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Minutes 03-22-22 MINUTES � a PLANNING AND DEVELOPMENT BOARD 100 E. OCEAN AVENUE, BOYNTON BEACH, FLORIDA TUESDAY, MARCH 22, 2022, 6:30 P.M. PRESENT: STAFF: Trevor Rosecrans, Chair Mike Rumpf, Planning & Zoning Administrator Butch Buoni, Vice Chair Luis Bencosme, Planner Chris Simon Sean Swartz, City Attorney Tim Litsch Jennifer Oh, Prototype Recording Secretary Kevin Fischer Darren Allen Thomas Ramiccio ABSENT: Jay Sobel Lyman Phillips GUEST: Brian Kelley, Traffic Engineer Bonnie Miskel, Attorney George O'Brien, Architect, MSA Architects Rene Gutierrez, TM Residential - applicant The meeting was called to order at 6:33 p.m. 1. Pledge of Allegiance 2. Roll Call Roll was called and it was determined a quorum was present. 3. Agenda Approval Motion made by Mr. Ramiccio, seconded by Mr. Fischer, to approve. In a voice vote, the motion passed unanimously. (7-0) 4. Approval of Minutes 4.A. Approve board minutes from 02/22/22 Planning & Development Board meeting. Mr. Litsch advised that Susan Weir should be "Susan Oier". Mr. Fischer referenced Page 2, Section 5, and noted the word, "there" should be changed to "a". Meeting Minutes Planning and Development Board Page 2 March 22, 2022 Motion made by Mr. Ramiccio, seconded by Mr. Fischer, to approve the February 22, 2022 meeting minutes. In a voice vote, the minutes were unanimously approved as amended. (7-0). 5. Communications and Announcements: Report from Staff Mike Rumpf, Planning & Zoning Administrator, and Luis Bencosme, Planner, were present. 6. Old Business -None. 7. New Business 7A. Approve request for New Major Site Plan (22-001) for Shalimar at Boynton Beach to allow the construction of a mixed-use development consisting of 250 residential units,two(2)2,150- square-foot retail buildings, a 9,850-square-foot clubhouse, and associated site improvements. Approve request for Master Plan Modification (MPMD 22-001) for Shalimar at Boynton Beach to establish project density and intensity, maximum building heights, land use distribution, and vehicle pedestrian circulation design. Attorney Bonnie Miskel was present on behalf of the property owner and developer. The project is on the southwest corner of Knuth Road and Boynton Beach Boulevard and is approximately 12.5 acres. Previously, this was reviewed for a Land Use change in a Rezoning. On June 15, 2021,the City approved Ordinance 21-014 to amend the Future Land Use Designation from Local Retail to Mixed Use Low. Also, a companion item was Ordinance 21-15 to Rezone the property from PCD to SMU,which is the Suburban Mixed-Use category. This property was annexed around 1990 and those designations were provided. The intent at the time of annexation was for a large Commercial Retail Center that never happened; the property was vacant then and continues to be vacant. The applications before the Board, include a Master Plan and Site Plan approval for Mixed Use Residential in a Commercial Development including 250 Residential units,two 2,150-square-foot retail buildings, and a 9,850-square-foot clubhouse;535 off-street parking spaces are included, and 465 parking spaces are required, which does not include square footage for the clubhouse and leasing office. They sought the special reduction for off-street parking for sustainability, which is included in the backup, and they have scored sufficient points to qualify. They have applied for additional spaces beyond what is needed. This project is a high-end lifestyle amenity project with resort style amenities, including a resort style pool located behind the clubhouse that fronts Boynton Beach Boulevard. Also included are play areas around a lake with a boardwalk, multiple play areas, a tot lot, a dog park, and dog walk areas. The boardwalk is shown on the plan as a lakeside walking path and there are gardens. There is far more open space than required by Code. She pointed out a right- of-way that dead ends into a neighboring golf club community, which they are not abandoning; there is a recommendation they move forward, and abandonment is not included in their calculations and is not required for purposes of open space. Surrounding them is the Quail Ridge Course, the Fairways and Greens, and some lakes are immediately contiguous to the site on the west side, west of the non- constructed right-of-way. The south side also includes Fairways and some green area with residential homes on the other side. That road was never constructed, and dead ends into the golf course. The project Meeting Minutes Planning and Development Board Page 3 March 22, 2022 has ten three and four- story buildings. To be sensitive to the single-family community to the west and south, the four-story product is in the center of the project away from the property aligns and is set back significantly. The bedroom mix includes one,two,and three-bedroom units. This is a plan where the green space is, which is significant and exceeds the requirements. George O'Brien, Architect with MSA Architects was present. He reviewed the elevations and stated the main elevation faces Boynton Beach Boulevard, which is composed of their two-story clubhouse in the middle, and retail components on either side. They went with a coastal seaside theme for the architecture and wanted to incorporate some of the tower elements to help anchor the project and create some height and visibility for retail from Boynton Beach Boulevard. He highlighted the following Building elevations: • Regarding Building Type 1 elevation, they carry the entire architecture and start creating architectural language as they move through all the buildings. Tower elements