R22-140 RESOLUTION NO. R22-140
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, REVISING THE COMMUNITY SUPPORT FUNDS
5 POLICY; RESCINDING ALL PREVIOUS RESOLUTIONS AND
6 POLICIES GOVERNING EXPENDITURES OF COMMUNITY
7 INVESTMENT FUNDS; AND PROVIDING AN EFFECTIVE
8 DATE.
9
10 WHEREAS, the City Commission of the City of Boynton Beach desires to revise the
11 Community Support Funds policy, to provide the ability of a Member of the City Commission
12 to transfer unused discretionary funding to another Member of the City Commission to
13 support projects and activities in the City which are accessible and beneficial to the citizens of
14 the City; and.
15 WHEREAS, passage of this Resolution will rescind all previous Resolutions and policies
16 governing expenditures of Community Support Funds.
17 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
18 BOYNTON BEACH, FLORIDA, THAT:
19 Section 1. The foregoing "WHEREAS" clauses are true and correct and hereby
20 ratified and confirmed by the City Commission
21 Section 2. That the City Commission of the City of Boynton Beach does hereby
22 establish a Community Support Funds Policy as follows:
23 PURPOSE: The purpose of the Community Support Funds (CSF) is to provide a source of
24 discretionary funding to support projects, programs and activities in the City which are
25 accessible and beneficial to the citizens of the City. Due to the broad and diverse nature of
26 programs or projects that may be eligible for funding from the Community Support Funds, no
27 specific list of eligible projects, programs, or activities is appropriate.
28
29 SCOPE: This policy recognizes that there is a specific line item in the City Commission portion
30 of the City's annual budget. Each year, in the annual budget adoption process, the City
31 Commission shall consider an appropriation for Community Support Funds. The Commission
32 is not required to appropriate Community Support Funds but when it does, the amount
33 appropriated, if any, shall be available for distribution by the Mayor and City Commissioners
34 in equal amounts only for qualified programs or projects. By way of example: If the
35 Commission budgets $25,000, the Mayor and each Commissioner may request Commission
I 36 approval for distributions up to $5,000 for the year that the funds are appropriated. Should
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37 -- _ _ -- _ --- _ - -- - - .- _ . . - - ---38 -• _•-• _ _ -- - _ _ -- - • , - - - - - -- - - - e ..
39 ---_- _ -- ' =•• -•' -. Community Support Funds will accrue on a monthly basis
40 and become available for use on a pro-rata allocation. Funding will become available to each
41 seated elected official monthly, therefore elected officials will all have the opportunity to use
42 the funds equally.
43
44
45 CRITERIA FOR ELIGIBILITY: Eligibility for funding shall be conditioned on a finding by the
46 City Commission that:
47
48 1. Public funds should not be used to improve private property unless the public record
49 demonstrates a clear public need, purpose and benefit;
50 2. The recipient/payee will use 100% of the funds to provide services within the City;
51 3. The public purpose is beneficial to the entire community served by such donation and
52 to the City as a whole; and
53 4. Proper safeguards shall be implemented by the City administration to assure that the
54 funds will be used for the stated purpose, such as:
55 a. Prior to receiving any funds, the recipient must complete a W-9 Request for
56 Taxpayer Identification Number Form in order to be added to the City's vendor
57 list.
58 b. Within 60 days of receipt of funds, the recipient must provide the Finance
59 Director appropriate backup documentation demonstrating the funds were
60 used for the stated purpose approved by the Commission.
61 c. Should the recipient fail to submit the appropriate documentation within the
62 allotted time, the City Commission may deem the recipient ineligible for any
63 future funding and may demand repayment from the recipient.
64
65 The findings of the City Commission as to each of these required elements must be reflected
66 in the record of a public meeting prior to the Commission's approval.
67
68 PROCEDURE FOR CONSIDERATION OF EXPENDITURES: The procedures for expenditures
69 from the Community Support Funds are as follows:
70
71 1. The Mayor or any member of the City Commission shall make a request to the City
72 Clerk for the expenditure of funds. The requesting member of the City Commission
73 must have a written request from the entity seeking funds. The written request must
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74 contain a narrative explanation indicating how the funds will be used and an affirmative
75 acknowledgement that the requestor understands and will comply with the above
76 listed conditions for eligibility and use. The written request will be forwarded to the
77 City Commission along with Exhibit "A" (see Step 2).
78 2. The City Clerk shall complete a Community Support Fund Request Form(form attached
79 as Exhibit "A") and confirm the funds are available with the Finance Director.
80 3. If the appropriate funds are available the City Clerk will schedule the matter to be
81 considered by the City Commission at the next scheduled City Commission meeting
82 under New Business.
83 4. The City Commission shall act on the request for expenditure by approving or
84 disapproving the agenda item. A majority vote is required for approval of the
85 expenditure.
86 DISCRETIONARY NATURE OF COMMISSION ACTION: The decision of the City
87 Commission to approve or disapprove a requested distribution of Community Support Funds
88 is discretionary and is not subject to appeal, review or challenge.
89
90 Section 3. That any and all previous Resolutions and/or Policies governing
91 expenditures of Community Support Funds are rescinded.
92 Section 4. That this Resolution will become effective immediately upon passage.
93 PASSED AND ADOPTED this day of September, 2022.
94
95
96 CITY OF BOYNTON BEACH, FLORIDA
97
98 YES NO
99 /
100 Mayor—Ty Penserga
101
102 Vice Mayor—Angela Cruz
103 ✓
104 Commissioner—Woodrow L. Hay
105
106 Commissioner—Thomas Turkin
107 v
108 Commissioner—Aimee Kelley
109 S�
110 VOTE
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111
112
113
114 ATTEST:
115 . I f' J �7
116 A / . �� _
117 Mayl:e D'Jesus, MPS MC Ty. �ga
118 City lej May'-r
119 - �
120 ;---(NOT e%%�1 AP V•ll AS O Fe R :
121 (Corporate Seal) /84. cly°RA4-•.. 0y,1,,
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122 , t.( eNL ; •
123 ; c) Rp0035); Michael D. Cirullo�r.
%124 :,N1g2., City Attorney
125 w� •S.......••'.Q.
FLOR��
126 �. _
127
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128 EXHIBIT A
129
130 COMMUNITY SUPPORT FUNDS
131 REQUEST FORM
132
133
134 Part I - Summary of Request (to be completed by City Clerk)
135
136 Date of Request:
137 Requested by Mayor/Commissioner:
138 Amount Requested: $
139 Recipient/Payee:
140 Description of project, program, or activity to be funded:
141
142
143
144
145
146 Part II - Availability of funds
147
148 The annual appropriation of funds available to the requesting Member of the
149 Commission listed above is $
150
151 The balance of funds available for the requesting Member of the Commission is
152 $
153
154 Accordingly:
155
156 ❑ There are funds available as requested
157 ❑ There are insufficient funds available as requested
158
159 Dated: By:
160 City Clerk
161
162 Part III-Eligibility Evaluation
163
164 LI Public funds will not be used to improve private property unless there is a clear public
165 need, purpose and benefit
166 ❑ The recipient/payee provides services within the City
167 ❑ The public purpose is beneficial to the entire community served by such donation
168
169 Dated: By:
170 Requesting Member of the City Commission
171
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