R02-054
RESOLUTION NO. R02- 051/
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
APPROVING THE AWARD OF RFQ #016-2910-
02/KR TO CHARLES ANKROM, GOLF COURSE
ARCHITECT, PROVIDING FOR CONSULTANT
AND ARCHITECTURAL SERVICES IN THE
REMODELING OF THE NINE (9) HOLE
EXECUTIVE COURSE AND PRACTICE AREAS AT
THE LINKS OF BOYNTON BEACH.;
AUTHORIZING AND DIRECTING THE MAYOR
AND CITY CLERK TO EXECUTE CONTRACT
DOCUMENTS; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, upon recommendation of staff, the City Commission of the City
of Boynton Beach does hereby approve the award of RFQ #016-2910-02./KR to
Charles Ankrom, Golf Course Architect, providing for consultant and architectural
services in the remodeling of the nine (9) hole executive course and practice areas at
the Links of Boynton Beach, Florida, with an estimated expenditure of $56,500.00,
based on the negotiated agreement; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY
COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1.
The City Commission of the City of Boynton Beach, Florida,
hereby approves the award of RFQ #016-2910-02/KR, to Charles Ankrom, Gold
I Course Architect, a copy of said Contract is attached hereto
I Section 2. That this Resolution shall become effective immediately.
PASSED AND ADOPTED this ~ day of April, 2002.
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CR, FLORIDA
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1. Co~ssioner
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Commissioner .
Roa-~s'1
CONSUL TING AGREEMENT
This Consulting Agreement is made and entered into this ~ day of ~Q.. i L. ,
2002, by and between the City of Boynton Beach. hereinafter called the "OWNER', and Charles
F. Ankrom. Inc.. hereinafter called the "CONSULTANT".
WHEREAS, the OWNER desires to remodel the 9 hole Executive Golf Course and practice
facilities of the OWNERS 27 hole golf course named "The Links at Boynton Beach", a public
golf course operation.
WHEREAS, the OWNER desires to engage the services of the CONSULTANT to consult the
OWNER and the OWNER'S" Site Representatives" on the design and improvements to be
made to the 9 hole Executive Golf Course, including the goal of converting the 9 hole Executive
Golf Course into "The Family Golf Course" by adding additional tees to each golf hole, and for
improvements to all practice facilities.
THEREFORE, the OWNER hereby engages the services of the CONSULTANT, and III
consideration of the mutual promises herein contained, the parties agree as follows:
SECTION A: SERVICES TO BE RENDERED BY THE CONSULTANT:
1. To provide general consulting services and design consulting services to the OWNER,
and the OWNER'S Site Representatives, for improvements to be made to the golf course.
The OWNER'S Site Representatives shall be: Joe Sciortino, Golf Director; Scott
Wahlin, Golf Course Superintendent; and appointed staff. The direct line of
communications to/from the project shall be between the CONSULTANT and Joe
Sciortino.
2. To attend site meetings and site research with the Site Representatives to determine:
a) The philosophy and scope ofthe remodeling program.
b) Improvements to all tees, including existing tees and new multiple tee positions, and
the design theme of the tees. To convert the 9 hole golf course to a Family Golf
Center, to be named "The Family Golf Course",
c) Improvements to all green sites and their respective putting surfaces, and including
green sand traps, mounding concepts, grass pockets or hollows, and the
establishment of. new features, such as decorative and functional timber retaining
walls on selected greens by existing lakes,
d) To commJ.lIlicate and consult with the Site Representatives on any and all desired
changes and improvements to the fairways and roughs, including drainage where
possible, fairway traps and mounds, the lakes of the golf course, and any cart path
improvements.
e) To consult on improvements to the practice facilities, including the practice range
and tees, the putting green, and the trap and chip green.
t) To review irrigation changes necessary due to the remodeling improvements of the
golf course features.
g) To advise on any other site improvements within the scope and abilities of the
CONSULTANT.
3. To provide a sample "Bid Form" for the bidding of the golf course remodeling work to
qualified golf course contractors. To attend a " pre-bid conference", consult with the
OWNER and bidding contractors during the bid phase, and assist the OWNER, if
necessary, in the selection of the awarded contractor.
4. To write and develop the "Golf Course Construction Specifications" for the remodeling
program.
5. " Consulting Design Task ":
a) Using topographic mylars provided by the OWNER on a 1 "=100' scale, or a 1" = 60'
scale, or a scale to be determined that will fit the 9 hole golf course on a 36" size of
paper or mylar (height), to design a "Master Plan" for remodeling improvements
demonstrating the location of all features changed, improved, added or deleted to
the golf course, including the outlines and location of: existing tees, improved tees,
and all new tees; all green sites and new features improvements, including the
location of new timber retaining walls; improvements to the practice facilities;
changes to any lakes; and any major improvements to fairways and roughs,
including catch basins (turf drains) and drain lines where recommended.
b) "Green Detail Plans": To provide topographically mapped green detail plans on a
design scale of 1"=20', and including: one foot contour intervals with spot
elevations; the putting surface outline and size of each putting surface; all sand
traps; mounding; and all special features such as grass pockets or hollows, and the
location of any timber retaining walls.
c) Any special "Exhibits" to demonstrate a feature for construction (to be determined
by the CONSULTANT).