anchor the corners of the building. In the center,the parapet is elevated to create a gable and style of roof with a pitch in the middle, and all the balconies in a shaded area can be seen, which is finished with a metal roof paneling. A language is created for all entries to the buildings and to break up the architecture horizontally with the use of banding and siding to bring texture into the elevations. On the sides, awnings, shutters, and the horizontal break by using siding and banding. • There are eight footprints at every level and corridors serving four units per level that go all the way through, so there is access from either side of the building, which will allow connectivity to flow. • Building Type 1 Hybrid is basically the same as the building previously shown,the only difference is there is a garage program. There are four garage doors; private garages will be used with the units. • Building Type 2 is a four-story building. Tower elements, shutters, and awnings are placed in a way that makes sense with the rest of the buildings, so it is organized. All the balconies are covered, and entries are the same. Architecture is broken up by using banding and siding, which allows them to introduce an accent color on the base of the building. • Building Type 3 is similar to Building Type l; however, the building is longer because there are larger units since all the units are two bedrooms. Garages are on the ground floor, which is different, but the rest of the architecture follows the same language. Attempts were made to centralize part of the building with a gable end and towers with awnings and shutters on top, so they are visible and not hidden by landscaping. • Building Type 4 is a shorter building with a centralized element, towers, and siding to break up the architecture; everything else is similar to the other buildings. • Building Type 5 has all the roof elements, and there is metal panel finish on the awnings above the balconies. Mr. O'Brien stated a rendering from Boynton Beach Boulevard shows a better perspective of the clubhouse and how it embraces the community and residents as they enter. There are two retail components on each corner and in between there are outdoor seating areas available for the community and residents. Another view off Knuth Road shows the building, lake, and existing gas station. Meeting Minutes Planning and Development Board Page 4 March 22, 2022 Attorney Miskel indicated they comply with setback requirements. This category has a build to line,which is from zero to 90, and they cannot exceed 90. They also have the required buffer; it is in the Code, and a berm within the buffer along Boynton Beach Boulevard. She mentioned that they wanted to speak to staff regarding a few clarifications; they want to add language, so they are clear. One condition she would like to review is Condition 410. The current language says they are required to secure approval of the vacation abandonment of the right-of-way that was never improved and dead ends prior to permitting or CO. They have coordinated with Mr. Rumpf, and they have no problem applying for it, but it is up to the City Commission to decide whether they want to abandon the right-of-way, and if they choose not to, that would be a condition they could not comply with. This was discussed with staff, and she would like to modify that to require her client to submit the request and process it, but it is the purview of the City Commission to decide if they want to go along with it. This is not required to meet any standards in the Code and is not something that would make them non-compliance if it was not approved. Staff has recommended approval. Mr. Rumpf suggested wording, so everyone is clear on the motion. If approved, he would move to amend Item 410; staff proposes it read, "...required to initiate the request for vacation abandonment ..." instead of"...required to secure approval of a vacant abandonment application". Chair Rosecrans opened discussion to the public. Susan Oier, resident, 140 SE 27h Way, clarified that the road mentioned is Knuth Road. She recalled being on the Board and it was approved because it was going to be beautiful luxury homes and questioned if this was supposed to be luxury homes when Joy Winchester mentioned this in the past. Mr. Bencosme did not have recollection of that discussion. It could have been discussed, but he did not recall a specific condition, or any type of documents recorded to require that. If anything was recorded, it was overlooked. Ms. Oier commented that no other apartments are needed in this City. Everyone is aware of the sewer problems in the City, the lack of water, and no water to pump their toilets, and now City wants to add another 253 apartments on top of the 1,000 being built downtown where there is already sewage overflowing because no one can flush their toilets. She requested the Board deny this application. She asked what is being done about the animals; this is one of the last pristine forests in the City. She questioned where the animals are going and who is protecting them and why a pocket area is not being created as a Preserve, which could raise rents because apartments would be near a Nature Preserve. She asked developers to do the right thing and make a pocket in the corner to serve as a Nature Preserve, to give the animals a place to go while maintaining some symbol of the green space that was there all along. Ernest Mignoli, resident, 710 NE 7h Street, Harbor Hall, Inlet Club 1, Unit 407, was present. He asked how many one, two, and three-bedroom apartments there are. He referred to the meeting agenda and thought the word "Advisory" should be added to the Planning and Development Board, since they are Advisory. He also thinks it is incumbent upon the City Manager and City Attorney to list Board members on the agenda, so residents can cross check how all the political candidates are tied in with Board Members, developers, Mayors, Commissioners, and the County. Regarding overflow of sewage, he Meeting Minutes Planning and Development Board Page 5 March 22, 2022 mentioned the sewers where he lives are pumped twice a week. He noted there is a sewer issue on Federal Highway and animals are dying everywhere. Chair Rosecrans advised the names of all attendees from the City and City Manager are in the meeting minutes that are published. They cannot predict who might be at the meeting because there may be some alternates in attendance. Gregory Hartman, resident, 1083 SW 25h Place, Golfview Harbor, was present. The project is prettier than imagined, but he is a resident of District 1 in Boynton Beach. His biggest concern is that the density is too high and not right for the area. There are already a lot of rentals along Congress Avenue, and he did not know if the City was in need of more rental units. When looking at housing overall, it does not seem like rentals are needed; housing is a huge concern. He mentioned housing costs and stated without more inventory, prices will never come down. He thinks townhouses are more in character for the area and reiterated there should not be rentals; there should be more emphasis on owned homes. He liked the stylings; it looks nice. He asked what the rents are starting at and stated rent is already high in Affordable Housing, and cost should be considered. He has looked at rents in the area,which are extraordinarily high. This will not help solve the housing problem in addition to traffic in the area, which is a generic concern; traffic is not getting better. Abbey Glecier,resident, 1405 Belmont Place,was present. She thinks this project is going to be a disaster; it will immensely increase traffic. There are already a lot of accidents at the corner of Knuth Road and Boynton Beach Boulevard; for some reason there are lots of U-turns at that location. She mentioned numerous potholes in the area that turn into sinkholes and the increase in traffic will add to that problem. She referenced landscaping and asked if native plants could be planted that would help the ecosystem and the habitats of animals that live there. The area is lovely to walk and bike and she thinks this project will destroy that. The project is too dense; 250 units and at least 500 people and cars. She also mentioned increased crime and aggravation. At best,the area should remain single-family homes and even better, left as green space. Chair Rosecrans closed public comments. Mr. Ramiccio mentioned traffic circulation and questioned the Level of Service on Boynton Beach Boulevard and if it is at capacity, what trips will be generated from the project. Mr. O'Brien advised the project is submitted to FDOT, Palm Beach County, and the City. They have approval from FDOT and Palm Beach County for traffic concurrency. Boynton Beach Boulevard where they impacted is not over capacity, so they do meet applicable Level of Service requirements for that roadway, which is Level of Service D, the requirement from Palm Beach County and the Comprehensive Plan. Regarding the number of trips generated, overall, they tend to look at trips from the peak hour perspective and that is how they evaluate it. The peak hour impact of the site is 124 trips, so it is about two per minute. Mr. Litsch asked if parking was considered. Meeting Minutes Planning and Development Board Page 6 March 22, 2022 Mr. O'Brien stated they also did a reduced parking statement for this site. Mr. Ramiccio mentioned parking problems in some of the PUD's, such as on-street parking, parking in the Swale, and areas where cars should not be parked. To anticipate parking problems with this project, he asked if they would consider increasing parking. He agreed it is a little dense for the acreage on that site; it is a lot of buildings without a lot of space. He would like to see more space and a good recommendation from this Board to eliminate one of the buildings or an increase in green space. Understanding the Code, it meets the minimum landscape and green space requirements. He likes the project but thinks it could be much better. He questioned if the apartments are Market Rate. Attorney Miskel indicated there are 48 one bedrooms, 166 two bedrooms, and 36 three bedrooms, and they are all considered Market Rate. She stated rent ranges depend on one, two, and three-bedroom apartments and they range anywhere from$1,800 to $3,100; it is not Work Force or an Affordable product. Regarding previous public comments, Attorney Miskel stated she did not represent the Winchester family. She attended some of the meetings when they were hearing this, but she could not speak to what was committed to. From the beginning, this owner and developer has always been considering this product type, which conforms to a Land Use in the Zoning category. This mix and type of unit is allowed in the SMU, but she did not know what the Winchesters may have committed to or said on the record. Mr. Litsch mentioned the towers in the entrance way on the two ends and asked if they will be open and accessible. Mr. O'Brien advised they are held by the column; they are open and can be seen through, but they are not accessible. Mr. Simon commented that perhaps they could get better traffic flow around and in and out of the property onto Boynton Beach Boulevard. There are two points of