extend Topo beyond returns (4 side streets) 0.5 2 2 3 $ 1,168.00
6. Locate new driveway aprons/tie-ins 0.5 1 1 2 $ 723.00
7. Update pavement markings 0.5 1 1 2 $ 723.00
8. Extend topo to building faces SE corner 1st and 12th 0.5 1 2 $ 483.00
9. Site walk and update DTM/topo survey full project limits 0.5 2 10 $ 1,848.00
10. Sanitary/inverts full project limits (+/-20 structures) 0.5 4 15 $ 2,818.00
11. Sanitary/inverts 1 structure at each side street(+/-23 structures) 0.5 4 16 $ 2,978.00
12. CAD and final deliverables/prepare topographic survey 4 16 0 $ 1,984.00
Totals 10 41 54 10 $ 15,685.00
$ 15,685.00
R21-081
Fiscal Year 2020-21 Utility Capital Improvement Plan
Request for Project Budget Adjustment
Adjustment
Available Increase
Project Number Description Account Number Budget (Decrease) Adjusted Budget
SWR064 Force Main&All Valves R&R 403-5000-535.65-04 $101,063 ($70,240) $30,823
WT2102 West WTP R&R 403-5000-533.65-02 $1,480,269 ($17,560) $1,462,709
UC2103 Centeral Seacrest Phase 3(Sewer Improvements 80%) 403-5000-535.65-03 $0 $70,240 $70,240
UC2103 Centeral Seacrest Phase 3(Water Improvements 20%) 403-5000-533.65-02 $0 $17,560 $17,560