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6 The fees of the CONSULTANT shall be:
a) Initial site meetings, golf course inspections, evaluations of design concepts and
improvements to the golf course, preparation of the "Master Plan," preparation
of the "Green Detail Plans," any exhibits determined by the CONSULTANT,
additional insurance, and preliminary cost estimates subject to Contractors bids:
$ 37,500.00
b)
Preparation of written construction specifications:
6,000.00
c)
Bid Form and Bid Phase:
3,000.00
d) Construction site inspections. Based on 10 trips, plus communication between
site trips: 10,000.00
e) Any additional task requested by the OWNER shall be at the CONSULT ANTS
per diem rates, plus expenses.
f) Reimbursable expenses shall include personal vehicle travel at $0.38 per mile,
turnpike tolls, long distance calls and fax, postage and shipping cost,
blueprinting, mylars or sepias, printing services, and photo enlargements or
reductions.
g) An initial deposit retainer shall be $7,000.00. This amount shall be credited in
equal proportions ($3500.00) on the CONSULTANT'S first two progress
statements.
h) Per diem rates of the CONSULTANT for additional work request:
1. GENERAL CONSULTING SERVICES provided by Charles F. Ankrom
shall be charged at $125.00 per hour
2. CONSULTING DESIGN TASK provided by Charles F. Ankrom shall
be charged at $150.00 per hour
3. Any required DESIGN STAFF shall be charged at $80.00 per hour.
4. CLERICAL: All clerical duties shall be charged at $35.00 per hour.
5. Reimbursable expenses shall apply according to paragraph 6f.
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i) The COl'{SULTANT shall submit monthly progress Statements to the OWNER.
These Statements shall be paid within twenty days after submittal. All statements 30
days past due shall accumulate interest at the rate of 1.5 % per month, compounded
monthly.
7. Insurance: The CONSULTANT shall carry $1,000,000.00 professional liability
insurance, and $500,000/500,000/500,000 insurance on any vehicle owned by the
CONSUL T ANT and operating on the golf course site, with the City designated as an
additional insured party.
SECTION B: THE OWNER AGREES:
1. The OWNER, where remodeling deems these services to be necessary, shall retain
building architects, engineers, surveyors, and consultants for all required designs of
buildings and structures, dams or lakes, bridges, bulkheads or retaining walls, storm
storage devices, drainage engineering, erosion control plans, culverts, roads, paths,
parking lots, utilities, wetland and environmental consulting of design, all survey task,
and any specialist needed to complete the project or to provide design or services that
are not within the qualifications of the Golf Course CONSULTANT, or the scope of the
Consulting Agreement.
2. The OWNER and its agents shall be responsible for obtaining any required construction
permits necessary to remodel the 9 hole golf course and practice facilities, and pay all
permit fees, with the exception of any permits required ofthe Contractor.
3. The OWNER'S Site Representatives shall participate in site improvement reviews and
meetings with the CONSULTANT, and shall: provide design concept reviews for
greens remodeling and renovation; green sites for functional and decorative timber
retaining walls; the location of new tees and tees to be remodeled, all fairway and rough
improvements; all practice facilities improvements; lake expansion areas; clearing
areas; conceptual planning for all irrigation improvements or any irrigation designers if
necessary.
4. The OWNER'S Site Representatives and maintenance staff shall participate in selected
site construction task such as design and installation of all new irrigation requirements,
applications of Roundup to eradicate all existing turf grass in the remodeled or
renovated- area, site staking of tees and new tee positions, and any task determined
between the CONSULTANT and Site Representatives.
5. The OWNER'S Site Representatives shall inspect and monitor the contractors
performance on a daily basis. Any field changes to improve any feature shall be
reviewed with the CONSULTANT.
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6. The OWNER'S Site Representatives shall locate sources of any required purchased
sandy fill, and sandy topsoils, and have physics and chemical test performed on selected
soils,
7. Grow-in Phase: The OWNER'S Site Representatives shall be responsible for all task
of the turfgrass grow-in phase, and preparing the golf course for play. This includes
any pre-plant fertilizer and lime, pre-plant pre-emergency herbicides, all irrigation
practices as each zone of the golf course is planted, fertilization practices, any necessary
post grassing herbicides and .insecticides, erosion repairs, mowing, verticutting, and
topdressings, and any practice or maintenance item necessary to prepare the course for
opening and play.
8. The Site Representatives will participate in calculations on volumes of construction task
to be performed, such as total renovation areas (acres), grassing volumes, fill materials,
cart path volumes, and any task pertaining to volumes of areas necessary to bid and
construct the project.
9, The OWNER shall provide all city of Boynton Beach specifications and documents
applicable to golf course construction remodeling, including bonding requirements,
insurance requirements, and construction delay penalties. The OWNER shall also be
responsible for processing the" Bid Phase" to qualified Golf Course Contractors, and all
documents or notices applicable to the Bid Phase,
10. The CONSULTANT, along with the OWNER'S Site Representative, will approve all
contractor construction draw requests for payment when appropriate based on the request
and work completed.
GENERAL ITEMS
1. Due to the participation of the OWNER'S Site Representatives in conceptual studies
and site planning of features, general planning services, and construction inspections,
the projected gross fees of the CONSULTANT have been reduced as compared to a
typical design contract.
2. Due to the participation of the OWNER'S Site Representatives and Maintenance Staff
in selected phases of construction tasks (all tasks to be determined), the cost of
construction will be reduced by eliminating these tasks from the Contractor's
requirements.
3. Unless extended by addendum or consulting per diem rates, this Consulting Agreement
shall be complete when the golf course contractor's work is 100% complete and the
newly renovated golf course and practice areas are 100% grassed.
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Charles F. Ankrom, P esident
Charles F. Ankrom; In .
Consultin~ A!!reement AcceDted by:
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Gerald Broening, Mayor
City of Boynton Beach
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