ingress and egress that converge at almost the same point at Boynton Beach Boulevard, which are near a U-turn, and the amount of increased traffic at the egress point onto Boynton Beach Boulevard directly north of the clubhouse. He questioned where that is in relation to the point of U-turn and thinks it is further east, so it means a right-hand turn can be made coming out. He commented that perhaps a potential break in the median is required for left turns. Attorney Miskel stated the front entrance is intended for the retail uses and parking in front of and to the south of Boynton Beach Boulevard is also for retail. The Knuth Road entrance is the primary residential entrance and exit in an effort not to mix the traffic. During review, this discussion came up because there was concern about potential conflicts, so their design changed during that time. Mr. Simon mentioned there is a gate for residents to go in and out of Knuth Road and questioned if there is a point that prevents retail traffic from flowing into the residential portion. Mr. O'Brien indicated there is a gate on the west of the retail buildings and a gate on the east, which residents cannot use. Meeting Minutes Planning and Development Board Page 7 March 22, 2022 Mr. Simon questioned if it prevents residents from leaving that way. Attorney Miskel advised residents may exit, but retail must exit there. Residents can exit at Knuth Road as well, but it was intended, and traffic was distributed that way because it makes more sense given the locations. Mr. Simon questioned what type of retail businesses would be going on the property. Part of the staff report stated the principal purpose of this District is to allow a mix of Residential and Commercial uses to compliment the City's Commercial corridor, provide minimum connectivity, and minimize travel distances to contribute to the vision for the intended area. There is a limited amount of retail space, and he asked what services are being provided to help minimize travel distances if the intent is to maximize travel distances and there is only 4,000 square feet of retail, which may be six retail spaces for 250 units. Attorney Miskel indicated the types of allowed retailers have not been approved yet; there has not been any marketing of non-residential and Commercial spaces at this point. There are two spaces that are 2,150 square feet each and that could be broken up differently depending upon the user. Their expectations are that they will be neighborhood serving uses. Mr. Simon questioned if that is something the City begins to implement. He asked if the City is trying to reduce traffic and develop a certain manner, if that should be implemented further in the description. Regarding the traffic study, it indicates 1,500 net daily trips are generated, 92 net A.M. peak hour trips at 124 net. He questioned if that is the traffic currently on Boynton Beach Boulevard or if it is being projected into the project and if it takes retail spaces into account. He asked what is being taken into account in the Traffic Study. Mr. O'Brien advised the 124 trips include the combination of Residential and Retail, it is just their site trip generation. The Traffic Study also includes an analysis of the roadway. They look at existing counts and future counts, meaning approved projects and historical growth rates for Boynton Beach Boulevard. They layer everything to get final traffic numbers for Boynton Beach Boulevard and then compare that to an applicable Level of Service volume threshold. There are trips approved just outside of Boynton Beach Boulevard, but overall, in Palm Beach County that could be using Boynton Beach Boulevard. The County has a database, which they use when conducting an analysis. Mr. Simon mentioned the dumpster location and noted that in his opinion, it always ends up in a bad location. If someone is on the west side of the dumpster location is heading north and wants to make a left turn, they are not able to see traffic coming from the eastern part of the lot around the dumpster. He questioned why dumpsters are exempt from staying out of the site triangle. He thinks that is an oversite and to him, it is a safety issue. Mr. O'Brien stated internal islands, etc. are not limited by Engineering curbside standard. Typically,there are stop signs internal to parking lots. Meeting Minutes Planning and Development Board Page 8 March 22, 2022 Mr. Simon commented that the north door, if it is a double swing door, is going to hang open and block traffic. When staff acknowledges infrastructures such as Fire or other resources, he questioned if it takes into account the strain on other businesses,parking in other areas, and future stresses on the infrastructures. If one project for 250 units is approved today, he questioned if it factored when determining the quantities within a Zoning District, whether it can handle the support, or if the District is designated with the maximum residents, number of units, or increase in resources as the developments happen. Mr. O'Brien thought that would be directed to Fire staff, he believes they react project by project. He thinks the boundaries to the City would have the greater impact on their service analysis, in future planning, and what is within the boundaries. Mr. Simon mentioned response times and how that affects businesses and parking. He thinks it puts a lot of strain on local businesses as far as parking and congestion. The proposed development is required to submit an approved School Capacity Availability Determination Application to ensure the area schools have adequate capacity to accommodate potential public-school