R22-132 1 RESOLUTION NO. R22-132
2 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
3 FLORIDA, AUTHORIZE THE INTERIM CITY MANAGER TO
4 IMPLEMENT PROPOSED CHANGES IN PURCHASING
5 THRESHOLDS PURSUANT TO CHAPTER 10 OF THE
6 CITY'S ADMINISTRATIVE POLICY MANUAL; AND
7 PROVIDING FOR AN EFFECTIVE DATE.
8
9 WHEREAS,the City's Finance Department has been reviewing the City's Administrative
10 Policy Manual with respect to Chapter 10 (Purchasing Policies) over the last several months;
11 and
12 WHEREAS, staff has determined that increasing the purchasing thresholds would
13 significantly decrease staff time spent on getting multiple quotes, soliciting formal bids, and
14 obtaining the City Commission approval for goods, services, and construction projects; and
15 WHEREAS, with the reduction in hours spent issuing RFP's, RFQ's, and Bids, this will
16 give our Procurement Division the opportunity to facilitate stronger oversight in contract
17 management, create more efficiencies within the department and allow staff to assist other
18 City departments more effectively with their procurement needs or initiatives; and
19 WHEREAS, the City Commission has reserved to itself the authority to establish
20 monetary limits on the City Manager's authority to enter into contracts for purchases and
21 services; and
22 WHEREAS, the City Commission of the City of Boynton Beach Florida deems it to be in
23 the best interest of the citizens and residents of the City to authorize the Interim City Manager
24 to implement proposed changes in purchasing thresholds pursuant to Chapter 10 of the City's
25 Administrative Policy Manual.
26
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27 NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
28 BOYNTON BEACH, FLORIDA, THAT:
29 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
30 being true and correct and are hereby made a specific part of this Resolution upon adoption.
31 Section 2. The City Commission hereby approves and authorizes the Interim City
32 Manager to implement proposed changes in purchasing thresholds pursuant to Chapter 10 of
33 the City's Administrative Policy Manual as follows:
34 Processing Requirements and Approval Levels. Requirements for approvals of all
35 construction and non-construction purchases follows:
36
37
Non-construction (Goods &Services) _
Currently Proposed
One (1)Written Quote less than $2,000 less than $5,000
Three (3)Written Quotes _$2,000-$34,999 $5,000-$49,999
Formal Bid * $35,000 &over $50,000 &over
Construction
One (1)Written Quote less than $2,000 less than $5,000
Three (3)Written Quotes $2,000 -$99,999 $5 000-
$199,999
Formal Bid * $100,000& over $200,000 &over
City Manager
Emergency Signature Authority $200,000 $300,000
38
39 *City Commission
40
41 Section 3. That this Resolution shall become effective immediately.
42
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43 PASSED AND ADOPTED this day of September, 2022.
44 CITY OF BOYNTON BEACH, FLORIDA
45
46 YES NO
47
48 Mayor-Ty Penserga (/
49 /
50 Vice Mayor-Angela Cruz ✓
51
52 Commissioner-Woodrow L. Hay
53
54 Commissioner-Thomas Turkin
55
56 Commissioner-Aimee Kelley t/
57
58 VOTE
59
60
61
62 ATT•'
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65 Maylee I: J:sus, MPA MC Ty
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NTe66 City Clerk Mayo
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69 (Corporate Seal) S ZE ; '
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70 / v %�NOR
71 � •• 192
• Michael D. Cirullo,Jr.
72 I`%% •..•FLOR\�P. City Attorney
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