students who will reside at this project and an approval letter from the County is required prior to the issuance of a permit. He wants to be sure that is included in the condition if they do seek approval. Mr. Fischer commented on the Site Plan and noted they are not here for a Future Land Use Change or Rezoning; the density proposed is consistent with what the City Commission already approved. No increase is being sought from what is allowed by right. Regarding the Site Plan, his major concern is the one entry point because access is shared with the existing gas station and convenience store. There is stacking of vehicles, and they would be cutting off the ingress and egress into an existing gas station; he is worried about a conflict at that location. In addition, people are being forced to loop through the entire site to get to buildings on the west side and he questioned if there would be a way to make the northwest section an entry and exit to help with the issue. The two gates on either side of the retail buildings are exit only for Residential units;therefore,there is no access into the site through those gates, so that is funneling all the residents in off the access road that provides access to the existing gas station. The question is if they have explored having that gate as an entrance and exit gate, so residents are not forced into one location. Mr. O'Brien thought they wanted to have the ability for residents to enter through Boynton Beach Boulevard and if he recalled, that was something staff was concerned about, so gates were added to keep residents from coming in off Boynton Beach Boulevards. They would like that option and he thought it would help circulation for their site, but it was a staff concern. Attorney Miskel stated they do not have a Palm Beach County or FDOT ban or prohibition for that. She thinks one concern was that staff did not want to see people cutting through the development to get to Knuth Road and not wait at the light. A gate would allow residents to go through, so they could enter at Boynton Beach Boulevard, but there would still be a gate so non-residents would not be doing any kind of cut-through. They would be happy to make the change if that is the Board's desire. Mr. Fischer did not know if staff shared that concern. Meeting Minutes Planning and Development Board Page 9 March 22, 2022 Mr. Rumpf agreed unless the County or State has a requirement for a deceleration lane or something for a certain volume of traffic. He thought they should maximize the entry points into the project. If it were not for the need of parking spaces, they probably would have recommended another access further south at Knuth Road. Mr. Fischer mentioned the Site Plan on the screen for the dog park, which says, "Enclosed with gates", but on the Site Plan in the backup, nothing was shown for fencing in the dog park or for the pool area. He wanted to be sure that would be included and required. Attorney Miskel advised they looked at an additional exit or entrance on Knuth Road,but they would lose a lot of parking spaces and there would be a potential issue. As far as Boynton Beach Boulevard is concerned, they could do it, but a right turn lane would be required. A deceleration lane coming into the project would mean they would be modifying the berm and buffer on one side of the site, but it is something they could consider if the Boards makes a request. Mr. Fischer indicated the Site Plan included in the backup did not denote any fencing around the dog park, but the staff report stated it would be fenced, and the rendering says it will be. He questioned if the pool will be secured. Attorney Miskel replied yes, by law; it is Code. They are going to apply for the abandonment as the condition Mr. Rumpf suggested. The entire length is substantial, and they could leave it in a natural or more vegetative state to encourage other critters to be there and thrive. They are willing to do this if the Board wants to make a recommendation to the City Commission. Mr. Fischer commented there were a couple of inconsistencies with reference to the amount of required parking and the differential from the Code. He questioned the decrease from what would be required to what they are providing on site. Mr. Bencosme advised the decrease is six less parking spaces than the Code requires. The parking reduction for the existing building would allow less than 476 spaces, but they are only requesting a reduction of six parking spaces, which would be provided if needed through a contingency plan or operational status. Vice Chair Buoni mentioned the entrance on Boynton Beach Boulevard, and he foresees a bottleneck there; there is a clubhouse building, consolidated mail everyone will want to check, and retail. He can imagine a rainy day when everyone wants to park as close as possible and that is inclusive to the restaurants; he did not see any handicap spaces. People in Building 5 want to be able to go to the pool and sit in the sun and they will drive there. He questioned if the mailboxes have to be at that location or if they can be placed around each building with drive-in spaces. Rene Gutierrez, TM Residential, the applicant, stated one of the ideas of the clubhouse is for residents as they arrive and go to their apartment. The idea of having the boardwalk sidewalk around the lake is to allow residents to walk to the pool, clubhouse, or to pick up mail or parcels. The purpose is to have Meeting Minutes Planning and Development Board Page 10 March 22, 2022 residents walk. People coming from Boynton Beach to the clubhouse are coming to inquire about leasing. The goal is to have residents come through Knuth Road. Vice Chair Buoni understands the theory but might not agree. Chair Rosecrans asked about the credit received for the nature path or trail. He is having a hard time understanding how that is a nature path that is harming existing natural features when developers are going to wipe out every natural feature there is to put in a lake and sidewalk. Mr. Bencosme advised that based on the landscape plan, the applicant is proposing to preserve a series of Live Oak trees and Sabal Palms. The reason for the Code requirement for sustainability is to provide an area where residents can exercise and walk around. Chair Rosecrans understood, but that is not how it is worded in the backup. It is a nature path or trail, public pedestrian, or bicycle access to natural elements. He asked if one Live Oak tree is the natural element that gives them a credit for sustainability. Mr. Bencosme stated the path is landscaped with shade trees and other types of shrubs and ground cover. Chair Rosecrans thinks they missed the mark with sustainability with the City on a 12.5-acre piece of property and none of it is being kept as natural area. He does not think there is a potential for a Preserve except for the right-of-way that is being abandoned. He mentioned open space versus green space and questioned if open space is required if it can be anything the public uses and does not have to be green. Mr. Bencosme replied that it is correct, it is labeled as useable open space. It is more intended to be active useable by the residents; it can be active or passive,but useable. The City's Comprehensive Plan identifies environmentally sensitive lands in the City and categorizes them by quality; there are specific standards for preservation. Ecosystems or natural areas include dedicated or set aside portions of development or acquisition under the recommendation of the Comprehensive Plan. This site's property was used by the Winchester family for years and tax exemptions were received for the purposes of agriculture. An aerial shows there are some spotted trees and native or exotic type species growing, but there was not enough to warrant environmental studies and consideration of environmental species. They have gotten tree preservation, tree location, and use of existing species on the site, and active or passive recreation. Attorney Miskel commented they have been active in preserving the existing vegetation, but it has been used for agricultural purposes. They can review some of the vegetative areas they have preserved. Chair Rosecrans did not see the landscape plan in the backup and questioned if it was provided. He noted the renderings show a lot of palm trees, which seemed to be most of the foliage provided. Peter Strelkow, Landscape Architect, was present. He stated the plan is heavily treed with most being native trees, Live Oaks, Green Buttonwoods, native Hollys etc. As far as shrubs, there are all sorts of Stoppers and Wild Coffee, and there are requirements for butterflies, which they are way past. The trees will bring in birds, butterflies, raccoons, etc., within reason. There will be a lot of shade canopy. Meeting Minutes Planning and Development Board Page 11 March 22, 2022 Chair Rosecrans asked if there is a butterfly plant; he did not see that as a credit for sustainability. He asked if they have to apply for it to get it. Mr. Bencosme stated the applicant provided four species of trees and shrubbery that attract butterflies. He indicated with sustainability there are two sections; one includes EV charging stations and white roofs. When he reviewed the plan, he did not see it listed, but they identified it and they are there. He asked the Landscape Architect to provide a list, which they did. Chair Rosecrans mentioned the 124 peak trips and asked if that is A.M. or P.M. Mr. Kelley replied the 124 peak trips is the P.M. Chair Rosecrans questioned at what point the City starts to worry about signalization at Knuth Road. He is concerned with stacking upon entry, as everyone is coming home and trying to make a right turn. Mr. Rumpf stated they would be looking at the County regarding traffic impact. Mr. Kelley advised the 124 P.M. peak trips is a combination of the ins and outs. The ins are 73 inbound and that is the combination of both Boynton Beach Boulevard and the entrance on Knuth Road. Traffic counts were done at that driveway and the number of existing trips at that driveway are low. They are no where close to a single warrant, and they are not anywhere near that threshold. Trips are going to increase, but they are at an overall low level. Chair Rosecrans asked what the trip counts were on Knuth Road. Mr. Kelly stated trips at the driveway in the morning showed seven vehicles leaving the gas station driveway at the A.M peak hour and there were only 17 vehicles during the P.M. peak hour leaving during a one-hour timeframe. The inbound in the morning was a little higher; he thought it was 28, and the P.M. inbound was about 48. There are also counts on Knuth Road as well and they were way below any kind of Level of Service threshold or capacity issue. Mr. Litsch commented on mail delivery and asked if there would be mailboxes per building or if they are all at the clubhouse. He noted that mailboxes at the units would alleviate the crush at the clubhouse. Mr. Gutierrez stated there is a mailroom in the clubhouse for all 250 residents. There is also a parcel room. He stated the Post Office prefers everything be in one place. Attorney Miskel indicated they do not have a problem if the Post Office would allow them to have multiple locations and they would service them. They can monitor and manage it and fight even harder if it is a problem and would do their best to get the Post Office to accommodate multiple mailbox locations. Mr. Litsch assumed the rental office would be in the clubhouse as well. He questioned if there is any way they can insist it stay there and not be moved to one of the retail buildings and then the clubhouse can be Meeting Minutes Planning and Development Board Page 12 March 22, 2022 turned over to something greater and grander. He asked if there could be a plan to move the leasing office into one of the smaller parcels, which would free up space in the clubhouse for other purposes. Attorney Miskel replied yes, the leasing office will be there. The interest is moving the leasing office into one of the retail buildings and excluding it from the clubhouse. Mr. Gutierrez stated they talked to staff about that,but they were told they had to have retail, so everything was put together into one location, which was the clubhouse. They can work with staff and if they are receptive, that is something they could consider. Mr. Simon questioned if there are rooms within the clubhouse that residents can rent for birthday parties or gatherings. Attorney Miskel indicated there is space for residents to use the clubhouse for other activities and there are some meeting rooms as well should someone choose to go to the front and not be in their unit to take a remote meeting. Mr. Simon questioned if parking is provided for that type of situation. Attorney Miskel explained in a lease there is more control than if it was a condo. Their client can have lease restrictions so residents have to go through the leasing office to manage events so parking would not be an issue. Regarding the doors and dumpster, this has been developed a little different. There is a walkway and ramp system internally for residents who wish to drop something off at the dumpster, so they do not have to open the gate. Mr. Simon mentioned it is not always the residents who leave the gates open. He asked if the leasing office would limit the number of parking spaces to be utilized. Attorney Miskel stated the management has the right to manage the property so everyone can cohabitate without creating a problem for their neighbors. They can include some lease provisions as it relates to special events, activities, and adequate parking. Mr. Simon did not think parking would impact the residents because guests cannot get into the residential parking area; he thought it would impact the businesses. He thinks the architecture is nice; there is a lot of growth in the City causing a lot of density and congestion issues. He noted this question came up at a Meet the Candidates meeting, and in his opinion, no one addressed it appropriately. Regarding existing trees on site and increasing the volume of some of the existing vegetation by enhancing the quantifies of said material, he did not know if Florida Pine trees were in this project. He did not see any Pine trees in the list of native trees and stated that Florida Pine trees would enhance the lake and attract several different birds. Mr. Gutierrez commented they can work with that list and relocate some of the existing material. Meeting Minutes Planning and Development Board Page 13 March 22, 2022 Mr. Simon indicated that the County did not want certain types of plants found east of I-95 planted west of I-95, but they have become lax because it is becoming a little more of a typical type of look within the landscape. Many other trees will attract similar wildlife to the site that can be more appropriate for an inland type of an area. If there is a motion to approve, he requested the Board take into consideration and include all the conditions staff and Board members suggested; he did not think any of those should be left out. He asked if all the conditions by staff have to be said or if they can move to approve including all comments. City Attorney Swartz advised given the volume of the conditions discussed and changed, he requested the Board detail each condition they would like to see in the motion. He suggested going around the Board to list the conditions. Mr. Rumpf advised the Board should be acting on the Master Plan Modification first, which is simpler, and then the Site Plan. Mr. Simon questioned if the Board votes on the items separately and vote down the Master Plan, if they are allowed to vote on the Site Plan. Mr. Rumpf replied it makes sense there is a recommendation for denial because the Site Plan cannot be approved without a corresponding Master Plan. City Attorney Swartz indicated the Board should discuss the conditions and get them on the record, and then when addressing the motion, the conditions can be addressed more vaguely. Chair Rosecrans remembered the right-of-way abandonment being held as a Preserve; that was a condition. Attorney Miskel stated it is up to the City Commission, but that would be fine. Mr. Simon mentioned the existing vegetation and questioned if that would be abandoned and left alone. He thought it should be recommended that exotics be removed and replaced with native materials. Attorney Miskel stated that would be fine. Mr. Simon questioned if they know what is on the north side. Attorney Miskel advised that in this instance, because it all came from the properties to the south, they would not. The entire platted roadway came from the east side, so in this instance, it would all go. Mr. Fischer mentioned the one entry point and stacking and noted that he would request they review and analyze the addition of a second entry point, so every resident does not enter at the point near the existing convenience store and gas station. Meeting Minutes Planning and Development Board Page 14 March 22, 2022 Attorney Miskel asked if that would include allowing Boynton Beach Boulevard to serve the residents as well, because that would make two entry point. Mr. Fischer was envisioning the northwest corner of the property where there is an exit only because residents living in buildings on the western side or top side would have a closer entry point so they would not have to circulate through the entire site. Mr. Gutierrez stated that would not be possible. Attorney Miskel thought there was a lift station. Mr. Kelley advised it is an FDOT road and it would not meet access management standards; they could not have an additional driveway that close to the existing one. Mr. Fischer was not saying another curb cut onto Boynton Beach Boulevard, he was saying using the existing curb cut that faces the clubhouse, that the exit only gate going west would also be an entrance point. Mr. Kelly clarified the condition would be to make the northwest residential exit only gate access a two- way point for entrance and exit for residents only. Chair Rosecrans asked City Attorney Swartz if they could call that Board Condition of Approval 2 for purposes of the motion and the previous one Board Condition of Approval 1. Mr. Fischer questioned if the requirement of the deceleration lane, which would go into the berm area, was previously mentioned. Chair Rosecrans stated they can accomplish holding drainage on site with the deceleration lane;the berms have to be slightly moved. Attorney Miskel did not think they would have a problem because they have more green space. Chair Rosecrans commented that was also part of Board Condition of Approval 2. Mr. Fischer mentioned some language change to one of the staff conditions and suggested that be incorporated into the motion. Mr. Rumpf noted it would read, "Prior to permitting, the applicant is required to initiate a vacation and abandonment application for the abandonment of the right-of-way running along the west". Chair Rosecrans stated that is Board Condition of Approval 3. Mr. Simon suggested the inclusion of additional trees that exist on the property; Pine trees, etc. instead of bringing in offsite material. It would further enhance the types of species already found on site. Meeting Minutes Planning and Development Board Page 15 March 22, 2022 Chair Rosecrans mentioned discussion regarding the mailboxes. There will be a problem with stacking in the afternoon when people get off work. Mr. Litsch commented that would also affect the trip count. Chair Rosecrans asked if that condition could be a review of the ability to use gang boxes at each individual building instead of the clubhouse. Mr. Litsch stated that is a U.S. Post Office issue. Mr. Gutierrez indicated the Post Office does not want mail going to individual buildings, they prefer mail go to a central location within a project; the idea is that the mail person comes in, they have their own dedicated parking space, all mail is placed, and they leave. Attorney Miskel reiterated they have no problem going to the Post Office in advance and asking. Chair Rosecrans did not know if they would make that a condition; it is a stacking concern. He noted there are three Board Conditions of Approval in the minutes. Motion made by Mr. Litsch, seconded by Mr. Simon, to approve the New Major Site Plan, 22-001, for Shalimar at Boynton Beach to allow the construction of a mixed-use development consisting of 250 residential units, two 2,150-square-foot retail buildings, a 9,850-square-foot clubhouse, associated site improvements, and conditions delineated by this Board, 41-43. In a voice vote,the motion failed. (3-4) Ayes: Litsch, Fischer, Allen Nays: Simon, Ramiccio, Buoni, Rosecrans Mr. Rumpf clarified the conditions as follows: • Condition 41 - right-of-way, leave as natural vegetation, remove exotics and plant additional natural plants similar to the site. • Condition 42 - review for additional resident entries into the community, i.e. two-way for access via the northwest. • Condition 43 - abandonment revision 410, requesting it versus abandonment approval. He mentioned mailboxes, which are a recommendation and not a condition. City Attorney Swartz clarified the mailboxes and natural plants were not included. Motion made by Mr. Litsch, seconded by Mr. Fischer, to approve the request for Master Site Plan Modification MPMD 22-001 for Shalimar at Boynton Beach to establish project density and intensity, maximum building heights, land use distribution, and vehicle pedestrian circulation design. In a roll call vote,the motion passed with Mr. Ramiccio, Mr. Simon, and Chair Rosecrans in opposition. (4-3) Meeting Minutes Planning and Development Board Page 16 March 22, 2022 Ayes: Litsch, Fischer, Allen, Buoni Nays: Ramiccio, Simon, Rosecrans 8. Other—None. 9. Comments by Members Chair Rosecrans commented there might be a turnover of the Board next month. He requested the City Engineer explain how the Level of Service is calculated from the County's perspective and how they approve these projects. He was curious about the City sites designated for preservation and asked if Mr. Rumpf could provide that information. Mr. Rumpf indicated staff has been looking deeper into those sites regarding land regulations and recommendations for those. Vice Chair Buoni commented that the Board acts more like an Advisory Board and it is up to the Commission as to whether this project passes. 10. Adjournment Upon Motion duly made and seconded, the meeting at was adjourned at 8:25 p.m. [Minutes prepared by C. Guifarro,Prototype, Inc.]